Seafood Associate Team Leader (Assistant Department Manager)
Whole Foods Market 4.4
Assistant job in Saint Charles, MO
A career at Whole Foods Market is more than just the work you do- it's about your personal growth and creating meaningful change. Our purpose is to nourish people and the planet. That means improving how people eat, funding grants for school gardens, providing access to fresh and healthy food to people living within food deserts, alleviating poverty in developing countries, and so much more. Working with us means you are making a difference within your community and beyond. We aren't just a grocery store: we're world-changers. And with your help, we will continue to set the standards of excellence and revolutionize the grocery industry.
Assists the Team Leader in all aspects of daily operations including profitability, expense control, buying, merchandising, labor, regulatory compliance and special projects as assigned. Leads and develops Team Members. All Whole Foods Market Retail jobs require ensuring a positive company image by providing courteous, friendly, and efficient service to customers and Team Members at all times. All positions must be performed in accordance with team and store Standard Operating Procedures. Further, Team Members must be prepared and able to perform the duties inherent in other Team Member job descriptions. All positions must strive to support WFM core values and goals, promote national, regional, and store programs and initiatives, and ensure adherence to all applicable health and safety regulations including Food Safety and regulatory duties required in the department.
Job Responsibilities:
Develops and maintains creative store layout and product merchandising.
Works with Team Leader to achieve sales, purchasing, and labor targets.
Assists Team Leader in analysis of sales, reports, and labor.
Assists team leader in annual sales and expense projections and budget preparation.
Assists team leader with ordering and inventory management.
Works with Team Leader to resolve team concerns or issues.
Functions as point person and departmental person in charge in absence of Team Leader.
Sets and achieves the highest standards of retail execution.
Fosters and encourages a positive environment of outstanding teamwork, mutual respect, and exceptional morale.
Maintains awareness of customer flows and needs and directs Team Members as necessary to satisfy and delight customers; responds promptly to customer needs and questions.
Selects, trains, develops, mentors, motivates, and counsels Team Members in a manner that sustains a high-performance team and minimizes turnover.
Communicates and maintains Team Member safety and security standards. Provides timely, thorough, and thoughtful performance evaluations.
Consistently communicates and models WFM vision and goals
Job Responsibilities:
High energy, enthusiastic, and displays an affinity for our products, core values, and company philosophy.
Proficient mathematical skills for assessing financial performance, monitor profitability, and manage inventory.
Growth mindset towards greater responsibility and ownership.
Desire to coach and mentor others for growth.
Excellent interpersonal, motivational, team building, and customer relationship skills.
Capable of teaching others in a positive and constructive manner.
Thorough product knowledge.
Advanced knowledge of regulatory and safety policies and procedures.
Proficient mathematical skills for assessing financial performance, monitoring profitability, and managing inventory.
Demonstrated decision-making ability, leadership skills, and ability to prioritize and delegate.
Proficiency with email, Microsoft Office, and operations-related applications.
Experience
18+ months retail Team Member experience and 6+ months of supervisory experience
Physical Requirements / Working Conditions
Must be able to lift 50 pounds.
In an 8-hour work day: standing/walking 6-8 hours.
Hand use: single grasping, fine manipulation, pushing and pulling.
Work requires the following motions: bending, twisting, squatting and reaching.
Exposure to FDA approved cleaning chemicals.
Exposure to temperatures: 90 degrees Fahrenheit.
Ability to work in a wet and cold environment.
Ability to handle knives and other cutting equipment.
Ability to work a flexible schedule including nights, weekends, and holidays as needed.
Ability to use tools and equipment, including box cutters, electric pallet jacks, and other heavy machinery.
Note: The purpose of this document is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. This document does not reflect all job duties or requirements for every position. Requirements build as one progresses through the job levels, so any job duties required at a lower level may be required at the higher level in addition to the duties listed for that higher level. Duties, assignments, and other responsibilities may differ for similar positions based on business conditions, departmental or geographic location, and/or needs for the particular position. An individual must demonstrate successful performance in their current position before being considered for promotion. In addition, in order to promote into a higher-level position, a business need for the promotion must exist and the candidate must be considered the most qualified person for the new position. Completion of certain milestones such as obtaining an advanced degree or certification, time in current position, or developing skills to perform at the higher-level role do not guarantee a promotion.
The wage range for this position is $20.05-$35.00 Hourly, commensurate with experience. Whole Foods Market offers "Whole Benefits". Whole Benefits may include health insurance, retirement plan benefits, eligibility for a store discount, paid time off and access to other benefit programs. Eligibility for Whole Benefits is determined under the terms of the applicable Whole Benefits plan at a person's date of hire. For additional information, visit our Whole Foods Market Careers site: **********************************************
At Whole Foods Market, we provide a fair and equal employment opportunity for all Team Members and candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Whole Foods Market hires and promotes individuals solely based on qualifications for the position to be filled and business needs.
Whole Foods Market works with job sites like Indeed, LinkedIn, and ZipRecruiter to promote opportunities at our company. Please be aware that other career sites may not be accurate or up to date and may even be fraudulent. We encourage and recommend all candidates to apply via our site.
PandoLogic. Category:Retail, Keywords:Retail Department Manager, Location:Saint Charles, MO-63303
$20.1-35 hourly 2d ago
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Primary Care Assistant-LPN, Full Time Days Eureka
Mercy Health 4.4
Assistant job in Eureka, MO
Find your calling at Mercy!Under the direction of the primary care operations team, the Primary Care Patient Care LPN works directly with Mercy Primary Care Providers to provide safe, timely, effective, efficient, equitable, patient-centered care in a systematic way. The Primary Care Patient Care LPN will partner with patients, providers, and other members of the clinical care team to drive quality outcomes for all patients. Duties and responsibilities will be performed in a manner consistent with our mission, values, and Mercy Service Standards.Position Details:
Experience: 6 months clinical healthcare experience, preferably in a primary care office preferred.
Required Education: Graduate of an accredited practical nursing program.
Licensure: Licensed as an LPN (Licensed Practical Nurse) in the state of practice.
Other: Works well as a member of a team and willing to collaborate with all members of the care team. Excellent written and oral communication skills. Customer service orientation. Excellent organizational and interpersonal skills. Flexible and positive attitude. Attention to detail and accuracy. Self-directed and able to perform tasks that are in scope of practice independently with minimal oversight
Why Mercy?
From day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period.
Join a caring, collaborative team where your voice matters. At Mercy, you'll help shape the future of healthcare through innovation, technology, and compassion. As we grow, you'll grow with us.
keyword(s): LPN
$29k-34k yearly est. 10d ago
Primary Care Assistant-LPN, Full Time Days Eureka
Mercy 4.5
Assistant job in Eureka, MO
Find your calling at Mercy!
Under the direction of the primary care operations team, the Primary Care Patient Care LPN works directly with Mercy Primary Care Providers to provide safe, timely, effective, efficient, equitable, patient-centered care in a systematic way. The Primary Care Patient Care LPN will partner with patients, providers, and other members of the clinical care team to drive quality outcomes for all patients. Duties and responsibilities will be performed in a manner consistent with our mission, values, and Mercy Service Standards.
Position Details:
Experience: 6 months clinical healthcare experience, preferably in a primary care office preferred.
Required Education: Graduate of an accredited practical nursing program.
Licensure: Licensed as an LPN (Licensed Practical Nurse) in the state of practice.
Other: Works well as a member of a team and willing to collaborate with all members of the care team. Excellent written and oral communication skills. Customer service orientation. Excellent organizational and interpersonal skills. Flexible and positive attitude. Attention to detail and accuracy. Self-directed and able to perform tasks that are in scope of practice independently with minimal oversight
Why Mercy?
From day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period.
Join a caring, collaborative team where your voice matters. At Mercy, you'll help shape the future of healthcare through innovation, technology, and compassion. As we grow, you'll grow with us.
keyword(s): LPN
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PandoLogic. Category:Personal Care, Keywords:Caregiver, Location:Eureka, MO-63025
$31k-36k yearly est. 1d ago
Program Assistant
Washington Square Health Foundation 4.6
Assistant job in Chicago, IL
The Washington Square Health Foundation has an immediate opening for a Program Assistant.
The Washington Square Health Foundation, Inc. grants funds in order to promote and maintain access to adequate healthcare for all people in the Chicagoland area regardless of race, sex, creed or financial need. The Foundation meets this goal through its grants for medical and nursing education, medical research and direct healthcare services.
The Program Assistant position provides both administrative and professional support to the Executive Director. The Program Assistant interfaces with the Public, Venders, Grantees and Board Members and reports directly to the Executive Director.
The position requires excellent written and verbal communication skills, as well as knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Knowledge of not-for-profits and the not-for-profit Chicagoland scene, especially health care, is a plus. In addition, knowledge of Blackbaud or other grant management programs is a definite plus.
Requirements: The successful candidate will have a college degree (BA) or equivalent life experience in an applicable field, plus at least one year of relevant work experience.
Competitive salary and benefits are available.
Responsibilities: Under the direct supervision of the Executive Director, the Program Assistant:
Maintains office and grant files, including digital database, as well as document retention program. Insures accurate and speedy retrieval of Foundation documents;
Answers general phone and email inquires;
Maintains office calendar, including the Executive Director's;
Prepares all checks for signatures, maintains bank balances, and runs financial reports;
Initial review of all invoices for payment;
Monitors office communications via email, phone, and correspondence;
Maintains Foundation website;
Prepares documents for Board and Committee Meetings;
Represents the Foundation at designated professional meetings;
Prepares all grant documents and insures monitoring of receipt of grant documents and disbursement of funds;
Answers initial grant inquiries and/or forwards more complex inquiries to the Executive Director;
Is responsible for a portfolio of specific grant requests; including, initial recommendation, site visits, and evaluations;
Is privy to and maintains confidential Foundation information; and
Any other projects as may be assigned from time to time by the Executive Director.
Next Position: Program Associate.
Cross Country Allied is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Chicago, Illinois.
& Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date:
Duration: 13 weeks
40 hours per week
Shift: 8 hours, days
Employment Type: Travel
Job Description
As an allied health professional, you'll play an important role in preventing disease and promoting patient wellness and safety. You may work at a hospital, outpatient center, private practice, home health, telemedicine, nursing facility, clinic, school, laboratory or other facility. Whether you're serving as a technician, lab worker, therapist, speech-language pathologist, social worker, medical assistant or other allied health professional, you'll use your education, training and specialized skills to provide support for patients and help them strive for optimal health.
Minimum Requirements
• At least 1 year of recent acute care experience in specialty
Benefits
The benefits of taking a travel allied job with Cross Country include:
Private housing or generous housing allowance
Comprehensive health insurance with prescription coverage
Dependent health insurance with prescription coverage
Competitive salaries
Referral bonuses
Travel reimbursement
401(k) retirement plan
Direct deposit/free checking
Unlimited free CE credits
Cross Country Allied Job ID #. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA - PT SNF Physical Therapist SNF.
About Cross Country Allied
You bring the expertise. We bring the support you deserve. At Cross Country, we connect allied professionals with flexible opportunities designed around what matters most - your goals, your growth, and your wellbeing. Whether you specialize in imaging, respiratory, surgical, or lab work, we're here to champion your success with nationwide roles, hands-on support, and a team that sees you as essential. Because this isn't just work. It's your purpose.
Benefits
• 401k retirement plan
• Referral bonus
$30k-43k yearly est. 1d ago
Receptionist & Office Coordinator
Kansas City Symphony 3.6
Assistant job in Kansas City, MO
The Receptionist & Office Coordinator plays a key role in creating a welcoming and professional environment at the Kansas City Symphony. This front-facing position combines customer service, administrative support, box office assistance, and facilities coordination. The ideal candidate is friendly, detail-oriented, and highly organized, with a commitment to delivering excellent service to patrons, staff, and visitors.
Essential Duties and Responsibilities include the following:
Provide exemplary customer service to all patrons, both over the telephone and in person
Maintain highest level of product knowledge and enthusiasm
Act as Symphony representative at the Shirley Bush Helzberg Symphony House
Maintain an organized & professional reception desk
Box Office Duties:
Achieve sales/solicitations/data management success
Maximize patron participation by offering additional opportunities
Support data management policies
Answer incoming phone calls and accurately process orders using Tessitura ticketing software
Facilitate ticket purchases in person at the Symphony offices
Fulfillment of tickets purchased, along with the mailing of any other collateral materials, as instructed
Initiate outgoing telephone sales calls
Assist marketing department by communicating customer feedback
Process online submissions (student season passes, complimentary offers, etc)
Help patrons exchange tickets, and solve simple customer service issues
Administrative & Facilities Duties:
Provide clerical support to other departments
Greet all building guests and direct them to the proper location or assist with their needs
Be the point of telephone contact when someone desires to speak with the operator when calling in (instead of using the staff directory)
Knowledge of daily events & appointments in the building including maintaining the the online room calendars.
Point of contact for the shared copier/printer maintenance - (order toner, put in service requests, track service tickets)
Point of contact for general building maintenance requests (initiate & monitor maintenance tickets)
Oversee general office supplies and break room supplies, including purchasing and budget tracking
Oversee & manage breakroom equipment & dishes, including daily preparation of coffee
Daily processing of both incoming and outgoing mail
Receipt of packages delivered to Symphony House and distribution to appropriate personnel
Preparation of daily check report
Opening & closing of outside gates at open & close of business
Other duties as assigned or requested by the KCS management team
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Diplomacy and pleasant manner essential.
Exceptional organizational abilities and acute attention to details and deadlines.
Ability to work efficiently and effectively under pressure managing multiple priorities.
Public manner which enhances the perception of the KCS as a well-run and professional organization.
Team player with a high degree of personal initiative and drive.
Tactful, discreet, calm under pressure.
Education and Experience:
Bachelor's Degree preferred
1-2 years sales and/or customer service experience
Classical music interest or willingness to learn
Microsoft Office - Excel and Word
Ticketing or CRM software knowledge (or ability to learn quickly)
Basic math skills
Language Skills:
Superior verbal and written communication skills
Excellent grammar
Friendly and helpful personality, pleasing telephone manners
Physical Demands
Sitting at the computer for several hours at a time
Using a telephone and/or head set
Carrying boxes of supplies to various areas
Work Environment
Position is located in an office.
It is sometimes necessary to attend meetings at the Kauffman Center for the Performing Arts or other off-site locations.
Must be able to work varied hours - primarily days, with evenings and weekends as needed occasionally for special events. Example: Memorial Day weekend concert
The Kansas City Symphony is an Equal Opportunity Employer. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status.
$37k-40k yearly est. 1d ago
Administrative Coordinator
Financial Services 4.4
Assistant job in Itasca, IL
Administrative Coordinator $50,000 - $54,000
medical, dental, life, 401k, ltd, std, profit sharing, vacation days, sick days, holidays
We are growing and need to hire an optimistic go-getter. We will give you carte blanche to grow this position around yourself... basic responsibilities will involve assisting with customer service and all things data related for an order once it has been received. This is a tight knit team and you will be trusted as the liaison for mission critical information exchange between the customer and the internal departments.
Productively neurotic or neurotically productive? Either way, you would be a good fit for this fast paced project coordinating role within this unique corporate culture; year, is truly a place where you will hear the employees describe their careers as "rewarding", "challenging" and "fun" - all in the same sentence. A rare combination, but then again, this is no ordinary company!
This position has a strong project oriented focus. Your critical thinking, natural intuitiveness and excellent communication skills along with the ability to self-motivate and thrive in the midst of an ever-changing atmosphere will be the catalyst for you to prosper in this career!
recent college grads, administrative assistant, entry level or experienced customer service, and all self-motivated, project oriented, digital and brand channel manager, human resources, pro-active, ambitious go-getters please send you resume TODAY!!
$50k-54k yearly 1d ago
Sourcing & Supply Chain Assistant
Forza
Assistant job in Council Bluffs, IA
About the Role
The Sourcing Specialist is a pivotal, high-impact role responsible for strengthening Forza's supply chain, driving cost reductions, and accelerating the launch of new products. Working closely with Purchasing, R&D, Operations, and Sales/Business Development, this role ensures we have reliable, cost-effective suppliers and the materials and components needed to support growth.
This is a hands-on, ownership-driven role in a fast-moving manufacturing environment. The ideal candidate is resourceful, persistent, highly analytical, and thrives on building strong supplier partnerships while delivering measurable results.
Key Responsibilities
Supplier & Raw Material Sourcing
Research, identify, and source new equipment required to support production and automation initiatives.
Ensure secondary suppliers exist for all key raw materials and products to reduce risk and strengthen our supply chain.
Source all raw materials required to produce new products developed by R&D.
Source products and components needed for new customer projects, as directed by Sales and Product Development.
Identify products within the current mix that could be sourced from alternate vendors to improve margins.
Network with potential vendors and suppliers to identify new product opportunities for the sales team.
Vendor Management & Qualification
Vet, approve, and onboard new vendors according to Forza's standards for quality, compliance, cost, and reliability.
Maintain strong, strategic vendor relationships and negotiate pricing, terms, and lead times.
Monitor vendor performance and implement corrective actions or supplier changes when needed.
Cross-Functional Testing & Development
Work closely with R&D to test new raw materials and components, ensuring they meet quality, performance, and regulatory requirements.
Assist in qualification runs, first production trials, and validation of newly sourced materials/products.
Cost Reduction & Continuous Improvement
Identify and execute cost-saving opportunities across raw materials, packaging, freight, and other procurement-related areas.
Analyze market trends, pricing movements, and category risks to guide purchasing strategy.
Provide cost analysis and sourcing recommendations to leadership and Purchasing.
Documentation & Compliance
Ensure all sourced materials and suppliers meet Forza and regulatory requirements.
Maintain accurate records for suppliers, pricing, testing results, contracts, and approvals.
Support Purchasing with accurate, timely data for ERP updates, purchase orders, and vendor records.
Qualifications
Strong negotiation, relationship-building, and analytical skills.
Ability to manage multiple projects with urgency and attention to detail.
Comfortable working in a high-accountability, performance-driven environment with cross-functional partners.
Self-starter who thrives in a dynamic, fast-paced manufacturing company.
Success Looks Like
Secondary suppliers established for all critical raw materials within defined timelines.
Measurable cost reductions across materials, packaging, and freight.
On-time sourcing support for all new product developments and sales-driven projects.
Strong supplier relationships and documented vendor performance.
Improved margins from alternative sourcing and supply-chain optimization.
$21k-38k yearly est. 21h ago
Office Administrator
Insight Global
Assistant job in Kansas City, MO
The Office Administrator will support a large corporate office in Kansas City MO as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.
• Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
• Facilities support, for example calling a plumber or repairman as needed
• Minor support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues)
• Preparing the office, catering, conference rooms etc. for visits from Executives
• Any other ad hoc administrative support duties that arise
• Vendor collaboration if needed
This will be a permanent, contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals' relevant experience across a range of $60-$65K plus offered benefits that include health, dental, vision, and 401K.
REQUIRED SKILLS AND EXPERIENCE:
Invoicing experience: Invoice processing, tracking PO's, submitting invoices for project vendors, etc.
Strong Communication and Follow Up
3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual & must be a corporate setting of at least 30 people)
Experience with facilities management (i.e. ordering office supplies, snacks, inventory, calling a vendor for a repair, etc.)
Polished and professional
Tech savvy: Strong MS Office Skills - Word, Excel, Copilot
$60k-65k yearly 1d ago
Administrative Assistant
The Larko Group
Assistant job in Oak Brook, IL
We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth.
The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity.
Responsibilities
Provide day-to-day support to the Property Manager as needed.
Maintain and track Tenant and Vendor Insurance Certificates.
Communicate with contractors, vendors, and on-site teams to support ongoing property operations.
Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs.
Support monthly and quarterly reporting requirements.
Set up new vendors and ensure proper documentation is collected.
Conduct occasional on-site property visits within the Chicago metro area.
Assist with special projects, certified mail-outs, and other written correspondence.
Manage and draft tenant correspondence; communicate with on-site security teams as needed.
Support Accounts Receivable, including rent collections and tenant communications.
Track and record tenant sales monthly.
Maintain organized electronic filing systems and track utilities across properties.
Update and manage internal spreadsheets and operational logs.
Ideal Experience
2-3 years of relevant experience, with commercial real estate experience required.
Experience working in Accounts Receivable or handling payments within a real estate environment.
Confident, professional communication style, capable of handling challenging interactions.
Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure.
Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel).
Strong organizational skills, attention to detail, and the ability to juggle multiple priorities.
A desire to learn, grow, and advance within the company.
#117938
The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
$30k-40k yearly est. 2d ago
Administrative Coordinator
Vibration Institute 3.8
Assistant job in Naperville, IL
:
The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking.
Role Description:
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff.
Key Responsibilities:
Administrative & Office Support:
• Provide comprehensive administrative support to the Manager of Operations and staff.
• Coordinate and manage supply ordering for the office, training courses, and events.
• Act as primary liaison with office vendors, including printer services, shipping providers, and building management.
• Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library).
• Process and maintain accurate records for store orders and manage online store inventory.
• Perform database updates and maintenance as required.
• Assist with special projects and initiatives as assigned.
• Carry out additional administrative duties to ensure efficient office operations.
Training & Certification Program Support:
• Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international).
• Assist in coordination of logistics for public training, corporate training, correspondence & online courses.
• Assist in preparation and distribution of course materials, support documents and shipments in a timely manner.
• Review, process, and maintain proctor database and certification records.
• Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests.
• Ensure quality control and consistency of all training and certification materials.
• Scan, file, and archive all certification and training-related forms.
• Cross-train to support both domestic and international program procedures.
Conference & Committee Support:
• Assist with administrative and logistical duties for the Annual Training Conference.
• Support assigned Vibration Institute Committees as staff liaison as needed.
Experience & Qualifications:
Experience:
• 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment.
• Experience supporting events, training programs, or certification activities strongly preferred.
• Hands-on experience with databases or CRM systems (Association Management Systems a plus).
• Demonstrated success in customer or member service roles, with strong communication skills.
• Prior experience managing vendors, supplies, or office logistics is desirable.
Skills:
• Proven organizational and time management skills with strong attention to detail.
• Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences.
• Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required.
• Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise.
• Collaborative team player with ability to also work independently.
Working Conditions:
• Office-based with occasional travel (5-10%)
• Ability to lift and carry up to 50 lbs.
Compensation and Benefits:
• Compensation is commensurate with experience and qualifications.
• Health insurance, paid time off, retirement plan, professional development opportunities
Application Process:
Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled.
References:
Upon request
$36k-50k yearly est. 4d ago
Administrative Assistant
Accounting Career Consultants, ACC Construction, ACC Legal & HR Career Consultants 4.0
Assistant job in Saint Louis, MO
Why This Is a Great Opportunity
This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability.
Perks include half days on Fridays and solid benefits, making this a role people tend to stay in.
Key Responsibilities
• Provide general administrative support to the office
• Manage physical and digital files
• Maintain and update data and records
• Assist with day-to-day office coordination
• Support team members with organization and documentation as needed
Qualifications
• Strong written communication skills
• Proficient with Microsoft Office
• Highly organized and detail oriented
• Ability to multitask and prioritize effectively
• Comfortable working independently and as part of a team
Preferred (Not Required)
• Prior administrative experience
• Experience in a legal or commercial real estate office
Benefits & Culture Highlights
• Stable, long-standing commercial real estate firm
• Laid-back, professional office environment
• Half days on Fridays
• Competitive benefits package
• Consistent hours and strong work-life balance
#30591
$30k-38k yearly est. 1d ago
Office Administrator
Beacon Hill 3.9
Assistant job in Chicago, IL
Our client, a large corporate financial firm, is looking for an Office Services Coordinator to join their Administration Department. This role is ideal for a self-starter with a strong work ethic who is comfortable working in a fast-paced environment.
Responsibilities:
Purchasing and stocking office/kitchen supplies
Receive and sort daily UPS, USPS and FedEx deliveries
Submit work orders for repairs for general office space
Manage schedules and organize meeting rooms
Schedule equipment repairs with vendors
Other ad hoc administrative duties as assigned
Qualifications:
Bachelor's degree required
Proficiency with Microsoft Office
Excellent interpersonal and communication skills
Superb organizational and time management skills
Benefits:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: *****************************************
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting *************
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
$30k-40k yearly est. 1d ago
Office Administrator
McClement
Assistant job in Willowbrook, IL
Office Administrator / Office Manager
We are seeking a highly organized, detail-oriented Office Administrator to support daily operations in a dynamic, professional environment. This role plays a key part in ensuring our office runs smoothly while upholding our mission, values, and commitment to continuous improvement.
What You'll Do
• Oversee the day-to-day operations of the office, ensuring a clean, safe, and well-organized workspace.
• Coordinate office procedures and workflows to support efficient operations.
• Serve as a primary point of contact for internal teams, visitors, and external vendors.
• Greet visitors, manage incoming calls, and distribute mail and packages (FedEx, UPS, USPS).
• Prepare conference rooms for meetings, including A/V setup and catering coordination.
• Provide general support for office phones and equipment; coordinate repairs and manage equipment inventory.
• Assist employees with office equipment and systems as needed.
• Manage office, kitchen, and test kitchen supplies, including ordering and inventory tracking.
• Maintain test kitchen readiness and receive/inventory products and supplies.
• Understand and follow internal business processes; help document and improve procedures.
• Partner cross-functionally to support planning, execution, and delivery of initiatives.
• Drive continuous improvement by identifying opportunities to enhance efficiency and effectiveness.
What You Bring
• Strong attention to detail and ability to deliver accurate, complete work.
• Clear, professional communication skills with the ability to interact respectfully at all levels.
• Proven ability to multitask, prioritize, and manage competing demands.
• A collaborative mindset and positive interpersonal approach.
• Strong problem-solving skills and sound judgment.
• High level of organization, motivation, and work ethic.
Qualifications
• Some college or degree preferred, with 3-5 years of experience in an office or administrative role.
• Strong computer and internet research skills.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, Teams (required).
• Experience with Visio and Publisher preferred.
• Experience with SharePoint and Wix/website maintenance a plus.
Physical & Work Environment Requirements
• Ability to occasionally lift 20-40 pounds.
• Frequent exposure to temperature changes (including 32°F product storage freezer).
• Normal office environment with ambient noise.
• Prolonged periods of sitting at a desk.
You'll Thrive Here If You
Take pride in creating structure, order, and a welcoming workplace.
Enjoy being the go-to person others rely on to keep things running smoothly.
Proactive, adaptable, and comfortable managing multiple priorities.
Communicate clearly and professionally with people at all levels.
Value collaboration and build strong, respectful working relationships.
Loof for opportunities to improve processes and elevate how work gets done.
Why Join McClement
At McClement, our values guide how we work and how we treat one another. We believe in collaboration, accountability, and continuous improvement, and we take pride in creating an environment where people feel respected, supported, and empowered to do their best work.
Apply today is you'd like to be part of a close-knit, professional team where your contributions matter, your ideas are welcomed, and your role plays a meaningful part in our day-to-day success.
As part of the applicant process
, please complete this assessment: ****************************************
Equal Employment Opportunity Statement
McClement is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.
$32k-45k yearly est. 3d ago
Office Coordinator
Sterling Engineering
Assistant job in Crystal Lake, IL
Title: Office Coordinator
Pay: $20-$24/hr.
Hire Type: Contract to Hire
Schedule: 7:30 AM - 4:00 PM
Sterling Engineering is seeking a Office Coordinator to support daily operations in a fast-paced office environment. This role plays a critical part in supporting customers, processing orders, resolving issues, and acting as a key communication link between sales, project management, purchasing, production, and customers. A positive, professional attitude and willingness to learn are essential for success in this role.
Job Duties:
Respond to customer requests for documentation (packing lists, BOLs, proof of delivery, invoices)
Enter and process basic sales orders using Sage software
Create and maintain order-specific digital and physical files
Coordinate with project managers on material worksheets, blueprints, and documentation
Distribute paperwork to production and purchasing teams
Provide backup support to purchasing and reception as needed
Upload and download documents to customer and vendor portals
Perform general office and administrative tasks, including data entry, filing, and report updates
Assist with marketing support such as brochures, social media, and website photos
Maintain spreadsheets, logs, and sales analysis reports for management
Support sales and operations teams as needed
Qualifications:
Experience working in a manufacturing or warehouse-style environment, with the ability to adapt to a fast-paced, hands-on setting.
Minimum of 1-2 years of relevant experience required
Strong proficiency in Microsoft Excel required.
$20-24 hourly 2d ago
Administrative Support Specialist (28856)
Dahl Consulting 4.4
Assistant job in Glenwood, IL
Title: Administrative Support Specialist
Job Type: Contract (6 months)
Compensation: $20.50 per hour (W2)
Industry: Chemical Manufacturing
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About the Role
We are seeking an Administrative Support Specialist to join a leading global organization in the water treatment and sustainability solutions industry. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting multiple teams through efficient administrative processes. The position offers an opportunity to contribute to essential business operations and support both technical and sales teams.
Job Description
As an Administrative Support Specialist, you will handle a variety of tasks that ensure smooth day-to-day operations. Key responsibilities include:
Processing order entries accurately and efficiently
Closing service tickets in a timely manner
Managing billing activities and ensuring proper documentation
Providing support to service technicians for scheduling and coordination
Assisting sales teams with administrative needs
This role requires strong organizational skills, attention to detail, and the ability to prioritize tasks under tight deadlines.
Qualifications
Required Qualifications
Proficiency in Microsoft Office Suite, including Excel
Ability to multi-task and manage competing priorities
Strong cross-functional communication skills
Excellent task prioritization and organizational abilities
Comfortable working under tight deadlines
Preferred Qualifications
Experience with SAP
Familiarity with Dynamics CRM
Benefits
Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: ***********************************************
How to Apply
Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with next steps!
Equal Opportunity Statement
As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!
$20.5 hourly 1d ago
Parttime Administrative Assistant
Robert Half 4.5
Assistant job in Oakbrook Terrace, IL
We are looking for a part-time Administrative Assistant to provide essential support to our Managing Partners in a dynamic and flexible work environment. This hybrid role offers the opportunity to engage in diverse tasks, ensuring the smooth operation of the firm while maintaining a high level of professionalism. Client does not offer health benefits and pay range for this position is $28-$32 hourly. Client offers flexibility working 24-30 hours a week Recruiter: Connie Stathopoulos
Responsibilities:
• Organize and manage schedules for the Managing Partners, ensuring efficient time management.
• Coordinate activities involving clients and candidates, including meetings and follow-ups.
• Prepare detailed reports, presentations, and documentation as required.
• Serve as a point of communication for internal and external inquiries, maintaining professionalism.
• Handle special projects with a focus on accuracy and meeting deadlines.
• Conduct research and gather information to support decision-making for the Managing Partners.
• Maintain and update records and databases, ensuring data accuracy and accessibility.
• Provide administrative support for daily operations, including answering inbound calls and data entry.
• Assist with receptionist duties, creating a welcoming environment for visitors and clients.
• Utilize technology tools and applications to streamline processes and enhance efficiency.
• Proven experience in administrative roles, showcasing strong organizational abilities.
• Exceptional interpersonal skills, with the ability to effectively interact with team members, clients, and partners.
• Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to conduct internet research and quickly adapt to new technologies and applications.
• Strong problem-solving skills, with a proactive approach to identifying and addressing challenges.
• Detail-oriented and capable of managing multiple tasks while maintaining accuracy.
• A flexible and adaptable mindset, ready to take on new responsibilities as needed.
• Familiarity with tools like ACT! or similar CRM platforms is a plus.
Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
$28-32 hourly 2d ago
Administrative Assistant - Northbrook, IL
Friedman + Huey Associates LLP
Assistant job in Northbrook, IL
For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid.
We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below.
Essential Functions
Answer and direct phone calls in a friendly manner.
Sort and distribute incoming mail.
Schedule meetings accordingly using Outlook/Teams.
Send/distribute incoming faxes.
Prepare US mailings, UPS, FedEx, and messenger packages.
Finalize letters/notices and draft engagement letters.
Scan client documents and monthly statements.
Assign returns to interns and manage 1040 queue.
Create client codes, create locators, and update account in practice management program.
Prepare, print, and collate tax organizers.
Organize and process incoming client data.
Downloading/uploading client data from portals/websites.
Create SurePrep binders and import into GoSystem.
Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic.
Coordinate and prepare batch filing.
Record chargeable client expenses.
Draft, review & post client invoices.
Prepare various reports as requested.
Prepare 1099s annually and as requested.
Coordinate services to maintain the office as directed by Firm Administrator.
Experience
Bachelor's degree preferred.
Experience in the accounting industry preferred.
Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment.
Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word.
Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep.
Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving.
Ability to incorporate creative approaches to various projects by taking initiative and working independently.
Keen sense of accuracy, attention to detail.
Basic accounting knowledge a plus.
Benefits
Highly competitive compensation and benefits package
Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO
Perk offerings in a family friendly environment
If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.
$30k-40k yearly est. 2d ago
Administrative Assistant
MacHine Technology, Inc.
Assistant job in Saint Louis, MO
Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction.
Role Description
This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email.
Qualifications
Experience in a small company office
Familiarity with maintaining documentation for order/contract compliance
Strong phone & email etiquette with professional communication skills
Experience in a discrete manufacturing environment
Exceptional organizational and multitasking abilities
Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems
Strong time management and attention-to-detail skills
Ability to work collaboratively in a team environment
High school diploma or equivalent; additional relevant certifications are a plus
$27k-36k yearly est. 3d ago
Administrative Assistant
Worldnet Solutions, Inc. 4.1
Assistant job in Saint Louis, MO
Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service.
About the Role
We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment.
You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient.
Key Responsibilities
Executive & Administrative Support
Manage calendar scheduling, meetings, and reminders
Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings
Draft professional emails and customer communications as needed
Maintain organized digital files, contacts, and documentation
Account Management Support (Coordination)
Assist with tracking customer accounts, requests, renewals, and key dates
Maintain and update CRM/account records (e.g., contacts, activity notes, next steps)
Coordinate handoffs and follow-ups between the executive and internal teams
Track action items to ensure commitments are documented and completed on time
Pre-Sales & Customer Support
Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up
Help gather requirements and compile materials for proposals, quotes, and presentations
Coordinate demos, discovery calls, and pre-sales documentation
Track open opportunities, next steps, and status updates to keep the pipeline moving
Qualifications
Strong written and verbal communication skills with a professional customer-facing tone
High attention to detail and ability to manage multiple priorities
Comfort working with confidential information and supporting senior leadership
Tech-savvy and able to learn new systems quickly
Benefits:
Dental insurance
Health insurance
Paid time off
Retirement plan
Schedule:
Monday to Friday
Employment Type
Full-time
The average assistant in Ottumwa, IA earns between $16,000 and $69,000 annually. This compares to the national average assistant range of $16,000 to $82,000.