City secretary vs administrative assistant

Differences between city secretary and administrative assistant duties and responsibilities

City secretary example responsibilities.

• Scan and manage documents on Laserfiche.
• Serve as a notary and administer oaths of office.
• Prepare discharges, enter all updates into OASAS system and review patient information to verify patients eligibility to receive transportation reimbursement.
• Initiate and monitor requisitions through PeopleSoft for office supplies, laboratory supplies including purchasing lab animals for research and travel reimbursement.

Administrative assistant example responsibilities.

• Manage time and attendance using Kronos software for entire department.
• Participate in national projects, manage new customer conversions to MCI from other carriers.
• Manage FEDEX delivery requirements ensuring compliance with company policy.
• Manage and update social media outlets including Facebook and LinkedIn.
• Manage company finances using QuickBooks software, including monitoring the operating budget and collecting on unpaid invoices.
• Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
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