Human resources administrative assistant jobs in Gulfport, MS

SouthGroup Insurance Services, with roots tracing back over 115 years, emerged in 2001 through the merger of 12 of Mississippi's most respected insurance agencies. With 20 branch locations across the state, SouthGroup offers comprehensive insurance and risk management solutions for industries such as agriculture, aviation, construction, engineering, and healthcare. Recognized as one of the Top 100 Privately-Held Insurance Agencies in America by Insurance Journal, SouthGroup has received numerous accolades, including being named a Best Practices agency. The company is dedicated to providing practical and tailored risk management solutions to meet the needs of its clients. Role Description This is a full-time, on-site role for an Administrative Assistant located in Hattiesburg, MS. The Administrative Assistant will be responsible for performing daily clerical tasks such as answering phones, responding to client requests, taking client payments, handling of electronic and physical mail, receiving and putting away supplies, processing of client needs, and some small account management responsibilities. The role includes supporting executive assistant and team activities, ensuring smooth office operations, and acting as a point of contact for internal and external communications. The ideal candidate will provide excellent customer service and contribute to the overall efficiency of the team. Qualifications Strong Administrative Assistance and Clerical Skills to organize documentation and ensure the smooth functioning of client relations. Excellent Phone Etiquette and Communication skills for handling inquiries and interacting professionally with clients and team members. Experience in administrative tasks, including supporting leadership activities. Attention to detail and strong organizational skills to manage multiple tasks efficiently. Proficiency with office software such as Microsoft Office and Google Suite and familiarity with office equipment. Ability to work collaboratively in an on-site environment in Hattiesburg, MS from 8am to 5pm. Previous experience in the insurance industry or related fields is considered a plus. High school diploma or equivalent required; additional certifications such as a property & casualty insurance license or related fields are beneficial.

Administrative Assistant - Document Management Processor 6-month-contract with liklihood of extension and/or conversion, 40 hours/week Birmingham, Alabama - Fully On-Site The Document Management Processor position ensures swift and accurate processing of department faxes, e-mails, express mail, pending requirements, delivery requirements, checks for initial premium, new applications and other mail items as assigned to various organizations within Protective. This role will utilize multiple systems for research to accurately and quickly identify, classify and electronically route mail to the proper location, i.e. the proper team or department. The ideal candidate is adaptable to new and changing situations and is proficient working with multiple processing functions and strict service level agreements (SLA) in a given workday. Knowledge and Experience: Demonstrated computer and keyboard skills with the ability to key 41 wpm with accuracy, and 12,000 KPH on 10-key keyboard. Fundamental knowledge of Microsoft Excel and Microsoft Word. Previous experience working with electronically received documents and attachments. Prior experience with administrative systems preferred. Minimum of 1 year work experience with data entry, preferably in a mailroom environment. Good written and oral communication skills Demonstrated attention to detail and ability to multitask under tight deadlines Ability to sit and stand repetitively, and lift up to 15 pounds. High School Diploma or equivalent ABOUT EIGHT ELEVEN DBA CALCULATED HIRE: At Eight Eleven, our business is people. Relationships are at the center of what we do. A successful partnership is only as strong as the relationship built. We're your trusted partner for IT hiring, recruiting and staffing needs. For over 16 years, Eight Eleven has established and maintained relationships that are designed to meet your IT staffing needs. Whether it's contract, contract-to-hire, or permanent placement work, we customize our search based upon your company's unique initiatives, culture and technologies. With our national team of recruiters placed at 21 major hubs around the nation, Eight Eleven finds the people best-suited for your business. When you work with us, we work with you. That's the Eight Eleven promise. Eight Eleven Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

Terms: 12+ Months Contract We are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient communication, and timely completion of administrative tasks. Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Answer and direct phone calls; respond to emails and inquiries Prepare, format, and edit documents, reports, and presentations Organize and maintain electronic and physical filing systems Assist with travel arrangements, expense reports, and itineraries Support onboarding processes for new employees Order office supplies and maintain inventory Handle confidential information with professionalism and discretion Assist with basic bookkeeping tasks such as invoice tracking or data entry Provide general support to leadership and team members as needed Required Skills & Qualifications: Proven experience as an administrative assistant or similar role Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace Ability to prioritize tasks and work independently High attention to detail and accuracy Professional demeanor and strong interpersonal skills Preferred Qualifications: Associate degree in Business Administration or related field (optional) Experience with scheduling tools or project management software Familiarity with basic bookkeeping or CRM systems About Seneca Resources: Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years. Many opportunities to grow into higher level roles in the organization! Role Description This is a full-time ON-SITE ONLY role for an Administrative Assistant to the leadership team, with additional role supporting other departments and team members as assigned. Duties and Responsibilities: • Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule • Maintain all tasks lists - updated and prioritized daily • Prepare repairs, purchase orders, special orders, and manage and maintain status of all • Maintain client data, files & portfolios • Prepare appraisals • Assist in showroom and around office as needed • Develop and maintain relationships with clients and vendors • Assist with any other general office duties, as required Qualifications Experience administrative assistance is preferred Proficient in Microsoft Office Suite Excellent phone etiquette and communication skills Dedicated and career oriented for this amazing opportunity Strong Work Ethic, dependable, on time and excellent attendance Professional, well-dressed, clean, polite and approachable Flexible with work schedules as required Strong organizational and multitasking abilities Highly reliable, efficient, and detail-oriented Ability to maintain confidentiality and exercise discretion Education/Certification/Screening • High school diploma or equivalent required; associate or bachelor's degree preferred • Background screening required Pay and Benefits • $18-$30/hour starting plus commission/bonus with potential to earn six figures • Healthcare (50% of employee cost paid by employer) • 401k eligible after 90 days with up to 3% of salary match • Accrued sick days - up to 5 per year • Accrued vacation days - up to 10 per year • Continuing Education Reimbursement based upon policy

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a contractassignment in Calera, Alabama. Job Title: Administrative Assistant Work Location: Calera, AL Requirements The position will be supporting the Lab and Field Services groups in Environmental Affairs. This may require some driving to run errands and attend meetings. Additionally, the position may need to enter some of the lab areas, which may require safety glasses and PPE, as needed. Job Summary: We are seeking a highly organized and experienced Administrative Assistant to support approximately 70 employees, as well as supplemental workers, in the Environmental Affairs Lab and Field Services. This role reports directly to the General Manager (GM) and is crucial for ensuring smooth operations within the department. Background: This position is the only administrative role supporting approximately 70 employees, as well as supplemental workers, in the EA Lab and Field Services and reports directly to the General Manager (GM). The position provides administrative support related to timekeeping, travel, expenses, calendar management for GM, planning meetings and events, and miscellaneous department requests for supplies and support. The Administrative Assistant performs critical accounting functions such as tracking contracts, initiating PR/POs, and processing invoices for payments, which require proficiency in Oracle and Maximo systems. The nature of the Environmental Affairs budget also requires this position to assist with accounting responsibilities. The position is a key point of contact and handles many customer needs, including interacting with customers who deliver time-sensitive samples to the lab. The role helps direct customers to the right project manager for sample processing. Moreover, coordinating various maintenance and repair requests and addressing safety concerns with the Facilities Services Organization are essential job functions. Education: Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Experience: At least 5-10 years of experience providing expert-level administrative support. Previous experience as an administrative assistant with a strong track record of performance is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is required. Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Demonstrated experience and proficiency with Enterprise Foundation systems including Oracle, Maximo, Timekeeping, and PaySOurce are highly preferred. Ability to manage calendars, schedules, and appointments independently. Experience in organizing high-profile meetings, conferences, and events, including logistics, agendas, and follow-up actions. Strong communication and interpersonal skills to interact effectively with diverse stakeholders. Ability to handle highly sensitive and confidential information with discretion and professionalism. Experience in budget management, expense tracking, invoicing and financial reporting. Key responsibilities: Provide expert-level administrative support related to timekeeping, travel, expenses, and calendar management for the General Manager. Additionally, provide support to employees related to these administrative responsibilities. Lead the coordination, organization and planning of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions. Perform critical accounting functions such as tracking contracts, initiating Purchase Requisitions (PRs) and Purchase Orders (POs), processing invoices for payments, and completing lab and field billing. These tasks require proficiency in Oracle and Maximo systems. Strong attention to detail is required to provide effective administrative support, as well as accurate information and reporting. Conduct research to gather and analyze data and compile comprehensive reports to support strategic decision-making and planning. Assist with budget tracking, expense tracking, and financial reporting, ensuring accuracy and compliance with company policies. Demonstrate a safety-first mindset and wear appropriate personal protective equipment (PPE), when needed. Provide exceptional customer service and act as a key point of contact for customer needs and stakeholders. This includes interacting with and assisting customers who deliver time-sensitive samples to the lab. Demonstrate strong communication and interpersonal skills, with the ability to interact effectively with a diverse group of employees and stakeholders. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Coordinate various maintenance and repair requests and address safety concerns with the Facilities Services Organization. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Provide miscellaneous department requests for supplies and support. Routinely order supplies needed to maintain effective operations. Accounting and Budgeting Responsibilities: Ability to create Purchase Requisitions (PRs) in Maximo and manage Purchase Orders (POs) in Maximo; ability to code non-PO invoices and submit to approver in Oracle. Experience processing and tracking invoices in Oracle. Ability to receive e-mail requests with invoices from requestors and submit invoices to Accounts Payable (AP) for payment, including both PO invoices and non-PO invoices (~50 per month). Ability to learn APC procurement and payment procedures, log invoices submitted to Accounts Payable (AP) into spreadsheet, and track status through being paid. Demonstrate adaptability to learn accounting system (e.g., POETs), look up POs and contracts in Maximo, look up invoices and determine status in Oracle; understand invoice holds process and work with company to release or resolve holds. This position requires driving (excluding commute) This position requires personal protective equipment This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

The University of South Alabama's Human Resources department is seeking to hire a Human Resources Assistant III . Interested candidates should apply. Essential Functions Processes employee appointments and terminations. Processes Personnel Action Forms on employees to include timely and accurate data entry in Banner HR/Payroll system. Maintains system-wide statistics and prepares reports for distribution on new Hires, separations and terminations, transfers, disciplinary actions, and Title/classification changes; assembles orientation packets; processes completed orientation paperwork. Completes Public Service Loan Forgiveness forms received electronically, via email, from SAVI . Prepares and mails COBRA letters; enters COBRA tracking information in Banner form. Provides backup to front office staff to include answering telephones and directing calls in a professional manner, greeting and routing visitors, preparing employee badges, and assisting employees, as appropriate, with the employment application process; prepares correspondence, documents, and reports utilizing various software to include Microsoft Word and Excel. Participates in testing of Banner updates. Copies and faxes correspondence and other documents. Works with HR management in collection of materials for discovery requests from the University Attorney's office. Maintains training participant attendance database utilizing Banner. Responsible for training and conference rooms reservations, prepares training materials, room set-up including refreshments as applicable, and ensures proper room clean up to include left over refreshments and table top sanitation. Downloads reports from Banner and manipulates files utilizing various Excel formulas and functions, such as Vlookup, sorting, and filtering, to provide requested information as needed. Utilizes Microsoft Word and Excel to complete mail merges for mailings. Maintains a system-wide department head and administrative list. Generates new employee ID (J) numbers and maintains employee biographic and demographic information in Banner HR/Payroll system. Creates, and maintains active and terminated personnel files, including temporary employees/faculty. Purges files according to retention schedule. Processes paperwork for temporary appointments to include faculty, staff, and interns. Ensures all necessary documentation is collected and distributed as applicable. Enters name changes for employees and student workers with proper documentation. Maintains various employee forms in Banner. Researches discrepancies or missing items and notifies appropriate personnel of any issues requiring special attention. Ensures compliance with Banner Data Standards when entering data. Interacts by telephone, letter, e-mail or in person with department staff and Recruiters to ensure timely submission of employee forms. Processes Employee Change Forms. Ensures confidentiality of employee information. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Minimum Qualifications High school diploma or equivalent and five years of clerical experience, three of which were in human resources or related function. Proficiency with Microsoft Excel and Word and excellent communication skills are required.

Job Details ALM-MS Gulf Coast Area Command - Biloxi, MS Part Time less than 20 $12.40 Hourly Human ResourcesJob Posting Date(s) 09/23/2025 10/31/2025ABOUT THIS OPPORTUNITY Performs a variety of clerical support work for the Human Resources department including the maintaining of the filing system of human resources documents; processes electronic and manual new hire/termination requests, background check submission requests and e-verify entries; monitors attendance balances and leave requests; audits and performs data entry and edits in the time keeping system; performs a variety of clerical support work for the Area Command under the supervision of the Human Resources Manager or Officer in Charge including routine typing and photocopying of reoccurring correspondence, forms, lists, logs, records etc. under close supervision of an immediate supervisor; assists with timekeeping records; answers the telephone and provides general information regarding Area Command operations and/or services; processes incoming and outgoing mail. Key Responsibilities: Plans, prepares, updates, and monitors personnel records; files documents alphabetically, numerically or by any other established filing system; maintains and utilizes a bring-up filing system; ensures the files are maintained in an organized and efficient manner; inputs data and generates various personnel reports and lists. Trains and assists employees in the proper usage of the implemented human capital management system; troubleshoots basic errors and reports major issues to the Human Resources Manager. Maintains the confidentiality of all personnel and payroll records, and the confidentiality of personnel-related correspondence, conversations, or issues. Prepares and maintains up-to-date records and databases for daily kettle income information. As requested, delivers and collects kettles and supplies from kettle locations. Counts, records and deposits kettle or other funds. Physical Requirements and Working Conditions: Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to type and keypunch information into a computer. Ability to operate various general office equipment including a computer, photocopy machine, typewriter, facsimile, calculator. Ability to answer the telephone in a courteous and tactful manner. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time. Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like. Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather. WHAT WE ARE LOOKING FOR IN YOU EDUCATION AND EXPERIENCE: High school diploma or G.E.D. required supplemented by some level of additional administrative or human resources courses, AND two years of experience performing human resources support work in an office environment, OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. LICENSES AND CERTIFICATIONS: Valid Driver's License and eligible driver status under TSA Driver Program Equal Opportunity Employer: Veterans | Disabled

Job Description Join our team at Highflyer HR Payroll in Baton Rouge, LA, as a Full-Time HR/Benefits Assistant and immerse yourself in a vibrant, customer-focused environment. You will have the opportunity to make a genuine impact on our clients while honing your attention to detail and problem-solving skills. Being onsite allows for immediate collaboration and a dynamic workplace atmosphere that fosters energy and professional growth. With a competitive pay rate of $20 per hour, you can expect to be rewarded for your dedication and hard work. This position not only offers a chance to develop your career but also allows you to contribute to a forward-thinking company culture. Apply now to be part of a high-performance team that values integrity and teamwork, and embark on a fulfilling career journey! Your day as a HR / Benefits Assistant As a Full-Time HR/Benefits Assistant at Highflyer HR Payroll, you will play a vital role in providing administrative and confidential support to our HR and Benefits team. Your responsibilities will include assisting with employee benefits administration and coordinating client open enrollment. You will maintain employee data in iSolved, ensuring accuracy and timely updates while supporting recruiting activities like posting positions, scheduling interviews, and handling new hire paperwork. Additionally, you will prepare and update HR documents, spreadsheets, reports, and presentations using Microsoft Word, Excel, and PowerPoint. Handling sensitive information, such as compensation and unemployment claims, will require your professionalism and discretion. You will also organize reports, agendas, and meeting materials for HR leadership, coordinate HR-related meetings and special events, and maintain compliance postings for clients. Supporting general HR operations will encompass performance management, onboarding, workforce planning, and employee engagement initiatives. Requirements for this HR / Benefits Assistant job To excel as a Full-Time HR/Benefits Assistant at Highflyer HR Payroll, candidates must possess 1-3 years of experience in HR support or benefits administration, demonstrating a solid understanding of HR processes. Proficiency in the Microsoft Office Suite-especially Word, Excel, and PowerPoint-is essential for preparing documents and reports. Familiarity with iSolved or a similar HRIS platform will be advantageous, as you will be responsible for maintaining accurate employee data. Strong communication skills are a must, enabling effective collaboration with colleagues and clients alike. Exceptional organizational and time management abilities will help you juggle multiple tasks efficiently, while a keen attention to detail and a commitment to confidentiality are critical for handling sensitive information with integrity. These skills will empower you to contribute positively to our high-performance and customer-focused culture. Ready to join our team? If this sounds like the right job for you, don't wait - apply today to join our team. We look forward to hearing from you!

Job DescriptionJoin Ithaka Hospitality Partners on an Exciting Journey! Ithaka Hospitality Partners is seeking an enthusiastic, service-oriented individual to join our dynamic Talent, Learning & Culture (TLC) team. The TLC (Human Resources) Assistant will provide a warm and professional welcome to all team members and visitors upon arrival, setting the tone for a positive and engaging workplace experience. In addition to greeting and assisting guests, this role supports the Talent, Learning & Culture team with HR administrative duties, including onboarding, training coordination, and various HR projects as assigned by the Director of Talent, Learning & Culture. This is an exciting opportunity to play a vital role in shaping the employee experience and supporting the growth and development of our talented team. Duties & Responsibilities: Total ownership of the following areas: All HR Bulletin Boards HR Form Wall HR Wall of Fame Ensuring all HR Compliance Posters are posted annually, and as they are revised by Department of Labor. The creation, filing, and maintenance of all employee files, current and terminated. Post birthdays and anniversaries on the bulletin board on the 1st of each month. Update and distribute the Leaders Phone List by the 1st of each month. Process Motor Vehicle Records and submit to Assistant Director of TLC. Monthly Service Pin / Card Distribution Process Team Member Discount Room Rate Requests. Assist with new team member orientation. Prepare items for International Intern Housing and work with Northcutt Realty to ensure units are ready for arrivals. Maintain I-9's and job requisitions. Use Go Happy for text communications to team members and Leaders. Create and assist with all team member contests and programs to ensure fun in the workplace (i.e., Door Wars, etc.) Organize new team member parade in Heart of House for each orientation. Ensure supplies are ready for International Intern Fond Farewells (i.e., Frames, Flags, etc.) Handle the Human Resources mail. Ordering Office Supplies when necessary. Performs other related duties as assigned. Required Skills & Abilities: Excellent written and verbal communication skills. Excellent organizational skills and attention to detail. Proficient in Microsoft Office Suite or similar software. Thorough knowledge of Human Resources practices and procedures as well as considerable knowledge of State and Federal laws and regulations pertaining to Human Resources matters. Education & Experience: High school diploma or equivalent is required. Bachelor's degree in human resources or equivalent is preferred. 1-3 years of experience in human resources and/or hospitality is required. PHR or SHRM certification is preferred. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Why Ithaka? Ithaka Hospitality Partners was founded as a premier partner in the hospitality management industry, focused on driving loyalty and creating enhanced experiences for our guests, team members, and owners. We are committed to long-term partnerships between all stakeholders, creating a true alliance partnership unique in our industry. Through strong, enduring relationships with our partners, streamlined operations and the highest level of engagement, we deliver strategic and tactical methods to achieve overall profitability, guest satisfaction and employee loyalty. We believe in serving our guests, team members, investors, owners, and partners with honesty, integrity and uncompromising quality. Ithaka boasts a high level of involvement with all aspects of hospitality management, and provides a clear vision with a commitment to bringing that vision to life. Our business acumen coupled with our deep understanding of the hospitality industry at a global level sets us apart. An Equal Opportunity Employer We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

About Us At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth-not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow. Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success. Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values-they are the pillars of our continued success. Overview We are seeking a highly organized and proactive HR Executive Assistant to provide exceptional executive-level support to our Human Resources leadership team. The ideal candidate will have 3-5 years of experience supporting senior leaders, with a proven track record of managing complex schedules, handling confidential information, and ensuring seamless daily operations. This role requires superb attention to detail, strong communication skills, and the ability to thrive in a dynamic, fast-paced environment. While prior exposure to an HR environment is helpful, this is not an HR practitioner role - it is an executive administrative support position with a focus on enabling the success of the HR leadership team. Responsibilities Key Responsibilities: • Provide direct administrative support to the Senior Vice President of Human Resources and other senior HR leaders. • Manage complex calendars, schedule internal and external meetings, and proactively resolve scheduling conflicts. • Develop, design and refine executive level documents, presentations and reports • Coordinate domestic travel arrangements and process expense reports accurately and timely. • Reconcile the HR department credit card and collect receipts from team members as needed. • Prepare, format, and proofread documents, presentations, reports, and other correspondence. • Assist in organizing and coordinating HR leadership meetings, departmental events, and offsite activities. • Serve as a proactive accountability partner by creating tools and resources to keep the leadership team on track, engaged and aware of all cross-functional priorities on the team. • Serve as a trusted point of contact for internal and external stakeholders, maintaining a high degree of professionalism and confidentiality. • Responsible for managing HR pages on the company's intranet (WorkVivo platform), ensuring content is up to date, comprehensive, and regularly posted. • Support HR special projects as needed, including serving as an administrative liaison for projects that require coordination between HR Shared Services and HR Operations teams. Responsibilities may include taking notes, tracking tasks in a Teams Site, preparing agendas, and scheduling meetings. • Provide general administrative support, including managing incoming correspondence, filing, and maintaining department records. Qualifications Required Qualifications: • 3-5 years of experience providing executive or senior-level administrative support, ideally in a corporate or HR environment. • Proven ability to handle sensitive and confidential information with discretion. • Excellent organizational skills and meticulous attention to detail. • Proactive and resourceful problem-solver with the ability to anticipate needs. • Strong verbal and written communication skills. Demonstrated ability using presentation software to create visual story telling. • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Experience working across multiple digital platforms for collaboration, content sharing, and task tracking (e.g., SharePoint, WorkVivo, Teams, OneNote). • Ability to manage multiple tasks, priorities, and deadlines with poise and professionalism. • Strong interpersonal skills and executive presence, with the ability to interact confidently across all levels of the organization. Preferred Qualifications: • Prior experience supporting C-Suite or Operational Leadership. • Prior exposure to HR, legal, or other confidential business functions. • Familiarity with project coordination tools (e.g., Planner) is a plus. • Associate's or Bachelor's degree in Business Administration or a related field is a plus but not required. #LI-CG1 ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

Job Description Human Resources Assistant Reports to HR Manager Background: Cahaba Medical Care Foundation is a community health center providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, Chilton, and Wilcox counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast paced practice with a strong mission and commitment to providing high quality care. Purpose: Their duties are more than likely to include recruiting, hiring and training new and existing staff, as well as planning programs to improve employee welfare. HR assistants also manage payroll, maintain employee records and ensure the HR department runs smoothly day to day. Responsibilities and Duties: As needed and as directed by the HR Director and HR Manager Organizing, maintaining, and filing paper and digital files and records Preparing and editing correspondence, reports, and presentations Assists with other overflow work as directed by the HR Manager Assisting with managing numerous spreadsheets Perform administrative duties, such as maintaining employee database and sorting emails for the HR department Maintain proper records of employee attendance and leaves Assist HR Manager in policy formulation, hiring and salary administration Submit online job postings, shortlist candidates and schedule job interviews Coordinate orientation and training sessions for new employees Ensure smooth communication with employees and timely resolution to their queries Provide administrative support to our entire HR department Serve as a reliable source of information for employees, promptly answering questions regarding payroll and benefits Assist with recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates Schedule and coordinate onboarding assignments and training sessions Compile and process employee documentation and records, and keep the employee database up to date Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles Act as a liaison between the HR department and other employees Create policies and procedures that enhance our workplace environment Qualifications Excellent organizational, interpersonal and communication skills Familiarity with Google Apps, Microsoft Office Flexibility and willingness to help with the daily tasks Ability to be flexible with travel to other CMC locations Strong attention to detail Proficiency in administrative duties such as communications, data entry, and record keeping Enthusiasm for working within a team environment Tact and professionalism when it comes to handling confidential information and addressing employee concerns Proficiency with technology, and the ability to pick up new software easily Travel required on occasion.

Job Description Ross Downing Auto Group is looking to hire an HR/Payroll and we want to talk to you! About Us Ross Downing Auto Group is a family-owned business with a strong culture of integrity, teamwork, and excellence. We operate multiple dealerships and are experiencing continued growth. We're looking for a detail-oriented and people-focused HR / Payroll Manager to join our team and help us support our employees while ensuring compliance and accuracy in payroll operations. Key Responsibilities: Oversee payroll processing through Netchex (multi-location, multi-department). Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. Maintain accurate employee records, including new hires, terminations, and pay changes. Manage employee benefit programs (health insurance, 401k, PTO, etc.) and assist employees with benefit-related questions. Support onboarding, and offboarding processes in collaboration with department managers. Develop, update, and enforce HR policies and procedures. Handle employee relations matters with discretion, fairness, and confidentiality. Generate and analyze payroll/HR reports for management. Other tasks as assigned. What we are looking for: Strong interpersonal skills and a personality that connects easily with people at all levels. Proven experience in HR, operations, or talent development roles Working knowledge of payroll systems, preferably Netchex

Ross Downing Auto Group is looking to hire an HR/Payroll and we want to talk to you! About Us Ross Downing Auto Group is a family-owned business with a strong culture of integrity, teamwork, and excellence. We operate multiple dealerships and are experiencing continued growth. We're looking for a detail-oriented and people-focused HR / Payroll Manager to join our team and help us support our employees while ensuring compliance and accuracy in payroll operations. Key Responsibilities: Oversee payroll processing through Netchex (multi-location, multi-department). Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. Maintain accurate employee records, including new hires, terminations, and pay changes. Manage employee benefit programs (health insurance, 401k, PTO, etc.) and assist employees with benefit-related questions. Support onboarding, and offboarding processes in collaboration with department managers. Develop, update, and enforce HR policies and procedures. Handle employee relations matters with discretion, fairness, and confidentiality. Generate and analyze payroll/HR reports for management. Other tasks as assigned. What we are looking for: Strong interpersonal skills and a personality that connects easily with people at all levels. Proven experience in HR, operations, or talent development roles Working knowledge of payroll systems, preferably Netchex

Description Provides effective administrative and organizational services to the Human Resources department at Methanex Geismar. The HR Assistant will provide support to the HR team in areas including Compensation, Benefits, Performance Management, Talent Management, HR Training, Workforce Planning, Reporting, Budgeting and Invoicing, Recruiting and Onboarding, and Out-processing. This position also provides occasional support to other Administrative Assistants and Receptionist when needed.Position Responsibilities Provides timely and confidential administrative and organizational support to the HR team. Assists with the development, maintenance and update of documents, spreadsheets and presentations utilizing Microsoft Office Suite including Word, Excel, PowerPoint and Visio. Manages the HR department SharePoint pages. Provides administrative support in updating, circulation and publishing of all HR controlled documents. Prepares the HR department monthly expense report. Assists with creation of HR desktop requisitions/PO's and receives invoices for processing. Responsible for tracking HR department training status, including the creation of reports for training recertification annually or as directed on Active Learner. Provides administrative support for recruitment and benefits administration, including assistance with the coordination of the pre-employment and hiring process. Prepares travel arrangements and expense reimbursement claims for out of state candidates. Maintains current employee data in the HRIS, completing initial entry and updates as required, and maintains electronic employee and assignee personnel files. Responsible for maintaining updated organizational charts for all departments and tracking headcounts and vacancies. Handles confidential information including unemployment claims, compensation planning, offer package documents, wage and salary information including completion of salary surveys. Assists with promotional item ordering for new hires, recruiting events and Health and Wellness Fairs. Organizes, compiles and accurately prepares required information for scheduled meetings, required reports and other documents, including obtaining input from HR department for agendas and other requirements. Coordinates travel and visa requirements within the Global Travel Guidelines and assists in preparing comprehensive travel arrangements as needed. Assists with the coordination and organization of meetings, special events, community involvement initiatives and committee involvement. Supports the administrative portion of the pre-employment and new hire processes. Supports and assists with meeting preparations (i.e., location, beverages, and food service). Maintains compliance posters for site. Contributes to the organizational vision of Global Methanol Leadership and as a team member demonstrates the core values of trust, respect, integrity and professionalism. Conducts all business in a manner which supports the Responsible Care ethic. Actively participates in the Events Committee and co-chairs at minimum one event each year. Actively participates in the Administrative Assistant's group and provides support in the coordination and execution of major site events and activities. Networks with other Methanex sites to the mutual benefit of all sites. Responsible for ensuring awareness of all controlled documents relating to this position as per Document Awareness Report from Document Management Database. Contribute to the ‘operational excellence' for Methanex USA as an effective member of the Human Resources Department. Position Qualifications High School diploma or equivalent required. Post-secondary education in Business Administration; Human Resources is preferred. 5 years' experience in an Administrative function, preferably within a manufacturing environment. Previous experience within an HR team would be an asset. Fundamental Human Resource functional knowledge - ability to work with HR staff and work with HR terms and issues. Advanced MS Office suite application knowledge. Proactive, self-directed and highly motivated, ability to be flexible and balanced perspective. Ability to perform under pressure in a fast paced and demanding environment; capable of responding to ongoing, multiple and varied requests. Ability to maintain utmost confidentiality and professionalism. Strong public relations skills to interface with both internal and external customers. Strong interpersonal, communication and administrative skills (planning, organizing, coordinating, implementing). Document management and office resources management skills. Ability to prepare basic correspondence, following verbal instruction.

SAAS, Cloud based HR and Payroll, Outside Sales Client: Our client is a leader in Software-as-a-Service (SaaS) HR and Payroll Processing Services. They are able to help companies free themselves from the constraints of traditional software by providing them on-demand access to their payroll and HR data. In addition to payroll processing, our payroll product includes a robust suite of HR management tools, all in the same single application. They help employers streamline their payroll and HR processes with the latest technology. They were the first to offer payroll services over the Internet and for over a decade, our Software-as-a-Service (SaaS) solution has helped to free companies from the constraints of traditional software. In addition to payroll processing we now offer time and attendance, HRIS, benefit administration, background checks, and COBRA compliance all in one online application. Publicly Traded. Hot points: · New-age technology, coupled with a commitment to 1950 s customer service is the driving force behind their competitive advantage. · client-driven development of their proprietary software makes it user friendly, while providing unmatched flexibility and scalability. · offers extensive training and all the tools a new sales representative needs to achieve success. · the nation's most popular Internet payroll and Human Resource service provider. · Publicly traded Position: Outside Sales, regional territory Compensation: $100,000 Base Uncapped compensation is based on performance Base salaries increase as your lifetime sales increase Their Compensation Plan allows top performers to earn $150K+ within the first 12 months and well beyond that as they progress in their career Exceptional Benefits · Enjoy $1 employee health insurance premiums, matching 401(k), dental, vision, life insurance, etc. Outstanding Training and Management Support · Keep on top of your game with in-depth new hire training, weekly team trainings and Advanced Sales Training. · Health Care, Dental Care · Life and Voluntary Life Insurance · Long Term and Short Term Disability Insurance · Retirement Plan with Matching · Section 125 Plan with Flexible Spending Account Non-Financial Incentives · Be rewarded for your efforts with opportunities to win a new car, cash and trips to luxurious vacation destinations. SAAS, Cloud based HR and Payroll, Outside Sales

Human Resource - Job Description We are looking for a detail-oriented Human Resources Assistant to support day-to-day HR functions and ensure accurate and timely payroll processing. Responsibilities: Process employee payroll and maintain payroll records Assist with onboarding, benefits, and personnel file management Respond to employee inquiries about HR and payroll issues Support compliance with labor laws and company policies Maintain confidentiality of sensitive employee information Qualifications: Experience in payroll and/or human resources Familiarity with payroll software and HR systems Strong attention to detail and organizational skills Excellent communication and discretion

The HR Administrative Assistant is responsible for providing administrative support to the Human Resources Department on all personnel matters. ESSENTIAL DUTIES AND RESPONSIBILITIES (This is a representative list of the duties the position may be asked to perform and is not intended to be all-inclusive.) * Answer and direct incoming phone calls professionally, routing them to the appropriate contacts as needed * Greet visitors and job applicants in a professional and welcoming manner * Assist in communicating with employees to ensure clear understanding and effective exchange of information * Serve as a backup for the onboarding process in the absence of the primary coordinator. * Maintain accurate and up-to-date employee records, including ensuring required documents are filed digitally and properly recorded in the HR database * Perform general administrative tasks such as copying, faxing, scanning, and document handling * Assist in coordinating international onboarding logistics, including communication with international hires, collecting required documentation, and ensuring compliance with onboarding procedures such as physical exams, drug screenings, and document expirations * Maintain strict confidentiality and demonstrate integrity in handling all employee-related information * Demonstrates strong adherence to Company policies and procedures, included but not limited to Safety, and Company values * Perform all other duties as assigned by Manager MINIMUM QUALIFICATIONS AND REQUIREMENTS * High School diploma or equivalent education * 2+ years of clerical experience in the Human Resources field * Strong attention to detail * Experience in Adobe, Microsoft Word, Excel & Outlook * Experience operating standard office equipment * Must have excellent organizational skills, ability to work in a fast-paced environment under pressure and ability to multi-task * Must have the ability to demonstrate conduct conforming to a set of values and accepted standards * For new hires, must meet all Performance Energy Services employment qualifications in force at time of hiring, including successful completion of a background investigation and pre-employment drug screen * For new hires, must successfully complete all required training by Performance Energy Services

The Human Resources Employee Benefit Assistant is a full-time clerical position within the Human Resources department which supports the Benefits Administration Division. This person is responsible for monthly billing and spending account reconciliations, benefit claims processing, government posters and mail outs. This individual will perform multiple clerical and technical duties related to payroll and benefit functions and will timely file and maintain benefits documentation. The HR Employee Benefit Assistant also serves as the primary contact for worker's compensation and handles claims processing and coordination for the company. RENASANT BANK IS AN EQUAL OPPORTUNITY EMPLOYER Responsibilities * Complete and submit employer statements for Voluntary Short-Term Disability * Coordinate with timekeeping and payroll team on Voluntary Short-Term Disability employee benefit payments to ensure compliance with FMLA requirements * Responsible for coordinating annual Flu shots for various locations * Handle communication and biweekly follow up on employee overdrafts process * Responsible for validating and payment of some benefits related department invoices; serve as department backup for processing and payment of other invoices * Coordinate with Dental carrier on individual employee claims issues * Coordinate with our TPA for spending accounts on individual employee issues * Verify and approve benefits enrollment/updates for new hires and status changes in the benefits platform * Process Evidence of Insurability for new hires and employees who apply for new benefits during the company's annual open enrollment * Timely file all benefit records and physician statements for employees in electronic filing system * Audit monthly enrollment and variance reports to ensure accuracy of employee benefits enrollments * Coordinate with employees injured at work on worker's compensation process and procedures * Send and process first report of injury forms for worker's compensation cases * Complete and appropriately post surveys of occupational injuries and illnesses * Track injuries and complete all required OSHA forms for annual reporting for all company locations * Review SOX Salary report monthly to remain complaint with regulatory audit requirements * Review SOX narratives quarterly for accuracy and work with internal audit to update as needed * Assist with password resets on various HRIS application systems * Remain up to date and equipped to answer employee questions for all Renasant employee benefit plans, including but not limited to Medical, Dental, Vision, Company-Paid and Voluntary benefits and Renasant's 401(k) * Assist with employee questions and concerns related to benefits claims or benefits enrollment * Participate on weekly benefits system conference call as coordinator for benefits and billing conversations * Handle processing of 401(k) loan starts and stops in the system for each payroll and handles importing elected deferrals into UltiPro for all new hires or changes * Serve as backup for handling approvals for withdrawals and loans * Participate in biweekly locations call as a point of contact for postings and to remain informed as administratively necessary * Ensure company location postings and work from home notices remain updated and in compliance with government and state standards * Participate in department wide projects, including but not limited to preparation for the company's annual open enrollment * Serve as backup for handling wage garnishment inputs for the payroll team * Communicate with employees, managers and third parties on a daily basis * Actively learn and stay abreast of all HR procedures, policies and initiatives * Regular, prompt and consistent attendance is an essential requirement of this job * Perform other related duties as assigned Qualifications * High School diploma or equivalent * Two (2) years of experience related to human resources and/or employee benefits preferred, but not required * Possess intermediate level skills in Microsoft Word and Excel * Ability to read and comprehend instructions, policies, regulations and memos * Ability to write short memos and letters and prepare forms and other correspondence. * Basic knowledge of bank terminology * Ability to read and understand the personnel practices and policies of the Company * Ability to communicate in one-on-one and small group situations to managers, executives, employees and applicants * Ability to understand the responsibilities of the various departments and personnel within the Company * Ability to answer basic questions about the Company's benefit programs and employment policies * Maturity and dependability to protect the confidential nature of personnel business and information * Aptitude to learn multiple computer systems and software quickly and proficiently * Ability to learn multiple computer systems and software quickly and proficiently * Ability to plan and organize tasks to meet the needs of the department and unexpected assignments * Ability to work overtime and on weekends, as needed for special projects * Notary Public preferred, but not required * SHRM-CP or PHR Certification preferred, but not required Physical Demands The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand or sit; kneel, stoop, or squat; use hands or fingers to handle or feel objects, tools or controls; reach with hands and arms, and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to focus. Work Environment The Bank's professional working environment requires employees to communicate effectively, both verbally and in writing. Employees must demonstrate strong interpersonal skills when working closely with internal business partners and external clients. Employees may be exposed to confidential and propriety information within the working environment, therefore, must uphold confidentiality at all times. Due to the possibility of being exposed to high risk situations (i.e. robbery), detailed instructions and procedures are required to be followed at all times to safeguard the Bank's employees, customers, and assets. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word "May". This is intended to describe the normal level of work required by the person performing the work. The principle duties outlined are the essential responsibilities and duties. Other duties may be assigned as needs arise. Job requirements and/or processes may be modified to reasonably accommodate persons with a disability as required by law. This description is not intended as a contract and is subject to change. Any written contractual agreements supersede this job description.

Ambit Chemical Technologies in Gulfport, MS is looking for one admin assistant to join our Team. We are located on 14373 Seaway Road. Our ideal candidate is self-driven, punctual, and reliable. ROLE IS LOCATED IN GULFPORT, MS NON-REMOTE POSITION Benefits We offer many great benefits, including fully covered Health, Dental, Vision, and Supplemental Life Insurance after Probationary Period Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Manage AR & AP Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, PowerPoint, and social media marketing We are looking forward to hearing from you.