Human resources administrative assistant jobs in Dothan, AL - 1,535 jobs

- Community/Association Management Beacon Management Services is hiring an *Entry-Level Team Member* to join our association management company. This is a great opportunity to grow your career with an excellent team-oriented work environment. **Duties Include: * Administrative support * Property visits * Data entry * Hands-on training for growth and skillset **What We're Looking For: * Strong work ethic * Dependable and reliable * Excellent customer service skills * Positive, team-focused attitude * Reliable vehicle and valid driver's license required **What You'll Get: * Great opportunity for career growth * Supportive and collaborative work environment * Hands-on training and development * Competitive benefits package * Health insurance benefits * Paid time off * Retirement savings plan If you're motivated, dependable, and enjoy helping others, **we want to hear from!! Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Show initiative Proficient in Microsoft Office suite Proficient in web applications

Who we're looking for: The Administrative Assistant will learn our customer experience role, logistics support role, and accounting support roles to thoroughly support the office, sales, logistics, accounting & service teams, and ensure clerical items are completed in a timely and accurate manner. We're seeking an intelligent, detail-oriented team player who takes pride in their exuberance and customer service. You'll be jumping between assisting drivers, assisting customers, and supporting our sales, logistics, accounting & service teams, so the ability to multi-task and handle disruption without losing focus is essential. You'll help create a first impression with visitors, drivers, and customers, and you'll represent an organization known for exceptional customer service. What we offer you: An impressive benefits and rewards package · Medical, dental, and vision insurance, where 95% of your premium is company-paid · Company-paid life and disability insurance · 401k savings plan; we contribute 3% of your salary regardless of your contribution · Accident, critical illness, and supplemental life insurance · Flexible PTO - We're all adults here · Competitive base salary A great environment · Casual dress code · Limitless development - you grow us, we'll grow you · A culture of gratitude Duties and Responsibilities Include: Creating a competent and caring first impression with visitors, customers, and drivers in person and on the phone Answering, screening, and directing phone calls to the appropriate team member, taking messages and scheduling appointments as needed. Receiving and preparing for shipment all mail, documents, packages, and courier deliveries, distributing items as appropriate Performing a broad array of administrative and clerical support tasks. Performing filing and recordkeeping. Completing vendor applications. Processing incoming checks. Completing driver intake forms. Escorting drivers to the shop floor, upholding high workplace safety standards. Communicating with internal customers and third-party partners about freight details, delivery or pickup times, and special handling requests. Maintaining records of delivery and pickup times. Preparing dispatch documents, and generating freight bills and invoices where applicable. Providing administrative support to AR/AP Serving as a liaison between different departments and people. Performing other related duties as necessary or assigned. Required skills/abilities: · Ability to portray unwavering friendliness, regardless of the circumstance · Exceptional attention to detail · Ability to retain detailed information · Highly organized · Excellent written communication · Excellent sense of urgency and prioritization skills · Proficient in Outlook Eduction/Experience: · Bachelor's degree · 4+ years' experience in customer service. · Experience with high-volume and fast-paced work environments. · Experience with Google Sheets, NetSuite, and Adobe preferred but not required. Physical Requirements: · Prolonged periods sitting at a desk and working on a computer. · Must be able to lift up to 20 pounds at times. · Must be able to move around and on equipment to take photographs. Location: On-site in Cartersville, GA

About Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes, you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more.About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing.You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: • Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office • Handle inbound calls, schedule appointments, and follow up with leads • Communicate value clearly, overcome objections, and build rapport with new and returning clients • Keep the schedule optimized for efficiency and client satisfaction • Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails • Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building • Support marketing and client retention efforts with thoughtful touches and follow-through • Anticipate client needs and exceed expectations whenever possible What We Value: Connect Emotionally - Build real relationships, not robotic transactions Create a WOW Experience - Go above and beyond for clients at every opportunity Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: $20-$25/hour based on experience 10 days paid vacation in your first year Optional paid week off between Christmas & New Year's Growth opportunities within the company A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you!

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values ***************************************** make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia ******************************************************************************************* is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at ************************************************ Location Augusta University Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912 College/Department Information The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide. Job Summary Position is sole support for Chair of Department of Pediatrics who also serves as Pediatrician-In-Chief of the WellStar Children's Hospital of Georgia. Responsible for providing administrative support to the Chair and the department which is of a complex nature. Individual will also be responsible for coordinating ongoing local, state and national conferences. Responsibilities The responsibilities include, but are not limited to: Administrative Support Provide administrative support to Department Chair and Department of Pediatrics leadership on a daily basis. Responsibilities include but are not limited to: maintaining calendar, arranging/coordinating meetings, taking minutes, answering phone, triaging calls, composing/typing correspondence, greeting visitors, etc. Maintain Office Supplies Order and maintain office supplies for department administrative offices. Adhere to all purchasing card guidelines and submit monthly reports of all transactions. Reconcile office supply budget on a monthly basis. Coordinate Faculty Promotion and Tenure Process Coordinate all aspects of faculty promotion and tenure process. Notify faculty of eligibility and work closely with P&T Committee to prepare appropriate documents for submission. Assist Department Admin Staff as Needed Assist department administration with various tasks which include but are not limited to: maintaining faculty and division files, reconciling and maintaining equipment inventory, completing IT/telecommunication work orders, collecting, logging and processing various financial forms, creating and distributing weekly schedule for department meetings/conferences, distributing monthly reports and data to divisions, reconciling various financial reports, completing facilities requests and following to completion. Coordinate Faculty Interview Process Coordinate and oversee faculty candidate interview process. Work with division contacts to create itineraries/agendas, make travel arrangements, arrange meetings, etc. for prospective faculty. Coordinate Events Coordinate/oversee coordination of conference/meetings/ events for department to include annual departmental retreat, visiting professor lectureships, consultant visits, Grand Rounds, etc. Assist with arranging speakers, ordering meals, tracking participation (e.g., CME), etc Assist Chair in Publishing Assist Chair in publishing and/or editing textbooks, manuscripts, journal articles and in preparing presentations. Requires extensive attention to detail to insure accuracy. Coordinate Travel Coordinate travel arrangements for Chair which includes but is not limited to: booking hotel reservations, processing registration, preparing travel requests and travel expense statements, arranging flights, etc. Coordinate Form Completion Coordinate completion of forms/documents required of Department of Pediatrics faculty members and staff to include: OA1s/OA2s, travel forms, publications, clinic cancellations, Medical Administrative Service logs, property loan agreements, etc. Faculty Annual Evaluations Facilitate annual faculty evaluation process. Coordinate OPPE Process Coordinate and oversee the OPPE process. Work with the division contacts to track metrics and complete forms twice a year. Develop Office Procedures Develop, evaluate and implement office procedures. Other All other duties as assigned. Required Qualifications Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions. OR High School Diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions. Knowledge, Skills, & Abilities ABILITIES Ability to maintain confidentiality. Excellent interpersonal, written and verbal communication skills. Proficient in Microsoft Office and other computer software/databases. Detail-oriented with strong organizational, prioritization and multi-tasking skills. Shift/Salary/Benefits Shift: Days/M-F 8:00am - 4:30pm - Will require flex time for special events (throughout the year) and grand rounds (weekly). Pay Band: B5 Salary Range: $17.88/hourly - $21.92/hourly Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: 11/12/25 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! ******************************** Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at ************

Provide day to day administrative support for preconstruction department, including creating and sending correspondence, meeting invites, taking meeting minutes, coordinating catering and conference space, ordering department supplies and business ca Administrative Assistant, Construction, Administrative, Microsoft, Assistant

Great Southern Wood Preserving, Inc., makers of YellaWood brand pressure-treated pine, is seeking a Human Resources Intern for the summer of 2026. Under the supervision of experienced HR professionals, the Human Resources Intern will provide support to the Human Resources department by working on a variety of HR projects to gain knowledge and experience in various aspects of the discipline. Responsibilities may include: Create and maintain position descriptions for all departments within the organization. Perform HRIS activity on our HR systems for various uses such as applicant tracking, reviewing resumes, updating requisitions, and handling confidential employee information. Schedule and conduct interviews for salaried and hourly positions. Perform research and assistance for various HR projects as needed. Assist in company training, such as new hire orientation and safety training. Maintaining physical and digital files for employees and their documents, benefits, and attendance records. Completing any other assigned projects or tasks as necessary. Qualifications: Must be at least a sophomore and actively seeking a Bachelor's or Master's degree in Human Resource Management with a cumulative GPA of 2.5 or greater. Must have experience with PowerPoint, Excel, Word, Microsoft Teams, and Outlook. We will also offer: Competitive pay College course credit, if available About Great Southern Wood Preserving: Great Southern Wood Preserving, Inc. is the industry's leading producer of pressure-treated lumber products for D-I-Y retail home centers, pro-dealers, and other retail building-related segments. Our YellaWood brand pressure-treated pine is widely known to consumers throughout the South who use it for various outdoor building projects. Great Southern also distributes a large volume of products from many of the best-known brands in the industry. Thanks to 15 full-service treating plants and several production facilities, Great Southern Wood is strategically located to provide prompt and efficient service to lumber yards and building supply stores throughout the South, Midwest, and Northeast.

Working Title: Internship Salary: To Be Determined by the Agency Human Resource Management Internship State of Florida Opportunities are located throughout Florida Internship Overview and Responsibilities: The State of Florida is seeking motivated individuals to join our workforce. Our internship opportunities offer bright, highly motivated college students and recent graduates a unique opportunity to experience firsthand the operations of state government while obtaining valuable on-the-job training. As an HR intern, your responsiblities may include the following: * Contributing to recruitment efforts. * Supporting HR administration functions, including special projects as assigned to increase efficiency and effectiveness of the agency. * Collaborate cross-functionally with the HR team to understand and identify areas of process improvement (i.e., onboarding, streamlining processes, etc.). * Research, compiling, and analyzing HR-related queries and data. * Maintaining personnel files ensuring compliance with record retention requirements. Applications are accepted year-round. Internships may be paid or unpaid and there is no guarantee of employment. Knowledge, Skills, and Abilities: * Ability to communicate effectively verbally and in writing. * General knowledge of various employment laws and practices. * Ability to maintain the highly confidential nature of HR work. * Ability to work independently as well as with others. * Ability to prioritize tasks, meet deadlines, and manage time effectively. * Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access...) Minimum Qualifications: Must be currently enrolled or graduated within the last twelve months from an accredited college or university degree program. No experience required for this position. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks. What You'll Do: * Maintains calendars and schedules appointments. * Coordinates and schedules meetings and prepares meeting agendas. * Coordinates and arranges travel and accommodations, and prepares travel itineraries. * Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail. * Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance. * Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures. * May perform data input and prepare forms in support of the manager or department. * Performs other duties as assigned. What You'll Need: * High School Diploma/GED or equivalent * 2 years related administrative experience What We Prefer: * Ability to maintain confidentiality * Planning, time management, and organizational skills * Ability to balance multiple tasks and changing priorities Additional Information Click here for benefits information: HNTB Total Rewards Click here to learn more about Equal Opportunity Employer/Disability/Veteran Visa sponsorship is not available for this position. #RW #LI-RW1 . Locations: Chipley, FL . . . . . . . . . . . . . . . . . . . NOTICE TO THIRD-PARTY AGENCIES: HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Compensation Range: $17.00 - $24.92 Administrative Assistant Career Opportunity Recognized for your Administrative Assistant Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is eager to contribute to our team's success. This role involves overseeing documents, ensuring seamless hospital-wide communication, and organizing files. Join us for a career close to home and heart, where you'll coordinate events, facilitate efficient communication, and contribute to our dedicated team's success. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: * Affordable medical, dental, and vision plans for both full-time and part-time employees and their families. * Generous paid time off that accrues over time. * Opportunities for tuition reimbursement and continuous education. * Company-matching 401(k) and employee stock purchase plans. * Flexible spending and health savings accounts. * A vibrant community of individuals passionate about the work they do! Become the Administrative Assistant you always wanted to be * Manage visitor and telephone inquiries, directing them to the appropriate individuals promptly. * Handle message relay, answer routine inquiries, and ensure accurate and timely correspondence. * Support various word processing tasks including reports, charts, and confidential documents. * Coordinate meetings, travel arrangements, and maintain supervisors' calendars. * Maintain efficient record-keeping and filing systems, and organize documents and correspondence. * Attend meetings to take, prepare, and distribute minutes as required. * Contribute to special projects relevant to your role and department. Qualifications * High school diploma or equivalent preferred. * Proficiency in Microsoft Office products. * Typing proficiency with speed and accuracy, 10-key preferred. * Effective communication skills with personnel and community members. The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification. We're eagerly looking forward to meeting you, and we genuinely mean that. Join us on this remarkable journey! The Encompass Health Way

This opportunity is contingent upon contract award. Performs a variety of tasks including clerical and secretarial duties. Work is generally under supervision of higher-level personnel in preparation of various human resources tasks throughout compensation, benefits, staffing/employment, EEO procedures and policy administration. Duties and Responsibilities: Creates or types documents, emails, letters for internal and external meetings and events. Answers and directs calls, messages, and emails of a general nature. Answers inquiries to programs, procedures, handles inquiries independently. Receives and processes incoming and outgoing mail. Researches, collects, and prepares data for reports, maintains expenditure reports Maintains physical and electronic office filing systems to include phone lists, contacts database, time sheets or employee personnel documents. Coordinates with Corporate management on administrative responsibilities. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Prioritizes inquiries and requests, troubleshoots as needed to ensure smooth day-to-day engagements. Maintains workflow under pressure; checks and reviews a variety of data accuracy, has high attention to detail. Maintains confidentiality and uses a high degree of discretion. Minimum Requirements High School Diploma US Citizen Minimum three (3) years administrative experience Ability to pass background investigation Ability to obtain security clearance Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), experience in timekeeping and HR systems preferred Ability to interpret a variety of instructions, solves practical problems with a variety of concrete variables, exercises discretion and confidentiality when needed Strong verbal and written communication skills Possess a work ethic that includes neatness, punctuality, and accuracy; exhibit a professional, business-like appearance and demeanor Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed, and perform special projects as assigned. OT Training Solutions, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.

Direct Hire opportunity for an experienced administrative assistant for growing business in Dothan, Al.The Administrative Assistant provides high-level support to the Leadership team. This role requires a proactive, dependable, and highly organized individual who can manage multiple priorities with professionalism and discretion. The assistant plays a critical role in supporting the daily operations of the executive office and ensuring seamless execution of administrative tasks and strategic initiatives.The ideal candidate will be detail-oriented, able to anticipate needs, maintain confidentiality, and exercise sound judgment in a fast-paced environment.Qualifications:Education: High school diploma or equivalent required Associate or Bachelor's degree in a related field preferred Experience: Must have a minimum of 3 years proven experience as an administrative assistant Prior experience supporting executives or senior management strongly preferred Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Exceptional organization, multitasking, and time management Excellent verbal and written communication skills This position offers a Monday- Friday 8-5 schedule.

is Contingent Upon Contract Award. The Administrative Assistant provides essential support for general office and program-related tasks, ensuring smooth operations and enabling the Program Manager to focus on strategic objectives. Responsibilities include managing correspondence, maintaining files, scheduling meetings, preparing reports, and handling expense reporting. This role also supports program deliverables such as CDRL (Contract Data Requirements List) creation and other administrative duties critical to program success. Key Responsibilities: * Manage day-to-day administrative tasks, including correspondence, filing, and scheduling. * Prepare reports, presentations, and program documentation as required. * Assist with expense reporting and tracking. * Support creation and maintenance of CDRLs and other contract deliverables. * Coordinate communications between internal teams and external stakeholders. * Maintain organized records and ensure compliance with company and contract standards. Qualifications: * High school diploma or equivalent (Associate's or Bachelor's preferred). * Proven experience in administrative support roles. * Strong organizational and time-management skills. * Proficiency in Microsoft Office Suite and document management systems. * Excellent communication and interpersonal skills. Preferred Background: * Experience supporting government contracts or aerospace / defense programs. * Familiarity with CDRL requirements and contract documentation processes.

is Contingent Upon Contract Award.** The Administrative Assistant provides essential support for general office and program-related tasks, ensuring smooth operations and enabling the Program Manager to focus on strategic objectives. Responsibilities include managing correspondence, maintaining files, scheduling meetings, preparing reports, and handling expense reporting. This role also supports program deliverables such as CDRL (Contract Data Requirements List) creation and other administrative duties critical to program success. **Key Responsibilities:** + Manage day-to-day administrative tasks, including correspondence, filing, and scheduling. + Prepare reports, presentations, and program documentation as required. + Assist with expense reporting and tracking. + Support creation and maintenance of CDRLs and other contract deliverables. + Coordinate communications between internal teams and external stakeholders. + Maintain organized records and ensure compliance with company and contract standards. **Qualifications:** + High school diploma or equivalent (Associate's or Bachelor's preferred). + Proven experience in administrative support roles. + Strong organizational and time-management skills. + Proficiency in Microsoft Office Suite and document management systems. + Excellent communication and interpersonal skills. **Preferred Background:** + Experience supporting government contracts or aerospace / defense programs. + Familiarity with CDRL requirements and contract documentation processes. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

is Contingent Upon Contract Award. The Administrative Assistant provides essential support for general office and program-related tasks, ensuring smooth operations and enabling the Program Manager to focus on strategic objectives. Responsibilities include managing correspondence, maintaining files, scheduling meetings, preparing reports, and handling expense reporting. This role also supports program deliverables such as CDRL (Contract Data Requirements List) creation and other administrative duties critical to program success. Key Responsibilities: Manage day-to-day administrative tasks, including correspondence, filing, and scheduling. Prepare reports, presentations, and program documentation as required. Assist with expense reporting and tracking. Support creation and maintenance of CDRLs and other contract deliverables. Coordinate communications between internal teams and external stakeholders. Maintain organized records and ensure compliance with company and contract standards. Qualifications: High school diploma or equivalent (Associate's or Bachelor's preferred). Proven experience in administrative support roles. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite and document management systems. Excellent communication and interpersonal skills. Preferred Background: Experience supporting government contracts or aerospace / defense programs. Familiarity with CDRL requirements and contract documentation processes.

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values ***************************************** make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia ******************************************************************************************* is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at ************************************************ Location Augusta University - Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia. Job Summary The Administrative Assistant 1 provides administrative and office support activities for the Dental College Periodontics department chairman and faculty. The person in this role knows the formal and informal department goals, standards, policies and procedures which include some familiarity of other departments within the school. Additionally, this person is sensitive to the interrelationship of both people and functions within the department. Responsibilities The duties include, but are not limited to: ADMINISTRATIVE SUPPORT: Provide administrative support to the department chairman in the daily activities of the department-this includes managing the calendar and appointments, compose correspondence/reports, preparing teaching material, making travel or meeting arrangements, and providing any other assistance as requested or required. COMMUNICATION: Coordinate communications between the chairman and other faculty and administrative staff both within and outside the department; receive and relay sensitive information related to personnel (immigration), department or college activities; provide explanations regarding established policies and procedures. REPORTS: Prepare reports which summarize financial and statistical information related to the department's budget, accounts, activities, programs and operations; advise management of unusual funding levels and expenditures; compile information to support projected expenditures in specific areas such as operations or travel costs. Reconcile accounts. EDITING: Act as editor for all department faculty and staff in Time Net, facilitate recruitment and hiring process for all personnel by creating PCF's, creating requisitions, offer letters, preparing necessary IPSO paperwork. MANAGE SCHEDULE: Manage the department clinic schedule every semester, ensure adequate faculty coverage for clinical and didactic schedule, submit approval and maintain record of leave request and ensure appropriate coverage for requested leave, order office supplies for faculty and staff, manage institutional record keeping MANAGE TRAVEL: Prepare and submit forms/documentation on behalf of the department for travel, faculty recruitment, faculty appointments, purchase orders, budget amendments, leave requests, etc. MANAGE COURSEWORK: Manage predoctoral coursework by converting and posting lectures in Desire2Learn, creating exams in Examsoft, recording grades and tracking completion of clinical requirements, posting final grades to Banner and providing support with the schedule and lecture reminders. OTHER DUTIES: Perform all other job-related duties as assigned. Required Qualifications Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions. OR High school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions. Preferred Qualifications Bachelor's degree from an accredited college or university. Preferred Experience: Knowledge and experience in PeopleSoft, Quicken, Banner and in a healthcare or academic university setting. Knowledge, Skills, & Abilities KNOWLEDGE Proficient in Microsoft Office and other computer software/databases. SKILLS Excellent interpersonal, written and verbal communication skills ABILITIES Ability to maintain confidentiality. Ability to multi-task and work independently. Ability to work well under pressure, meet deadlines and coordinate multiple scheduled for various functions. Detail-oriented with strong organizational, telephone etiquette, prioritization, customer-service and multi-tasking skills. Ability to learn PeopleSoft and Quicken and other software as needed. Ability to coordinate multiple schedules for various functions. Shift/Salary/Benefits Shift: Days/M-F Pay Band: B2 Salary: Minimum $15.77/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! ******************************** Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at ************

**What We're Looking For** At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks. **What You'll Do:** + Maintains calendars and schedules appointments. + Coordinates and schedules meetings and prepares meeting agendas. + Coordinates and arranges travel and accommodations, and prepares travel itineraries. + Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail. + Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance. + Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures. + May perform data input and prepare forms in support of the manager or department. + Performs other duties as assigned. **What You'll Need:** + High School Diploma/GED or equivalent + 2 years related administrative experience **What We Prefer:** + Ability to maintain confidentiality + Planning, time management, and organizational skills + Ability to balance multiple tasks and changing priorities **Additional Information** Click here for benefits information: HNTB Total Rewards Click here to learn more about Equal Opportunity Employer/Disability/Veteran Visa sponsorship is not available for this position. \#RW #LI-RW1 . Locations: Chipley, FL . . . . . . . . . . . . . . . . . . . _NOTICE TO THIRD-PARTY AGENCIES:_ _HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._ **Job Type:** Regular **Full/Part Time:** Part time **Job Category:** Administration Group **ReqID:** R-28360

This opportunity is contingent upon contract award. Performs a variety of tasks including clerical and secretarial duties. Work is generally under supervision of higher-level personnel in preparation of various human resources tasks throughout compensation, benefits, staffing/employment, EEO procedures and policy administration. Duties and Responsibilities: Creates or types documents, emails, letters for internal and external meetings and events. Answers and directs calls, messages, and emails of a general nature. Answers inquiries to programs, procedures, handles inquiries independently. Receives and processes incoming and outgoing mail. Researches, collects, and prepares data for reports, maintains expenditure reports Maintains physical and electronic office filing systems to include phone lists, contacts database, time sheets or employee personnel documents. Coordinates with Corporate management on administrative responsibilities. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Prioritizes inquiries and requests, troubleshoots as needed to ensure smooth day-to-day engagements. Maintains workflow under pressure; checks and reviews a variety of data accuracy, has high attention to detail. Maintains confidentiality and uses a high degree of discretion. Minimum Requirements High School Diploma US Citizen Minimum three (3) years administrative experience Ability to pass background investigation Ability to obtain security clearance Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), experience in timekeeping and HR systems preferred Ability to interpret a variety of instructions, solves practical problems with a variety of concrete variables, exercises discretion and confidentiality when needed Strong verbal and written communication skills Possess a work ethic that includes neatness, punctuality, and accuracy; exhibit a professional, business-like appearance and demeanor Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed, and perform special projects as assigned. OT Training Solutions, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values ***************************************** make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia ******************************************************************************************* is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at ************************************************ Location Augusta University Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement. Job Summary To provide administrative assistance to the CSM Department of Mathematics as well as to the college. Responsibilities The responsibilities include, but are not limited to: Provide administrative support to department; gathering signatures and routing paperwork; screening and transferring calls; scheduling appointments for chair; creating requisitions for employment ads; assisting with travel authorizations, travel expense reimbursements, conference registrations and travel arrangements; process foundation reimbursements; enter ePAR and other database information; compile and archive syllabi and other course information as needed. As needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean. Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities. Manage timesheets and records for student employees including electronic approvals and entering missed punches. Maintain departmental records; coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts; gather information and prepare department reports/spreadsheets as needed. Manage departmental office coordinating departmental office supplies, office equipment, work order requests. Gather information and summarize data relevant to departmental activities including budget and instructional areas. Perform other duties as assigned. Required Qualifications Associate's degree from an accredited college or university in a related field and a minimum of three years progressively responsible experience in administrative support positions. OR High School Diploma, GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions. Preferred Qualifications Preferred Educational Qualifications Bachelor's degree preferred. Preferred Experience Three years' experience in customer service, administrative support, or other similar positions. Knowledge, Skills, & Abilities Commitment to the development of a student-centered residential campus environment. Depth of understanding of diversity and inclusiveness and how to communicate and action our AU values. Ability to respond to sensitive inquiries. Demonstrated project management skills. Demonstrated team experience. Exhibits professional code of ethics. Punctual in all job duties. Ability to maintain confidentiality. Excellent interpersonal, written and verbal communication skills. Detail-oriented with strong organizational, prioritization and multi-tasking skills. Proficient in the MS Office Suite. Shift/Salary/Benefits Shift: Days/M-F Pay Band: B2 Salary Minimum: $15.77/hourly Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: 1/14/26 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! ******************************** Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at ************

Job Description Personnel Assistant I This opportunity is contingent upon contract award. Performs a variety of tasks including clerical and secretarial duties. Work is generally under supervision of higher-level personnel in preparation of various human resources tasks throughout compensation, benefits, staffing/employment, EEO procedures and policy administration. Duties and Responsibilities: Creates or types documents, emails, letters for internal and external meetings and events. Answers and directs calls, messages, and emails of a general nature. Answers inquiries to programs, procedures, handles inquiries independently. Receives and processes incoming and outgoing mail. Researches, collects, and prepares data for reports, maintains expenditure reports Maintains physical and electronic office filing systems to include phone lists, contacts database, time sheets or employee personnel documents. Coordinates with Corporate management on administrative responsibilities. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Prioritizes inquiries and requests, troubleshoots as needed to ensure smooth day-to-day engagements. Maintains workflow under pressure; checks and reviews a variety of data accuracy, has high attention to detail. Maintains confidentiality and uses a high degree of discretion. Minimum Requirements High School Diploma US Citizen Minimum three (3) years administrative experience Ability to pass background investigation Ability to obtain security clearance Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), experience in timekeeping and HR systems preferred Ability to interpret a variety of instructions, solves practical problems with a variety of concrete variables, exercises discretion and confidentiality when needed Strong verbal and written communication skills Possess a work ethic that includes neatness, punctuality, and accuracy; exhibit a professional, business-like appearance and demeanor Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed, and perform special projects as assigned. OT Training Solutions, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.