Branch office administrator jobs in Wallkill, NY - 198 jobs

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Allendale, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 01/16/2026 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in NJ seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1348658. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

The New York State Unified Court System is seeking a Court Analyst that will report directly to the District Executive and Deputy District Executive. Court Analysts work under direct supervision, individually or on project teams, performing confidential analysis, research, planning, and other related duties. Key Responsibilities: Providing administrative and operational support. Answering in-person and telephonic inquiries. Preparing correspondence, calendar management. Lower level statistical and data analysis. Generating reports. Some travel within the district may be required. Qualifications: One year in the Assistant Court Analyst title; or Bachelor's degree from an accredited college or university and one (1) year of relevant experience; or Master's degree in Public or Business Administration from an accredited college or university; or An equivalent combination of education and experience. Strong oral and written communication skills are required, along with excellent problem analysis skills. Base Salary: $64,971 Please view the full employment announcement at: 7601.pdf

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork CNO Financial is an Equal Opportunity Employer and Affirmative Action Employer. For more information, please click the following link Equal Employment Opportunity is the Law (English) Equal Employment Opportunity is the Law (Spanish) Right to Work Poster (English) Right to Work Poster (Spanish)

About You your own and thrive where you can take initiative. You have worked at a small business before. You've been told that you're a natural problem solver and a stickler for details. Your organizational skills are second to none, and you take immense pride in your ability to keep things running smoothly. You want to put in the work to succeed, you are driven to achieve despite challenges. Your friends & coworkers would describe you as resourceful, open-minded, and teachable. You consider yourself a lifelong learner with a growth mindset. You're comfortable and confident talking on the phone with customers but you are aware of the need for expediency. You want the excitement and entrepreneurial spirit that comes with being part of a small company that values you. You are searching for a company culture based on trust, reliability, and integrity. You enjoy seeing your accurate data entry transformed into useful outcomes. You are driven by personal growth and love developing your knowledge and skillset for the sake of learning and improving. Pay rate: $30-35/hour, flexibility based on experience and growth Office Coordinator Benefits Paid Time Off (2 weeks paid vacation to start) Flexible Tues-Fri work schedule, Mondays in office, open to hybrid Flexible holiday schedule 401k and insurance available after probation period About Us Serrano II Inc., is commitment to exceeding our customers' expectations by providing customer service, with integrity and workmanship that starts with our employees. Serrano II Inc., provides on-the-job training for all of our employees as well as any manufacture, management, or skill training for employees who are interested in progressing within the company. We believe employee development is the key to our success. *********************** Office Coordinator Expectations As our Office Coordinator, you will play a vital role in maintaining the smooth operation of our office responsibilities. After training, we will rely on you to help run things administratively, so that leadership can continue to focus on working the business. You will coordinate various administrative tasks related to jobs which could include occasionally running errands to assist the team. Your positive and customer-service centered communication will be an asset when working with prospects, customers, internal team members and vendors. You will use your keen financial acumen and attention to detail to keep the cash flowing in by invoicing customers, monitoring the status of payments, and working with team for payments. You will assist the owners with vehicle registrations, truck maintenance, insurance contracts as needed. This position is not just a job; it's a chance to grow within the company. Over time, you could assume more responsibilities including estimations for customers. Office Coordinator Skills and Experience We're flexible on the number of years of previous experience for this role. We highly favor talent, interest, and drive to continue to improve a company's culture. Some candidates may see this list and feel discouraged because they don't match all the items. Please apply anyway: there's a good chance you're more qualified than you think you are. Experience working for a small or medium-sized business Office administrative support experience Strong proficiency in QuickBooks and Excel Answering phones and customer relations Sales scheduling, entering job tracking data Invoicing, customer communication and problem-solving Experience implementing software programs is a plus Service Scheduling, Logistics, or Dispatching experience is a plus If you are in any of the following or similar positions, APPLY TODAY! Come join a company that is truly dedicated to making a career for you. Office Manager Dispatcher Scheduling Coordinator Event Coordinator Customer Service Assistant Customer Service Coordinator Store Manager or General Manager Construction Assistant Administrative Assistant Home Delivery Coordinator Customer Care Specialist Property Manager Leasing Manager Administrative Manager Office Administrator Executive Assistant Operations Manager Office Coordinator Administrative Coordinator Office Supervisor Office Operations Manager Business Manager Business Office Manager Facilities Manager Office Support Specialist Business Operations Manager

Welcome to Aventiv! Please watch this brief video to find out if this is the place you want to be! Aventiv Technologies - Where your future awaits - YouTube Associate Referral Reward Eligible Job Purpose: The role of the Field Service Client Administrator (FSCA) is to develop a trusted advisor relationship with facility staff members. To establish him or herself as the point of contact for managing the day-to-day services and support needs of their assigned area and seek to improve customer loyalty and satisfaction. Provide quality and timely customer service to various audiences associated with correctional facilities, Securus personnel and partners. Perform minor maintenance and repair on kiosks, telecommunication equipment, associated computers, networking, and electronic equipment. Ensure data integrity and proper system functionality of all Securus onsite products. Essential Duties: * Primary representative between on-site facility personnel, Account Management & other Securus personnel * Research issues reported by Agency staff members with the purpose of achieving resolution or escalation to the appropriate department * Assist, monitor and or issue escalations as needed with other internal departments. * Communicate internally all client requests and issues to facilitate resolution * Open, address, resolve and track heat tickets and advise customers and Securus Personnel of service affecting issues * Required to maintain partnership and regular communication with Account Management * Maintain a high level of client satisfaction through outstanding customer service and support. * Required to attend onsite meetings as designated by facility leadership * Perform basic Technical Support functions (password resets and handouts, user set up, etc…) and basic product training as needed or requested by the customer. * Travel to neighboring facilities within an assigned region sometimes with minimal lead time as a backup. * Assist Tech Support in the maintenance of computer hardware, software and other equipment by providing troubleshooting results * Perform Kiosk maintenance (keyboard, USB replacement, camera adjustment, etc.) * Oversee rollout of services for newly acquired clients to align both parties' interests * Manages and maintains assigned company inventories and assets (tablets, accessories, tools, parts inventory, laptop etc.) * Distribute tablets and accessories to approved incarcerated individuals * Collect and track customer statistics and trends that may assist in determining future account behavior and opportunities. * Understanding systems, training and support needs for assigned client base & referring them to our Account Manager and internal Customer Training as needed. * Performs other duties as assigned. Knowledge, Skills, and Abilities: * Excellent oral and written communication & presentation skills * Ability to communicate with co-workers and business contacts in a courteous and professional manner. * Ability to develop ongoing rapport with clients and consumers and obtain relevant information * Ability to work under pressure, to meet deadlines, to deal positively with rejection and conflicts as well as negative feelings of products. * Strong relationship management skills * Proven ability to manage multiple projects at a time while paying strict attention to detail * High degree of problem solving, conflict resolutions and negotiation skills for both external and internal customers * Demonstrated ability to communicate, present and influence effectively at all levels of the organization, including executive and C-level * Must be able to work in a fast-paced environment where problem resolution times are measured in hours. * Strong data/information analysis and integration skills. * Ability to effectively manage time and information with minimal supervision. * Excellent organizational and time management abilities * Ability to identify, prioritize and respond to multiple and conflicting tasks. * Ability to quickly adapt to change * Flexible and enthusiastic to learn new skills and problem solve solutions * Uses small hand tools to make kiosk and/or video visitation repairs * Ability to travel up to 1 week with 2 weeks' notice. * Proven ability to successfully draft and execute strategic account plans. * Must exhibit all the company's cultural attributes Minimum Qualifications: * High School education or GED * Reliable Transportation Ability to travel from facility to facility * Have no family incarcerated in any local Correctional Facility * Proficiency in Microsoft Office (Word, Excel, PowerPoint), & capable of learning new technology * Ability to work well in an energized, fast paced, entrepreneurial, and collaborative environment Preferred Qualifications: * Relevant work experience in a technology or telecommunications industry Physical Requirements: * While performing the duties of this job, the employee is regularly required to: stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and a variety of office equipment. * Occasionally may need to reach, stoop, or kneel. Salary and Benefits: At Aventiv, our salary and benefits are designed to fit you as a whole person. We offer a salary range based on experience and qualifications to ensure your unique contributions are met with our most competitive offer. * $23.26 - $26.52/hr * Health Insurance * 401(k) * Disability * Life Insurance * Paid Time Off * Voluntary Benefits Aventiv Privacy Policy: *********************** Equal Employment Policy: Aventiv is proud to be an equal opportunity employer. All decisions regarding recruiting, hiring, promotion, assignment, training, termination and other terms and conditions of employment will be made without regard to race, color, national origin, biological sex, sexual orientation, gender identity, gender expression, gender presentation, religion, age, pregnancy, disability, work-related injury, veteran status, genetic information, marital status, or any other factor that the law protects from employment discrimination. We do not discriminate based on genetic information in accordance with the Genetic Information Nondiscrimination Act.

Job Description Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is looking to hire a full-time Office Administrator to assist with our administrative tasks and provide great customer service. Are you looking to work with a great team of hardworking people? Do you want to join an HVAC company that is close-knit and supportive? Would you like to work in an environment that encourages you to learn and helps you succeed? If so, please read on! This administrative position earns a competitive wage of $18 - $22/hour, depending on qualifications and experience. We also provide excellent benefits, including medical, dental, vision, a 401(k), paid time off (PTO), reimbursements, great training, notary help, commissions, bonuses, access to a financial advisor, an amazing team, uniforms, and a positive environment. If this sounds like the right administrative and customer service opportunity for you, apply today to join our HVAC team! ABOUT POLAR PLUMBING, HEATING & AIR CONDITIONING We are an award-winning, BBB-accredited company that provides first-class plumbing, heating, and air conditioning services. We offer completely transparent pricing for all our services, so our customers can be sure they're getting the absolute best value for their homes. Plumbing, heating, and cooling are some of the most important aspects of keeping a home comfortable, and we know that timing makes all the difference. That's why we are quick to respond to our customers' needs and why we offer free estimates. As a result, our customers value our honesty and trust that their homes are in the best hands. Our employees are our most valuable asset in maintaining our customers' trust. Through regular development programs, we ensure that all our employees have the training they need to succeed. We also promote an authentic team mentality and strive to make our employees feel at home in our great company culture, an environment that is more like family than work. A DAY IN THE LIFE OF AN OFFICE ADMINISTRATOR As an Office Administrator, you make sure that all of our administrative operations flow smoothly. As an employee-focused company, we want our clients to have the best HVAC experience with us, so you provide office help for them. You warmly greet and communicate with customers, both in the shop and on the phone. You're always kind and quick to answer questions and find solutions to their concerns. As needed, you also interact with vendors and build great relationships with them. You help with permits, accounting, and rebates. You get a great sense of accomplishment using your customer service and administrative skills to help others! QUALIFICATIONS FOR AN OFFICE ADMINISTRATOR Strong work ethic and motivation Are you task-orientated and self-motivated? Can you be flexible and adapt to changes? Do you have excellent communication skills? Are you organized and detail-oriented? Can you work effectively as part of a team? Do you listen and follow instructions well? Are you someone who can provide great customer service to each of our clients? If yes, you might just be perfect for this administrative position! ARE YOU READY TO JOIN OUR HVAC TEAM? If you feel that you have the right customer service and administrative skills for this job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Location: 12550

Join our Team as an Office Administrator! We're seeking a highly organized and proactive professional to oversee day-to-day office operations and ensure smooth workflows across the organization. In this role, you will serve as the primary point of contact for all incoming client requests, ensuring smooth and efficient access to our D2C (direct-to-client) services. You will oversee the triage, prioritization, and coordination of requests, playing a key role in delivering timely and exceptional support to our clients. Your future work environment We are looking for an Office Manager at our new facility in Lafayette. Your future team As a global leader in wastewater treatment, rainwater harvesting, stormwater management, liquid storage and organic waste recycling, Premier Tech Water and Environment provides sustainable solutions to current and future problems. Thanks to our local roots and our worldwide reach, we have an extensive knowledge of our markets and are masters of our destiny. What we offer * Health, vision, and dental insurance plans - available day one * Short-Term & Long-Term Disability * Life insurance * Health savings and flexible spending accounts * Telehealth * Team member and family assistance program * 401(K) retirement plan with company match * Skills development through University of Premier Tech platform Your future role * Serve as the first point of contact for all D2C (direct-to-client) requests, ensuring smooth intake and prompt responses * Manage, triage, prioritize, and dispatch client requests to internal teams * Take ownership of order processing, tracking, and fulfillment for accuracy and efficiency * Maintain strong client relationships with proactive communication and solutions * Collaborate with cross-functional teams to resolve complex issues while driving a seamless client experience * Handle team attendance data, payroll support, and onboarding of new team members * Support daily office operations, including shipping, receiving, inventory, and supply management * Maintain accurate records, generate reports, and identify opportunities for process improvement * Promote continuous improvement and environmental health & safety programs Required skills * Degree in administration, A.A.S. in business, or equivalent experience * Dispatch or customer service experience * Office administration experience - HR administration is a plus * Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and common office tools * Experience with CRMs and customer service software * Strong written and verbal communication skills * Excellent problem-solving abilities and attention to detail * Knowledge of NJ geography for planning and dispatching routes * Ability to work independently and collaboratively in a fast-paced environment * Customer-focused mindset with professionalism and strong interpersonal skills * Adaptable, resilient, and proactive in handling challenges * Team player able to collaborate with multiple stakeholders * Forklift experience is a plus * Health and Safety knowledge Do these words spark your interest? office, administration, administrative support, communication, client, dispatch, customer service, collaboration, septic, water treatment Do your eyes light up when you read about this great opportunity? Apply now, we look forward to meeting you!

PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly. Prepares routine correspondence, office forms and/or other business related documents. Performs data entry/retrieval functions. Handles Incoming and Outgoing mail and interoffice communications. May perform office supply inventory and replenishment services. May arrange meetings and conferences; maintains calendars and makes travel reservations. Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. MINIMUM REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience. COMPETENCIES Customer service skills Good verbal and written communication skills Ability to apply common sense understanding to carry out written or oral instructions Proficiency in Microsoft Office Suite WORK ENVIRONMENT / PHYSICAL ACTIVITY The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time. May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

The Corporate Governance Assistant provides administrative and organizational support to the governance team, ensuring that board and committee operations run efficiently and in compliance with legal and regulatory standards. The role is focused on the accurate and timely preparation and filing of corporate documents and filings, including but not limited to, the Securities and Exchange Commission (“SEC”), Federal Deposit Insurance Corporation (“FDIC”), Federal Reserve Board (“FRB”), New York Department of Financial Services (NYDFS), and other regulatory agencies, as determined. The position requires organization, confidentiality, and basic/growing knowledge in corporate law, compliance, and executive/board-level coordination. Essential Duties and Job Responsibilities: Assist the CGO and the CFO, as needed, in the following areas: Board & Committee Support Schedule and coordinate board, committee, and management committee meetings Prepare agendas, distribute meeting materials, and take minutes Ensure draft minutes are prepared timely for CGO and CFO review prior to publication Maintain accurate records of decisions and actions Governance Documentation Assist in drafting and updating governance policies and procedures, as requested Maintain and update corporate records, bylaws, charters, and compliance documents Track regulatory filings and deadlines Stockholder Liaison Assist in the facilitation and communication between board members, senior management, and shareholders Ensure SEC filings for company officers are filed timely and appropriately Manage stockholder information for timely distribution of reports and manage transfer agent activity Support reporting and analysis for additional departments, including Investor Relations, Accounting, Department Leaders, and other internal groups. Work with Transfer Agent and Accounting Department for accurate recordkeeping and proper disclosures Communicate with regulators, or stock exchange, as needed Respond to governance-related inquiries and requests Compliance & Reporting Support internal audits and compliance reviews, as requested Help prepare governance reports for senior leadership and regulatory bodies Update Corporate Governance policies and develop knowledge base to ensure compliance with CG requirements, including SEC Other responsibilities As directed by the CGO or CFO, coordinate various management or board related activities Any other duties as determined by management EXPERIENCE, CERTIFICATION, EXPERIENCE: Preferred: 1-3 years of experience in corporate governance, legal support, or executive support Understanding of corporate structure and governance principles with strong desire for continued development Familiarity with regulatory framework (SEC, SOX, ESG) is a plus Ability to manage multiple priorities and tight deadlines Professional demeanor and proactive mindset Excellent written and verbal communication skills High attention to details and confidentiality Some experience working with senior management and/or board is a plus KNOWLEDGE, SKILLS, ABILITIES: High energy level and strong work ethic to meet the demands of a fast paced, goal driven environment; results orientation, which includes meeting commitments, performance metrics, and targeted and required deadlines. Self-motivated with the ability to work without supervision. Ability to work under time constraints and manage multiple resources, priorities and projects. Demonstrated proficiency in computer applications, such as Microsoft Office software products, with an emphasis on spreadsheet, word processing and database software Preferred Qualifications: WORK ENVIRONMENT: Working Conditions: Office setting Equipment Operations: General office equipment PHYSICAL DEMANDS: Must be able to lift a minimum of 20 pounds. Special Note: External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above. Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank. Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job. This job description in no way states or implies that these are the only duties to be performed by an employee. Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee's knowledge, skill and ability as well as his/her mental and physical abilities.

Benefits: 401(k) Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Free food & snacks Free uniforms Opportunity for advancement Paid time off Training & development Wellness resources 🛡️ Office Administrator - On-Site Position We're hiring immediately for a reliable, self-directed team member to support daily operations and business development. This role is ideal for someone who thrives in structured environments, adapts to both fast-paced and quiet office settings, and is looking to grow with us long-term. 📅 Schedule Monday-Friday, 9:00 AM to 3:30 PM Includes one unpaid lunch break On-site only - no remote or work-from-home options 🧠 Required Skills (Proficiency in the following tools is essential): Microsoft Word & Excel Adobe Suite Accounts Payable/Receivable software platforms You must be comfortable navigating these systems independently, quickly and efficiently. Touch typist preferred. 📞 Key Responsibilities Answering and routing incoming calls Taking and delivering messages Sending and responding to emails Monitoring the company-wide radio system Scheduling students for training classes Supporting new business development efforts Assisting with general office tasks and organization Maintaining a clean and orderly workspace 🚀 Future Responsibilities (with training) Preparing client invoices Reviewing and approving payroll and timesheet drafts Supporting our training department by helping administer classes and develop Spanish-language presentations. 💸 Bonus & Commission Structure Event Bookings: $100 bonus paid once per confirmed and paid booking (no cancellations) New Security Contracts: $250 one-time bonus for each new site contract with at least 40 service hours/week 5% hourly rate increase for each new site contract, applied for the duration of your employment while the site remains active All bonuses and commissions are earned exclusively through your direct sales and booking efforts 🧭 Work Ethic & CultureThis role requires someone who can work independently and occasionally collaborate with others. Many people claim to thrive solo-until there's downtime. We need someone who stays focused and productive whether the office is buzzing or quiet. Flexibility, presence, and self-direction are key. 🔒 Confidentiality & AccessDue to proprietary restrictions, office-based staff will not have access to client lists, billing systems, or HR-related materials until after a 90-day probationary period. 📵 Professional ConductIf frequent phone use or social media activity (e.g., TikTok) interferes with your focus, this role will not be a good fit. We value professionalism, accountability, and being fully present during work hours. Compensation: $25.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Full Time Office Coordinator - Montebello, NY Montebello, New York iPostal1, the leading provider of Digital Mailbox technology worldwide, is seeking a highly organized and proactive Office Coordinator to support our Corporate office operations. Our website, ***************** lists 3,000 addresses, including retail pack and ship stores, 1,000 Staples stores and coworking spaces. Customers choose a mailing address for business or personal use and view and manage their postal mail and packages anywhere with an app or online. To excel in this role, you should be an excellent verbal and written communicator, able to think on your feet and have a positive, team-oriented attitude. If you are looking for a friendly environment with a lot of energy and diverse work, this could be a great opportunity for you! This position will be based in our Montebello, NY headquarters, Monday - Friday 9:00 am- 5:00 pm. Responsibilities: Marketing Welcome Boxes creating, stuffing, and generating labels for the boxes Shipping Tradeshow Materials - making labels, calling in pick ups Receiving tradeshow Materials - products that come in, pallets being returned from shows, ie: poly bag receiving Occasionally picking up materials at Minute Man Printing Shipping out fleeces to partners who receive good reviews, writing notes Organizing the Marketing closet - keeping track of notebooks, water bottles, fleeces, bags, fixing the closet when items get replenished or when the closet gets disorganized Customer Service / Operations Assist on Projects- ie: PayPal refunds, BCG compliance, projects or tasks that need an extra set of hands Receiving company mail and packages Assisting the Executives with shipping mail and packages Covering the Mail Center when needed Miscellaneous errands - miscellaneous small gifts, post office needs, gift cards, etc. Amazon, WB Mason, and Costco Ordering - ordering office supplies, ordering snacks, keeping track of inventory of what needs to be replenished, putting way all of the items that come in, keeping the refrigerators and coffee/snack areas stocked daily Travel - Booking and tracking companywide travel, being available to those traveling during and outside of office hours Event coordination Calendar Management - conference rooms Qualifications: Previous Office Coordinator or Administrative role preferred Excellent communication skills Strong attention to detail Enjoy working with a team Excellent computer skills Special event coordination is a huge plus! A proactive, solution-focused mindset Comfortable managing multiple priorities in a fast-paced environment, collaborating across teams, and taking ownership of follow-ups to drive tasks to completion iPostal1 is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religious creed, ancestry, religion, sex, sexual orientation, gender identity and/or expression, pregnancy, age, national origin, marital status, disability, military status, genetic information, or any other category protected by law.

To provide overall administrative support services activities for the Administrative Director of Emergency Services and the Medical Director of Emergency Services; specific support as directed for the Nurse Manager, Lead Technician and the Charge RN staff. Support includes, but is not limited to: coordination of calendar(s), processing incoming and outgoing mail, including preparing draft responses as appropriate; follow-up and coordination of data; and data analysis related to the Emergency Services team (administrative, financial, quality, educational, personnel, etc.). Responsibilities * Provides administrative support to the Emergency Services Administrative Team (key interface for Nursing Services with physicians, high-level hospital personnel, hospital staff, etc.) * Compiles ER report daily/monthly for Director. Quality Improvement Tracking focal point for Emergency Services (complaints). * Provides administrative support for special projects (e.g., Confidential Absenteeism tracking/monitoring for Emergency Services; capital budget tracking tasks, incident report, etc.) * Coordinates and maintains calendar for Administrative Director, Medical Director, Clinical Director of Emergency Services and Lead Technician. Schedules meetings with staff for Director, writes and distributes memo's to staff for Director and manages Director's calendar on group wise. * Provides support to Medical Director regarding Policies and Procedures (typing, monitoring, distribution). * Problem-solving issues for Emergency Services. * Attends meetings, drafts and types minutes and related data for Administrative Team; type minutes for departmental meetings and various committees; type reports/forms/correspondence for the Emergency Services Administrative Team. * Maintains and coordinates files for the Department of Emergency Services. Builds patient care chart and organizes all supporting documents; Maintains corporate customer database for Director. * Prepares correspondence, statistical analysis, and reports as needed for the Emergency Services Administrative Team. * Assists the Emergency Services Administrative Team in coordinating info, composing responses, and finalizing data in completion of tasks. * Manages KRONOS time sheet entry and payroll approval with Director. * Provides general clerical duties for Administrative Director including faxing, printing, mailing, phone call, typing, filing, data entry and all other duties as assigned. * Performs any other duties as assigned. Requirements/Qualifications: Education: * High School diploma or GED required; courses in secretarial science. Associate degree preferred but not required. Experience: * Minimum 3 yrs executive office experience. Training/License: * Minimum 3 yrs executive office experience. Other: * Excellent telephone skills, Excellent typing skills in various programs, Strong organizational skills, ability to multi-task, ability to work independently and make decisions.

The Ideal Candidate should have: Strong organizational, multi-tasking, and prioritizing skills Effective written and oral communication skills Flexibility to pivot as needed and react with appropriate urgency to situations that require a quick turnaround in a high-intensity, fast-paced environment Proficiency in Microsoft Office and Google Suite Experience with timekeeping systems Demonstrated ability to schedule appointments and meetings Experience in interpersonal communications Basic accounting skills (helpful, but not required) Duties and Responsibilities include, but are not limited to: Scheduling appointments and maintaining calendars of the AAPF executive officers Assisting in the management of accounts (prominently email accounts) Dealing with complex, multi-layered communication with various AAPF partners and collaborators Preparing communications, such as memos, emails, invoices, reports, and other correspondence Screening press calls and media requests for comment or interviews Responding to requests for meetings with the Executive Director in his capacity as a public figure, writer, political commentator, or consultant Creating and/or maintaining filing systems, both electronic and physical Other duties as assigned Starting date: Immediate

Department The Office of Community - Engaged Learning Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday 8:30am-5pm Position Summary The Office Coordinator plays a critical role in ensuring the effective administration and operational success of the Office of Community-Engaged Learning (OCEL). This role reports to the Director of Community-Engaged Learning, Teaching and Scholarship and works closely with the OCEL staff. The Office Coordinator supports the day-to-day operations of the OCEL, supports departmental administrative and financial systems, maintains the Officeʼs registration process and record keeping, supervises OCEL student workers, and arranges transportation for Community-Engaged Learning and the Vassar Education Collaboration (VEC). This role serves as a key liaison between the OCEL and students, faculty, administrators, community partners, and campus offices to facilitate high-impact community engagement experiences. This is an in-person, full time, CWA Union position for the Full Year. Responsibilities Support the day-to-day operations of the OCEL and VEC programs, ensuring smooth and efficient workflow across all program and administrative activities. Supports the budget operations of the office/department: reconcile reports and corporate cards; make vendor payments; process invoices; process journal entries; ensure expenses are charged to appropriate budget accounts and remain within department allocations; provide notice if out of alignment. Creates processes, monitors workflows, and ensures accuracy of products created by automated department systems (i.e., Zapier). Support the OCELʼs management of the Good Neighbors Partnership Grant, through collaboration with community partners, tracking grant deliverables and deadlines, assisting with reporting requirements, and disbursing funds to grantees. Specialized office support or operational duties based on the needs of the department- maintain accurate record-keeping systems for CEL registration, agreement forms, evaluations, compliance tracking, transportation requests and calendar to ensure compliance with college policies and safety protocols. Perform basic troubleshooting tasks for systems and programs used within the department. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Support the OCELʼs transportation systems, including, scheduling vehicles, supporting with route planning, and communication with Safety & Security and off-campus partners. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Support communication of large scale events by running reports to create invitation lists, setting up data merges for individualized invitations (mail merges), tracking responses, following up with attendees for missing information, and communicating the collected information to the appropriate event collaborators. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Required knowledge, skills and abilities Three years of progressively responsible administrative support experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite, Canva, and ability to learn additional technical systems. Ability to consistently apply policies and procedures. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred knowledge, skills and abilities Five years of progressively responsible administrative support experience. Previous supervisory experience. Associates degree or other higher educational experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation The compensation for this position is $22.40 per hour.

Are you organized and detail-oriented? Are you able to efficiently manage competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? If so, we'd like you to join our team as a Profit Center Office Administrator- Part Time. About the Role: You will: Perform accurate and timely invoicing of all customer shipments daily. Inform appropriate teammate of any discrepancies noted on tickets that require review. Generate daily invoice preview reports for management review. Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed. Review purchase order debit memos and debit cancellations ensuring all required documentation is included and communicate the information to the Centralized AP team in an accurate and timely manner. Assist with identifying and resolving vendor invoice/purchase order discrepancies for invoice reconciliation by the Centralized AP team. Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center. Reconcile petty cash transactions monthly, prepare and submit required deposit paperwork to the Support Center. File invoiced pick tickets, manifests, Hazmat manifests, receiving paperwork, deposit backup, and all reconciled reports daily. Maintain required files including credit card authorization forms and deposited checks in accordance with Company policy. Create and maintain customer files in the system including tax exemption information, retain customer Tax Exemption Certificates per Company policy. Perform daily, weekly, and monthly duties as defined by the Manager and Company policy. Investigate, resolve, and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner. Assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying. Successfully complete required safety and compliance training programs as assigned. Perform other reasonably related duties as assigned by immediate supervisor and other management as required. About You: 1 or more years of experience in a customer service, accounts receivable, accounts payable, or similar role. Knowledge of basic accounts receivable/payable bookkeeping practices and terms. Our ideal candidate will also: Be able to use Microsoft Office software to communicate via email and to review reports and documents. Demonstrate outstanding customer service and interpersonal communication skills. Possess a high level of accuracy and attention to detail. Be able to build and maintain a positive working relationship with customers, vendors, and co-workers. Be able to research, analyze data, and solve problems. Be able to prioritize work projects and multi-task. Read, write, speak, and understand English. Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals. Be able to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments.

We are seeking an Junior Administrative Finance Assistant to join our team! You will perform clerical and administrative functions during a busy Tax Season! Responsibilities: Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Strong Excel a MUST! Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

Welcome to Aventiv! Please watch this brief video to find out if this is the place you want to be! Aventiv Technologies - Where your future awaits - YouTube Associate Referral Reward Eligible Job Purpose: The role of the Field Service Client Administrator (FSCA) is to develop a trusted advisor relationship with facility staff members. To establish him or herself as the point of contact for managing the day-to-day services and support needs of their assigned area and seek to improve customer loyalty and satisfaction. Provide quality and timely customer service to various audiences associated with correctional facilities, Securus personnel and partners. Perform minor maintenance and repair on kiosks, telecommunication equipment, associated computers, networking, and electronic equipment. Ensure data integrity and proper system functionality of all Securus onsite products. Essential Duties: * Primary representative between on-site facility personnel, Account Management & other Securus personnel * Research issues reported by Agency staff members with the purpose of achieving resolution or escalation to the appropriate department * Assist, monitor and or issue escalations as needed with other internal departments. * Communicate internally all client requests and issues to facilitate resolution * Open, address, resolve and track heat tickets and advise customers and Securus Personnel of service affecting issues * Required to maintain partnership and regular communication with Account Management * Maintain a high level of client satisfaction through outstanding customer service and support. * Required to attend onsite meetings as designated by facility leadership * Perform basic Technical Support functions (password resets and handouts, user set up, etc…) and basic product training as needed or requested by the customer. * Travel to neighboring facilities within an assigned region sometimes with minimal lead time as a backup. * Assist Tech Support in the maintenance of computer hardware, software and other equipment by providing troubleshooting results * Perform Kiosk maintenance (keyboard, USB replacement, camera adjustment, etc.) * Oversee rollout of services for newly acquired clients to align both parties' interests * Manages and maintains assigned company inventories and assets (tablets, accessories, tools, parts inventory, laptop etc.) * Distribute tablets and accessories to approved incarcerated individuals * Collect and track customer statistics and trends that may assist in determining future account behavior and opportunities. * Understanding systems, training and support needs for assigned client base & referring them to our Account Manager and internal Customer Training as needed. * Performs other duties as assigned. Knowledge, Skills, and Abilities: * Excellent oral and written communication & presentation skills * Ability to communicate with co-workers and business contacts in a courteous and professional manner. * Ability to develop ongoing rapport with clients and consumers and obtain relevant information * Ability to work under pressure, to meet deadlines, to deal positively with rejection and conflicts as well as negative feelings of products. * Strong relationship management skills * Proven ability to manage multiple projects at a time while paying strict attention to detail * High degree of problem solving, conflict resolutions and negotiation skills for both external and internal customers * Demonstrated ability to communicate, present and influence effectively at all levels of the organization, including executive and C-level * Must be able to work in a fast-paced environment where problem resolution times are measured in hours. * Strong data/information analysis and integration skills. * Ability to effectively manage time and information with minimal supervision. * Excellent organizational and time management abilities * Ability to identify, prioritize and respond to multiple and conflicting tasks. * Ability to quickly adapt to change * Flexible and enthusiastic to learn new skills and problem solve solutions * Uses small hand tools to make kiosk and/or video visitation repairs * Ability to travel up to 1 week with 2 weeks' notice. * Proven ability to successfully draft and execute strategic account plans. * Must exhibit all the company's cultural attributes Minimum Qualifications: * High School education or GED * Reliable Transportation Ability to travel from facility to facility * Have no family incarcerated in any local Correctional Facility * Proficiency in Microsoft Office (Word, Excel, PowerPoint), & capable of learning new technology * Ability to work well in an energized, fast paced, entrepreneurial, and collaborative environment Preferred Qualifications * Relevant work experience in a technology or telecommunications industry Physical Requirements: * While performing the duties of this job, the employee is regularly required to: stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and a variety of office equipment. * Occasionally may need to reach, stoop, or kneel. Salary and Benefits: At Aventiv, our salary and benefits are designed to fit you as a whole person. We offer a salary range based on experience and qualifications to ensure your unique contributions are met with our most competitive offer. * $23.26 - $26.52/hr * Health Insurance * 401(k) * Disability * Life Insurance * Paid Time Off * Voluntary Benefits Aventiv Privacy Policy: *********************** Equal Employment Policy: Aventiv is proud to be an equal opportunity employer. All decisions regarding recruiting, hiring, promotion, assignment, training, termination and other terms and conditions of employment will be made without regard to race, color, national origin, biological sex, sexual orientation, gender identity, gender expression, gender presentation, religion, age, pregnancy, disability, work-related injury, veteran status, genetic information, marital status, or any other factor that the law protects from employment discrimination. We do not discriminate based on genetic information in accordance with the Genetic Information Nondiscrimination Act.

Job Description Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is calling all customer service-driven applicants to apply to join our amazing team as a full-time HVAC Office Admin! WHY YOU SHOULD JOIN OUR TEAM We are a reputable HVAC company that invests in our team and offers opportunities for growth. We pay our HVAC Office Admin a competitive wage of $18 - $22/hour, depending on qualifications and experience. Our team also enjoys great benefits, including medical, dental, vision, a 401(k), paid time off (PTO), reimbursements, great training, notary help, commissions, bonuses, access to a financial advisor, an amazing team, uniforms, and a positive environment. Plus, we make it easy to apply with our initial quick mobile-optimized application. If we have your attention, please continue reading! ABOUT POLAR PLUMBING, HEATING & AIR CONDITIONING We are an award-winning, BBB-accredited company that provides first-class plumbing, heating, and air conditioning services. We offer completely transparent pricing for all our services, so our customers can be sure they're getting the absolute best value for their homes. Plumbing, heating, and cooling are some of the most important aspects of keeping a home comfortable, and we know that timing makes all the difference. That's why we are quick to respond to our customers' needs and why we offer free estimates. As a result, our customers value our honesty and trust that their homes are in the best hands. Our employees are our most valuable asset in maintaining our customers' trust. Through regular development programs, we ensure that all our employees have the training they need to succeed. We also promote an authentic team mentality and strive to make our employees feel at home in our great company culture, an environment that is more like family than work. ARE YOU A GOOD FIT? Ask yourself: Are you task-orientated and self-motivated? Can you be flexible and adapt to changes? Do you have excellent communication skills? Are you organized and detail-oriented? Can you work effectively as part of a team? Do you listen and follow instructions well? Are you someone who can provide great customer service to each of our clients? If so, please consider applying for this HVAC Office Admin position today! YOUR LIFE AS HVAC OFFICE ADMIN As an HVAC Office Admin you make sure that all of our administrative operations flow smoothly. As an employee-focused company, we want our clients to have the best HVAC experience with us, so you provide office help for them. You warmly greet and communicate with customers, both in the shop and on the phone. You're always kind and quick to answer questions and find solutions to their concerns. As needed, you also interact with vendors and build great relationships with them. You help with permits, accounting, and rebates. You get a great sense of accomplishment using your customer service and administrative skills to help others! WHAT WE NEED FROM YOU Strong work ethic and motivation If you can meet these requirements and perform this (keyword if needed) job as described above, we would be happy to have you as part of our team! Location: 12550