Clerical aide vs office receptionist

The differences between clerical aides and office receptionists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a clerical aide and an office receptionist. Additionally, an office receptionist has an average salary of $33,554, which is higher than the $29,426 average annual salary of a clerical aide.

The top three skills for a clerical aide include clerical support, computer data entry and computer programs. The most important skills for an office receptionist are patients, customer service, and phone calls.

Clerical aide vs office receptionist overview

	Clerical Aide	Office Receptionist
Yearly salary	$29,426	$33,554
Hourly rate	$14.15	$16.13
Growth rate	-5%	-
Number of jobs	59,698	80,143
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 33%	Bachelor's Degree, 36%
Average age	47	42
Years of experience	2	2

What does a clerical aide do?

Clerical aides perform various office-related tasks for company executives like answering calls, sorting documents, taking down the minutes of their meetings, etc. They should have computer skills, be organized, and communicate with people inside and outside the company. These aides proofread standard and templated documents to produce the necessary documentation needed to present the activities held in their department. As they are working for officials in a company, there will be occasions where work hours can be irregular and events that need attendance.

What does an office receptionist do?

An office receptionist, or administrative assistant, performs various administrative tasks for an organization. These tasks may include answering phone calls, providing the public and customers with information, and warmly welcoming, greeting, and directing visitors or guests accordingly. Additionally, an office receptionist is responsible for maintaining security by issuing visitor badges, monitoring logbooks, and following procedures. Administrative assistants are also responsible for preparing and processing travel vouchers and other documents. Some employers prefer someone with a college or bachelor's degree, telephone skills, and excellent communication skills.

Clerical aide vs office receptionist salary

Clerical aides and office receptionists have different pay scales, as shown below.

	Clerical Aide	Office Receptionist
Average salary	$29,426	$33,554
Salary range	Between $23,000 And $36,000	Between $27,000 And $41,000
Highest paying City	Chico, CA	Minneapolis, MN
Highest paying state	Nevada	Alaska
Best paying company	Belmont High School	Dairy Farmers of America
Best paying industry	Health Care	Manufacturing

Differences between clerical aide and office receptionist education

There are a few differences between a clerical aide and an office receptionist in terms of educational background:

	Clerical Aide	Office Receptionist
Most common degree	Bachelor's Degree, 33%	Bachelor's Degree, 36%
Most common major	Business	Business
Most common college	Western Carolina University	University of Pennsylvania

Clerical aide vs office receptionist demographics

Here are the differences between clerical aides' and office receptionists' demographics:

	Clerical Aide	Office Receptionist
Average age	47	42
Gender ratio	Male, 17.5% Female, 82.5%	Male, 9.5% Female, 90.5%
Race ratio	Black or African American, 11.7% Unknown, 4.8% Hispanic or Latino, 21.0% Asian, 8.0% White, 53.4% American Indian and Alaska Native, 1.1%	Black or African American, 10.3% Unknown, 4.7% Hispanic or Latino, 22.6% Asian, 6.4% White, 55.1% American Indian and Alaska Native, 0.9%
LGBT Percentage	6%	6%

Differences between clerical aide and office receptionist duties and responsibilities

Clerical aide example responsibilities.

Manage filing, photocopying, collating, and faxing public and seal case documents.
Process received payments into QuickBooks and make deposits.
Administer data entry and other forms of record keeping, need by the payroll and student services departments.
Ensure confidentiality of all medical records information and completes forms for release of information in compliance with HIPAA regulations.
Put together PowerPoint presentations -Lead generation -Marketing mailings
Review complete payroll ledger with original entry documents to confirm accuracy.

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Office receptionist example responsibilities.

Verify insurance information and manage medical records while ensuring confidentiality according to HIPAA requirements.
Answer phones, make copies, Microsoft, PowerPoint, scheduling, greet and interact with clients, filing and mailing.
Complete and audit payroll for accuracy.
Process payroll and monthly/quarterly sales tax liabilities.
Stock exam rooms, sterilize instruments and occasionally assist physician with patients.
Provide high-quality customer-service to patients by treating them respectfully and t with discretion.

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Clerical aide vs office receptionist skills

Common clerical aide skills

Clerical Support, 12%
Computer Data Entry, 10%
Computer Programs, 9%
Office Equipment, 9%
Purchase Orders, 8%
Inventory Control, 7%

Common office receptionist skills

Patients, 20%
Customer Service, 15%
Phone Calls, 12%
Data Entry, 9%
Front Desk, 6%
Appointment Scheduling, 5%

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Updated January 8, 2025

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