Branch Office Administrator
Branch office administrator job in Cedar Rapids, IA
Job Title
Branch Office Administrator
Job Details
Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork
Auto-ApplyOffice Coordinator - Fine Arts (Part time)
Branch office administrator job in Waverly, IA
DESCRIPTION
Title of Position: Office Coordinator - Fine Arts (Part time)
Responsible to the Chair(s) of Music departments for providing clerical and logistical support to the full-time and adjunct faculty in the Department of Music. Supports the work of the full-time office coordinator. This is a twenty-hour per week position.
Principal Duties and Responsibilities (approximately 75% of workload):
1) Serve as receptionist for Music office; assist faculty, adjuncts, staff, students, and visitors.
2) Hire, supervise, and evaluate student employees in the Music Department.
3) Coordinate with Department Chairs the budgeting process and assist with individual accounts.
4) Assist faculty with academic course-related tasks, research, and related material (including confidential information).
5) Coordinate with Information Technology Services regarding the use and repair of office equipment and maintain adequate supplies.
6) Manage classroom access (reserve rooms, scheduling, keys, and special arrangements).
7) Assist faculty with college credit card accounts (receipt management and charge reconciliation).
8) Purchase and maintain supplies.
9) Assist departments with recruiting efforts by maintaining records and sending form letters to prospective students.
10) Update college calendar for departmental events.
11) Compose and edit email correspondence and other office receptionist duties.
12) Establish and maintain department records, and databases.
13) Coordinate materials for Scholarship Days, update hallway award displays.
14) Perform other related duties as assigned.
Other Duties and Responsibilities (approximately 25% of workload):
15) Facilitate department event planning and execution.
16) Schedule events via Astra Scheduling. Update college calendar for departmental events.
17) Assist department in maintaining databases of assessment information.
18) Perform other duties as assigned.
Supervision:
Clear performance expectations, calendar, and standards are set for the employee, requiring the use of a wide range of procedures. The employee plans and arranges his/her own work and refers only unusual cases to the supervisor.
Qualifications:
Minimum two years clerical experience and/or training; excellent working knowledge of word processing and spreadsheet software; excellent writing and verbal communication skills. Prefer prior experience in an academic setting and prior supervisory experience. Bachelor's degree preferred.
Application Procedure:
Fiduciary Administration Officer
Branch office administrator job in Cedar Rapids, IA
Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters.
Responsibilities
* Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties.
* Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts.
* Reviews and processes incoming client correspondence and mail related to client accounts.
* Handles communication and documentation related to client accounts.
* Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner.
* Participates in client meetings and meets with clients on own
* Maintains familiarity with client account histories and objectives.
* Reviews and approves expenditures and bills related to client accounts.
* Completes new account and closing of account paperwork.
* Works to solve various problems with accounts in coordination with the operations or administrative staff.
* Attends, and may participate in special bank functions or programs.
* Serves as a member of the Trust Committee and any additional assigned committee roles.
* Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures.
Qualifications
* Bachelor's degree or equivalent combination of post high school education and related work experience.
* One to three years trust administration and /or related work experience.
Created By : Compensation Range
The Perks!
* Competitive base compensation with additional performance-based incentives (incentives vary depending on role)
* Career development and continuous learning opportunities
* Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more
* 100% vested 401(k) Retirement Plan with 6% company match
* Medical, Dental, and Vision insurance
* Flex spending plan & Health savings accounts with employer contribution
* Student Loan Debt Reduction Program
* Employer provided group life insurance with option to purchase additional life insurance for you and your family members
* Employer provided long term and short term disability insurance
* Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity
* Wellness Program
* Free banking services and other financial services discounts
RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve.
Let's build something great, together.
Auto-ApplyFiduciary Administration Officer
Branch office administrator job in Cedar Rapids, IA
Small enough to care. Big enough to deliver.
This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters.
Responsibilities
Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties.
Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts.
Reviews and processes incoming client correspondence and mail related to client accounts.
Handles communication and documentation related to client accounts.
Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner.
Participates in client meetings and meets with clients on own
Maintains familiarity with client account histories and objectives.
Reviews and approves expenditures and bills related to client accounts.
Completes new account and closing of account paperwork.
Works to solve various problems with accounts in coordination with the operations or administrative staff.
Attends, and may participate in special bank functions or programs.
Serves as a member of the Trust Committee and any additional assigned committee roles.
Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures.
Qualifications
Bachelor's degree or equivalent combination of post high school education and related work experience.
One to three years trust administration and /or related work experience.
The Perks!
Competitive base compensation with additional performance-based incentives (incentives vary depending on role)
Career development and continuous learning opportunities
Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more
100% vested 401(k) Retirement Plan with 6% company match
Medical, Dental, and Vision insurance
Flex spending plan & Health savings accounts with employer contribution
Student Loan Debt Reduction Program
Employer provided group life insurance with option to purchase additional life insurance for you and your family members
Employer provided long term and short term disability insurance
Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity
Wellness Program
Free banking services and other financial services discounts
RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve.
Let's build something great, together.
We can recommend jobs specifically for you! Click here to get started.
Auto-ApplyInsurance Administrative Support
Branch office administrator job in Cedar Rapids, IA
SPANISH SPEAKING
Administrative/Processing:
· Process Application/Cancellations
· Process returned mail
· Process Address Changes
· Any other miscellaneous processing as needed
Phone:
· Handle calls regarding the Prepaid Maintenance plan
· Process Prepaid Maintenance claims
· Handle other Dealer and Customer calls as needed
Additional Information
All your information will be kept confidential according to EEO guidelines.
Enforcement and Removal Assistant (OA)
Branch office administrator job in Cedar Rapids, IA
Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding.
Summary
Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement.
Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding.
Overview
Help
Accepting applications
Open & closing dates
10/27/2025 to 12/31/2025
Salary $34,454 to - $49,927 per year
The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee.
Pay scale & grade GS 5 - 6
Locations
Many vacancies in the following locations:
Anchorage, AK
Birmingham, AL
Gadsden, AL
Mobile, AL
Show morefewer locations (185)
Montgomery, AL
Fayetteville, AR
Fort Smith, AR
Little Rock, AR
Texarkana, AR
Eloy, AZ
Florence, AZ
Phoenix, AZ
Tucson, AZ
Yuma, AZ
Adelanto, CA
Bakersfield, CA
Calexico, CA
Camarillo, CA
El Centro, CA
Fresno, CA
Los Angeles, CA
Morgan Hill, CA
Redding, CA
Sacramento, CA
San Bernardino, CA
San Diego, CA
San Francisco, CA
Santa Ana, CA
Santa Maria, CA
Stockton, CA
Alamosa, CO
Aurora, CO
Centennial, CO
Craig, CO
Durango, CO
Florence, CO
Frederick, CO
Grand Junction, CO
Hartford, CT
Dover, DE
Fort Myers, FL
Jacksonville, FL
Miami, FL
Miramar, FL
Orlando, FL
Plantation, FL
Pompano Beach, FL
Stuart, FL
Tallahassee, FL
Tampa, FL
Atlanta, GA
Folkston, GA
Lumpkin, GA
Savannah, GA
Tamuning, GU
Honolulu, HI
Cedar Rapids, IA
Des Moines, IA
Sioux City, IA
Boise, ID
Idaho Falls, ID
Twin Falls, ID
Broadview, IL
Chicago, IL
Rock Island, IL
Indianapolis, IN
Wichita, KS
Bowling Green, KY
Louisville, KY
Alexandria, LA
Baton Rouge, LA
Jena, LA
Lafayette, LA
New Orleans, LA
Oakdale, LA
Winnfield, LA
Burlington, MA
Baltimore, MD
Salisbury, MD
Scarborough, ME
Detroit, MI
Fort Snelling, MN
Grand Rapids, MN
Kansas City, MO
Saint Louis, MO
Strafford, MO
Gulfport, MS
Pearl, MS
Billings, MT
Cary, NC
Charlotte, NC
Greensboro, NC
Hendersonville, NC
Wilmington, NC
Grand Forks, ND
Grand Island, NE
North Platte, NE
Omaha, NE
Manchester, NH
Elizabeth, NJ
Mount Laurel, NJ
Newark, NJ
Albuquerque, NM
Chaparral, NM
Las Cruces, NM
Roswell, NM
Las Vegas, NV
Reno, NV
Batavia, NY
Buffalo, NY
Central Islip, NY
Champlain, NY
Malta, NY
New York, NY
Brooklyn Heights, OH
Cincinnati, OH
Westerville, OH
Oklahoma City, OK
Tulsa, OK
Eugene, OR
Medford, OR
Portland, OR
Lords Valley, PA
Philadelphia, PA
Philipsburg, PA
Pittsburgh, PA
Williamsport, PA
York, PA
Aguadilla, PR
Guaynabo, PR
Warwick, RI
Charleston, SC
Columbia, SC
Greer, SC
Sioux Falls, SD
Chattanooga, TN
Knoxville, TN
Nashville, TN
Alvarado, TX
Amarillo, TX
Anson, TX
Athens, TX
Austin, TX
Big Spring, TX
Conroe, TX
Corpus Christi, TX
Dallas, TX
Del Rio, TX
Edinburg, TX
El Paso, TX
Harlingen, TX
Houston, TX
Huntsville, TX
Karnes City, TX
Laredo, TX
Livingston, TX
Los Fresnos, TX
Lubbock, TX
Memphis, TX
Midland, TX
Pearsall, TX
Pecos, TX
Pflugerville, TX
Raymondville, TX
San Angelo, TX
San Antonio, TX
Taylor, TX
Waco, TX
Ogden, UT
Orem, UT
Saint George, UT
West Valley City, UT
Bowling Green, VA
Chantilly, VA
Harrisonburg, VA
Norfolk, VA
Richmond, VA
Salem, VA
Charlotte Amalie, VI
Saint Thomas, VI
Saint Albans, VT
Ferndale, WA
Richland, WA
Seattle, WA
Tacoma, WA
Yakima, WA
Milwaukee, WI
Charleston, WV
Cheyenne, WY
Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive
Promotion potential
8
Job family (Series)
* 1802 Compliance Inspection And Support
Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR)
Trust determination process
* Credentialing
* Suitability/Fitness
Financial disclosure No Bargaining unit status No
Announcement number OPM-ERO-12821413-DHA-JS Control number 848932400
This job is open to
Help
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Career transition (CTAP, ICTAP, RPL)
Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.
Clarification from the agency
These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens.
Duties
Help
As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as:
* Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets.
* Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities.
* Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems.
* Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations.
* Exercising quality control over bond paperwork.
Requirements
Help
Conditions of employment
* You must be a U.S. citizen to apply for this position.
* You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs.
* Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see *********************
* One-year probationary period may be required.
* A pre-employment drug test will be required.
* If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
* DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.
* All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
* Incentives may be authorized; however, this is contingent upon funds availability.
* License required: No
* Pre-employment physical required: No
* Qualification requirements must be met for those applications submitted by each cut-off date.
* Complete the initial online assessments and USA Hire Assessment, if required.
Qualifications
You must demonstrate you meet the Minimum Qualification Requirements and the Typing Requirement as noted below.
Minimum Qualifications for GS-05
Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-04 level in the Federal service that included experience such as:
* Performing recordkeeping and reporting.
* Compiling, maintaining, and updating automated records.
* Responding to requests for procedural information.
OR
Education substitution:
You must have successfully completed four years of education above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
OR
Combination of Education and Experience:
You must have an appropriate combination of successfully completed post-high school education and experience to meet the total qualification requirements for the GS-05 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application
Minimum Qualifications for GS-06
Specialized Experience: You must demonstrate at least one year of specialized experience equivalent in difficulty and responsibility to the GS-05 level in the Federal service that included experience such as:
* Processing individuals arrested or detained by law enforcement officials (e.g., booking and property inventory procedures).
* Performing file searches and assembling documentation.
* Responding to routine requests and issues regarding legal or law enforcement policies, practices and procedures.
Typing Requirement
In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire.
All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.
Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: **************************************************************************
Additional information
THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below.
* 1st Cut-off on 11/01/2025
* 2nd Cut-off on 12/01/2025
* Final Cut-off on 12/31/2025
Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.
Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.
Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.
Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information)
Expand Hide additional information
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.
A student loan repayment incentive may be available, in which case a service agreement will be required.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
* Flexibility
* Integrity/Honesty
* Interpersonal Skills
* Reading Comprehension
* Reasoning
* Self-Management
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ********************************************************
Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet.
Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference.
Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************
Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.
A student loan repayment incentive may be available, in which case a service agreement will be required.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required documents
Required Documents
Help
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link.
USAJOBS Help Center - Update your resume now so it meets new resume requirements
2. Other supporting documents (only submit if applicable to you):
* Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed.
* Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions.
* Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following:
* A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
* A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location;
* A copy of your latest performance appraisal including your rating; and
* Any documentation from your agency that shows your current promotion potential, if applicable.
* Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
* Position title;
* Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
* Agency; and
* Beginning and ending dates of appointment.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Administrative Assistant
Branch office administrator job in Waterloo, IA
Hiring now!
Grow your purchasing skills in a professional environment! Looking for enthusiastic, detail orientated professionals to start today! Hours: 8am - 4:30pm, Mon - Fri Pay: 16/hr+ (pay negotiable)
Basic administrative assistant duties including but not limited to...
Accounting and bookkeeping - must know how to use Quickbooks and have experience
Answering phones and performing receptionist duties
Supporting sales team
Coordinating daily routines for technicians
Job Requirements
Computer and phone literacy
English fluency
Accounting training, skills, and knowledge
Quickbooks knowledge
Why work for Advance Services, Inc.
· Advance Services is for and about people; we are your employment specialists.
· Enjoy our easy application process.
· You NEVER pay a fee!
· Weekly pay.
· Fun Safety and attendance incentives.
· Health Benefits to keep you and your family healthy.
· PTO so you have time for you.
· Great Referral Incentives.
· Advance Services partners with the top companies in the area!
Apply for this job by clicking the apply button. You will be directed to our website.
Please select a branch near you or call our office at ************
Advance Services is an equal opportunity employer
#434
Office Coordinator- Hotel Human Resources and Event Reception Desk
Branch office administrator job in Cedar Rapids, IA
To advance the college's mission, vision, principles, values and strategic initiatives through continuous improvement decisions. Under limited supervision and with a high degree of independent judgment, this position provides comprehensive administrative and operational support to The Hotel team-particularly Human Resources and the Event Reception Center.
This role requires strong organizational skills, attention to detail, and the ability to collaborate with College and Hotel departments. Responsibilities include HR support, communications, recordkeeping, and event coordination.
UNIVERSAL CORE COMPETENCIES:
* Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
* Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
* Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
* Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
* Lead- regardless of title, through positive influence.
* Welcome and greet diverse clientele and guests entering Kirkwood Center.
* Provide administrative support including scheduling, recruiting, onboarding, communication, reporting, proofreading, and recordkeeping.
* Answer telephones; respond to inquiries and follow up as needed.
* Manage log-in codes and job assignments within the timekeeping system and file online new hire paperwork.
* Prepare signage, daily agendas and weekly event reviews and assist with facility-use planning for events, classes, and conferences.
* Support event/conference registration, customer support, and policy compliance.
* Maintain facility cleanliness, organization, and readiness for events.
* Maintain databases and filing systems; ensure accurate and organized records.
* Track required training and assist in scheduling.
* Lead the Hotel's Employee Engagement Committee, coordinating meetings, initiatives, and recognition programs and fun events.
* Create, update, and maintain visually interesting bulletin boards, digital displays, and staff communications.
* Develop and publish employee newsletters.
* Drive Hotel vehicles to transport documentation, supplies, or materials.
* Perform other duties as assigned
PERFORMANCE EXPECTATIONS:
* Promote a welcoming and inclusive environment.
* Remain flexible and responsive to operational needs.
* Exhibit strong problem-solving skills and initiative.
* Use sound judgment with minimal supervision.
* Serve as a positive role model and coach for students and employees.
* Maintain consistent attendance and professionalism.
The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.
* Communicate clearly and accurately in both oral and written formats.
* Maintain organization, accuracy, and attention to detail.
* Work effectively in a fast-paced environment with frequent interruptions.
Sedentary to light work, including frequent sitting; occasional stooping, kneeling, standing, crouching, and lifting up to 20 pounds; frequent reaching, grasping, walking, pushing/pulling, and repetitive motion; constant talking, listening, and computer use. Frequent interruptions and distractions.
* High school diploma or equivalent.
* Proficiency with Microsoft Office products.
* Proficiency in Canva, Publisher or other content creation software.
* Knowledge of standard office equipment.
PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:
* Post-secondary degree.
* Two years of administrative experience.
* Valid lowa driver's license and acceptable driving record as verified through continuous Motor Vehicle Record monitoring
Office Assistant
Branch office administrator job in Waterloo, IA
The Office Assistant provides general office support with a variety of reception and administrative activities for a specified location. This role is responsible for creating a welcoming environment for visitors, supporting internal departments, and ensuring smooth day-to-day operations.
Duties and Responsibilities
Greet and acknowledge all visitors to the location.
Provide general office support with a variety of administrative activities for all departments at the assigned location.
Support the call center as needed to answer incoming phone calls, determine purpose of calls, and forward to the appropriate area.
Assist with administrative functions including receiving and sorting mail, coordinating schedules, ordering office supplies, and handling communication in a confidential manner.
Coordinate meeting room reservations and follow up on facility needs.
Assist with photocopying, scanning, filing, and other administrative tasks as assigned.
Manage ordering and inventory of office supplies.
Assist with shareholder communications and documentation.
Coordinate office and event logistics including setup and supplies.
Assist in planning and organizing meetings and events.
Aid in facility management and coordination of maintenance requests.
Coordinate travel arrangements for the CEO, Executive Management Team (EMT), Board of Directors (BOD), and remote employees.
Support expense reimbursement processes.
Assist EMT with invoice submission to AP.
Support various administrative tasks across departments.
Represent Lincoln Savings Bank in a positive light in all professional duties, including participation in civic, community, and networking events.
Perform other duties and responsibilities as defined by Management.
Knowledge, Skills and Abilities Required
One year of administrative or customer service experience.
Excellent phone etiquette and verbal communication skills.
Ability to work with minimal supervision.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.
Strong multitasking and organizational skills.
Auto-ApplyOffice Assistant
Branch office administrator job in Waterloo, IA
The Office Assistant provides general office support with a variety of reception and administrative activities for a specified location. This role is responsible for creating a welcoming environment for visitors, supporting internal departments, and ensuring smooth day-to-day operations.
Duties and Responsibilities
Greet and acknowledge all visitors to the location.
Provide general office support with a variety of administrative activities for all departments at the assigned location.
Support the call center as needed to answer incoming phone calls, determine purpose of calls, and forward to the appropriate area.
Assist with administrative functions including receiving and sorting mail, coordinating schedules, ordering office supplies, and handling communication in a confidential manner.
Coordinate meeting room reservations and follow up on facility needs.
Assist with photocopying, scanning, filing, and other administrative tasks as assigned.
Manage ordering and inventory of office supplies.
Assist with shareholder communications and documentation.
Coordinate office and event logistics including setup and supplies.
Assist in planning and organizing meetings and events.
Aid in facility management and coordination of maintenance requests.
Coordinate travel arrangements for the CEO, Executive Management Team (EMT), Board of Directors (BOD), and remote employees.
Support expense reimbursement processes.
Assist EMT with invoice submission to AP.
Support various administrative tasks across departments.
Represent Lincoln Savings Bank in a positive light in all professional duties, including participation in civic, community, and networking events.
Perform other duties and responsibilities as defined by Management.
Knowledge, Skills and Abilities Required
One year of administrative or customer service experience.
Excellent phone etiquette and verbal communication skills.
Ability to work with minimal supervision.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.
Strong multitasking and organizational skills.
Auto-ApplyTurf Assistant
Branch office administrator job in Cedar Rapids, IA
Job Description
ob Title: Turf Assistant - Triple Play Park ????⚾
Seasonal | Flexible Hours
About the Job: Love being outdoors? Want to work at the ballpark this season? Triple Play Park is looking for a Turf Assistant to help keep our fields looking sharp and game-ready! You'll work alongside our Turf Manager to make sure players and fans enjoy the best fields in town.
What You'll Do:
Help mow, water, and care for the fields.
Pitch in with seeding, fertilizing, and keeping the grass healthy.
Assist with field prep before games and events (chalk lines, dragging infields, etc.).
Keep equipment and grounds clean and in good shape.
Work outdoors, stay active, and have fun while keeping our park looking awesome!
What We're Looking For:
Enjoy working outdoors (sunshine + fresh air bonus ????).
Comfortable using (or willing to learn) basic turf equipment like mowers and trimmers.
Can handle physical work like lifting, bending, and being on your feet.
Team player with a good attitude-reliability is key!
Available to work flexible hours, including evenings and weekends during the season.
Perks:
Seasonal job with a fun, sports-focused atmosphere.
Gain hands-on experience in turf and groundskeeping.
Stay active and outdoors all season long.
Be part of the team that keeps Triple Play Park looking its best!
Brewery Assistant
Branch office administrator job in Cedar Rapids, IA
This position is primarily responsible for producing wort and maintaining brewing equipment and facility.
Primary Job Responsibilities:
Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels.
Repair brewery equipment with assistance from other Brewhouse employees.
Completion of daily cleaning and maintenance checklists
Aid with yeast propagation following Company's process.
Maintain cleanliness of all areas in the brew house.
Work with Lab Technician to ensure our product meets our standards of the highest quality.
Maintaining the use of standard operating procedures unless otherwise instructed.
Communicate regularly and efficiently with Granite City staff.
Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary.
Arrive to each shift on time with a positive attitude.
Complete all necessary paperwork accurately and on time.
Perform others duties as assigned.
Requirements:
Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail.
Excellent interpersonal, oral, and written communication skills.
Passion and commitment for brewing.
Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height
Frequently
Standing for extended periods
Able to enter and exit brewery vessels for cleaning and inspection
Work in environments of 32 to 100 degrees Fahrenheit
Able to understand MSDS and handle chemicals utilized in the brewery
Able to multi-task and work both unsupervised and as part of a team
Educational Requirements:
High School Degree or Equivalent
Brewing experience preferred , but not required
Valid Driver's License
Must be able to pass a Motor Vehicles Records background check
Must be able to work a flexible schedule of nights, days, weekends and holidays
Project Assistant - Mission Critical
Branch office administrator job in Cedar Rapids, IA
Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
Ensures timely responses from subcontractors for contract paperwork.
Creates and maintains project checklist.
Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc.
Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests.
Distributes change requests and follows up for pricing changes.
Instructs project team in organized filing system and assures its proper use.
Prepares agendas and other preconstruction meeting documents.
Records and/or transcribes minutes at the preconstruction meeting.
Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
Assists in estimate and buyout of projects.
Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
Discusses and coordinates personal and project goals, important issues, and objectives.
May administer contracts and purchase orders as assigned by leadership.
Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
Drafts, transmits, and files correspondence.
Assists in bidding and in developing scope of work for trade contractors.
Performs other related duties as assigned.
Qualifications
High school diploma or equivalent.
Types a minimum of 50 wpm.
Has at least 2 years' experience in secretarial or administrative work.
Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
Has excellent written and verbal communication skills.
Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
Has the ability to accomplish routine tasks.
Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
Previous experience working in an administrative role in a construction company preferred.
Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
One to two years post high school administrative assistant training preferred.
Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.
EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Auto-ApplyAdministrative Assistant
Branch office administrator job in Cedar Rapids, IA
Job DescriptionJob Title: Administrative Assistant Reports to: Branch Manager Direct Reports: None
Join Team Kline- Where You're Not Just an Employee, You're an Owner! When you join Team Kline you become an employee owner, sharing in our success as we continue to grow. Since wiring our first home in 2004, we've grown to over 400 team members across five locations: Des Moines, Waterloo, Cedar Rapids, Omaha, and Kansas City. We've expanded our services to include HVAC, electrical, plumbing and more!
Here's a look at some of the benefits we offer:
Benefits Galore: Comprehensive medical, dental, vision, life insurance, and short-term disability plans. Team Kline covers long term disability 100%.
Financial Security: 401k with a company match, plus our amazing Employee Stock Ownership Plan (ESOP) because here, you own a piece of the company.
Paid Time Off: Generous paid holidays, and up to five weeks of paid time off.
Training & Growth: Accredited on-site apprenticeship partnered with Hawkeye Community College for Electrical and HVAC, and ABC of Iowa for plumbing apprenticeships. Career advancement and career development opportunities as well as continuing education.
Fun Perks: Company outings, opportunities to win cash prizes, and a team environment like no other.
If you're ready to take the next step in your career with a company that values YOU and your contributions, then we can't wait to meet you!
Job Summary:
We are currently looking for a skilled Admin Assistant to join our team and assist with invoicing, maintaining accurate records, and supporting day-to-day office operations. In this role, you'll play a key part in ensuring our invoicing process runs smoothly and accurately. This position requires strong organizational skills, attention to detail, and effective communication. If you're detail-oriented, passionate about the industry, and ready to take your career to the next level, we want to hear from you!
Key Responsibilities:
Greet visitors and provide a positive first impression.
Answer and direct incoming phone calls, ensuring effective communication.
Manage the voicemail system and relay messages to appropriate team members.
Sort and distribute daily mail and other correspondence.
Perform clerical tasks, including filing, faxing, and organizing office supplies.
Assist with office organization and light housekeeping tasks.
Support event planning and coordination for team initiatives.
Monitor inventory levels and order office supplies as needed.
Assist with scheduling and coordinating maintenance for office equipment.
Help onboard new hires and maintain their orientation materials.
Assist with invoicing
Minimum Requirements:
Must have reliable transportation.
Proficient in standard office software and multi-line phone systems.
Strong verbal and written communication skills, with a focus on customer service.
Ability to lift up to 25 pounds and perform tasks that involve mobility around the office.
Physical Requirements & Work Environment:
Prolonged periods of sitting at a desk and working on a computer.
Frequent use of a telephone and computer to communicate with customers.
Occasional lifting of office supplies, files, and equipment up to 25 pounds.
Ability to move freely around the office to access files, office equipment, and interact with team members.
Regularly required to talk or hear, and occasionally required to stand, walk, and reach with hands and arms.
Powered by JazzHR
0ABiTzQR7Q
UW Admin Assistant
Branch office administrator job in Cedar Rapids, IA
UFG is looking for an Underwriting Administrative Assistant to join our team! In this role you will be responsible for providing direct and comprehensive administrative support to leadership to maintain efficient operation of the department. This position must be committed to completing a wide variety of tasks with strong attention to detail, accuracy, and follow-through. The Administrative Partner II contributes to the success of the business by providing personalized and timely support, thus allowing leadership and teams to focus on decision-making and strategic responsibilities.
This opportunity offers a hybrid work arrangement with an in-office requirement at our Cedar Rapids, IA office.
Responsibilities:
Department support
Draft, review, and execute communications on behalf of leaders.
Assist with expense management & budget planning as needed.
Act as point of contact for various company policies and teams including workplace environment and IT
Act as point of contact for various vendors.
Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings and events, tracking deliverables and pulling routine reports.
Projects and reports
Create presentations that include strategy, data, and other complex information in an easy to digest format for a variety of a
Responsible for on-brand documentation preparation and distribution.
Compiles moderately complex reports as needed.
Meeting and event preparation and facilitation
Schedule and organize meetings and events.
Prepare materials and agendas for meetings, take and distribute meeting notes, and handle information requests.
Organization and facilitation of presentations and meetings to include running the technology, leading introductory segments.
Calendar and travel
Coordinate calendars, schedule, travel arrangements, and expense reports for assigned staff.
Manage complex calendar logistics and ensure that schedules are optimized.
Prioritize conflicting needs with efficiency and precision.
Build and execute travel arrangements including travel agendas, accommodations and meeting space options.
Qualifications:
Education:
Two-year college degree preferred
Experience:
3+ years administrative/insurance experience
Knowledge, skills & abilities:
High degree of trustworthiness and confidentiality.
Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint) skills.
Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly.
Proficient in Concur system.
Experience reviewing and preparing expense reports for leaders.
Knowledge and understanding of intricate domestic and international travel planning.
Ability to perform in a fast-paced and high pressure environment.
Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders.
Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
Ability to follow policies, procedures, and regulations.
Ability to handle confidential material in a professional manner.
Strong attention to detail and accuracy skills.
Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important.
Working Conditions:
Willingness to work on-site at stated location on the job opening.
Ability to work outside of regular business hours as needed.
General office environment.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and skills required. Additional task and requirements may be assigned, as necessitated by business need. UFG retains the right to modify the description of this job at any time.
Administrative Assistant
Branch office administrator job in Cedar Rapids, IA
The City of Cedar Rapids is hiring an Administrative Assistant to support our Building Services Department. In this front-facing role, you'll serve as the first point of contact for the public and internal staff, providing key administrative support to keep the department running efficiently. Duties include answering calls, coordinating calendars, processing invoices, preparing documents, and maintaining organized filing systems. If you're a detail-oriented multitasker who enjoys helping people and keeping things on track-we'd love to have you on our team!
About our Organization
At the City, we are committed to employing individuals who reflect our community's diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.
About our Community
Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here!
About this Opportunity
Provides a variety of administrative/clerical duties for designated department.
The City of Cedar Rapids does not offer sponsorship for employment authorization.Job Duties & Responsibilities
* Serves as primary initial contact for assigned department.
* Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel.
* Maintains calendars and coordinates and schedules meetings as directed.
* Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel.
* Receives and processes paperwork for grant funded programs.
* Performs data entry in assigned software programs.
* Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems.
* Copies, packages, and distributes a variety of written materials as requested by other designated office personnel.
* Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data.
* Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations.
* Receives and processes receipts and invoices.
* Processes and distributes mail.
* Performs related work as required.
Required Education and Experience
* Associates degree in a related field and
* One (1) to three (3) years' experience of clerical or administrative experience or
* An equivalent combination of education and/or experience
* Excellent written and verbal communication skills
* Proficiency with Microsoft Office
* Ability to work collaboratively with a diverse population
Engineering Project Assistant (EPA) - Proprietary (Onsite)
Branch office administrator job in Cedar Rapids, IA
Country: United States of America Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
Security Clearance:
Secret - Current
Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market.
The EPA will be responsible for assisting software and systems engineers with administrative, documentation, process, and general engineering related support activities. Individuals must demonstrate the ability to support several engineers, providing a wide variety of administrative and computer skills to assist engineering projects. Assignments typically include:
* Preliminary document formatting and preparation utilizing computing resources with a variety of applications
* Performs as primary engineering support focal point for inquiries and problem resolution during the artifact pre-release phase
* Support to the release and revision phases of the engineering development cycle
* Performs project non-technical duties
* Serves as process and tool expert for engineering design teams
* Must possess ability to coordinate and lead activities as well as strong organization and analytical skills
What You Will Do
* Edits format of software/systems documentation. Verifies change requests are in the proper state and implemented into documentation. Performs data conversion using various application media for software development or project file maintenance
* Provides tools expertise and support to Engineering: MS Office Apps, requirements capture databases, change management and tracking tools. Generate reports as required
* Interfaces with engineers and engineering managers to create/edit documentation
* Ensures compliance with the Third-Party Intellectual Property process
* Collects metrics and supports the preparation of presentation materials for analysis
* Works with Engineering to train on processes and tools. Identifies opportunities for continuous process improvements
* Assists in tracking action items and tasks in the change management process
* Supports Agile PI/Sprint/Planning Events
* Assists with Risks and Opportunity reviews
* Acts as primary focal and liaison for program support, across engineering and other departments
* Networks with both internal and external personnel at multiple levels
* Generally, works on assignments which are given by the engineering teams
* Works with engineering teams to effectively resolve issues
Potential Additional Job Responsibilities:
* Edits format of required documentation
* Prepare presentations
* Coordinates the interaction of project/program team and support functions to communicate schedule and status
* Often facilitates internal and/or external meetings
* Releases software and/or documents
* Assists with tracking of Change Orders
* Participates in status meetings
Qualifications You Must Have
* Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
* Active and transferable U.S. government issued Secret Security Clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
Qualifications We Prefer
* Advanced skills in Microsoft Word, Excel, PowerPoint, as well as, O365
* Experience with Outlook
* Experience with JIRA is preferred
What We Offer
* Medical, dental, and vision insurance
* Three weeks of vacation for newly hired employees
* Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
* Tuition reimbursement program
* Student Loan Repayment Program
* Life insurance and disability coverage
* Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
* Birth, adoption, parental leave benefits
* Ovia Health, fertility, and family planning
* Adoption Assistance
* Autism Benefit
* Employee Assistance Plan, including up to 10 free counseling sessions
* Healthy You Incentives, wellness rewards program
* Doctor on Demand, virtual doctor visits
* Bright Horizons, child and elder care services
* Teladoc Medical Experts, second opinion program
* And more!
Learn More & Apply Now!
Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions - whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you'll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.
* Please ensure the role type (defined below) is appropriate for your needs before applying to this role.
Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products
At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again.
Apply now and be part of the team that's redefining aerospace, every day.
As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.
The salary range for this role is 40,000 USD - 82,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.
This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.
RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.
RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.
Privacy Policy and Terms:
Click on this link to read the Policy and Terms
Auto-ApplyLifestyle Consultant Front Desk
Branch office administrator job in Cedar Rapids, IA
Job DescriptionBenefits:
Bonus based on performance
Flexible schedule
Paid time off
Become part of the team at Massage Heights and help us inspire, educate and promote a balanced lifestyle for every Member and Guest that walks through our door. We are in search of a Lifestyle Consultant who is interested in growing with us and helping develop our team for our Massage Heights - Cedar Rapids location. We pride ourselves on our positive and gratifying work environment, and encourage originality throughout the Massage Heights family.
A career with Massage Heights allows you to fulfill your passion of improving lives with every session. Grow into a meaningful and rewarding career that includes:
Competitive Hourly Rate
Commissions Paid on all Membership and Retail Sales
Monthly Commission Paid for all On Going Memberships
Paid Vacation (starting immediately)
Supplemental Insurance Offered
Flexible Schedules
Advanced tools and resources
Sustained Growth Opportunities
50% Off of All Massages and Facials
And Much More
Responsibilities
Confidently, Knowledgeably Educate Guests About Services, Products and Programs
Able to Reach Monthly Sales Goals
Promote Therapeutic Benefits of Regular Massage Therapy
Link Therapeutic Products To Your Service To Enhance the Guests Experience at Home
Create and Maintain Positive Relationships with Team Members
Recognize and Support Team goals
Qualifications
Be Guest Service-oriented and communicate effectively with Guests
Availability to work certain nights and weekends (our busiest times)
Take the Next Step - Elevate Your Career
We are looking for the next great Massage Therapist to join our team. For immediate interview consideration, please complete this short application, and we will follow up regarding next steps.
Administrative Coordinator
Branch office administrator job in Union, IA
Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity.
Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services.
Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions.
What You'll Do:
Engineering Project Assistant (EPA) - Proprietary (Onsite)
Branch office administrator job in Cedar Rapids, IA
**Country:** United States of America , Cedar Rapids, IA, 52498-0505 USA ** Onsite **U.S. Citizen, U.S. Person, or Immigration Status Requirements:** Active and transferable U.S. government issued security clearance is required prior to start date.
U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
**Security Clearance:**
Secret - Current
Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market.
The EPA will be responsible for assisting software and systems engineers with administrative, documentation, process, and general engineering related support activities. Individuals must demonstrate the ability to support several engineers, providing a wide variety of administrative and computer skills to assist engineering projects. Assignments typically include:
+ Preliminary document formatting and preparation utilizing computing resources with a variety of applications
+ Performs as primary engineering support focal point for inquiries and problem resolution during the artifact pre-release phase
+ Support to the release and revision phases of the engineering development cycle
+ Performs project non-technical duties
+ Serves as process and tool expert for engineering design teams
+ Must possess ability to coordinate and lead activities as well as strong organization and analytical skills
**What You Will Do**
+ Edits format of software/systems documentation. Verifies change requests are in the proper state and implemented into documentation. Performs data conversion using various application media for software development or project file maintenance
+ Provides tools expertise and support to Engineering: MS Office Apps, requirements capture databases, change management and tracking tools. Generate reports as required
+ Interfaces with engineers and engineering managers to create/edit documentation
+ Ensures compliance with the Third-Party Intellectual Property process
+ Collects metrics and supports the preparation of presentation materials for analysis
+ Works with Engineering to train on processes and tools. Identifies opportunities for continuous process improvements
+ Assists in tracking action items and tasks in the change management process
+ Supports Agile PI/Sprint/Planning Events
+ Assists with Risks and Opportunity reviews
+ Acts as primary focal and liaison for program support, across engineering and other departments
+ Networks with both internal and external personnel at multiple levels
+ Generally, works on assignments which are given by the engineering teams
+ Works with engineering teams to effectively resolve issues
**Potential Additional Job Responsibilities:**
+ Edits format of required documentation
+ Prepare presentations
+ Coordinates the interaction of project/program team and support functions to communicate schedule and status
+ Often facilitates internal and/or external meetings
+ Releases software and/or documents
+ Assists with tracking of Change Orders
+ Participates in status meetings
**Qualifications You Must Have**
+ Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
+ **Active** and **transferable** U.S. government issued **Secret Security Clearance** is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
**Qualifications We Prefer**
+ Advanced skills in Microsoft Word, Excel, PowerPoint, as well as, O365
+ Experience with Outlook
+ Experience with JIRA is preferred
**What We Offer**
+ Medical, dental, and vision insurance
+ Three weeks of vacation for newly hired employees
+ Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
+ Tuition reimbursement program
+ Student Loan Repayment Program
+ Life insurance and disability coverage
+ Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
+ Birth, adoption, parental leave benefits
+ Ovia Health, fertility, and family planning
+ Adoption Assistance
+ Autism Benefit
+ Employee Assistance Plan, including up to 10 free counseling sessions
+ Healthy You Incentives, wellness rewards program
+ Doctor on Demand, virtual doctor visits
+ Bright Horizons, child and elder care services
+ Teladoc Medical Experts, second opinion program
+ And more!
**Learn More & Apply Now!**
Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions - whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you'll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.
*Please ensure the role type (defined below) is appropriate for your needs before applying to this role.
**Onsite:** Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products
At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again.
Apply now and be part of the team that's redefining aerospace, every day.
**_As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote._**
The salary range for this role is 40,000 USD - 82,000 USD. The salary range provided is a good faith estimate representative of all experience levels.
RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.
This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.
RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.
_RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act._
**Privacy Policy and Terms:**
Click on this link (******************************************************** to read the Policy and Terms
Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.