Human resources administrative assistant jobs in Rochester, MN - 30 jobs
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Human Resources Administrative Assistant
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Human Resources Internship
Parks and Trails Resource Intern
State of Minnesota 4.0
Human resources administrative assistant job in Rochester, MN
**Working Title: Parks and Trails Resource Intern** **Job Class: Intern** **Agency: MN Department of Natural Resources** + **Job ID** : 90567 + **Telework Eligible** : No + **Full/Part Time** : Full-Time + **Regular/Temporary** : Intern
+ **Who May Apply** : Open to all qualified job seekers
+ **Date Posted** : 01/02/2026
+ **Closing Date** : 02/02/2026
+ **Hiring Agency/Seniority Unit** : Department of Natural Resources
+ **Division/Unit** : Parks and Trails
+ **Work Shift/Work Hours** : Day Shift
+ **Days of Work** : Monday - Friday
+ **Travel Required** : Yes - Occasionally
+ **Salary Range:** $19.00 / hour
+ **Classified Status** : Non-Status
+ **Bargaining Unit/Union** : 223 - Non-Employee/Unrepresented
+ **FLSA Status** : Nonexempt
+ Designated in Connect 700 Program for Applicants with Disabilities (********************************************************************************** : No
**The work you'll do is more than just a job.**
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Department of Natural Resources (DNR) provides outdoor recreation activities and manages Minnesota's natural resources to create economic opportunity and a sustainable quality of life. We are driven to find talented, innovative employees to help us carry out this mission.
We are seeking to fill two (2) Parks & Trails Resource internships. One (1) internship will be located at Lake Vermillion - Soudan Underground Mine State Park. One (1) of the internships will be split between Mille Lacs Kathio State Park and Father Hennepin State Park. **After the posting close date, we will email applicants directly to request their preferred work location.**
**Park housing is available for rent at Lake Vermillion - Soudan Underground Mine State Park.**
This position provides students with an introduction to the scope of park resource management and on-the-job training in resource management activities inside the park and the DNR. The student will learn about and help implement DNR and Park natural and cultural resource management philosophy, objectives, and practices.
Responsibilities include but are not limited to:
+ To learn from and assist park resource manager or park manager in implementing resource management tasks such as: bat acoustics, small mammal surveys, planting site preparation, invasive species removal, vegetation management around the historic district
+ Assist park interpretive staff in the incorporation of resource management plans and activities into public interpretive programs, informational signs, and other visitor education projects.
+ To assist park operations staff and learn about all aspects of park management and visitor services including maintenance, public contact, campground and picnic area management, gift sales, and other operations.
**Minimum Qualifications**
To be eligible for an internship, you must meet the following requirements:
+ You must be a student at an accredited educational institution; AND
+ Your advisor must certify that you will either receive academic credit or fulfill an academic requirement. The signature of a sponsoring academic instructor is required prior to beginning an internship.
AND
+ Ability to follow directions and work well independently or as part of a team.
+ Excellent human relation and communication skills sufficient to interact with park users and to represent the position and Division in a professional, efficient, and clear manner.
+ Ability to work in adverse weather and environmental conditions.
**Preferred Qualifications**
+ Enrolled in Natural Resources Management, Forestry, Geography, Outdoor Recreation, or related degree program.
+ Ability to adapt plans and projects appropriately to changing conditions on the project site.
+ Knowledge of landscaping and planting procedures for developing trail and water recreation facilities.
+ Knowledge of vegetation management.
+ Knowledge of bat acoustics.
**Additional Requirements**
This position requires an unrestricted Class D Driver's license with a clear driving record.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
+ Conflict of Interest Review
+ Criminal History Check
+ Education Verification
+ Employment Reference / Records Check
+ License / Certification Verification
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at ************ or email ******************* . Please indicate what assistance is needed.
$19 hourly 14d ago
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Human Resource Assistant
Lakeside Foods 3.4
Human resources administrative assistant job in Plainview, MN
> At Lakeside Foods and our family of companies, we're committed to providing wholesome foods to enrich people's lives through food. We are a culture that pursues our vision of growth and innovation with passion, confidence, and commitment. We are strongest together - valuing collaborative contribution, transparency and new ideas to enable change and growth. We are committed to an inclusive and respectful environment that promotes a healthy work-life balance, and there's a seat at the table for you.
Lakeside Foods is seeking a bilingual (English-Spanish) HR Assistant who will serve as a critical communication link within our HR team and our predominantly Spanish‑speaking workforce. This position requires full fluency in Spanish and English due to the daily translation, interpretation, and employee‑support responsibilities essential to the role.
What You'll Get:
Pay Range
* $16.97 - $22.26 per hour based on education and experience.
Benefits
* Medical, Dental and Vision
* HSA/FSA
* Life Insurance
* Short and Long Term Disability
* Accident, Hospital, and Critical Illness
* Employee Assistance Program
* Wellness programs
* Paid Time Off (PTO) and Paid Holidays
* 401(k) plan with company match
* Profit Sharing
* Profit Incentive
What You'll Do
Employee Support & Translation
* Provide accurate verbal and written translation between English and Spanish.
* Interpret during meetings, trainings, investigations, safety discussions, and confidential HR conversations.
* Translate HR policies, employee communications, forms, and onboarding materials.
HR Operations & Employee Relations
* Assist with benefits education, payroll/HR changes, attendance, LOA questions, and employee relations discussions.
* Support HR leadership by facilitating communication with employees who primarily speak Spanish.
Recruitment & Onboarding
* Assist with job postings, applicant screening, interviews, and bilingual onboarding.
* Deliver orientation and ensure new employees fully understand policies, benefits, and workplace expectations.
Safety Communication
* Assist with and translate safety training, signage, and communication.
* Maintain safety logs, PPE programs, and provide support to the Safety Committee and Emergency Response Team.
General HR & Administrative Support
* Assist with personnel file management, badge creation, internal postings, and front‑desk support (where applicable).
* Support ongoing HR projects, data entry, and daily administrative needs.
What You'll Bring
* High school diploma required; Associate's degree preferred.
* 1-3 years of HR or administrative experience, ideally in a manufacturing or bilingual environment.
* Fluency in both English and Spanish (required).
* Strong communication, organization, confidentiality, and multitasking skills.
* Proficiency with Microsoft Office; HRIS experience a plus.
Where You'll Work:
WELCOME TO PLAINVIEW
Located 30 miles from Rochester, 35 miles from Winona and 33 miles from Red Wing, Plainview residents have the best of both worlds-"big city" jobs, amenities in nearby cities… and the comfort and security of "small town living". If you love the outdoors, you'll love Plainview! Area attractions include Lark Toys in Kellogg, The National Eagle Center in Wabasha, Carley State Park and Whitewater State Park, the Weaver Dunes and numerous DNR areas in the Whitewater, Zumbro and Mississippi River Valleys. Most are within fifteen minutes to a half-hour from Plainview and offer year-round activities and interpretive centers
IND1
Lakeside Foods and our family of companies welcomes people of all backgrounds and the varied ideas they bring to the workplace. Being an equal opportunity and affirmative action employer is part of our heritage and culture. We recruit, hire and promote employees based on qualifications and merit, without regard to race, religion, age, gender, disability, marital or veteran status. Lakeside Foods participates in E-Verify.
Equal Opportunity Employer, including Veterans and Individuals with Disabilities
Nearest Major Market: RochesterMN
$17-22.3 hourly 37d ago
Administrative Assistant
Thrivent Financial for Lutherans 4.4
Human resources administrative assistant job in Rochester, MN
Emerald Financial Group is a growing independent financial services practice of Thrivent. We take a broad-based approach to help our clients achieve multiple financial goals. With over 100 years of financial industry experience backing our practice, we're primed for continued growth. Our team is committed to delivering exceptional service and building lasting relationships with our clients. We have a friendly, genuine, family-like team whose passion shines through our work each and every day.
Position Summary
We are looking for a determined and energetic AdministrativeAssistant to join our team as the backbone of our operations. The right candidate for this role will be detail-oriented, operationally focused, and highly motivated. Are you someone who enjoys going the extra mile to provide an exceptional customer experience, and find excitement, not stress, in managing client scheduling and administrative tasks then this is the position for you!
Position Overview
As the first point of contact for visitors and callers, the AdministrativeAssistant plays a key role in delivering outstanding customer service and ensuring smooth office operations. This role requires excellent organizational skills, the ability to coordinate calendars, handle scheduling conflicts, and maintain clear communication with all parties. You will be responsible for greeting guests, answering and directing phone calls, managing correspondence, and supporting general office activities in a professional and efficient manner. The administrativeassistant is employed by Emerald Financial Group. Compensation ranges between $20-30/hr dependent upon experience.
Compensation and benefits
* Competitive pay and performance-based bonuses
* Medical, Dental, and Vision Benefits after 90-day introductory period
* Retirement savings plan with company match
* Paid time off
* Holiday Pay
* Professional development opportunities
* Hours: 8:00am- 5:00pm
* Location(s): Rochester, MN
Job Description
Position Roles/Responsibilities/Accountabilities
* Coordinate and schedule appointments, meetings, and events for internal teams and clients, ensuring that schedules are optimized and conflicts are minimized
* Update the contact management system with client/member contact and preference information (Salesforce)
* Greet clients and visitors when they arrive to our practice
* Answer all incoming calls and disperse them and any messages appropriately
* Process applications to the point of signature
* Complete paperwork and documentation accurately
* Maintain office supply inventory and processing mail
* Maintain internal mailing lists, birthday card lists, and monthly calling lists
* Ensure the reception and common areas are kept clean, organized, and presentable at all times
* Completes other miscellaneous tasks as assigned
Position Qualifications
* Previous experience working as a receptionist in a professional services firm desired
* Expert knowledge of Office applications
* Knowledge of CRM systems, phone systems and office equipment
* Ability to maintain integrity of sensitive/confidential information
* Ability to identify issues and find solutions quickly, keeping operations running smoothly while experiencing frequent interruptions
Competencies
* Professional, friendly, and approachable demeanor
* Excellent verbal and written communication skills, and you're comfortable interacting with clients and colleagues
* Meticulous and highly organized, ensuring all tasks are completed with accuracy
* Punctual and reliable, with a strong work ethic
As part of Emerald Financial Group's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.
$20-30 hourly Auto-Apply 13d ago
Administrative Assistant - Parking and Transportation
Mayo Clinic Health System 4.8
Human resources administrative assistant job in Rochester, MN
Why Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
Benefits Highlights
* Medical: Multiple plan options.
* Dental: Delta Dental or reimbursement account for flexible coverage.
* Vision: Affordable plan with national network.
* Pre-Tax Savings: HSA and FSAs for eligible expenses.
* Retirement: Competitive retirement package to secure your future.
Responsibilities
Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.
Qualifications
* Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program.
* Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
* Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
* Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
* Experience with coordination of travel and expense management.
* Proficient application of English grammar, punctuation, and sentence structure.
* Parking, Transportation and Card Access experience preferred.
Exemption Status
Nonexempt
Compensation Detail
$21.13 - $29.63/ Hour Two-year limited tenure position
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Monday-Friday, flexibility between 7am-5pm Proximity to the Rochester campus, is required. Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.
Weekend Schedule
NA
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Equal Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Recruiter
Janell Mader
$21.1-29.6 hourly 11d ago
Administrative Assistant
McGough Constrution
Human resources administrative assistant job in Rochester, MN
McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.
ADMINISTRATIVEASSISTANT
The primary role of AdministrativeAssistant is to provide organized, consistent and administrative support in an office environment with a variety of tasks. The AdministrativeAssistant provides essential administrative and clerical support to ensure smooth day-to-day operations at the construction job site. This role supports the project team, maintains documentation, coordinates communication, and assists with compliance and scheduling tasks.
QUALIFICATIONS
Required:
* High school diploma or GED required
* 1+ years of administrative experience
Preferred:
* Reception experience
* Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus
Skills:
* Attention to detail and high level of accuracy
* Ability to organize and prioritize responsibilities
* Strong problem-solving skills
* Strong verbal and written communication
* Proficiency in Microsoft applications
* Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment
* Ability to take initiative and work independently with minimal supervision
* Embodies personal integrity and keeps confidences
* View every interaction as an opportunity to add value and enhance relationships
Office and Travel:
Periodic travel requirement.
Responsibilities and Tasks:
General Office Responsibilities:
* Managing service of office equipment (large format copier/copy machine/postage meter)
* Provide daily reception coverage, as needed and back-up coverage for receptionist
* Assist with daily processing of mail and manages UPS processing.
* Assist with photocopying and plan copying
* Provide general administrative and project support
* Support onboarding of site workers, including badging, orientation paperwork, and safety documentation
Project Coordination & Support:
* Assist with processing invoices, expense reports, and purchase orders
* Assist with project and accounting archiving
* Coordinate deliveries, material receipts, and job site inventory tracking
* Support scheduling of inspections, meetings, and subcontractor coordination
Facilities Management & Event Support:
* Manage office and kitchen supplies
* Arrange meeting luncheon arrangements
* Monitor conference rooms for supplies, phone lists, etc.
* Provide general administrative and project support, as requested
* Assist with kitchen cleanup
Other Duties:
* Actively contribute as a member of the Rochester Office, collaborating to support shared goals and objectives
* Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events
* Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador
* Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance
* Collaborate across departments and with external stakeholders to ensure cohesive project execution
* Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement
* Perform additional duties as assigned to support team and project success
* Other duties as assigned
Physical Requirements:
The physical demands outlined here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
This position requires prolonged periods of sitting at a workstation or during meetings and travel (by plane or car). The employee must be able to lift up to 20 pounds as needed, demonstrate dexterity to write and use a computer keyboard and mouse, and possess the ability to hear, speak clearly, and distinguish colors on graphs and charts.
The role also requires occasional visits to construction sites, where the employee may be exposed to dust, dirt, uneven surfaces, outdoor weather conditions, and extreme temperatures.
* In alignment with our commitment to pay transparency, the base salary range for this position is $23-$28/hr, excluding fringe benefits or potential bonuses. If you join McGough, your final base salary will be determined by several factors, including geography, location, skills, education, and experience. Furthermore, we place significant value on pay equity among our current team members as part of any final job offer.
Please note that the range provided above reflects the hiring range for this role. Hiring near the top end of this range would be atypical, as we aim to allow room for future salary growth. Additionally, McGough offers a comprehensive compensation and benefits package. This includes insurance coverage for medical, dental, vision, life, and disability. We also provide generous retirement plans, voluntary benefit plans, parental leave, substantial paid time off, and holiday pay.
Accessibility: If you need an accommodation as part of the employment process please contact HumanResources at
Email: **************
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language:
$23-28 hourly Easy Apply 60d+ ago
Administrative Assistant - Parking and Transportation
Mayo Healthcare 4.0
Human resources administrative assistant job in Rochester, MN
Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.
Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program.
Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
Experience with coordination of travel and expense management.
Proficient application of English grammar, punctuation, and sentence structure.
Parking, Transportation and Card Access experience preferred.
$35k-43k yearly est. Auto-Apply 13d ago
Administrative Assistant
Workoo Technologies
Human resources administrative assistant job in Rochester, MN
Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities:
Answer telephones and direct inquires in a professional and client centric manner.
Maintain confidential personnel files.
Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
Assist with staffing, including finding staff when employees call out on short notice.
Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
Enter weekly cash sales and meal counts using computer.
Perform daily bank deposit reconciliation.
Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
Perform monthly vendor statement reconciliation.
Prepare monthly state claim form for reimbursement.
Assist in preparation of end of month financial reports.
Attend in-service and/or safety meetings as required.
Maintain clean and safe work environment; ability to perform job safely.
Performs other duties as assigned.
The Benefits
We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:
Opportunities for Training and Development
Retirement Plan
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
In addition, full-time positions also offer the following benefits to associates:
Medical
Dental
Vision
Life Insurance/AD
Disability Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)
Our Commitment to Diversity and Inclusion
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. *Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance).
$32k-42k yearly est. 60d+ ago
Administrative Assistant
Excellent Care Service Inc. 3.9
Human resources administrative assistant job in Rochester, MN
Job DescriptionBenefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
We are seeking a motivated and outgoing AdministrativeAssistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Qualifications
High school diploma/GED required, Associates degree or administrative training is preferred
Previous experience as an AdministrativeAssistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
$32k-40k yearly est. 12d ago
Administrative Assistant
Concast Inc.
Human resources administrative assistant job in Zumbrota, MN
Job DescriptionDescription:
Concast Inc. is a leader in precast concrete manufacturing, producing essential products that keep construction and infrastructure projects moving. From utility structures to transportation components, our work supports communities nationwide. With decades of industry expertise, Concast is built on a foundation of safety, quality, and teamwork.
Why Join Us
Stable & Growing Company: Concast has been a trusted name in precast concrete for more than 50 years. You'll join a team with a proven track record and a strong future.
Hands-On Work: If you enjoy physical, practical work and take pride in building something tangible, this role is a great fit.
Team Environment: Safety and teamwork are at the core of everything we do. You'll be part of a company where people look out for each other and celebrate shared success.
Career Growth: We believe in promoting from within. As you build your skills, opportunities for advancement will follow.
Competitive Pay & Benefits: We reward hard work with fair wages, comprehensive benefits, and job stability.
The Role
The AdministrativeAssistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Work effectively with other administrativeassistants to complete workflow in a timely manner.
What You'll Do:
Answers and transfers phone calls, screening when necessary.
Welcome and direct visitors and vendors
Responsible to manage Accounts/Reps assigned.
Maintains accounts receivable filing systems as assigned.
Responds to and resolves administrative inquiries and questions.
Ability to work collaboratively with other departments, internally and externally, and maintain a professional demeanor.
Performs other related duties as assigned.
Requirements:
What We're Looking For
Ability to work with on site and remote teams
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Basic understanding of clerical procedures and systems such as data entry, recordkeeping, and filing.
Ability to work independently.
Multitasking a must
Education and Experience
Associates degree preferred
1-2 years in Administrative Role
Past manufacturing experience a plus, but not required
Physical Demands and Work Environment
Prolonged periods of sitting at a desk and working on a computer
Pay & Benefits
Pay range: $23.00 - $25.00 per hour, depending on experience and qualifications.
Benefits include no cost to employee medical and dental coverage, vision insurance; 401(k) with company match; paid time off (vacation, holidays, personal days); company-provided uniforms and PPE; hospital, accident, life, and critical illness plans, and other employee programs.
Join Our Team:
At Concast, you're not just working a job-you're helping build the infrastructure that supports communities. If you're looking for a stable and growing company with strong pay, excellent benefits, and long-term growth, we encourage you to apply.
$23-25 hourly 21d ago
Administrative Assistant
Doc's Drugs 4.3
Human resources administrative assistant job in Owatonna, MN
Requirements
Dental office or administrative experience
Complete necessary training needed for Military events
Possess reliable transportation
Proficient with computer programs including Microsoft Office
Prior experience with Dental - preferred
Able to work in a fast paced environment and adapt to changes quickly
Great verbal and written communication skills
Customer Service experience preferred
Experience in a military setting - preferred
Must have weekend availability
Proficient with computer systems, especially Microsoft Office
With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models.
Join our team, and become a part of a bridge for better health.
If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process.
DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.
$35k-44k yearly est. 38d ago
Administrative Assistant
Knobelsdorff Enterprises
Human resources administrative assistant job in Goodhue, MN
Working at Knobelsdorff
Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting-edge projects that provide opportunities to build new skills, confidence, and gain valuable hands-on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions.
Since our founding as a family-owned company in 1988, we've grown while staying true to our core values. Starting your career with Knobelsdorff means joining a culture that values your contributions, moves quickly, takes calculated risks, and celebrates team members who step up and own their work.
If you're ready to join a team where your voice matters, your growth is supported, and your impact is celebrated, Knobelsdorff (KE) is the place for you.
Job Description
The AdministrativeAssistant will support our Assets & Facilities team. This role will be instrumental in ensuring the execution of daily operations and primary contact for internal employees. The ideal candidate will be a skilled communicator, problem-solver, and detail-oriented professional who thrives in a fast-paced, mission-driven environment.
Qualifications
What You'll Do:
You'll be part of a team that gets things done, works with purpose, and takes pride in the results. Your day-to-day responsibilities may include:
Communicate with employees via email and calls to provide information and coordinate tasks.
Schedule and confirm appointments for vehicle oil changes and routine maintenance.
Enter and maintain records for vehicles, maintenance activities, and fuel cards in the company system.
Ensure all administrative tasks are completed efficiently and in compliance with company standards.
Monitor and track maintenance schedules to ensure timely service.
Assist with general office duties, including filing, data entry, and document management.
Support the fleet management team with reporting and record-keeping.
What You Bring:
You are someone who shows up ready to work hard, learn fast, and contribute to a team that takes pride in doing things right. Successful candidates typically bring:
1 year of experience in administrative support
Exceptional organizational and multitasking abilities
Strong problem-solving skills and ability to think critically
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Excellent written and verbal communication skills
Additional Information
Total Rewards Statement
As a full-time employee at Knobelsdorff, you'll have access to a comprehensive benefits package designed to support your health, wellbeing, and future.
100% employer-paid health and dental coverage for employees
HSA contributions to support your medical expenses
Company-paid life insurance and disability coverage
401(k) with competitive company match
Profit sharing and performance-based incentives
Paid weekly with competitive wages
PTO, six paid holidays, and education reimbursement
Exclusive employee discounts through Working Advantage
The salary range for this position is $30 - $35 per hour, which reflects a good-faith estimate based on market data and internal equity.
We believe your work should be rewarded with more than just a paycheck. At KE, we invest in your total wellbeing.
Physical Requirements
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be provided for individuals with disabilities.
Typical requirements may include:
Must be able to sit, stand, kneel, stoop, walk, and sit for long periods of time
Accessibility: If you need accommodations as part of the employment process, please contact Knobelsdorff HumanResources via email at [email protected].
Equal Opportunity Employer
Knobelsdorff is an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, citizenship, veteran status, or any other protected characteristic under applicable federal, state, or local law.
We believe in hiring the best person for the job, period. If you've got the skills, work ethic, and mindset to Own It, you'll find a place here.
If you need accommodation during the hiring process, let us know and we'll work with you.
Equal Opportunity Employer, including disabled and veterans.
EEO is the Law poster English- Spanish
EEO is the Law Supplement poster English- Spanish
Pay Transparency Policy Statement English
$30-35 hourly 12d ago
Administrative Assistant
DOCS Health
Human resources administrative assistant job in Owatonna, MN
Job DescriptionDescription:
We are currently searching for Dental AdministrativeAssistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis".
We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following:
U.S. Army Reserve (USAR)
Army National Guard (ARNG)
U.S. Navy Reserve (USNR)
U.S. Marine Forces Reserve (MARFORRES)
U.S. Coast Guard Reserve (USCGR)
Air National Guard (ANG)
U.S. Air Force Reserve (USAFR)
Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance.
Requirements:
Dental office or administrative experience
Complete necessary training needed for Military events
Possess reliable transportation
Proficient with computer programs including Microsoft Office
Prior experience with Dental - preferred
Able to work in a fast paced environment and adapt to changes quickly
Great verbal and written communication skills
Customer Service experience preferred
Experience in a military setting - preferred
Must have weekend availability
Proficient with computer systems, especially Microsoft Office
With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models.
Join our team, and become a part of a bridge for better health.
If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process.
DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.
$32k-42k yearly est. 17d ago
Administrative Assistant - Dodge Center
Minnesota City Jobs
Human resources administrative assistant job in Dodge Center, MN
This position will complement an existing part time position and will serve as the primary receptionist at City Hall as well as providing clerical support to multiple departments.
Learn more and apply: ***********************************************
$32k-42k yearly est. 15d ago
Part-Time Administrative Assistant
Warners' Stellian 4.3
Human resources administrative assistant job in Rochester, MN
As a Showroom Support Specialist, you will: * Greet customers at the front desk as they enter the store; determine the purpose of their visit * Notify the appropriate sales associate when a customer needs assistance * Efficiently determine the nature of phone calls to appropriately direct each call
* Balance cash and credit card accounts
* Look up customer records using NetSuite software
Hours:
2-3 Weeknight shifts (4:30pm-8:00pm) every other weekend (Saturdays 9:00am-5:00pm.; Sundays 12:00pm-5:00pm.)
What's in it for you?
In addition to a workplace that emphasizes respect, teamwork, and personal and professional growth, Warners' Stellian offers benefits that reward loyalty and passion for the business, including:
* Sick Time (1 hour of Sick Time for every 30 hours worked)
* Competitive compensation
* Commission on sales
* Employee discounts
* Social events throughout the year
Qualifications You'll Need:
* Great communication and customer service skills
* Reliability
* Good computer skills
* Attention to detail and organizational skills
* Ability to read, write, understand, and communicate in English
* Successful completion of pre-employment criminal background check and drug test
Warners' Stellian is committed to equal employment opportunities and to fostering an inclusive, equitable and accessible environment where all associates feel valued, respected, and supported. If you need assistance or an accommodation during the application or interview process, call us at ************.
Core values: Customer Focus, Passion, Integrity, Inspiration, Loyalty, Family.
Job Type: Part-time
Salary: $17.00 per hour
$17 hourly 25d ago
Administrative Assistant I
Nexus Treatment Centers
Human resources administrative assistant job in Austin, MN
Seeking a self-motivated individual to maintain patient records using electronic health system software and provide general administrative duties and guest relations support in a fast-paced environment. Responsibilities will include providing administrative and clerical support such as: word processing, proofreading, writing, and editing reports, data entry, filing, processing inbound/outbound mail, maintaining office equipment, ordering office supplies. Candidates must be able to juggle multiple priorities and meet tight deadlines without compromising quality despite multiple interruptions; be a critical thinker and problem solver; take initiative in completing assigned work and projects; and be extremely detail- oriented. This position is the voice and face of the Academy through answering phones and greeting customers, both internal and external'a professional and courteous demeanor is a must.
Seeking a self-motivated individual to maintain patient records using electronic health system software and provide general administrative duties and guest relations support in a fast-paced environment. Responsibilities will include providing administrative and clerical support such as: word processing, proofreading, writing, and editing reports, data entry, filing, processing inbound/outbound mail, maintaining office equipment, ordering office supplies. Candidates must be able to juggle multiple priorities and meet tight deadlines without compromising quality despite multiple interruptions; be a critical thinker and problem solver; take initiative in completing assigned work and projects; and be extremely detail- oriented. This position is the voice and face of the Academy through answering phones and greeting customers, both internal and external'a professional and courteous demeanor is a must.
Must possess strong organizational skills and the ability to prioritize, excellent customer service and communication skills. In addition, the candidate must have the ability to multi-task and work independently as well as within a team. A high school diploma or GED is required with additional training in administrative support services and two years office experience preferred. Experience working with electronic patient records and knowledge of medical terminology is preferred. Must be proficient in Microsoft Office products including Word and Outlook; above average Excel skills are strongly desired. Must type a minimum of 50 wpm. In addition, must be experienced in using various general office equipment such as fax machines, copiers, mail machines, phone systems, etc. Requires the ability to sit for long periods of time and utilize various office equipment (e.g., computer, phone, and calculator) on a continual basis. Requires infrequent lifting of no more than 30 pounds. Must be able to reach, bend, and twist in a manner conducive to an office environment. EEO/AA/Minority/Female/Vet/Disab
Skills & Requirements
Must possess strong organizational skills and the ability to prioritize, excellent customer service and communication skills. In addition, the candidate must have the ability to multi-task and work independently as well as within a team. A high school diploma or GED is required with additional training in administrative support services and two years office experience preferred. Experience working with electronic patient records and knowledge of medical terminology is preferred. Must be proficient in Microsoft Office products including Word and Outlook; above average Excel skills are strongly desired. Must type a minimum of 50 wpm. In addition, must be experienced in using various general office equipment such as fax machines, copiers, mail machines, phone systems, etc. Requires the ability to sit for long periods of time and utilize various office equipment (e.g., computer, phone, and calculator) on a continual basis. Requires infrequent lifting of no more than 30 pounds. Must be able to reach, bend, and twist in a manner conducive to an office environment. EEO/AA/Minority/Female/Vet/Disab
$32k-42k yearly est. 60d+ ago
Administrative Assistant - Nursing Department
Nexus Treatment
Human resources administrative assistant job in Austin, MN
Nexus Family Healing - Gerard Campus is looking to add an AdministrativeAssistant to join our Nursing team. Nexus Family Healing is a national nonprofit network of mental health agencies with over 50 years of restoring hope for thousands of children and families through outpatient/community mental health services, foster care, adoption, and residential treatment.
At Nexus Family Healing, we embrace diversity, promote equity, and foster inclusion. As a national mental health organization, we serve a diverse group of youth and families, and we strive for our workforce to support and represent that diversity.
Location:
* 1111 28th St NE, Austin, MN 55912
Pay/Schedule:
* Starting Salary: $18 - $20 per hour
* Full-time, Monday - Friday
Nexus' Comprehensive Benefits Include:
* Paid Time Off
* Competitive Annual Base Salary Offered
* Multiple options for health insurance coverage
* Vision & Dental
* No-cost life insurance, short/long-term disability insurance
* 401k match
* NEW - Talkspace Therapy Benefit for the whole family
* NEW - Hinge Health Benefit for the whole family
* NEW - Carrot Fertility Benefit
* Tuition assistance and training opportunities
* Advancement pathways and internal promotion
* And much more!
Position Summary: Our AdministrativeAssistant will provide clerical, reception, administrative and guest relations support within the assigned Nexus Family Healing agency. Each position will perform a variety of administrative and support functions for one or more program areas and will serve as the first point of contact for Nexus Family Healing clients and families who visit the respective Agency.
Administrative & Clerical Support
* Performs daily administrative functions and general office duties including word document creation, editing, saving files, copying, faxing, and responding to internal and external email communications.
* Maintains confidential client files by opening new client files and closing files at time of maturity.
* Types, formats, edits, revises, proofreads, and processes a variety of documents, forms, reports, memos, agendas, meeting minutes and reports for the assigned agency or program(s).
* Ensures agency informational and promotional materials are available, accessible, and used, in an effort to promote the program to all who visit; proactively orders and stocks new materials as applicable by agency.
* Drafts, edits, and cascades various agency communications to employees and leadership; maintains a calendar of communications to be sent and deploys weekly and monthly communications as needed.
* Assesses leadership schedules and sends calendar invites for staff and leadership meetings.
* Maintains office equipment and program supplies; identifies agency and program items needed and carries out online purchases that may include office supplies, snacks, etc. within a specified budget.
* Receives and signs for incoming mail and packages; distributes mail, packages throughout the agency, and prepares outgoing mail each day and transports mail to the post office as needed.
Program Operational Administration
* Initiates pre-established reports for one or more departments; formats reports according to program specifications, enters data into spreadsheets and sends reports to intended recipients.
* Schedules client and family appointments with providers and sends out appointment confirmations; prepares and delivers information and documentation to providers leading up to and after client appointments.
* Supports the agency by tracking and maintaining client information as applicable.
* Attends and participates in various program and agency committees.
* Maintains client treatment dates and paperwork ensuring documentation is completed and safely stored (as applicable).
Client & Guest Relations
* Provides consistent exceptional client service by greeting and communicating with clients in a pleasant, respectful and receptive manner that emulates Nexus' ICARE values.
* Responds to client inquiries and questions relating to the agency, program, and registration process; assists clients with documentation and information required for client registration and discharge.
* Assists clients with sign in and registration process and ensures client intake paperwork (as applicable) is completed and recorded in the client's electronic file as directed by program leadership or as applicable.
* Greets clients and families upon entering the agency; asks facilitative questions to determine how to best serve the client and ensure they are connected to the appropriate care professional.
Agency Policy, Procedure & Confidentiality
* Attends staff meetings and required training sessions required by Nexus; understands and supports the Nexus philosophy, Mission, and treatment modalities.
* Ensures the confidentiality and integrity of Nexus Family Healing information, including client and family confidentiality, staff information, case reviews if applicable, and client recommendations.
* Understands and adheres to all Nexus Family Healing policies and procedures.
Requirements
Required Education and Licensure:
* High School Diploma
* 0-1 years of Experience providing administrative, office or clerical support to one function area.
Nice to Have:
* 1+ year of experience providing administrative, office or clerical support with Microsoft Office Suite
At Nexus Family Healing, our voices and actions are focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and faith.Our ICARE Values:
* Innovation: Leading the way and implementing creative, cutting-edge ideas and approaches
* Compassion: Listening, honoring differences, and showing respect, kindness, empathy care, and concern
* Agility: Exhibiting flexibility and adapting quickly
* Responsiveness: Being quick, positive, and accurate
* Excellence: Demonstrating quality results that surpass ordinary standards
APPLY TODAY TO BE CONTACTED BY OUR RECRUITING TEAM! When you work at Nexus, you have the opportunity to change lives - including your own!
$18-20 hourly 5d ago
Administrative Assistant - Nursing Department
Nexus Family Healing 4.4
Human resources administrative assistant job in Austin, MN
Job DescriptionDescription:
Nexus Family Healing - Gerard Campus is looking to add an AdministrativeAssistant to join our Nursing team.
Nexus Family Healing is a national nonprofit network of mental health agencies with over 50 years of restoring hope for thousands of children and families through outpatient/community mental health services, foster care, adoption, and residential treatment.
At Nexus Family Healing, we embrace diversity, promote equity, and foster inclusion. As a national mental health organization, we serve a diverse group of youth and families, and we strive for our workforce to support and represent that diversity.
Location:
1111 28th St NE, Austin, MN 55912
Pay/Schedule:
Starting Salary: $18 - $20 per hour
Full-time, Monday - Friday
Nexus' Comprehensive Benefits Include:
Paid Time Off
Competitive Annual Base Salary Offered
Multiple options for health insurance coverage
Vision & Dental
No-cost life insurance, short/long-term disability insurance
401k match
NEW - Talkspace Therapy Benefit for the whole family
NEW - Hinge Health Benefit for the whole family
NEW - Carrot Fertility Benefit
Tuition assistance and training opportunities
Advancement pathways and internal promotion
And much more!
Position Summary: Our AdministrativeAssistant will provide clerical, reception, administrative and guest relations support within the assigned Nexus Family Healing agency. Each position will perform a variety of administrative and support functions for one or more program areas and will serve as the first point of contact for Nexus Family Healing clients and families who visit the respective Agency.
Administrative & Clerical Support
Performs daily administrative functions and general office duties including word document creation, editing, saving files, copying, faxing, and responding to internal and external email communications.
Maintains confidential client files by opening new client files and closing files at time of maturity.
Types, formats, edits, revises, proofreads, and processes a variety of documents, forms, reports, memos, agendas, meeting minutes and reports for the assigned agency or program(s).
Ensures agency informational and promotional materials are available, accessible, and used, in an effort to promote the program to all who visit; proactively orders and stocks new materials as applicable by agency.
Drafts, edits, and cascades various agency communications to employees and leadership; maintains a calendar of communications to be sent and deploys weekly and monthly communications as needed.
Assesses leadership schedules and sends calendar invites for staff and leadership meetings.
Maintains office equipment and program supplies; identifies agency and program items needed and carries out online purchases that may include office supplies, snacks, etc. within a specified budget.
Receives and signs for incoming mail and packages; distributes mail, packages throughout the agency, and prepares outgoing mail each day and transports mail to the post office as needed.
Program Operational Administration
Initiates pre-established reports for one or more departments; formats reports according to program specifications, enters data into spreadsheets and sends reports to intended recipients.
Schedules client and family appointments with providers and sends out appointment confirmations; prepares and delivers information and documentation to providers leading up to and after client appointments.
Supports the agency by tracking and maintaining client information as applicable.
Attends and participates in various program and agency committees.
Maintains client treatment dates and paperwork ensuring documentation is completed and safely stored (as applicable).
Client & Guest Relations
Provides consistent exceptional client service by greeting and communicating with clients in a pleasant, respectful and receptive manner that emulates Nexus' ICARE values.
Responds to client inquiries and questions relating to the agency, program, and registration process; assists clients with documentation and information required for client registration and discharge.
Assists clients with sign in and registration process and ensures client intake paperwork (as applicable) is completed and recorded in the client's electronic file as directed by program leadership or as applicable.
Greets clients and families upon entering the agency; asks facilitative questions to determine how to best serve the client and ensure they are connected to the appropriate care professional.
Agency Policy, Procedure & Confidentiality
Attends staff meetings and required training sessions required by Nexus; understands and supports the Nexus philosophy, Mission, and treatment modalities.
Ensures the confidentiality and integrity of Nexus Family Healing information, including client and family confidentiality, staff information, case reviews if applicable, and client recommendations.
Understands and adheres to all Nexus Family Healing policies and procedures.
Requirements:
Required Education and Licensure:
High School Diploma
0-1 years of Experience providing administrative, office or clerical support to one function area.
Nice to Have:
1+ year of experience providing administrative, office or clerical support with Microsoft Office Suite
At Nexus Family Healing, our voices and actions are focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and faith.Our ICARE Values:
Innovation: Leading the way and implementing creative, cutting-edge ideas and approaches
Compassion: Listening, honoring differences, and showing respect, kindness, empathy care, and concern
Agility: Exhibiting flexibility and adapting quickly
Responsiveness: Being quick, positive, and accurate
Excellence: Demonstrating quality results that surpass ordinary standards
APPLY TODAY TO BE CONTACTED BY OUR RECRUITING TEAM! When you work at Nexus, you have the opportunity to change lives - including your own!
$18-20 hourly 4d ago
Administrative Assistant
Northfield 4.0
Human resources administrative assistant job in Northfield, MN
Administrative Assistant - Parking and Transportation
Mayo Clinic 4.8
Human resources administrative assistant job in Rochester, MN
**Why Mayo Clinic** Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (************************************** - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
**Benefits Highlights**
+ Medical: Multiple plan options.
+ Dental: Delta Dental or reimbursement account for flexible coverage.
+ Vision: Affordable plan with national network.
+ Pre-Tax Savings: HSA and FSAs for eligible expenses.
+ Retirement: Competitive retirement package to secure your future.
**Responsibilities**
Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.
**Qualifications**
+ Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program.
+ Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
+ Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
+ Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
+ Experience with coordination of travel and expense management.
+ Proficient application of English grammar, punctuation, and sentence structure.
+ Parking, Transportation and Card Access experience preferred.
**Exemption Status**
Nonexempt
**Compensation Detail**
$21.13 - $29.63/ Hour
Two-year limited tenure position
**Benefits Eligible**
Yes
**Schedule**
Full Time
**Hours/Pay Period**
80
**Schedule Details**
Monday-Friday, flexibility between 7am-5pm
Proximity to the Rochester campus, is required.
Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.
**Weekend Schedule**
NA
**International Assignment**
No
**Site Description**
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (*****************************************
**Equal Opportunity**
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (**************************** . Mayo Clinic participates in E-Verify (******************************************************************************************** and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
**Recruiter**
Janell Mader
**Equal opportunity**
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
$21.1-29.6 hourly 60d+ ago
Administrative Assistant
DOCS Health
Human resources administrative assistant job in Owatonna, MN
We are currently searching for Dental AdministrativeAssistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis".
We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following:
U.S. Army Reserve (USAR)
Army National Guard (ARNG)
U.S. Navy Reserve (USNR)
U.S. Marine Forces Reserve (MARFORRES)
U.S. Coast Guard Reserve (USCGR)
Air National Guard (ANG)
U.S. Air Force Reserve (USAFR)
Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance.
Requirements
Dental office or administrative experience
Complete necessary training needed for Military events
Possess reliable transportation
Proficient with computer programs including Microsoft Office
Prior experience with Dental - preferred
Able to work in a fast paced environment and adapt to changes quickly
Great verbal and written communication skills
Customer Service experience preferred
Experience in a military setting - preferred
Must have weekend availability
Proficient with computer systems, especially Microsoft Office
With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models.
Join our team, and become a part of a bridge for better health.
If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process.
DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.
$32k-42k yearly est. 60d+ ago
Learn more about human resources administrative assistant jobs
How much does a human resources administrative assistant earn in Rochester, MN?
The average human resources administrative assistant in Rochester, MN earns between $29,000 and $47,000 annually. This compares to the national average human resources administrative assistant range of $27,000 to $49,000.
Average human resources administrative assistant salary in Rochester, MN
$37,000
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