Human resources administrative assistant jobs in Gainesville, FL - 21 jobs

Working Title: Internship Salary: To Be Determined by the Agency Human Resource Management Internship State of Florida Opportunities are located throughout Florida Internship Overview and Responsibilities: The State of Florida is seeking motivated individuals to join our workforce. Our internship opportunities offer bright, highly motivated college students and recent graduates a unique opportunity to experience firsthand the operations of state government while obtaining valuable on-the-job training. As an HR intern, your responsiblities may include the following: * Contributing to recruitment efforts. * Supporting HR administration functions, including special projects as assigned to increase efficiency and effectiveness of the agency. * Collaborate cross-functionally with the HR team to understand and identify areas of process improvement (i.e., onboarding, streamlining processes, etc.). * Research, compiling, and analyzing HR-related queries and data. * Maintaining personnel files ensuring compliance with record retention requirements. Applications are accepted year-round. Internships may be paid or unpaid and there is no guarantee of employment. Knowledge, Skills, and Abilities: * Ability to communicate effectively verbally and in writing. * General knowledge of various employment laws and practices. * Ability to maintain the highly confidential nature of HR work. * Ability to work independently as well as with others. * Ability to prioritize tasks, meet deadlines, and manage time effectively. * Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access...) Minimum Qualifications: Must be currently enrolled or graduated within the last twelve months from an accredited college or university degree program. No experience required for this position. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting . Website: ****************** LinkedIn: ********************************************** ATIA Ltd Website: *********** ATIA Ltd is multinational company which has 2 main sectors: -First sector: ISO Standards - which includes: 1. ISO Implementation 2. ISO Consultation 3. ISO Certification -Second sector: Software Development 1.Developing applications for all technologies and platforms 2.Enterprise Resource Planning (ERP), 3.Customer Relationship Management System (CRM), 4.Learning Management System (LMS), 5.Document Management System (DMS), 6. Service Desk Plus (SDP), 7.Service Management Systems (SMS), 8.Business Continuity Management Systems (BCMS), 9.Information Security Management Systems (ISMS), ATIA Consulting Website: ************************** The areas of operation for ATIA Consulting company are: 1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems 2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV 3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001 4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc. Job Description We are looking for students who are willing to work as HR Managers. Students will get paid based on results they produce, with possibility to get full time position. Students will be looking for new connections, partners, sales agents, clients and projects. Qualifications Strong social networking skills Excellent knowledge of English language Basic knowledge of Information Technology Excellent knowledge of Skype & LinkedIn Additional Information All your information will be kept confidential according to EEO guidelines. For more information, please visit our websites: ****************** ***********

ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting. Website: ****************** LinkedIn: ********************************************** ATIA Ltd Website: *********** ATIA Ltd is multinational company which has 2 main sectors: -First sector: ISO Standards - which includes: 1. ISO Implementation 2. ISO Consultation 3. ISO Certification -Second sector: Software Development 1.Developing applications for all technologies and platforms 2.Enterprise Resource Planning (ERP), 3.Customer Relationship Management System (CRM), 4.Learning Management System (LMS), 5.Document Management System (DMS), 6. Service Desk Plus (SDP), 7.Service Management Systems (SMS), 8.Business Continuity Management Systems (BCMS), 9.Information Security Management Systems (ISMS), ATIA Consulting Website: ************************** The areas of operation for ATIA Consulting company are: 1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems 2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV 3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001 4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc. Job Description We are looking for students who are willing to work as HR Managers. Students will get paid based on results they produce, with possibility to get full time position. Students will be looking for new connections, partners, sales agents, clients and projects. Qualifications Strong social networking skills Excellent knowledge of English language Basic knowledge of Information Technology Excellent knowledge of Skype & LinkedIn Additional Information All your information will be kept confidential according to EEO guidelines. For more information, please visit our websites: ****************** ***********

This position provides administrative support to Avonlea Financial Group. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Avonlea Financial Group. This position is part time Monday - Thursday, 20 hours a week. Compensation is $18-21/hr dependent upon experience. This position is located at the Avonlea Financial Group office in Gainesville, FL. This is an in person position. Job Description Position Roles/Responsibilities/Accountabilities Data entry and reporting Handles incoming telephone calls to Avonlea Financial Group and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Supporting Marketing Specialist with local event management as needed Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of Avonlea Financial Group, our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility External/Internal Dependencies Must be able to work with all roles of the Avonlea Financial Group Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Avonlea Financial Group's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: This is a highly responsible and visible position within the Academic Affairs Office in the Herbert Wertheim College of Engineering Dean's Suite and will provide administrative support to the Academic Affairs Administrative Assistant. Provides assistance in answering the phone and acknowledging visitors to the Academic Affairs suite in a professional and friendly manner. The individual is expected to review the calendar of the Associate Dean on a daily basis to be informed of activities and provide the level of support and direction required in the overall mission of the Academic Affairs Office. The incumbent must work as a member of a team with other Dean's Office staff. The incumbent will report directly to the Academic Affairs Administrative Assistant. Time away from work will be coordinated with the Academic Affairs Administrative Assistant and Academic Dean. Provides primary support for faculty committees and meetings to include coordinating the Honors & Awards Committee for the college. Disseminate award opportunities to the college departments, compile and review award packets, schedule the H&A committee, send nominations to appropriate awarding offices. Prepare draft award letters for Associate Dean's consideration. Provide support for the Herbert Wertheim College of Engineering Faculty Council, schedule the Fall and Spring college faculty meetings, work with the departments to update committees as faculty rotate on/off committees and work with UF Senate Office to conduct yearly college faculty senate election. Process requests for travel grants and graduate petitions. Update and maintain the engineering intranet and Academic Affairs Office and faculty council webpages by updating current information and creating new pages as needed using established template. Provides support for the Curriculum Committee. Track curriculum items, forward approved items to the UCC and GCC as appropriate, schedule committee meetings, prepare agenda and take minutes during meetings. Serves as backup for the College Tenure and Promotion process; review FEA Dossier packets to ensure university procedures and guidelines are followed; update training materials for mid-tenure and progress-toward-promotion 3 rd year reviews. Assist in the primary activities of the office including answer phone and direct calls to appropriate office or administrator. Greet and assist visitors in a friendly and professional manner. Coordinate events as directed by the Academic Affairs Office including but not limited to, the Faculty/Staff/Student award ceremony, new faculty orientation; mentoring Workshops, Benton Lecture Series, and other similar events. Work with Marketing and Communications to create flyers, invitations, etc. send invitations, collect RSVP's, secure venue, obtain special approvals as needed, coordinate catering, or if appropriate, pick up food, set up, and cleanup for events. Coordinate travel related activities for the Associate Dean and visitors. Using UFGO prepare expense reports for reimbursement of travel related activities. Other duties as they relate and are appropriate. Expected Salary: $20.00-$23.00/hour; commensurate with qualifications and experience Required Qualifications: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Preferred: Possess the ability to prioritize tasks and work with various demands of their time, and personalities. Proficient in Microsoft Office applications, specifically, Word, Excel, and Outlook. Must exercise confidentiality with sensitive information or data. Ability to use own judgment in decision making without input from supervisor. Ability to perform assigned tasks without supervision. Ability to plan, organize and coordinate work assignments. Ability to communicate clearly and effectively both verbally and in writing. Ability to handle telephone calls in a courteous and professional manner. Ability to compose routine correspondence. Ability to establish and maintain effective working relations with others. Ability to organize files and other records. Knowledge of office procedures, grammar usage and basic math. Ability to work in a team oriented environment. Ability to function under stressful circumstances. Ability to interact cordially with co-workers to accomplish common tasks. Excellent communication and customer service skills required. Ability to work with frequent interruptions is required. Special Instructions to Applicants: In order to be considered for this position, you must upload a cover letter and resume with application. This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is re-posted, current applicants need not reapply. Health Assessment Required: No

SERVPRO of Gainesville West/Alachua County West Administrative Assistant Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We're seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero ! Benefits 8 paid holidays Company match IRA 2 Weeks vacation Monthly Celebrate Primary Care Provided Primary Responsibilities Complete internal job file quality reviews Coordinate crew and job scheduling Office administrative duties such as preparing email and written correspondence Perform detailed and accurate data entry Collections on all accounts Assist other departments, as needed Position Requirements Experience with collections, quality assurance, and scheduling a plus Experience in service industry environment a plus Possess polite, confident, and excellent customer service skills, including listening and questioning skills Excellent organizational skills and strong attention to detail Capability to work in a fast-paced, team-oriented office environment Proficient in Microsoft Office (i.e., Outlook, Word, Excel) Able to successfully complete a background check subject to applicable law Hours 40 hours/week Between the hours of 8am and 5pm. Actual schedule may vary and has some flexibility. Pay Rate $15-17 based on experience SERVPRO of Gainesville West/Alachua County West is an EOE M/F/D/V employer Each SERVPRO Franchise is Independently Owned and Operated. Revised 02.21 Compensation: $15.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate will be professional, dependable, bilingual, and capable of managing multiple tasks while maintaining a welcoming and efficient office environment. Responsibilities * Greet clients and visitors with a positive and professional attitude * Answer and direct phone calls and emails in a timely manner * Receive and distribute incoming and outgoing mail * Process burn permits accurately and efficiently * Maintain office supplies and place orders as needed * Assist with filing, scanning, and organizing documents * Provide general administrative support to staff as needed * Assist Human Resources with administrative tasks as required Requirements * Bilingual (required) * Willing to be HIPAA certified after hired * Proven experience as an Administrative Assistant or similar role preferred * Excellent communication and interpersonal skills * Ability to prioritize tasks and manage time effectively * High school diploma or equivalent required; additional qualifications in Office Administration are a plus * Ability to work a full-time schedule Benefits * 401(k) * Health insurance * Dental insurance * Vision insurance * Life insurance * Supplemental benefits * Paid time off Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: Coordinate with lenders, contractors, and the factory to keep projects on track. Ensure all documents, payments, and approvals are complete before delivery. Provide exceptional customer communication at every stage of the process. In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): Review contracts for completeness (signatures, initials, dates). Send welcome emails and maintain ongoing customer communication. Track deal progress in Cirrus and Deal Status logs. Work with sales team to process pending deals and purchase orders. Request POs, submit change orders (with proper approvals), and update records. Coordinate financing: work with lenders, clear conditions, and verify approvals. Schedule home deliveries, obtain freight quotes, and coordinate logistics. Collect and process final payments; issue demand letters if needed. Ensure homes are cleared prior to shipment and track delivery timelines. Process titling and warranty documentation. Act as liaison between location and corporate operations/accounting. Customer Service: Serve as the main point of contact for customers after purchase. Provide updates on financing, estimated completion dates, and delivery status. Answer questions and assist with next steps throughout the home buying journey. Coordinate with factory and vendors on any service or warranty issues. Administrative: Process deposits, transmittals, and invoices; maintain accurate records. Order office supplies, manage vendor/contractor packets, and maintain files. Open/distribute mail and prepare outgoing mail. Provide clerical support to GM and sales team when required. Greet visitors and assist with phones as needed. Qualifications High School diploma 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. Detail-oriented with excellent follow-through skills. Excellent time management skills with ability to prioritize and meet deadlines. Strong organizational skills with ability to manage multiple priorities. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent communication skills, both written and verbal. Positive, customer-first attitude with strong follow-through. Self-motivated, reliable, and able to work independently. Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. Must possess a positive attitude and be highly effective in a team environment. Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: * Coordinate with lenders, contractors, and the factory to keep projects on track. * Ensure all documents, payments, and approvals are complete before delivery. * Provide exceptional customer communication at every stage of the process. * In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): * Review contracts for completeness (signatures, initials, dates). * Send welcome emails and maintain ongoing customer communication. * Track deal progress in Cirrus and Deal Status logs. * Work with sales team to process pending deals and purchase orders. * Request POs, submit change orders (with proper approvals), and update records. * Coordinate financing: work with lenders, clear conditions, and verify approvals. * Schedule home deliveries, obtain freight quotes, and coordinate logistics. * Collect and process final payments; issue demand letters if needed. * Ensure homes are cleared prior to shipment and track delivery timelines. * Process titling and warranty documentation. * Act as liaison between location and corporate operations/accounting. Customer Service: * Serve as the main point of contact for customers after purchase. * Provide updates on financing, estimated completion dates, and delivery status. * Answer questions and assist with next steps throughout the home buying journey. * Coordinate with factory and vendors on any service or warranty issues. Administrative: * Process deposits, transmittals, and invoices; maintain accurate records. * Order office supplies, manage vendor/contractor packets, and maintain files. * Open/distribute mail and prepare outgoing mail. * Provide clerical support to GM and sales team when required. * Greet visitors and assist with phones as needed. Qualifications * High School diploma * 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. * Detail-oriented with excellent follow-through skills. * Excellent time management skills with ability to prioritize and meet deadlines. * Strong organizational skills with ability to manage multiple priorities. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). * Excellent communication skills, both written and verbal. * Positive, customer-first attitude with strong follow-through. * Self-motivated, reliable, and able to work independently. * Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. * Must possess a positive attitude and be highly effective in a team environment. * Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Job Title: Drafting Department Administrative Assistant Mon-Fri: 8AM-2:30PM - (30HRS per week) We are seeking a detail-oriented Administrative Assistant to support our Drafting Department. This role provides essential administrative and computer support to drafters while helping keep projects organized and schedules on track. The ideal candidate is organized, dependable, and comfortable working with Microsoft Office 365 in a professional office environment. Key Responsibilities: File completed drafts accurately and in a timely manner Operate and maintain documents using Microsoft Office 365 Assist drafters with computer-related needs outside of drafting work Maintain and update schedules for current projects Answer phones and route calls as needed Qualifications: Minimum of 2 years of experience using Microsoft Office 365 Ability to pass a Microsoft Office abilities test Minimum of 2 years of Administrative Assistant experience Strong organizational and communication skills

Div. 188 Ocala, FL Responsible for ensuring accuracy and efficiency of operations, providing administrative support and assist Accounts Receivable with processing invoices and monitoring incoming payments. Essential Duties and Responsibilities include the following. Other duties may be assigned. * Perform clerical duties to support division operations. * Assist with entering data into software system. * Assist with collection and tracking of data. * Provide support with contracts, certificate of insurance or other requests. * Perform other clerical or administrative duties as required to support the division. Education and/or Experience High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience. Computer Skills Microsoft Office to include Word, Excel; Microsoft Dynamics 365 preferred.

Working Title: Internship Salary: To Be Determined by the Agency Human Resource Management Internship State of Florida Opportunities are located throughout Florida Internship Overview and Responsibilities: The State of Florida is seeking motivated individuals to join our workforce. Our internship opportunities offer bright, highly motivated college students and recent graduates a unique opportunity to experience firsthand the operations of state government while obtaining valuable on-the-job training. As an HR intern, your responsiblities may include the following: * Contributing to recruitment efforts. * Supporting HR administration functions, including special projects as assigned to increase efficiency and effectiveness of the agency. * Collaborate cross-functionally with the HR team to understand and identify areas of process improvement (i.e., onboarding, streamlining processes, etc.). * Research, compiling, and analyzing HR-related queries and data. * Maintaining personnel files ensuring compliance with record retention requirements. Applications are accepted year-round. Internships may be paid or unpaid and there is no guarantee of employment. Knowledge, Skills, and Abilities: * Ability to communicate effectively verbally and in writing. * General knowledge of various employment laws and practices. * Ability to maintain the highly confidential nature of HR work. * Ability to work independently as well as with others. * Ability to prioritize tasks, meet deadlines, and manage time effectively. * Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access...) Minimum Qualifications: Must be currently enrolled or graduated within the last twelve months from an accredited college or university degree program. No experience required for this position. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: Administrative Support Duties Develop and maintain understanding of the requirements and priorities unique to the Division of Endocrinology, Diabetes & Metabolism. Coordinate division activities with those of the Department, College, Hospital, faculty, staff, and individuals from outside the University. Manage the flow of all information in and out of the office, both paper and electronic information. Independently manage projects for the Chief and Administrator to ensure that projects stay on schedule. Review all incoming correspondence, prioritizes, and delegates information to others as appropriate. Maintain a professional environment for the Division of Endocrinology, Diabetes & Metabolism Chief's office. Design and implement processes for the efficient functioning of the office. Coordinate and maintain calendar of the Chief and Administrator. Screen and prioritize requests for appointments. Perform administrative duties, including meeting coordination and answering main telephone lines for the office of the Chief of the Division of Endocrinology, Diabetes & Metabolism and routes calls appropriately according to protocols provided by the Division Administrator. Records detailed and accurate messages for Division Chief and Division Administrator, when unavailable to receive incoming calls. Coordinates travel arrangements, including but not limited to scheduling flights, making hotel reservations, registering for conferences as directed. Creates detailed itineraries for travel events with all relevant information and provides to faculty or staff prior to travel. Collects and provides all travel receipts and information to the Division's fiscal office assistant for payment and/or reimbursement or to sponsoring agency if travel is funded from outside sources. Processes applications for society memberships, subscriptions, license renewals for faculty. Processes purchasing requests, including required quotes, documentation, and researches items to be purchased if necessary. Types confidential and routine correspondence, memorandums, protocols, letters, meeting minutes, and reports, from dictation or hand-written copy for the Division Chief and other Division members, as needed. Uses correct formatting, spelling, and grammar for all correspondence. Opens and sorts confidential and routine mail for the Division Chief and other faculty members as directed. Picks up and delivers materials or obtains signatures within the Health Science Center, VA Medical Center, and University of Florida main campus as requested. Academic Support Duties Maintain accurate and up to date CV's for assigned faculty with attention to spelling, grammar, punctuation. Obtain journal articles or other information from HSC Library and/or internet for assigned faculty as requested. Assist assigned faculty in scheduling academic conferences, which may include contacting sponsors, ordering lunch, obtaining meeting space, setting up conference space, communication with Fellowship and/or CME offices, and making copies of presentations. Assist with updating division website to ensure faculty profiles and other items are current. Divisional Administrative and Fiscal Support Duties Establish and maintain filing systems. Implement and maintain office systems. Answer main telephone line for division - to include any clinical and provider-to-provider calls that may be routed to the administrative offices. Order division office supplies. Coordinate payment of Division invoices and bills. Support monthly monitoring of fiscal transactions and ensuring Division accountability and compliance; researching payments/transaction made in error, or suspected, and taking appropriate actions to correct - when necessary. Provides fiscal support to Division research teams on restricted accounts and projects. Maintain P-Card expenses and reconciliation according to University policies and procedures. Assist other office staff with general office operations such as monitoring the office and phones, sorting mail, sending packages, and assisting faculty and staff as necessary. Constantly strives to represent the Division, Department and University in a positive and professional manner. Other Duties as Assigned Expected Salary: $18.00 - $22.00/hr Required Qualifications: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Preferred: Excellent interpersonal skills, attention to detail, team player. Previous experience with UF purchasing, travel, and other administrative systems preferred. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Mock Juror-Temporary Mock Juror- 1 Day Assignment on 01/19/2026. Provide valuable feedback in a simulated courtroom environment. Ideal candidates are organized, reliable, and possess strong communication skills.

Working Title: ADMINISTRATIVE ASSISTANT II - 80064432 Pay Plan: Career Service 80064432 Salary: $1,491.85 Bi-weekly = $18.65 Hourly Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. The Right Service, the Right Way, at the Right Time To be considered for a position with the Florida Department of Juvenile Justice: All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). Full Work history, duties and responsibilities, hours worked, supervisor's name, supervisor's work number, and formal education fields, etc. must be filled out to determine qualifications for this position. LOCATION, CONTACT AND SALARY INFORMATION: Location Information: Pinellas Regional Juvenile Detention Center, 5255 140th Avenue North, Clearwater, Florida 33760 Minimum Biweekly Rate of Pay: $1,491.85 Bi-Weekly (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever higher.) Contact Person: Iris Montalvo, Operations Coordinator, *********************** DESCRIPTION: This position is located at the Pasco Regional Juvenile Detention Center and handles all facility matters relating to Human Resources for a tier 5 facility. DUTIES & RESPONSIBILITIES: Responsible for preparing and processing all recruitment and selection documentation to ensure compliance. Ensures information entered into computer system is valid and all completed forms are included: People First - Talent Management Requisitions, Veteran's Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation. Responsible for reviewing and processing human resource matters to ensure departmental rules, policies, and procedures, as well as statutes are followed and compliant. Those Human Resource matters included are: grievances, discipline, workers' compensation, Equal Employment Opportunity (EEO), affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and Fair Labor Standards. Serves as the facility administrative support to the Facility Operations, Assistant Detention Center Superintendent(s) and Detention Superintendent by assisting facility personnel with but not limited to requests, documentation, routing, and/or processing documentation for: Attendance and Leave, Fitness for Duty, Disciplinary Action, Drivers' License, Alternate Duty, and Quality Improvement. Provides technical assistance and consultation to the Detention facility personnel, administration, and regional office regarding all human resource matters. Keeps abreast of policies and procedures to ensure the facility is compliant. Handles facility payroll-related and attendance and leave functions. Reviews timesheets to ensure timely and accurate completion of timesheets in People First. Responsible for ensuring Regional Office and headquarters staff is aware of potential overpayments and maintains the Time-Guardian system. Prepares correspondence, coordinates conference calls, meetings, and trainings relating to but not limited to the human resource matters within the facility. Responsible for Fingerprinting of employees, candidates and volunteers and maintaining Live-scan device. Maintains facility level employee files (performance appraisals, position descriptions, discipline, letters of commendation, etc.) and prepare facility organization charts outlining reporting relationship of all positions assigned to the facility. Disseminates personnel-related information to facility staff and provide orientation to new employees. Serves as the back up to the facility Fiscal Liaison on all Finance and Accounting matters. Performs other related duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of Juvenile Justice laws and policies. Knowledge of detention services policies and procedures. Knowledge of basic management principles and practices. Knowledge of administrative and clerical procedures and systems. Knowledge of supervisory techniques. Knowledge of system-wide resources. Good verbal and written communication skills, ability to compile, organize, and analyze data. Ability to analyze effectiveness of service programs. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem-solving techniques. PREFERRED QUALIFICATIONS: Preference will be given to candidate profiles submitted with Administrative and/or Human Resource working experience. Excellent Benefits Package: 13 paid vacation days annually 12 days of paid sick leave annually, with unlimited accrual of unused hours 9 paid holidays, and 1 personal day each year 6 paid credit hours per term at Florida's colleges and universities Eligible for participation in student loan debt forgiveness program - affordable payments and possible balance elimination. Participation in one of the best group health insurance and dental plans offered by any employer. One of the most secure pension/investment plans available. And, so much more. For additional benefit options and information, please click here. SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job Description: Office Communication and Coordination Serves as a point of contact for the office, addressing inquiries via e-mail, mail, phone, and face-to-face (not primarily as a receptionist). Provides information on routine services and resolves queries related to standard policies or procedures. Travel Coordination Assists in making routine travel arrangements, such as reservations, and processes related reimbursements. Information and Records Management Oversees and updates lists, organizes mailings, and manages data entry tasks. Maintains and organizes unit-specific files. Document and Report Preparation Drafts routine documents, including correspondence, spreadsheets, and reports. Procurement and Office Support Manages office supplies inventory, handles purchases, or compiles data for larger procurement tasks. Addresses equipment or facility concerns when they arise. Updates relevant websites. Fiscal Support Assists in fiscal operations by compiling data, processing fees or expenditures, and supporting budgeting or fiscal reporting activities. Event Assistance Might play a role in organizing or aiding events. Expected Salary: Salary range is $17.00 - $20.00 per hour Required Qualifications: High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience Preferred: Ability to understand the complex responsibilities of the position and to allocate time and resources to each. Knowledge of administrative principles and practices Knowledge of computing and word processing Knowledge of medical terminology Knowledge of office procedures and practices Knowledge of principles and techniques of effective verbal and written communication Extensive skills in typing Ability to utilize the knowledge listed above to perform the duties of the position Ability to plan and use resources effectively Ability to organize and coordinate the work of others Ability to establish and maintain effective working relationships with others Ability to use commonly employed office equipment such as transcribers, computers, etc. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume This is a time limited position. This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF's Veteran's Preference Page for more details. The University of Florida is an equal opportunity employer. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job Description: The Department of Medicine, Division of Nephrology is seeking a full time Administrative Assistant I. The primary purpose of this position is to provide administrative assistance to Chief, Administrator and faculty within the Division of Nephrology, Hypertension and Renal Transplantation. Essential functions; Division Purchasing Process UF Foundation purchase requests in compliance with foundation purpose and COM/UFF policies. Assist faculty with Gatorade travel and publications requests per DOM policies as appropriate. Obtain vendor quotes, make purchases, insure delivery, process invoices, and work with the Nephrology Fiscal team to insure invoices are paid from the correct accounts. All purchasing and accounts payable activities must be in compliance with Department of Medicine and UF Purchasing policies. Managing Monthly research meeting & Travel Coordination backup Ordering food for research meetings. Creating QR codes for Divisional grand rounds and Monthly research meetings and keeping track with CME office. Assist with obtaining payment or reimbursement by collecting receipts or processing paperwork with appropriate divisional staff. Review requests with admin spec II & Division Administrator to ensure appropriate fund sources are being utilized. Track payments and ensure that travel and reimbursements are processed in compliance with limits set at the department/division level. Track annual individual faculty travel and dues expenses to ensure expenditure does not exceed allotment. Provide bi-annual faculty travel and dues balance notifications. General Administrative Responsibilities Handing Consult line, Maintain updates to the EPIC inpatient schedules for planned schedule and unexpected, chief approved changes. Assist with Space and Asset management and reporting. Support the team in event planning activities. Visa check process. Tracking volunteers and observer Leave Process Process approved leave forms. Revise and cancel leave request as changes are submitted by faculty. Monitor faculty leave balance and December personal leave usage and report quarterly. Maintain GME standards by ensuring attending to resident precepting ratios are met for approved leave. Special Divisional Projects, as assigned. Expected Salary: $15.86 - $18.00 Hourly Required Qualifications: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Preferred: Experience working as an administrative assistant • Excellent customer service and communication skills • Self-motivated • Ability to exercise and maintain confidential or sensitive information • Ability to plan, prioritize, and organize multiple tasks • Excellent computer skills, and experience with Microsoft Office. Special Instructions to Applicants: In order to be considered, you must upload your resume. This requisition has been reposted. Previous applicants remain in consideration and do not need to reapply. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: * Develop and maintain understanding of the requirements and priorities unique to the Division of Endocrinology, Diabetes & Metabolism. Coordinate division activities with those of the Department, College, Hospital, faculty, staff, and individuals from outside the University. Manage the flow of all information in and out of the office, both paper and electronic information. Independently manage projects for the Chief and Administrator to ensure that projects stay on schedule. Review all incoming correspondence, prioritizes, and delegates information to others as appropriate. * Maintain a professional environment for the Division of Endocrinology, Diabetes & Metabolism Chief's office. Design and implement processes for the efficient functioning of the office. Coordinate and maintain calendar of the Chief and Administrator. Screen and prioritize requests for appointments. * Perform administrative duties, including meeting coordination and answering main telephone lines for the office of the Chief of the Division of Endocrinology, Diabetes & Metabolism and routes calls appropriately according to protocols provided by the Division Administrator. Records detailed and accurate messages for Division Chief and Division Administrator, when unavailable to receive incoming calls. * Coordinates travel arrangements, including but not limited to scheduling flights, making hotel reservations, registering for conferences as directed. Creates detailed itineraries for travel events with all relevant information and provides to faculty or staff prior to travel. Collects and provides all travel receipts and information to the Division's fiscal office assistant for payment and/or reimbursement or to sponsoring agency if travel is funded from outside sources. * Processes applications for society memberships, subscriptions, license renewals for faculty. Processes purchasing requests, including required quotes, documentation, and researches items to be purchased if necessary. * Types confidential and routine correspondence, memorandums, protocols, letters, meeting minutes, and reports, from dictation or hand-written copy for the Division Chief and other Division members, as needed. Uses correct formatting, spelling, and grammar for all correspondence. * Opens and sorts confidential and routine mail for the Division Chief and other faculty members as directed. Picks up and delivers materials or obtains signatures within the Health Science Center, VA Medical Center, and University of Florida main campus as requested. Academic Support Duties * Maintain accurate and up to date CV's for assigned faculty with attention to spelling, grammar, punctuation. * Obtain journal articles or other information from HSC Library and/or internet for assigned faculty as requested. * Assist assigned faculty in scheduling academic conferences, which may include contacting sponsors, ordering lunch, obtaining meeting space, setting up conference space, communication with Fellowship and/or CME offices, and making copies of presentations. * Assist with updating division website to ensure faculty profiles and other items are current. Divisional Administrative and Fiscal Support Duties * Establish and maintain filing systems. * Implement and maintain office systems. * Answer main telephone line for division - to include any clinical and provider-to-provider calls that may be routed to the administrative offices. * Order division office supplies. * Coordinate payment of Division invoices and bills. * Support monthly monitoring of fiscal transactions and ensuring Division accountability and compliance; researching payments/transaction made in error, or suspected, and taking appropriate actions to correct - when necessary. * Provides fiscal support to Division research teams on restricted accounts and projects. * Maintain P-Card expenses and reconciliation according to University policies and procedures. * Assist other office staff with general office operations such as monitoring the office and phones, sorting mail, sending packages, and assisting faculty and staff as necessary. Constantly strives to represent the Division, Department and University in a positive and professional manner. Other Duties as Assigned

Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job Description: The Department of Medicine, Division of Nephrology is seeking a full time Administrative Assistant I. The primary purpose of this position is to provide administrative assistance to Chief, Administrator and faculty within the Division of Nephrology, Hypertension and Renal Transplantation. Essential functions; Division Purchasing Process UF Foundation purchase requests in compliance with foundation purpose and COM/UFF policies. Assist faculty with Gatorade travel and publications requests per DOM policies as appropriate. Obtain vendor quotes, make purchases, insure delivery, process invoices, and work with the Nephrology Fiscal team to insure invoices are paid from the correct accounts. All purchasing and accounts payable activities must be in compliance with Department of Medicine and UF Purchasing policies. Managing Monthly research meeting & Travel Coordination backup Ordering food for research meetings. Creating QR codes for Divisional grand rounds and Monthly research meetings and keeping track with CME office. Assist with obtaining payment or reimbursement by collecting receipts or processing paperwork with appropriate divisional staff. Review requests with admin spec II & Division Administrator to ensure appropriate fund sources are being utilized. Track payments and ensure that travel and reimbursements are processed in compliance with limits set at the department/division level. Track annual individual faculty travel and dues expenses to ensure expenditure does not exceed allotment. Provide bi-annual faculty travel and dues balance notifications. General Administrative Responsibilities Handing Consult line, Maintain updates to the EPIC inpatient schedules for planned schedule and unexpected, chief approved changes. Assist with Space and Asset management and reporting. Support the team in event planning activities. Visa check process. Tracking volunteers and observer Leave Process Process approved leave forms. Revise and cancel leave request as changes are submitted by faculty. Monitor faculty leave balance and December personal leave usage and report quarterly. Maintain GME standards by ensuring attending to resident precepting ratios are met for approved leave. Special Divisional Projects, as assigned.