Administrative office clerk vs administrative specialist

The differences between administrative office clerks and administrative specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative office clerk and an administrative specialist. Additionally, an administrative specialist has an average salary of $38,758, which is higher than the $31,581 average annual salary of an administrative office clerk.

The top three skills for an administrative office clerk include data entry, customer service and phone calls. The most important skills for an administrative specialist are customer service, data entry, and powerpoint.

Administrative office clerk vs administrative specialist overview

	Administrative Office Clerk	Administrative Specialist
Yearly salary	$31,581	$38,758
Hourly rate	$15.18	$18.63
Growth rate	-5%	-8%
Number of jobs	129,211	71,227
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 36%	Bachelor's Degree, 48%
Average age	47	50
Years of experience	2	2

Administrative office clerk vs administrative specialist salary

Administrative office clerks and administrative specialists have different pay scales, as shown below.

	Administrative Office Clerk	Administrative Specialist
Average salary	$31,581	$38,758
Salary range	Between $26,000 And $38,000	Between $25,000 And $58,000
Highest paying City	-	Washington, DC
Highest paying state	-	California
Best paying company	-	Meta
Best paying industry	-	Technology

Differences between administrative office clerk and administrative specialist education

There are a few differences between an administrative office clerk and an administrative specialist in terms of educational background:

	Administrative Office Clerk	Administrative Specialist
Most common degree	Bachelor's Degree, 36%	Bachelor's Degree, 48%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative office clerk vs administrative specialist demographics

Here are the differences between administrative office clerks' and administrative specialists' demographics:

	Administrative Office Clerk	Administrative Specialist
Average age	47	50
Gender ratio	Male, 20.9% Female, 79.1%	Male, 24.4% Female, 75.6%
Race ratio	Black or African American, 11.0% Unknown, 4.8% Hispanic or Latino, 21.4% Asian, 7.3% White, 54.3% American Indian and Alaska Native, 1.1%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative office clerk and administrative specialist duties and responsibilities

Administrative office clerk example responsibilities.

Manage and update social media outlets including Facebook and LinkedIn.
Set up orders in QuickBooks billing program.
Prepare payroll stubs for numerous companies; log each company's payroll into QuickBooks and into each company's binder.
Monitor patients in hospital by name and injury in addition to identification and personal belonging assistance.
Create corresponding SharePoint portal, to optimize productivity and enforce conformance with financial improvement and audit readiness standards.

Administrative specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Process incoming and outgoing medical records with newly implement HIPAA requirements.
Maintain personnel records, electronic databases, oversee and administer department SharePoint website.
Redesign and reformat PowerPoint presentations, customize individual client presentations for specific look & feel.
Create and successfully implement a new faculty form to collect necessary information for payroll forms.
Conduct training of new personnel using spreadsheets & PowerPoint presentations to ensure compliance of organizational policies & procedures.

Administrative office clerk vs administrative specialist skills

Common administrative office clerk skills

Data Entry, 21%
Customer Service, 17%
Phone Calls, 11%
Office Equipment, 7%
Purchase Orders, 4%
Front Desk, 4%

Common administrative specialist skills

Customer Service, 14%
Data Entry, 6%
PowerPoint, 6%
Office Procedures, 5%
Patients, 5%
Payroll, 4%

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Administrative Office Clerk
Administrative Office Clerk vs Administrative Specialist

Updated January 8, 2025

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