Administrative coordinator jobs in Waco, TX - 84 jobs

TJJD - Program Specialist I - Schedule Administrator - (MCL) - 55337 (00055337) Organization: TEXAS JUVENILE JUSTICE DEPARTMENT Primary Location: Texas-Mart Work Locations: McLennan LT 116 Burleson Road Mart 76664-1107 Job: Business and Financial Operations Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40.00 State Job Code: 1570 Salary Admin Plan: B Grade: 17 Salary (Pay Basis): 4,455.75 - 4,455.75 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Jan 13, 2026, 2:30:10 PM Closing Date: Jan 28, 2026, 5:59:00 AM Description All applicants must complete the following additional forms (available at ********************************** and attach to the application, email to *************************, or mail to TJJD Human Resources, 116 Burleson Rd. Mart, Texas 76664 for consideration: TJJD Employment Application Supplement (HR-003) Child Abuse Registry Check Consent Form (HR-028) Disclosure of PREA Employment Standards Violation (HR-975) Authorization to Release Information (HR-074) Failure to complete and submit the above forms will cause delays in your consideration for this position. APPLICATIONS MAY BE FILED ONLINE A complete and requirements are available at: ********************************************************************************** APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS Applicants applying through Work In Texas (WIT) will also need to complete the supplemental questions and forms to be considered for this posting. To complete the supplemental questions, please go to the CAPPS Career Center (*************************************************************** to register and create a profile, or login and access your existing profile. A complete job description and other job requirements are available there. To complete the supplemental forms listed above, go to ********************************** and attach to the application, email to *************************, or mail to TJJD Human Resources, 116 Burleson Rd. Mart, Texas 76664. ALTERNATE METHODS OF APPLYING Send completed application, supplemental questions/forms, and copies of diploma and college transcripts via email to ************************* or regular mail to TJJD Human Resources, 116 Burleson Rd. Mart, Texas. PLEASE NOTE Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information. Applicants must attach to the application a copy of a high school diploma/equivalent or college diploma and transcript if a degree or college semester hours are required to meet minimum qualifications. A copy of all required certifications and/or licenses must also be attached to the application. Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications. State of Texas Benefits and Retirement Information can be found at ************************** Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty. GENERAL DESCRIPTION Performs routine (journey-level) consultative services and technical assistance work in supporting facility team leaders, supervisors, and managers in relation to work/shift schedules, leave processes, and reporting. Work involves coordination and assistance to facility staff and managers by entering and maintaining assigned shifts and absences in the campus shift scheduling system. Maintains communication with agency HR staff and acts as a liaison for employees and supervisors on shift schedules and leave issues. Monitors, identifies, and reports system issues and problems to appropriate staff. Gathers, analyzed, correlates, and compiles data and produces reports, correspondence, and other documents.Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per workweek and be on-call. ESSENTIAL FUNCTIONS Provides support and collaborates in the planning, development, implementation, analysis, and documentation of an agency program.Enters data and conducts inquiry into the campus shift scheduling system and other automated systems. Analyzes reports, logs, or forms; researches discrepancies; and corrects data or information. Tracks, monitors, coordinates, and/or schedules activities to ensure deadlines or requirements are met. Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. Prepares management reports, analyzes information to keep management informed, and responds to issues.Identifies and reports systems problems. Collects, organizes, analyzes, and/or prepares materials in response to requests for program information and reports. Provides consultative services and technical assistance for agency programs. Prepares administrative reports and specialized projects. Demonstrates proficiency in the use of the computer to perform essential job functions, including accessing needed information within the automated systems. Reports any presence or perception of racial, ethnic, and/or gender disparities.Performs a variety of related duties not listed, to be determined and assigned as needed.Performs all duties in compliance with agency safety policies and procedures: • Reports safety hazards and corrects hazards when possible. • Completes required documentation in the event of an accident/injury within requested time frames.Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies. Qualifications MINIMUM QUALIFICATIONS High School diploma or equivalent. Six (6) years of full-time wage earning experience consisting of any combination of the following: managing a program area; administrative support to a program area; or Juvenile Correctional Officer (JCO) / Youth Development Coach (Coach) experience.Preferred Experience: • Bachelor's degree in business, education, public administration, criminal justice, social sciences, or a related field.Experience and Education Substitutions: • Completed course hours of undergraduate study may substitute for experience on a basis of 30 course hours for one year of experience. • Pro-rated part-time experience may satisfy the experience requirements.Note: Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be from an accredited educational institution.This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon acceptable results from a drug screen conducted for the agency. PHYSICAL DEMANDS AND WORKING CONDITIONS The following physical demands and working conditions are representative of those encountered while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. AlphabetizingAnalyzingAbility to communicate effectively, orally and in writing Ability to see Ability to hear (with or without aid) Operate motor equipment Identify colors Depth perception Lifting up to 25 lbs.Carrying up to 25 lbs.PullingPushingWalkingStandingProlonged sitting Repeated bending Reaching above shoulder Manual/finger dexterity Dual simultaneous grasping KNOWLEDGE, SKILLS, & ABILITIES Knowledge of: • Agency policies and procedures. • Public administration techniques. • Program management processes and techniques. • Office practices and administrative procedures. • Business English, spelling, and punctuation. • Records management rules, regulations, policies, procedures, and techniques. • Or ability to acquire knowledge of automated shift scheduling systems.Skill in: • Use of a computer and applicable software. • Office organization. • Answering telephones.Ability to: • Gather, assemble, correlate, and analyze facts. • Prepare reports and routine/special correspondence, documents, and forms. • Implement administrative systems and procedures. • Interpret rules, regulations, policies, and procedures. • Communicate effectively, both orally and in writing. • Organize a professional work environment. • Provide guidance and assistance to others. • Establish and maintain effective working relationships with others. • Prioritize and manage multiple tasks. • Plan, organize, and coordinate work assignments and meet deadlines. • Prepare and maintain accurate records, files, and reports. • Process information logically, make decisions, and demonstrate the soundness of those decisions. • Establish and maintain strict confidentiality of sensitive information. • Work independently and effectively under pressure and stressful conditions. • Work in excess of 40 hours per workweek and be on-call. SPONSORSHIP: Candidates must be eligible to work in the United States without requiring sponsorship. VETERANS In order to receive veteran's preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application. Go to ******************************* **************************** or ***************************** for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Program Management MOS Codes. ADDITIONAL INFORMATION If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center (***************************************************************, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions. Thank you for considering employment with the Texas Juvenile Justice Department. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.