What We Can Achieve Together:
The Adirondack Park Invasive Plant Program (APIPP) is an award-winning invasive species program that leads the Conservancy's invasive species work in the Adirondack Park in partnership with the New York State Department of Environmental Conservation (NYSDEC). APIPP serves as the host of the Adirondack Partnership for Regional Invasive Species Management (PRISM), one of eight such partnerships in NY. The Adirondack PRISM's mission is to work in partnership to minimize the impact of invasive species on the Adirondack region's communities, lands, and waters. Program goals are to prevent new invasive species introductions to the region, to detect and rapidly respond to new infestations, and to mitigate harmful impacts of established infestations. APIPP advances a comprehensive, integrated approach that incorporates awareness building, prevention, early detection, rapid response, monitoring, restoration, and innovation strategies. Visit ******************** to learn more.
The Terrestrial Invasive Species Assistant will help protect the Adirondack Park from the threat of invasive species, including forest pests, by conducting invasive species monitoring and management field work. The Terrestrial Invasive Species Assistant performs invasive species surveys and mechanical, biological, and chemical management of invasive species across the Adirondack region of upstate New York, collects and analyzes data, and provides education about invasive species
We're Looking for You:
The Adirondack Terrestrial Invasive Species Assistant is responsible for the monitoring and management of invasive species, especially early phenology terrestrial species and forest pest species throughout the Adirondack PRISM on both public and private lands. Daily activities will include, but are not limited to, the following: early detection surveys, including those for forest pests; data collection with mobile monitoring tools; mechanical, biological, and/or chemical/pesticide invasive plant management; public education/outreach; data analysis; forest pest trap monitoring; and writing reports. The Terrestrial Invasive Species Assistant will work under the direction of APIPP's Terrestrial Invasive Species Manager and may also work closely with other APIPP program staff, including aquatic invasive species staff, communications staff, and the seasonal campground steward, and other projects that advance APIPP's contract with the NYS Department of Environmental Conservation.
Responsibilities & Scope:
Performs early detection and monitoring surveys for invasive plant and forest pest species.
Deploys mechanical, chemical, and biological management techniques to control invasive species following Integrated Pest Management (IPM) principles in priority areas.
Collects invasive species distribution and management data using mobile monitoring tools and GPS.
Educates the public about invasive species identification and spread prevention measures. May be required to attend one or more public events on a weekend to represent APIPP and provide invasive species education.
Works alone long hours in variable weather conditions, at remote locations, on difficult and hazardous terrain, and under physically demanding circumstances and assesses risks associated with working conditions.
Resolves routine issues independently and may work under infrequent supervision.
Requires moderate physical exertion and/or muscular strain.
May occasionally need to work weekends at educational events.
What You'll Bring:
High school diploma or GED and at least three years of education or experience in land management or a science-related field.
Ability to identify invasive plant and animal species.
Knowledge of field data collection techniques.
Experience working in a team environment.
Experience working and communicating with a wide range of people.
Strong verbal and written communication skills.
Desired Qualifications:
Bachelor's degree in botany, natural resources, forestry, or a related field and experience working in invasive species prevention or management.
Experience, training, and NYS certification in herbicide application.
Knowledge of invasive plant/animal biology.
Experience with invasive species management tools and techniques.
Demonstrated experience collecting scientific data with mobile monitoring tools, GPS, etc.
Experience safely operating small watercraft.
Ability to take quality photos while in the field.
Ability to obtain driver's license and maintain a good driving record.
Experience using software applications such as Word, Excel, and PowerPoint.
Experience with Geographic Information Systems like ArcGIS Online, Field Maps, and Survey123 and writing scientific reports.
Multi-lingual skills and multi-cultural or cross-cultural experience appreciated.
Additional Information:
Generally, Mondays through Fridays, with the flexibility to work an alternate schedule of four long days each week.
This is a twenty-one week, full-time (35 hours a week), seasonal position for the summer of 2026. The start date is on or about May 11, 2026.
Cover letter and resume required for application to be considered.
Application Deadline: 2 weeks from posting
The position is based out of the Conservancy's Keene Valley, NY office. Housing is not provided.
Use of a personal vehicle may be necessary and mileage will be reimbursed at the federal milage rate.
This position requires a valid driver's license and compliance with TNC's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers."
No phone calls or emails please.
This position requires a valid driver's license and compliance with TNC's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
Salary Information:
The starting pay range for a candidate selected for this position is $21.30 hourly rate. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.
Who We Are:
The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive. We're rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it's career development, flexible schedules, or a rewarding mission, there's many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant's unique experience. Please apply - we'd love to hear from you. To quote a popular saying at TNC, “you'll join for the mission, and stay for the people.”
What We Bring:
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.
We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.
Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to ***************** with Request for Accommodation in the subject line.
$21.3 hourly Auto-Apply 6d ago
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Maple Sugaring Assistant
National Audubon Society 4.1
Assistant job in Huntington, VT
About Audubon
The National Audubon Society is a leading nonprofit conservation organization with 120 years of science-based, community-driven impact, dedicated to protecting birds and the places they need, today and tomorrow. Birds are powerful indicators of our planet's health, acting as sentinels that warn us of environmental change and inspire action. Audubon works across the Western Hemisphere, driven by the understanding that what is good for birds is good for the planet. Through a collaborative, bipartisan approach across habitats, borders, and the political spectrum, Audubon drives meaningful and lasting conservation outcomes. With 800 staff and over 1.9 million supporters, Audubon is a dynamic and ever-growing force committed to ensuring a better planet for both birds and people for generations to come. Learn more at *************** and on Facebook, Twitter and Instagram @audubonsociety.
Position Summary:
The Green Mountain Audubon Center in Huntington, Vermont provides conservation education for schools, families, adults, teachers and the public. The Center also offers a summer day camp program for children ages 3 to 13 with education programs that offer direct experiences in nature. Our programs are outdoors, science-based, interactive, and lead participants to take action to help protect birds, other wildlife and their habitats. The Center conducts scientific research in the form of avian monitoring and is a bird-friendly, land management demonstration site. We have a working, education-based sugarbush that produces between 75 and 100 gallons of bird-friendly syrup each year. Thousands of people visit the sugaring operation annually to learn about bird-friendly maple syrup production.
Length of Assignment: 02/09/2026 - 04/17/2026
Hours: Approximately 21 hours per week (weather dependent)
Location: This is an on-site position based out of Audubon Vermont - State Office-Green Mountain Center in Huntington, Vermont.
Compensation:
$19.00 / hour
Additional Job Description
Essential Functions
Stack and maintain sugarhouse firewood, ensuring a full supply is available for maple syrup production throughout the season.
Prepare taps, buckets, and other equipment for the sugarbush, track tapped trees, monitor bucket and tap condition, and assess tree productivity.
Assist with tapping the sugarbush, including leading volunteers and providing clear instructions on proper tapping techniques.
Prepare and maintain the sugarhouse for syrup production, including cleaning pans, assembling equipment, stacking firewood, wiping counters, and keeping the space tidy and presentable.
Gather sap from approximately 600 trees, including driving a tractor when needed; respond to sap runs promptly, which may occur several consecutive days and any day of the week.
Perform end-of-season cleanup, including removing taps and buckets, washing and stacking equipment, cleaning pans, and ensuring all tools and the sugarhouse are left safe and presentable.
Work with volunteers and visitors throughout the season, including assisting with sap gathering and demonstrations during Sugar-on-Snow events.
Operate and maintain the tractor, routinely checking diesel, oil, and other fluid levels, and report any issues immediately to the Center Director.
Support Sugar-on-Snow Parties (March 21-22) by assisting with demonstrations, visitor engagement, and sap gathering as needed.
Maintain cooperative and productive relationships with all Audubon personnel and perform other duties as assigned related to sugaring operations.
Qualifications and Experience
Commitment to Audubon's organizational values of care, collaboration, change, integrity, impact, and innovation.
Demonstrated personal and professional commitment to and experience in advancing equity, diversity, inclusion, and belonging.
Maple sugaring experience preferred.
A valid driver's license to operate Audubon vehicles. Must have a flexible schedule and be able to work beginning February through mid-April.
Ideal to have experience driving a tractor with a trailer attached.
Willingness to work outdoors in all types of weather; including rain, sleet, snow etc.
Must have experience using hand and power tools as well as the sugaring equipment.
Able to shovel, chop ice and stack firewood on a regular basis.
Able to lift, reach, climb, push, pull, and gather buckets of sap in foul, cold weather with or without reasonable accommodations.
The ability to maneuver with 50lbs or more on a regular basis, with or without reasonable accommodations.
Able to sustain manual activity and contribute to labor-intensive tasks for long periods, with or without reasonable accommodations. Self-motivated, detailed-oriented with the ability to work both independently and as part of a team.
Must be knowledgeable about, and committed to, the Audubon mission and the conservation of birds, other wildlife and their habitats.
EEO Statement
We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic outlined by federal, state, or local laws. We are committed to providing an inclusive and accessible hiring process for all candidates.
Accessibility Statement
The National Audubon Society endeavors to keep our careers site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
$19 hourly Auto-Apply 14d ago
Superintendent Assistant
Sd Ireland
Assistant job in Burlington, VT
Join the SD Ireland Team - Help Build Vermont's Largest Project! Positions Available: * Foreman * Superintendent * Assistant Superintendent * Project Engineer About the Project SD Ireland Companies is proud to be leading construction on Burlington Square, a landmark development transforming the heart of downtown Burlington. This project - over 700,000 square feet across two 11-story towers - is the largest and tallest construction project ever built in Vermont.
We're seeking experienced construction professionals with proven commercial or multi-story project experience, strong leadership and communication skills, and a commitment to safety, quality, and teamwork-offering long-term growth across Vermont's top construction sectors.
Burlington Square will include:
* 400+ modern apartments
* Two 160-room hotels
* 40,000 sq. ft. of street-level retail
* A 420-space parking garage
Currently 25% complete, Burlington Square is reshaping the skyline and creating an entirely new downtown block - and we're looking for talented professionals to help us bring it to life.
About SD Ireland Companies
SD Ireland is a multi-generational, family-owned, industry-leading construction company built on a legacy of quality craftsmanship, hard work, and teamwork. With over 500 team members, we take projects from conceptual design through close out and ongoing management. Our diverse operations span residential, commercial, industrial, and heavy civil sectors, making SD Ireland one of Vermont's most respected and capable builders.
We offer a robust benefits package that includes health care with a matched health savings account, dental and vision coverage, short and long-term disability, life insurance, and optional accident and critical illness insurance, along with a generous 20% 401(k) match, paid time off, and holiday pay. S.D. Ireland Companies is an equal-opportunity employer.
Job Type: Full-time
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Employee discount
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Parental leave
* Retirement plan
* Vision insurance
Ability to Commute:
* Burlington, VT 05401 (Required)
Work Location: In person
$43k-138k yearly est. 17d ago
Children Facilities Assistant (167381)
Shangri-La Asia Limited 4.2
Assistant job in South Burlington, VT
Shangri-La Group - Hong Kong Region Renowned for its distinctive Asian hospitality, the luxury hotel group operates five Shangri-La properties in Hong Kong, where the company is also headquartered, including Kowloon Shangri-La, Island Shangri-La, Kerry Hotel Hong Kong, JEN Hong Kong by Shangri-La, and The Aberdeen Marina Club, offering guests an array of options across the different brands to suit every guest's needs.
As an employer with industry leading levels of colleague engagement, our people are our priority. Our success is only made possible through the efforts and abilities of over 42,000 colleagues worldwide. In accordance with this belief, the focused investment we make in the learning and development of our colleagues is unparalleled in the global hospitality industry. From welcoming new colleagues to best-in-class leadership development programmes, employee potentials will be identified and nurtured throughout their career with the Group.
We are looking for a Children's Facilities Assistant based at The Aberdeen Marina Club!
As a Children's Facilities Assistant, we rely on you to:
* Supervising children in play areas and ensuring their safety
* Organizing and leading activities and games
* Cleaning and maintaining the play areas and equipment
* Providing excellent customer service to members
* Assisting with the set-up and tear-down of events and parties
We are looking for someone who has:
* Excellent guest interaction skills with a positive and enthusiastic attitude
* Excellent command of spoken English/ Cantonese
* Fresh graduate will also be considered
$34k-40k yearly est. 16d ago
Board Assistant
Buffalo Mountain Co Op
Assistant job in Hardwick, VT
The board assistant is a stipend job, entailing an average of three hours/month, to support the board in administrative work. This includes attending monthly board meetings and taking notes. Our organization is growing and improving all of our systems, including our board operations. This role is a vital part of these improvements.
Status: Reports to Board Secretary
Wage: $20/hr with board discount of 15% on most items, with potential for increases based on performance
Requirements
Duties and Responsibilities
Board meetings
1. Minutes
a. Attend monthly board meetings and act as the official note taker.
B. Distribute minutes before the next meeting and post official minutes to the website monthly
2. Maintain the living agenda document following board protocol, ensuring it is current and searchable
Policy Register and Board Documents
Post approved changes to the policy register
Support the Secretary in keeping all board documents current
Annual meeting
1. Attend annual meeting, including elections
2. Other support of the annual meeting as needed and assigned
Other duties as assigned.
General Expectations
1. Be committed to the Co-op's Mission, Vision, and Values.
2. Follow established policies and procedures.
3. Communicate in an open, respectful, and honest manner with everyone, inside and outside the organization.
4. Communicate proactively regarding workflow, problems, suggestions, etc.
5. Attend Board meetings as scheduled.
6. Perform required amounts of work in a timely fashion with a minimum of errors.
7. Adhere strictly to cthe onfidentiality of Board, staff, customer, and internal business information.
Physical Requirements
The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, including prolonged sitting; repetitively use hands to finger, handle, or feel, including operation of a standard computer keyboard; reach with hands and arms and talk, see and hear. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust
focus.
Qualifications Needed for Position
The following experience and skills are considered essential:
- Experience with cooperatives or other Boards of Directors,
- High degree of integrity, and
- Facility with Google Docs.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Salary Description $20/hr for three hrs a month
$20 hourly 60d+ ago
Real Estate & Corporate Legal Administrative Assistant
Paul Frank Collins Pc
Assistant job in Burlington, VT
At Paul Frank + Collins, we are committed to providing exceptional service in a collaborative and supportive work environment. We are seeking a highly organized Legal Administrative Assistant to support our real estate and corporate practices. This role is ideal for someone who enjoys transactional work, manages multiple priorities well, and thrives in a professional, fast-paced setting.
The successful candidate will play a key role in ensuring smooth day-to-day operations, accurate document management, and effective communication with clients, internal teams, and external partners.
Key Responsibilities:
- Prepare, proofread, and organize legal documents and correspondence
- Provide administrative support for real estate and corporate transactions
- Assist with closings, corporate filings, and compliance matters
- Coordinate document execution, signatures, notarizations, and recordings
- Maintain accurate electronic and physical legal files
- Track deadlines, calendars, and transaction timelines
- Communicate professionally with clients, attorneys, and third parties
- Support billing, intake, and general office operations as needed
Qualifications:
- 2+ years of experience as a legal administrative assistant, legal assistant, or similar role preferred, though we will train a motivated candidate without this experience
- Experience with real estate, corporate, or transactional work is ideal
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency with Microsoft Word, Outlook, and Excel
- Ability to manage multiple tasks and meet deadlines
This is a full-time, in-person position (35-40 hours per week) in our downtown Burlington office, offering free and convenient parking. PF+C provides the resources of a large international law firm while maintaining a local, friendly culture with a genuine commitment to work-life balance. We offer a competitive salary and an excellent benefits package. The salary range for this position is $50k-$70k, and possibly higher, commensurate with experience.
$50k-70k yearly 16d ago
Center Support Assistant
Joint Council for Economic Opportunity 3.1
Assistant job in Plattsburgh, NY
JCEO is a private, not-for-profit human service agency that serves the residents of Clinton and Franklin Counties in New York State. All programs are based on JCEO's mission to alleviate poverty through practical, timely, and innovative services that emphasize and develop problem-solving skills for people.
The Center Support Assistant is responsible for assuming the role of the assistant teacher or cook in their absence.
Full-Time, Non-Exempt
Location: On-Site
Hourly Rate of Pay: $17.00
BENEFITS
Medical
Dental
Vision
Generous Paid Time Off
Qualifying Employer for Public Service Loan Forgiveness
Tuition Assistance
Employee Assistance Program
Employer Paid Life Insurance
401K Retirement Plan
North Country Chamber of Commerce Discounts
ESSENTIAL DUTIES AND RESPONSIBILITIES
Carries out goals, policies and activities in the Head Start Program Performance Standards.
Complies with all Health and Safety Regulations.
Carries out daily programming and completes all activities as appropriate to daily placement.
Assists with curriculum planning, evaluation, and assists in the implementation of the centers routine as appropriate to placement site.
Observes confidentiality according to agency policy and performance standards.
Identifies and reports suspected child abuse as per Head Start procedure.
Assists the Nutrition Service area, in training parents about the appropriate use and preparation of food and its nutritional value.
When assigned, assists center staff in parent contact information. Communicates to families, in regard to scheduled events, or updating needed information.
Assists centers with In Kind collecting procedures and organizing visitor sign in sheets. Maintains and updates the Substitute Handbooks for all centers.
Files, types, copies and collates on a needed basis.
Performs all duties, in a manner consistent with the mission and goals of the Joint Council for Economic Opportunity, Inc.
Performs all other duties as assigned.
EDUCATION and/or EXPERIENCE
Child Development Associate credential, or be willing to be enrolled in a CDA credential program that will be completed within 2 years, or have an Associates or Baccalaureate Degree (in any area) or be in a program leading to such a degree
), and one year of experience working with preschool children.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; stoop, kneel, crouch, or crawl; and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to climb or balance. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually loud.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
JCEO is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department at ************ or via email at ***********.
$17 hourly 60d+ ago
Administrative Assistant / Apartment Program
Behavioral Health Services North Inc. 3.4
Assistant job in Plattsburgh, NY
is available upon request
La version de esta posicion esta disponible en
Español
si es requerida
Join Our Mission - Be a Vital Part of Something Bigger
BHSN, one of the fastest-growing organizations providing whole-person care in the region, is in search of a detail-oriented and highly organized Administrative Assistant to support our Breakthrough II Residential Programs. This role plays a critical part in improving the daily operations of our Apartment Treatment Program and Community Residence by ensuring program compliance, smooth administrative processes, and accurate documentation to support quality care.
Your Role at BHSN:
The Administrative Assistant provides essential administrative support for the Breakthrough II Residential Programs. Responsibilities include managing Medicaid eligibility checks, maintaining organized resident records, assisting with audit preparation, supporting financial processes, and ensuring compliance with regulatory requirements. This position requires strong attention to detail, multitasking skills, and the ability to work both independently and collaboratively to support program success.
Work Schedule & Location: Monday - Friday, 4 hours a day
What You'll Do:
Run EPACES on all recipients monthly to ensure Medicaid is active.
Set up and maintain residential charts, including Medicaid documentation, upon admission and annually thereafter.
Assist with preparation for audits and maintain accurate program documentation.
Record and maintain minutes for staff meetings.
Communicate with funding sources (e.g., Social Security Administration, County DSS, NYS Office of Temporary Disability Assistance) to resolve funding issues and maximize revenue collection.
Review and submit Department of Social Services vouchers for timely payment.
Review resident PNA/Food ledgers for accuracy and submit documentation to Finance.
Assist with preparation of deposits and submission of financial documentation (receipts, check requests, purchase orders, petty cash reimbursements, etc.).
Obtain and maintain monthly safety sheets for all units, review for completeness, coordinate follow-up actions, and document resolution of deficiencies.
File and maintain residential documentation in an organized manner.
Participate in meetings as requested.
Perform additional duties within the scope of the job description.
Comply with all BHSN and regulatory policies and procedures.
What We're Looking For:
Knowledge of the mental health system and funding resources.
Strong attention to detail with the ability to multi-task effectively.
Excellent interpersonal and communication skills.
Proficient in Microsoft Excel and Word; database experience preferred.
High School Diploma or equivalent required.
Valid NYS driver's license for potential local travel.
Flexibility to adjust work schedule to meet program needs.
What's in it for you?
Generous benefits, including personalized health coverage, paid time off, and holiday pay
Working within our community, making a real impact, working alongside passionate colleagues
Accessible leadership team, coaching for your growth, and ample training opportunities
As a rapidly growing organization, there are endless opportunities to grow within the organization
Community discounts, loan forgiveness & more
JOIN A WORKPLACE WHERE YOU BELONGBHSN is an Equal Opportunity Employer and champions Diversity, Equity, and Inclusion across all levels of the organization. We are committed to ensuring every team member can be their authentic self and thrive both personally and professionally.We consider all qualified applicants without regard to race (including traits historically associated with race such as hair texture and protective hairstyles), ethnicity, color, creed, national origin, gender identity or expression, sexual orientation, age, disability, marital or familial status, military or veteran status, genetic predisposition or carrier status, arrest or conviction record, domestic violence survivor status, reproductive health decisions, citizenship or immigration status, or any other factor protected by law.
$30k-35k yearly est. Auto-Apply 60d+ ago
Administrative Assistant / Client Service Coordinator
Ameriprise Financial 4.5
Assistant job in Williston, VT
Guided Wealth Advisors Williston, Vermont | In-Office | Full-Time
Guided Wealth Advisors, a Private Wealth Advisory Practice of Ameriprise Financial, is seeking a full-time Administrative Assistant / Client Service Coordinator to join our dynamic and growing team.
This is a highly visible, client-facing role and a critical part of the overall client experience. The Administrative Assistant / Client Service Coordinator serves as the first point of contact for clients and visitors and plays an essential role in ensuring the office operates smoothly and professionally each day.
We are looking for a detail-oriented, proactive, and personable individual who takes pride in organization, follow-through, and creating a welcoming environment for clients and team members alike.
Position Overview
The Administrative Assistant / Client Service Coordinator provides comprehensive administrative, operational, and front-office support to the advisory team. This individual is the face of the practice and is expected to consistently present a friendly, professional, and polished presence-both in person and over the phone.
This role requires strong attention to detail, the ability to manage multiple priorities, and a collaborative mindset.
Key Responsibilities
Client Experience & Front Office Support
Greet clients and visitors warmly and professionally, in person and over the phone
Serve as the first point of contact for incoming calls and direct inquiries to appropriate team members
Maintain a professional and welcoming reception area at all times
Reach out to clients as needed for administrative follow-up and coordination
Administrative & Operational Support
Schedule and coordinate advisor calendars and client appointments
Assist with meeting preparation and follow-up
Maintain accurate client data and records within the CRM
Process paperwork, including third-party authorization forms, and maintain updated third-party lists
Maintain check and mail logs and assist with document processing and filing
Expedite and track client tax documents
Follow up with third parties to ensure timely completion of requests
Compliance & Tracking
Support gift compliance processes, including tracking, documentation, and coordination as required
Maintain and update referral tracking spreadsheets and related documentation
Marketing & Client Engagement
Send celebration cards and client correspondence
Assist with client events and office-hosted meetings
Organize lunch meetings and internal staff meetings as needed
Office & Practice Support
Order and maintain office supplies
Coordinate special projects as assigned
Provide general administrative support to ensure smooth day-to-day operations
Qualifications
5-7 years of experience in administrative, client service, front-office role, or financial services
Experience in financial services is a plus, but not required
Strong communication and interpersonal skills
Exceptional attention to detail and organizational skills
Ability to manage multiple tasks and priorities effectively
Proficiency with Microsoft Office; CRM experience (Salesforce a plus)
Professional, dependable, and service-oriented demeanor
Enjoys being client-facing and takes pride in being a positive representative of the practice
Compensation & Benefits
Compensation: $22-$27 per hour
Non-exempt
401(k): Eligible after 3 months
Paid Time Off (PTO): 2 weeks in the first year
Paid holidays: 13 days
Birthday personal day
How to Apply
If you are a motivated and organized professional who enjoys supporting a team and creating a positive client experience, we encourage you to apply. Please submit your resume and cover letter for consideration.
Equal Opportunity Employer
Guided Wealth Advisors is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
$22-27 hourly Auto-Apply 12d ago
Payroll and Administrative Support Specialist
ECI-Engineers Construction, Inc.
Assistant job in Williston, VT
Job DescriptionPayroll and Administrative Support Specialist Job Type and Schedule: Full-Time Year-Round, Non-Exempt Hourly, 40 hours per week typical. Hours are currently 7 am to 4 pm, Monday to Friday. will be primarily On-Site.
Rate of Pay: Starting at $25.00 - $28.00 / Hour, Commensurate with Experience.
Benefits: Employee Stock Ownership Plan (ESOP); Health, Dental & Vision Insurance; 401(k) Retirement Plans with Safe Harbor contributions and Profit Sharing; Short Term Disability; Life Insurance; Accident Insurance; Employee Referral Program, Paid Vacation and Paid Holidays; and more.
Who We Are: Founded in 1965, Engineers Construction, Inc. (ECI) is a 100% employee-owned heavy civil construction company based in Williston, Vermont. Our workforce is 200+ people strong. Known for our technical expertise and commitment to safety, quality, and customer satisfaction, we are proud to provide a range of construction services across our five markets for infrastructure projects throughout Vermont and the New England region.
Summary: We are seeking a meticulously detail-oriented Payroll Specialist and Administrative Support Person to join our dynamic team. We offer a collaborative and positive work environment and a chance to make an impact within a growing organization.
The primary focus of this extremely important and valued position is preparing weekly payroll in an accurate and timely manner for our 200 plus employee-owners. This includes maintaining up to date information in employee profiles and being the primary contact for employees with payroll questions. This position is also responsible for determining eligibility and processing enrollment in our various benefit plans for our staff.
Additional duties include managing Affordable Care Act information in the payroll system, partnering with our Human Resource Specialist to assist with new hire orientation, processing seasonal lay-off information, assisting with compliance reporting and other exciting administrative and office tasks as necessary to support the operations of ECI.
Experience preparing payroll required.
The best candidate for this position is: detail-oriented and extremely accurate, happy to work both independently and as part of a strong team, excellent at customer service, dependable and punctual, comfortable making decisions, very approachable, sees the value of high-quality work and loves spreadsheets.
Primary Payroll Related Responsibilities Include:
Gathering payroll data: reviewing and processing timecards
Preparing weekly reimbursements
Processing necessary payroll deductions, i.e. employee portion of health, dental, and vision benefits etc.
Troubleshooting and resolving payroll discrepancies
Uploading Direct Deposits and Health Saving Account contributions to bank
Mailing pay checks and/or stubs weekly.
Managing required Certified Payroll/Davis-Bacon reporting
Handling VT Department of Labor claims
Primary Administrative Responsibilities Currently Include:
Maintaining Vehicle Fleet Registration with Vermont DMV
Some Vehicle Compliance Reporting
Supporting Accounts Payable data entry
Our Preferred Candidate's Background Includes:
Minimum of 2 years of HR experience.
Ability to handle sensitive and confidential information with discretion and professionalism-this is necessary.
Basic bookkeeping and/or accounting knowledge.
Proficiency with Microsoft Excel.
Strong organizational skills, attention to detail, and ability to prioritize multiple responsibilities.
Excellent interpersonal and communication skills.
Commitment to providing top-notch customer service, both internal and external.
Strong analytical and problem-solving skills.
Ability to work effectively both independently and as part of a team.
ECI recognizes talent takes many forms, and we are dedicated to building an inclusive, diverse, and equitable workplace - if you are passionate about our mission and culture and believe you would be successful in this role, we welcome the opportunity to consider your candidacy.
ECI is an equal opportunity employer. It is the policy of ECI to assure that applicants are treated without regard to their race, religion, sex, color, national origin, age, veteran status, disability, or any other protected classes.
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$25-28 hourly 21d ago
Museum Services Assistant - Part Time/Seasonal
Shelburne Museumorporated
Assistant job in Shelburne, VT
The Museum Services group is responsible for the upkeep and presentation of the Museum's public spaces and offices. This is an active, dynamic position that interacts with all departments and positively impacts the visitor experience at the Museum. Duties include, but are not limited to:
Janitorial Services within public spaces of buildings and restrooms
Set-up and break-down of spaces being used for special events and/or facility rentals
Assisting the Preservation and Landscape Department with special projects throughout the Museum
Hours per week:
20-29
Compensation:
$15.75/hour to $18.00/hour based on experience. Spectacular working environment, committed, friendly co-workers, discount at the Museum Store and Café, passes to the Museum to share with friends and family, and reciprocal benefits at regional museums and attractions.
Qualifications
Experience and Skills:
Candidates must be 18 years or older and able to drive a golf cart. A Vermont driver's license is required.
Working Conditions:
The ability to lift and carry 40 pounds and must be able to stand and/or walk for long periods of time. Experience in similar capacity preferred, but willing to train candidates who show genuine interest in maintaining historic structures and caring for the Museum during our busy season.
Schedule Requirements:
The season is April - October 2023, with the possibility to extend year-round . Must be available at least three days a week and have a flexible schedule. Weekends and holidays are required.
$15.8-18 hourly 11d ago
Billing Office Assistant
Elderwood 3.1
Assistant job in Burlington, VT
Billing Office Assistant
Elderwood at Burlington
Overview of Business Office Assisant:
Elderwood at Burlington is seeking a full-time Billing Office Assistant to join our team. The ideal candidate has experience in a healthcare business office setting, with knowledge of third-party payers, census management, private pay collections, and the Medicaid application process.
Why Work at Elderwood?
Competitive pay rates
Weekly pay schedule
Gas Allowance Stipend (for eligible full-time and part-time employees)
Shift differentials
Ferry reimbursement
Tuition Assistance Program for nursing career advancement
Robust Employee Referral Program
401(k) with employer match
Full suite of health benefits including Medical, Dental, and Vision
Paid Time Off
Join Our Team Are you ready for a rewarding career? Join a company that cares for you, too. Responsibilities Business Office Assistant:
Support the Business Office Coordinator with daily business office operations
Establish and maintain resident accounts, including billing and private pay collections
Process daily transactions such as petty cash, accounts receivable, and banking
Assist with physician and pharmacy billing
Assess and monitor the status of Medicaid applications
Answer phones, prepare and maintain departmental correspondence, and reports
Enter new admissions weekly and maintain MCR/INS logs
Attend morning reports and weekly rehab meetings with key facility staff
Update admission records with any contact changes
Prepare and distribute cut letters
Manage RFMS, reconcile resident banking statements, and enter ancillary charges for month-end
Complete insurance verification forms for Part B
Filing, scanning, and processing recurring transaction reports
Replenish resident cash boxes and petty cash; count cash boxes weekly with Business Office Coordinator
Open and sort business office mail
Meet with residents/families for short-term admission paperwork
Support special projects and overflow as directed by the Business Office Coordinator
Scan room and board checks and resident trust checks
Qualifications Business Office Assistant:
Minimum of one year previous Accounts Receivable experience required.
Working knowledge of Medicare A and B, Medicaid and third party insurance required.
Experience in a Long Term Care setting highly preferred
High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.
This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.
EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.
$33k-41k yearly est. Auto-Apply 12d ago
Service Assistant - Colchester, VT
Spare Time Entertainment 4.0
Assistant job in Colchester, VT
What You'll Do
• Bring great vibes and follow our Spare Time Service Standards (Code S.E.R.V.E.) • Assist servers and kitchen staff with food prep, delivery, and clean-up • Double-check orders for accuracy and ensure food is served safely and on time
• Keep dishes, silverware, and work areas sparkling clean and ready for the next guest
• Help turn tables quickly and efficiently to keep the fun flowing
• Share menu knowledge and help answer guest questions
• Be a team player who jumps in wherever needed
What We're Looking For
• Positive, friendly energy and a love for guest service
• Strong communication and teamwork skills
• Ability to move fast and stay organized in a busy environment
• Comfortable working nights, weekends, and around large crowds (the more the merrier!)
• Previous restaurant or hospitality experience is a plus, but not required
Why You'll Love It Here
You'll be part of a fun, upbeat team that keeps the action moving: serving great food, supporting great teammates, and creating awesome guest experiences every shift.
If you like to stay busy, work hard, and have fun while you do it, this is the place for you!
Apply today and join the Spare Time Entertainment team, where food, fun, and teamwork come together!
Pay starting at $16-17/hr
$16-17 hourly 60d+ ago
Project Assistant - Commercial Construction
Engelberth Construction, Inc. 3.5
Assistant job in Colchester, VT
Job Description
Engelberth Construction is widely known as a visionary leader in the commercial construction sector, with decades of experience and unique expertise in building almost every structure. We recognize that a company is only as good as it's people. Investing in and empowering our employees, our most important asset, is our top priority. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities and customers we serve. We continue to build our team, celebrating a variety of backgrounds, perspectives, and skills.
We are currently looking to hire a Commercial Construction Project Assistant in our Colchester, Vermont office.
The Project Assistant is responsible for providing administrative, accounting, and technical support to the Project Team. This is achieved by maintaining standardized commercial construction project administration, maintaining project organization and prioritizing.
We offer a generous benefits package that highlights our commitment to employees and their family's health and wellbeing. Our benefits include:
• Generous Paid Time Off
• Strong Wellness Program that includes weekly and monthly bonuses for healthy habits
• Affordable Health and Dental Insurance Plans
• Employer paid life and disability insurance
• 401k plan with generous match
• Monthly Variable Pay Bonus!!
The ideal candidate will have at least 2 years of experience in construction or trade industry project management support, accounting experience to include invoice processing and financial record keeping.
The ability to use project management software, accounting software, and Time and Materials (T&M) software is required.
For more information about Engelberth Construction or to apply, please visit our website: ***********************************
Engelberth Construction, Inc. does not discriminate on the basis of, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career development programs.
PAY TRANSPARENCY STATEMENT
The starting pay range for this position is $50,000 - $70,000 annually. Compensation within this range will be determined based on relevant experience, skills, education, certifications, internal equity, and business needs.
$50k-70k yearly 14d ago
Lunchroom / Playground Activity Support Staff
Burlington School District 4.1
Assistant job in Burlington, VT
Lunchroom /Playground Support Staff
Elementary
The Burlington School District believes a diverse and culturally proficient faculty and staff are pivotal to the creation of a strong learning and working environment that supports student achievement and success. BSD administrators lead inclusive school communities with our vision: "
Cultivating caring, creative, and courageous people. - Join the journey.”
The Mission of the Burlington School District is to graduate students who:
Value different cultures;
Engage with the community;
Communicate effectively;
Think creatively;
Skillfully solve problems; and
Achieve at their highest academic, intellectual and personal potential.
Burlington School District is seeking an energetic individual to fill the Lunchroom/Playground Activity Support staff role. The Activity Support Staff is responsible for monitoring lunch and recess, supporting a lead teacher in the implementation of activities and supervision of a group of students, and creating an enriching, fun and safe environment.
ESSENTIAL FUNCTIONS:
Establish positive relationships with all students equally.
Teach and reinforce cafeteria rules.
Teach and reinforce recess expectations.
Collaborate and communicate with other lunch monitors, teachers, and administration.
Attendance in accordance with established days/hours of work.
Perform other tasks and duties as appropriate and/or assigned.
REQUIRED QUALIFICATIONS:
Eligible to work in the United States without sponsorship
Education:
Minimum required: High school diploma or equivalent
Experience:
Preferred Attributes:
Have experience working with elementary-school children
Have experience and/or training working with people with diverse backgrounds
The working conditions of this position include:
The work environment is a regular office, classroom, outdoor setting
Air-conditioned as well as un-air conditioned buildings
Occasional exposure to weather extremes
Ability to tolerate extremes in noise levels
Ability to tolerate stressful situations and maintain proper decorum
Equal Opportunity:
The Burlington School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The Burlington School District will provide reasonable accommodations for qualified individuals with disabilities.
$24k-27k yearly est. 60d+ ago
Administrative Assistant
eDOC Innovations 3.5
Assistant job in Middlebury, VT
Join eDOC Innovations, a growing and dynamic technology CUSO serving over 800 credit unions nationwide! We're seeking a motivated and detail-oriented Administrative Assistant to support our executive team and help keep our operations running smoothly.
What You'll Do:
Provide daily administrative support to the executive and management teams.
Maintain office supplies, inventory records, and meeting spaces.
Assist with expense reports, billing audits, and month-end processing.
Coordinate travel, events, and facility needs.
Draft and distribute internal communications and meeting minutes.
Support compliance, billing, and CRM audit functions.
What We're Looking For:
Strong communication and organizational skills.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Ability to manage multiple priorities and work independently.
Experience with bookkeeping or SharePoint is a plus.
Positive, professional attitude and attention to detail.
Why eDOC?
Competitive pay and comprehensive benefits [health, dental, vision, Short and Long-Term Disability, 401(k) match].
Paid holidays and generous Vacation, PTO, and sick time.
Professional development via Udemy and mentorship programs.
Be part of a team that values collaboration, innovation, and cooperative principles. Enjoy a professional and supportive work environment where your contributions truly make a difference.
$36k-46k yearly est. 60d+ ago
Secretary
Education & Training Resources LLC 4.6
Assistant job in Vergennes, VT
Job Description
Performs complex administrative tasks and provides administrative support to a department head and/or manager. Creates links between students, and employers to ensure the successful delivery of work based learning opportunities.
MAJOR DUTIES AND RESPONSIBILITIES:
Types business letters, memorandums, reports, charts, etc. on a personal computer.
Composes and prepares routine correspondence for signature.
Establishes and maintains confidential files and records.
Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items.
Operates office machines and instructs others in the operation of same.
Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to.
Manages work-based learning (WBL) activities, including coordination of student transportation to off-center work sites, documentation of work-based competency achievement, and evaluations related to student/employee training.
Ensures all testing/vocational criteria have been met prior to student's entry into WBL.
Participates in employer-sponsored community activities.
Plans and coordinates activities to bring together employers, educators, students and center staff to ensure the success of the WBL program.
Generates work site opportunities that best match the training capabilities an needs of trainees with employers' requirements.
Maintains contacts with WBL sites to assist student adjustment to the work site.
SKILLS/COMPETENCIES:
Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines
Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
Ability to establish linkages with employers, unions and community agencies.
Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.
Demonstrated working knowledge of the targeted job markets, area employers, community agencies, etc.
EDUCATION REQUIREMENTS:
High School Diploma or equivalent.
EXPERIENCE:
One or more years work-related experience. Experience working with youth. Sales experience a plus.
OTHER:
Must possess a valid Driver's License with an acceptable driving record.
ADA REQUIREMENTS:
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.
PHYSICAL ACTIVITIES:
· Reading, writing and communicating fluently in English
· Hearing and speaking to express ideas and/or exchange information in person or over the telephone
· Seeing to read labels, posters, documents, PC screens, etc.
· Sitting, standing, moving about or walking for occasional or frequent periods of time
· Dexterity of hands and fingers to operate a computer keyboard and other office equipment
· Kneeling, bending at the waist, stooping and reaching overhead
· Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects
WORKING CONDITIONS:
· Campus and general office setting
· Indoor and outdoor environment
$43k-55k yearly est. 21d ago
Board Assistant
Buffalo Mountain Co Op
Assistant job in Hardwick, VT
Description:
The board assistant is a stipend job, entailing an average of three hours/month, to support the board in administrative work. This includes attending monthly board meetings and taking notes. Our organization is growing and improving all of our systems, including our board operations. This role is a vital part of these improvements.
Status: Reports to Board Secretary
Wage: $20/hr with board discount of 15% on most items, with potential for increases based on performance
Requirements:
Duties and Responsibilities
Board meetings
1. Minutes
a. Attend monthly board meetings and act as the official note taker.
B. Distribute minutes before the next meeting and post official minutes to the website monthly
2. Maintain the living agenda document following board protocol, ensuring it is current and searchable
Policy Register and Board Documents
Post approved changes to the policy register
Support the Secretary in keeping all board documents current
Annual meeting
1. Attend annual meeting, including elections
2. Other support of the annual meeting as needed and assigned
Other duties as assigned.
General Expectations
1. Be committed to the Co-op's Mission, Vision, and Values.
2. Follow established policies and procedures.
3. Communicate in an open, respectful, and honest manner with everyone, inside and outside the organization.
4. Communicate proactively regarding workflow, problems, suggestions, etc.
5. Attend Board meetings as scheduled.
6. Perform required amounts of work in a timely fashion with a minimum of errors.
7. Adhere strictly to cthe onfidentiality of Board, staff, customer, and internal business information.
Physical Requirements
The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, including prolonged sitting; repetitively use hands to finger, handle, or feel, including operation of a standard computer keyboard; reach with hands and arms and talk, see and hear. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust
focus.
Qualifications Needed for Position
The following experience and skills are considered essential:
- Experience with cooperatives or other Boards of Directors,
- High degree of integrity, and
- Facility with Google Docs.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
$20 hourly 5d ago
Real Estate & Corporate Legal Administrative Assistant
Paul Frank Collins P.C
Assistant job in Burlington, VT
Job DescriptionDescription:
At Paul Frank + Collins, we are committed to providing exceptional service in a collaborative and supportive work environment. We are seeking a highly organized Legal Administrative Assistant to support our real estate and corporate practices. This role is ideal for someone who enjoys transactional work, manages multiple priorities well, and thrives in a professional, fast-paced setting.
The successful candidate will play a key role in ensuring smooth day-to-day operations, accurate document management, and effective communication with clients, internal teams, and external partners.
Key Responsibilities:
- Prepare, proofread, and organize legal documents and correspondence
- Provide administrative support for real estate and corporate transactions
- Assist with closings, corporate filings, and compliance matters
- Coordinate document execution, signatures, notarizations, and recordings
- Maintain accurate electronic and physical legal files
- Track deadlines, calendars, and transaction timelines
- Communicate professionally with clients, attorneys, and third parties
- Support billing, intake, and general office operations as needed
Qualifications:
- 2+ years of experience as a legal administrative assistant, legal assistant, or similar role preferred, though we will train a motivated candidate without this experience
- Experience with real estate, corporate, or transactional work is ideal
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency with Microsoft Word, Outlook, and Excel
- Ability to manage multiple tasks and meet deadlines
This is a full-time, in-person position (35-40 hours per week) in our downtown Burlington office, offering free and convenient parking. PF+C provides the resources of a large international law firm while maintaining a local, friendly culture with a genuine commitment to work-life balance. We offer a competitive salary and an excellent benefits package. The salary range for this position is $50k-$70k, and possibly higher, commensurate with experience.
Requirements:
$50k-70k yearly 14d ago
Project Assistant - Commercial Construction
Engelberth Construction, Inc. 3.5
Assistant job in Colchester, VT
Engelberth Construction is widely known as a visionary leader in the commercial construction sector, with decades of experience and unique expertise in building almost every structure. We recognize that a company is only as good as it's people. Investing in and empowering our employees, our most important asset, is our top priority. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities and customers we serve. We continue to build our team, celebrating a variety of backgrounds, perspectives, and skills.
We are currently looking to hire a Commercial Construction Project Assistant in our Colchester, Vermont office.
The Project Assistant is responsible for providing administrative, accounting, and technical support to the Project Team. This is achieved by maintaining standardized commercial construction project administration, maintaining project organization and prioritizing.
We offer a generous benefits package that highlights our commitment to employees and their family's health and wellbeing. Our benefits include:
* Generous Paid Time Off
* Strong Wellness Program that includes weekly and monthly bonuses for healthy habits
* Affordable Health and Dental Insurance Plans
* Employer paid life and disability insurance
* 401k plan with generous match
* Monthly Variable Pay Bonus!!
How much does an assistant earn in Colchester, VT?
The average assistant in Colchester, VT earns between $25,000 and $233,000 annually. This compares to the national average assistant range of $16,000 to $82,000.
Average assistant salary in Colchester, VT
$77,000
What are the biggest employers of Assistants in Colchester, VT?
The biggest employers of Assistants in Colchester, VT are: