Human resources administrative assistant jobs in Rockford, IL

Administrative Assistant - Algonquin, IL $50,000 -$56,000+ PTO, Benefits, 401k We're a national food and beverage leader with a product portfolio that includes 12 brands creating hundreds of well-known products enjoyed around the world. As part of a global manufacturing organization, you gain the best of both worlds: an innovative, fast-moving environment backed by the resources, stability, and reach of a global company. Our collaborative culture and worldwide presence create endless opportunities to learn, grow, and contribute. We're looking for an Administrative Assistant to support our Algonquin office. In this role, you'll be the first point of contact for visitors, vendors, and internal staff while ensuring smooth day-to-day operations. You will handle front-desk reception duties, provide administrative support to leadership and internal teams, and help keep documentation, communication, and office processes running efficiently. Responsibilities: Greet visitors, manage check-ins, and direct guests to the appropriate contacts or meeting areas. Answer and route incoming phone calls and monitor the main email inbox, escalating urgent matters when needed. Assist with planning and coordinating company events, including meetings, holiday celebrations, and team activities. Organize event logistics such as scheduling, vendor communication, supplies, and day-of setup to ensure smooth execution. Manage incoming documentation, mail, and deliveries to ensure proper distribution and follow-up. Assist with scheduling meetings, sending reminders, and coordinating calendars for internal leaders. Prepare and format memos, correspondence, and basic reports as requested. Support data entry, digital filing, and document management across various internal systems. Maintain organized physical and digital filing systems to ensure accurate recordkeeping. Coordinate with internal departments to gather required information or documentation. Update trackers, spreadsheets, and internal logs to keep key processes moving. Provide general administrative support for special projects or company initiatives. Qualifications: 1 year of administrative, receptionist, or office support experience, in a fast-paced or corporate setting required Professional and friendly communication skills both written and verbal Strong attention to detail and accuracy when handling paperwork, scheduling, and calls Experience managing digital and physical filing systems Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to stay organized, prioritize incoming requests, and manage multiple tasks at once Comfortable being the face of the office and providing excellent first-point-of-contact service *Corporate Resources has been hired by our client to recruit for this open position and any/all other positions as requested and posted.

Job Details Hoffman Estates , IL Full Time $43000.00 - $65000.00 Salary Up to 25% DayJob Description Greater Family Health is a multi-site federally qualified health center providing comprehensive medical, dental and behavioral health services within the Chicagoland area. Our mission is to provide quality, affordable health care for all including those without the ability to pay. This position is responsible for providing administrative support to the Human Resources department on all personnel matters, as well as assisting with payroll processing, credentialing, privileging, and other tasks as directed. Responsibilities: Upload employee documents into electronic personnel files housed in HRIS. Process paperwork and updates HR databases. Assist with new hire orientation efforts for non-exempt and exempt personnel. Conduct appropriate employee checks as applicable. Assist in the maintenance of the Employee Recognition Program. Assist with the maintenance of personnel files, including scanning and filling. Make photocopies, faxes document and perform other clerical functions. Provide support of credentialing and privileging of licensed independent practitioners, other licensed clinical staff, and other clinical staff. Report to all scheduled work sites and shifts on time and fully prepared to engage in all job responsibilities; location of work sites and shifts will change at the discretion of the supervisor. Engage in all offered training, consultations and supervisions made available to the employee. Fully and professionally respond to and implement directives and advice offered by all supervisory and training personnel, as well as professionally offered feedback from coworkers. Perform other duties as assigned. Benefits: Paid Training 401(K) Medical, Dental and Vision Insurance Life Insurance, Short-term and Long-term Disability Paid-Time Off (Vacation, Sick, Personal, Holidays) Qualifications Requirements: High School Diploma or GED Certification minimum. Ability to maintain confidentiality of services. Prior experience in healthcare preferred but not required. This is a great job opportunity for either an experienced Human Resources Assistant or someone who is looking to begin their career within human resources.

Fairhaven Christian Retirement Center is a retirement community committed to serving our residents with the upmost dignity and respect and caring for our staff in the same manner. We have served the community for 57 years and pride ourselves on the care we have been able to give during that time. Fairhaven is seeking a full-time Human Resources Assistant to perform a variety of activities supporting the Human Resources function. This non-exempt position is 40 hours per week, (8:30-5:00pm) with some flexibility required. Applicant must be organized, detail-oriented and creative. Responsibilities are primarily administrative, but also include orientation/on-boarding, assisting management with first interviews, participating in HR related meetings, and assisting the HR Director with employee-related events. This position will provide support to employees and managers on a variety of Human Resources issues. The HR Assistant requires daily contact with employees and a considerable degree of confidentiality, tact and initiative. To be successful, the ideal candidate should enjoy "busy work" and exhibit strong administrative and organizational skills. Additionally, they should feel comfortable in a Christian environment, and should have a desire to follow our mission, which is to "provide a comfortable lifestyle and exceptional care which enhances quality of life in a manner that glorifies God." Requisite Knowledge, Skills, and Abilities (KSAs): * Solid knowledge of Human Resource functions and best practices * Excellent organizational, record-keeping and administrative skills * Good written and verbal communication skills and attention to detail * PHR or SHRM-CP certification, HR degree or experience in Human Resources, Business, or related field helpful * Familiarity with State and Federal employment laws, including FMLA and COBRA * Excellent people skills * Ability to work comfortably under pressure and meet tight deadlines * Computer literacy with capability in email, Word, Excel, Publisher and PowerPoint; experience with Paylocity and applicant tracking systems a plus Pay Range $21.30 - $25.50/hour Fairhaven Benefits * Medical, Dental, and Vision insurance * Flex Spending Account (FSA) * Optional Voluntary life insurance * Optional Short-term disability (STD) insurance * Company-paid Life insurance * 403(b) Retirement Plan * Paid time off (PTO) * Reduced priced employee lunches General Notice: This description is a general overview and should not be construed as exhaustive. This posting does not constitute an employment agreement and is subject to modification. Job Description Primary Function: Assists the Director of Human Resources in the administrative duties of the Human Resources Dept. to remain in compliance with federal, state, and local laws and regulations. Essential Duties: * Assists department in carrying out various human resources programs and procedures for all company employees. Provides administrative support to the human resources function as needed. * Prepares new hire paperwork, enters employees in payroll system and establishes personnel files. Verifies I-9 documentation and maintains compliant records. Maintains all personnel files in compliance with applicable legal requirements. * Maintains applicant tracking system and assists hiring managers with interviewing when necessary. * Conducts new hire orientation and on-boarding. * Manages administrative tasks for medical, dental, and voluntary insurance plans including enrollments and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions. Assists with annual open enrollment period. * Initiates COBRA and FMLA paperwork. * Submits Workers' Compensation claims and fulfills OSHA reporting and documentation requirements. * Assists in planning and conducting employee appreciation events. * Prepares government reports related to EEO compliance or other HR functions. * Completes all in-service training requirements in a timely manner. * Participates in creating an atmosphere which allows for the privacy, dignity, cleanliness, safety and wellbeing of each resident. * Safeguards privacy and confidentiality of all resident or staff health care information which includes complying with all HIPAA regulations. * Observes facility safety policies and procedures. * Reports incidents of abuse, neglect, or a violation of the resident's rights immediately. * Completes all assigned duties and tasks in a timely manner. * Performs other HR duties as assigned. Requirements Essential Qualifications & Requirements: Type of work and characteristics of duties require: * Physical condition allowing for normal office duties including but not limited to; sitting, reaching, grasping, walking the entire facility, use of arms and hands continuously, ability to read, and use the telephone, fax, copier, and other office equipment. * Ability to maintain a high level of confidentiality. * Ability to accurately communicate in English, both verbally and in writing, with people of diverse backgrounds and education. * Ability to use reasonable prudent judgment in the problem-solving, decision-making process. * Ability to manage stress and maintain a high energy level. * Computer knowledge necessary to perform duties including, but not limited to the Microsoft Office Suite and Paylocity * Ability to perform a variety of activities and to adapt to a quickly changing environment. * Able to accommodate flexible work schedule when necessary. * Ability to show warmth and compassion and to make residents and staff feel comfortable. * Detail and deadline oriented. * Ability to use tactful, appropriate, communications, in sensitive and emotional situations. * Adhere to all regulations specified in the Fairhaven employee handbook, procedures, and policy documents. Experience & Education or skills preferred:· 2+ years of experience in a Human Resources environment· PHR or SHRM-CP certification or degree in Human Resources, Business, or related field helpful· Understanding of State and Federal employment laws· Excellent people management skills· Excellent record-keeping and administrative skills, and attention to detail· Solid knowledge of Human Resources functions and best practices· Advanced communication skills which allow interactions in a positive, professional, compassionate, and understanding manner.· Excellent data entry and Microsoft office skills. Working Conditions:· Typical health care facility exposure when working with the elderly resident including potential injury or infection, primarily inside the main building. Salary Description $21.30 to $25.50/hour

Job Title: Human Resources AssistantJob Description We are seeking a dedicated Human Resources Assistant to join our team. This role involves supporting various HR functions, ensuring compliance with company policies, and contributing to a positive work environment. Responsibilities + Assist with the recruitment process by posting job openings, reviewing resumes, and coordinating interviews. + Support new hire onboarding, including preparing offer letters, new hire paperwork, and orientation materials. + Maintain accurate and up-to-date employee records and files. + Ensure compliance with company policies, employment laws, and HR procedures. + Respond to internal and external HR-related inquiries or requests and provide assistance. + Assist with payroll processing by collecting and verifying timekeeping information as needed. + Schedule meetings, interviews, HR events, and maintain calendars for the HR team. + Process and track employee changes such as promotions, terminations, and leaves of absence. + Assist with benefits administration and open enrollment periods. + Support special projects and initiatives within the HR department. Essential Skills + High school diploma or equivalent and required related field experience preferred. + 1-2 years of administrative experience; HR experience is a plus. + Proficient in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems. Additional Skills & Qualifications + Bilingual (English/Spanish) preferred. + Experience with Paylocity. + Manufacturing experience. + Strong attention to detail and organizational skills. + Strong written and verbal communication skills. + High level of discretion and ability to maintain confidentiality. Work Environment This position operates within a family-owned business that values continuous improvement, mutual respect, and servant leadership. The work schedule is Monday through Friday, 7:30 AM - 4:00 PM. The role requires working at the front desk, being the first point of contact for visitors. The environment is fast-paced and demanding, with occasional overtime depending on workload. The company provides opportunities for learning, job stability, and career advancement in a supportive and appreciative setting. Job Type & Location This is a Contract position based out of Machesney Park, IL. Pay and Benefits The pay range for this position is $24.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Machesney Park,IL. Application Deadline This position is anticipated to close on Dec 23, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Details Rockford IL Headquarters - Rockford, IL Intern $18.00 - $22.00 Hourly Negligible DayDescription Are you ready to put your academic knowledge to work in a place that believes we're better together? Do you want to grow alongside wise mentors, contribute meaningful work, and learn in a collaborative environment where everyone's voice is valued? If you're seeking an internship that will challenge you, support you, and invest in your future - you're in the right place. About Our Summer Internship Opportunity At Savant, our internships aren't about busy work - they're about building the next generation of professionals who share our passion for helping others pursue financial peace of mind. Our Intern position is a seasonal, hands-on role designed to give you broad exposure to our industry, our people, and the way we deliver on our mission to empower clients to build ideal futures. You'll be paired with experienced professionals who believe in Collective Wisdom - sharing knowledge freely, supporting one another, and working together to find the best solutions. Internships are available in key areas across our firm, including: wealth advisory, financial planning, retirement plan services, tax preparation, marketing, investment research, trading & operations, human resources and compliance. Your day-to-day will vary depending on your assigned team, but you'll always have real responsibilities, real mentors, and real opportunities to learn. During this internship, you may gain exposure in the following areas, subject to availability and scheduling constraints: Talent Acquisition: Learn how Savant manages the recruitment process Employee Engagement & Culture: Learn about our approach to the employee experience and Total Rewards Projects & Research: conduct benchmarking or market research on various HR related topics and support HR leaders with various projects. Learning and Development: Assist with the delivery of learning programs for Savant Team Members Career Pathing: Research up to date strategies for career progression HRIS Management: Learn the basics of the company's Human Resources Information System (HRIS). Data Analysis: Gain valuable experience by reviewing and analyzing talent data, help research new and innovating ways to improve our current processes. Shadow HR team members across functions to gain exposure to the full employee lifecycle. Leadership lens: Gain exposure to a founder-led organization in a multi-state environment This is an ideal internship for students pursuing a career in Human Resources or Organizational Development who want to experience how their studies come to life in a collaborative, client-focused environment. Internship Details Location: This role is based at our Rockford, IL Office In-person participation is required; reliable transportation is needed Seasonal: June-August - orientation is the 1 st Wednesday in June. Full-time hours: Typical schedule of Monday-Friday, 8:00 AM - 5:00 PM Compensation: This is a paid internship opportunity. The hourly rate for this position ranges from $18.00 - $22.00 per hour, depending on experience and department placement. Qualifications What We're Looking For To thrive in our internship program, you should: Have your high school diploma and be currently enrolled in a college program, preferably pursuing a bachelor's degree in business, human resources, organizational development, or other related major. (students entering their junior year are prioritized) All applicants must be within driving distance to our Rockford, IL office as this position requires in-person support. We are not open to relocation for this opportunity. All applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Demonstrate a strong work ethic and a commitment to doing what's right - one of our core values Bring a collaborative, team-first attitude Communicate clearly and professionally, in writing and verbally Be organized, detail-oriented, and comfortable managing multiple priorities Have experience with Word, Excel, PowerPoint, and Outlook; familiarity with Cornerstone or HRIS Systems is a plus Why Choose Savant? At Savant, our vision is to build ideal futures for our clients, our team, and the communities we serve. Our mission is to empower every client to achieve peace of mind through wise counsel, unwavering advocacy, and deep expertise. We live our values every day - acting with integrity, striving for excellence, and putting people first. As an intern, you won't just gain technical experience - you'll build relationships with a team that believes in your potential and wants to see you succeed, now and in the future. When you complete our internship program, you'll have: A deeper understanding of how a purpose-driven, fee-only, independent RIA firm works Entry-level skills to launch your career with confidence Connections with experienced professionals invested in your long-term success Clarity on your career direction and where your passions fit What to Expect After You Apply Application Window: Summer 2026 internship opportunities will remain posted on our Careers Page through October 24, 2025. Initial Review: Once postings close, our team will review all applications. Candidate Updates: Top candidates will begin hearing from us around November 14, 2025. Please keep an eye on your email for communication from our recruiting team. Next Steps: Selected applicants may be asked to complete a short writing sample questionnaire before moving forward to interviews. Let us help you take the next step toward your ideal future - apply today! Collective Wisdom. We're Better Together. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. Any combination of equivalent education and work experience will be considered. Savant Capital, LLC is an Equal Opportunity Employer

Power the Possibilities Help us meet our strategic goals. Be part of creating a healthy and sustainable business and culture. Support our employees to thrive and our customers to win. Our Corporate Functions teams in Finance, Legal, and Human Resources make a huge impact every day. They fuel our company and deliver more than just our bottom line. Because at the center of it all, our business is built on creating new technologies that bring tangible improvements to people's lives. Be Part of Something Bigger CDK isn't your average tech company. We shape the future of the automotive retail industry with integrated data and technology solutions that make it easier for dealers to buy, sell, and service vehicles for their customers. That includes cars, heavy trucks, recreation, and heavy equipment. We also enable customers to purchase vehicles fully online, in store or using a combination of both. Operating in nearly 15,000 retail locations in North America, we empower thousands of dealers and customers to make the right decisions for them. About the Internship Program CDK's award-winning Summer Internship Program is full-time and paid hourly from June 8th to August 14th, 2026. The program will be hybrid, with positions in the following office locations: Hoffman Estates, IL What makes CDK's internship program unique? As an intern at CDK, you will work on live projects that ultimately contribute to the growth and success of the company. The program is built to be holistically developmental; interns have a built-in events schedule surrounding professional development, social impact, networking and cool-off activities as a cohort. If you're ready for high impact, you're ready for CDK. Join Our Team Growth potential, flexibility and material impact on the success and quality of a next-gen, enterprise software product make CDK an excellent choice for those who thrive in challenging, fast-paced engineering environments. The possibilities for impact are endless. We have exceptional opportunities to evolve our industry by driving change through new technology. As a Human Resource Intern, you will work with our HRBPs on HR, talent management, compensation and data analysis activities. You will engage with managers and employees to complete projects that will add significant value to the business. You will be mentored and guided by seasoned Business HR professionals that will lend their experience and knowledge to help prepare you for an accelerated career path in Human Resources. Potential roles under HR include: HR Business Partner Intern HR Technology Intern HR Operations Intern Total Rewards Intern Talent Intern The HR Intern positions will be hybrid, with positions in the Hoffman Estates, IL office. Requirements Must be a matriculated college student working towards an Associate, Bachelor's or Master's degree in Human Resources, Business, Industrial-Organization Psychology or related field. Knowledge of Microsoft Office Suite with intermediate to strong Excel skills. Enjoys problem-solving utilizing analytical and mathematical skills. Ability to communicate clearly and concisely, both orally and written. Able to demonstrate attention to detail, superb organizational, prioritization and follow up skills. Able to work independently and collaboratively in a dynamic environment. Project management and research skills. Ability to handle confidential and sensitive information. The ability to participate in a summer internship program of 10+ weeks (June start date) Salary The salary range for this position is $25.00-$30.50/hour. CDK Global is committed to fair and equitable compensation practices. Compensation packages are based on several factors, including but not limited to skills, experience, certifications, and work location. The total compensation package for this position may also include annual performance bonus, benefits and/or other applicable incentive compensation plans.We offer Medical, dental, and vision benefits in addition to: Paid Time Off (PTO) 401K Matching Program Tuition Reimbursement At CDK, we believe inclusion and diversity are essential in inspiring meaningful connections to our people, customers and communities. We are open, curious and encourage different views, so that everyone can be their best selves and make an impact. CDK is an Equal Opportunity Employer committed to creating an inclusive workforce where everyone is valued. Qualified applicants will receive consideration for employment without regard to race, color, creed, ancestry, national origin, gender, sexual orientation, gender identity, gender expression, marital status, creed or religion, age, disability (including pregnancy), results of genetic testing, service in the military, veteran status or any other category protected by law. Applicants for employment in the US must be authorized to work in the US. CDK may offer employer visa sponsorship to applicants.

MacLean-Fogg is a global manufacturing company with more than 100 years of innovation and excellence. Guided by our core values-Integrity, People, Customers, and Stewardship-we continue to build on a century-long legacy while driving the future of manufacturing. Our diverse businesses serve the automotive, industrial, and other critical industries, creating an environment where talent thrives, creativity flourishes, and collaboration drives success. Location: Multiple U.S. Locations - View all locations Program Duration: Summer 2026 (10 Weeks) Pay Range: $18-$25 per hour (based on location, experience, and academic level) Program Overview Our Summer Internship Program offers real-world exposure to Human Resources in a dynamic manufacturing environment, giving you the opportunity to contribute to meaningful projects from day one. Over 10 weeks, you will gain: Hands-on experience in HR operations, talent management, and employee engagement. Mentorship and guidance from experienced industry leaders. A professional network across functions and facilities. Career-ready technical and professional skills. When applying, you will be prompted to select all MacLean-Fogg locations where you are interested in being considered. What You'll Do As a Human Resources Intern, you will: Support recruiting and onboarding processes for hourly and salaried positions. Assist in coordinating training, development, and employee engagement initiatives. Contribute to HR compliance, policy administration, and recordkeeping. Analyze HR data to identify trends related to turnover, retention, and workforce planning. Complete a capstone intern project and present results to leadership. Qualifications We're seeking motivated students who are ready to learn, grow, and contribute: Currently pursuing a degree in Human Resources, Business Administration, Industrial/Organizational Psychology, or a related field. Minimum 3.0 cumulative GPA (on a 4.0 scale). Familiarity with HR concepts, employment law, or HRIS systems preferred. Strong analytical, problem-solving, and communication skills. Collaborative mindset with a willingness to take initiative. Ability to work on-site at one of our locations for the duration of the program. Compensation & Benefits Competitive hourly pay. Skill development through hands-on learning. Structured mentorship and feedback. Networking opportunities with peers and professionals. Experience presenting to leadership at program completion.

About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: Must be willing to work a flexible schedule to meet the needs of the department. Rate of Pay/Benefits: This is a Part-Time Support Staff position at grade 10, with an hourly pay rate of $17.09 to $20.70. The offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: * Retirement Plans (Pension, 457b, 403b) * Paid Time Off * Professional Development/Expense * Tuition Reimbursement * Employee Assistance Program (EAP) FLSA Status: Non-Exempt Grant Funded: No Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: * High school diploma required; associate degree in business administration, marketing, communications, or related field preferred, or comparable work experience. * Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher * Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. * Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. * Working skills in verbal and written communication. * Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. * Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs Desired Knowledge, Skills & Abilities: * Working skill utilizing databases, including enterprise-wide databases (e.g. Colleague). Essential Duties: * Perform a variety of administrative and clerical duties for the department, including, but not limited to: * Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. * Research and process documents to update and maintain files/records. * Establish and maintain filing systems. * Compose, format and type routine correspondence, reports and other documents. * Verify discrepancies and make corrections. * Coordinate office and departmental activities. * Coordinate calendars, schedules, training, travel arrangements, meetings and special events. * Post information on college intranet and other electronic communication systems. * Greet and assist office/department visitors. * Answer and route telephone calls. * Enter and retrieve data and information from computer systems and software applications. * Disseminate information. * Assist with projects that are central to the operation of the department/office. * Order office and program supplies, including arranging for equipment maintenance. * Responsible for departmental accounting, including, but not limited to: * Process requisitions for accounts payable. * Initiate budget transfers. * Monitor department budget accounts. * Generate budget reports. * Track general ledger accounts. * Address payment inquiries. * May reconcile department purchasing card expenses. * Maintains required training, licensure and/or certifications * Maintains confidentiality of privileged information and adheres to applicable privacy laws * Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. * Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. * Adheres to department guidelines for attendance and punctuality Other Duties: * Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. * May assist in inputting the division's course offerings each semester into the college's enterprise-wide database system (e.g. Colleague), maintain changes/updates, coordinate faculty contracts and resolve room conflicts. * May order and distribute textbooks and supplemental materials for faculty. * May assist in maintaining division course outlines using the college's curriculum management software. * Perform other job-related duties as assigned which pertain to the job description. * Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The initial posting date for this position is 11/04/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 11/11/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

Duration: June - December 2026 What You'll Do & Learn: We are seeking a motivated and dynamic intern to join our team in a dual role, gaining exposure to both Human Resources and Fulfillment Operations. This internship offers a unique opportunity to understand the intricacies of managing a full-service fulfillment facility while also participating in the hiring and onboarding processes for our temporary workforce. You'll be responsible for the following tasks: Human Resources: • Interviewing candidates, hiring, and orientating new employees to meet temporary hiring goals. • Performing reference and background checks on applicants as needed. • Processing necessary paperwork related to hiring. • Conducting temporary employee surveys. • Updating and entering drug screening information into our computer system. • Supporting the Human Resource Manager with special projects and tasks as assigned. Fulfillment Operations: • Working with Supervisors and Managers to coordinate and direct the receiving, movement, production, and shipping of products and gifts. • Meeting daily production needs throughout the facility. • Coordinating daily warehouse functions with Supervisors. • Assisting in training temporary warehouse employees. • Analyzing and/or developing new warehouse functions. • Reviewing and updating procedures pertaining to the production operations environment. • Communicating work-in-progress status to other Supervisors throughout the shift.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant II - University HousingJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: The Department of University Housing at the University of Wisconsin-Whitewater seeks an Administrative Assistant II. This position provides program assistance for the Executive Director of University Housing, the Associate Director of University Housing and the Residence Life Assistant Directors in support of department goals, under the supervision of the Executive Director of University Housing. Primary responsibilities include administrative support for several University Housing administrative staff, coordinating student employee hiring and payroll, supporting the student conduct process, purchasing, Resident Assistant Selection and hiring, and the search and screen process for professional staff. This position will also provide limited administrative support to Student Affairs. This position has access to highly sensitive, confidential information, records and is required to maintain strict confidentiality in the handling of information, records and other documents. Responsibilities: 15% General Administrative Support: Schedule meetings and maintain appointment calendars for the Executive Director, Associate Director, and Residence Life Assistant Directors. Reserve the department conference room. Reserve vehicles, flights, and lodging as requested. Order supplies and complete required documentation for Residence Life and the residence halls. Maintain organization, inventory, and upkeep of two storage rooms. Complete general printing and copying tasks. Perform other duties as assigned. 25% Coordinate Student Employee Payroll: Administer payroll for approximately 400 hourly and salaried student employees in University Housing. Serve as departmental specialist on student employment procedures, including administering and verifying I-9 certifications. Maintain the Student Employee Manual for supervisors and student staff. Act as the primary liaison between University Housing and Human Resources on student employment matters and maintain accurate student payroll records. 20% Projects and Program Support: Serve as the administrative assistant for University Housing search processes, including scheduling interviews and coordinating travel and reimbursement for candidates. Conduct GPA checks on student employees as requested to verify compliance with requirements. Coordinate staff meal plans. Provide administrative support for the Residence Hall Association, including travel arrangements, ordering supplies or materials, assisting with programming functions, and processing budgetary requests. 10% Residence Life Student Conduct Support: Maintain and update individual student conduct records. Conduct record checks as needed, adhering strictly to FERPA guidelines. Respond to and screen initial parental contacts and questions related to student conduct cases. Maintain student conduct database. Prepare and distribute student conduct correspondence as requested. Schedule students and staff for hearings. Distribute student conduct appeals paperwork and explain the appeal process to students. 10% Resident Assistant Selection Support: Maintain and update RA personnel files, including managing archives. Conduct GPA checks on all RA candidates and current staff to ensure compliance with requirements. Maintain a database of current and past RAs. Coordinate candidate interviews during the RA selection process. Prepare and distribute RA hiring letters, maintaining copies for personnel files. Process RA contract meal plan selections and communicate changes to the HawkCard Office. Process RA contracts with the Financial Aid Office and communicate any changes. Compile and maintain monthly programming reports. 15% Office Management and Student Supervision: Serve as receptionist in the central office by greeting visitors, answering questions, and directing individuals to appropriate staff. Provide timely and professional responses to both walk-in and phone inquiries. Hire, train, supervise, and provide work instruction to student staff. Oversee tasks for accuracy and completion. Order and maintain office equipment, supplies, and printed materials. Coordinate, monitor, and enforce the residence hall posting policy, including dissemination of postings and management of digital signage. Maintain a neat, organized, professional office and reception area. 5% Student Affairs Administrative Support: Schedule meetings and maintain appointment calendars for Vice-Chancellor of Student Affairs. Reserve and schedule vehicles, flights, and lodging as requested. Provide administrative assistance in Student Affairs searches, including interview scheduling, travel arrangements, and reimbursements for candidates. CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization. Key Job Responsibilities: Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Department: The Department of University Housing Compensation: Well-qualified candidates can expect a starting hourly rate of $22.00 commensurate with the candidate's education, related experience, and qualifications. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure. Knowledge, Skills, and Abilities: Advanced proficiency with WINS, WISDM, Outlook Calendar, Microsoft Word, Excel, and Access Strong organizational and time management skills with the ability to prioritize and complete projects in a timely fashion Ability to train, supervise, and provide work instruction to student employees High level of discretion and ability to maintain strict confidentiality with sensitive information and records Strong written and verbal communication skills Attention to detail and accuracy in administrative tasks Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: Cover Letter Resume Name and contact information for three professional references Contact Information: If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at ************** or **********. For questions regarding this position, please contact: Kelly Frank ************** ************ To Ensure Consideration: Applications received by November 13th, 2025, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. CAMPUS INFORMATION: UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place. ORGANIZATION INFORMATION: The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (*************************** Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at ************. UW IS AN EQUAL OPPORTUNITY EMPLOYER: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Job Description Join our dynamic team at Absolute Rent A Car in Elgin, IL, as a full-time Dealership Administrative Assistant! The pay for this position is $25-$30 per hour based on experience. You will work a full-time schedule within our business hours of Monday to Friday: 9:00 am - 6:00 pm and Saturday: 10:00 am - 2:00 pm. Benefits include: Paid time off Growth opportunities On-the-job training for all platforms Direct mentorship from the owner Long-term career opportunities A high-performing team environment Keep reading to see if this is the right fit for you! THE DEALERSHIP ADMINISTRATIVE ASSISTANT WE ARE LOOKING FOR: Valid driver's license and clean driving record Tech-savvy and willing to learn multiple platforms (TechMetric, CCC, DCS, CRM) Confident communication skills with vendors and team members Understanding of how vehicles function, how to read estimates or invoices, and how to interpret repair recommendations or parts breakdowns Positive, energetic, and solutions-oriented Detail-oriented and organized Experience with TechMetric, CCC, DCS, and CRM systems is preferred Mechanical automotive experience in at least one of the following roles is required: Automotive service advisor or writer Parts counter specialist (OEM or aftermarket) Vehicle buyer, wholesaler, or dealership sales rep with technical knowledge Auto technician or support role within a dealership or shop Any role requiring hands-on familiarity with automotive systems or components WHAT YOU WILL DO AS OUR DEALERSHIP ADMINISTRATIVE ASSISTANT: As the vital link for our team, you will spend your days in a fast-paced environment where you bridge the operations between our service, accounting, and customer experience groups. You will meticulously manage every vehicle that comes through our dealership, handling everything from tracking repairs, reconditioning costs, and vendor charges to creating estimates and ordering parts. By answering calls, scheduling appointments, and maintaining accurate records, you will be the first point of contact for customers, a key liaison for vendors, and a trusted support for our internal teams, all while ensuring every detail is accounted for to keep our entire operation running smoothly. ABOUT ABSOLUTE RENT A CAR Absolute Rent A Car has proudly served the Chicagoland area since 2002, offering dependable, luxury vehicles and a Rent 2 Own program that makes driving accessible for everyone, with no credit checks required. We're known for saying "yes" when others say "no," and that same spirit defines our workplace. Team members enjoy paid time off, direct mentorship from the owner, on-the-job training, and long-term career opportunities within a high-performing team environment. If you're looking for growth, support, and a place where your work truly makes an impact, Absolute Rent A Car is the place for you. BE OUR NEW DEALERSHIP ADMINISTRATIVE ASSISTANT! So, what do you think? If this sounds like the right Dealership Administrative Assistant position for you, go ahead and apply. It should take no more than 3 minutes to complete the initial application. Good luck! Job Posted by ApplicantPro

As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all day-to-day operations of an assigned Community Association. Your daily responsibilities will include resolving customer service concerns and maintaining communication with Board of Trustees and homeowners. This opportunity is available at an on-site property in the Northwest suburbs of Chicago, Illinois. Your Responsibilities: * Provide staff support and guidance to ensure that the needs or desires of the homeowners, Board of Directors, and Community Manager are being addressed. * Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents. * Process work order requests issued by owners, maintenance team, and Community Manager. Monitor progress of each, following up as needed to close each work order to completion. * Data entry including contact information, emergency information, and insurance certificates for unit owners. Update information as appropriate and distribute on a quarterly basis. * Create and distribute communications to homeowners, including scheduled maintenance notices, rule reminders, holiday notices, meeting notices, and other pertinent association business information. * Maintain office calendar to reflect move-ins and move-outs, deliveries, meetings, inspections, scheduled maintenance, and scheduled time off. * Faxing, scanning, and filing Association and homeowner's documents as directed by the Community Manager. * Developing new owner packets including ClickPay and Cable information, data entry for new homeowner and emergency contact, and newly ordered intercom tags. Skills & Qualifications: * Associate's degree or higher in Business or a related field, or equivalent experience in an administrative capacity. * Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions. * Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time. * Superior oral and written communication skills. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match. Compensation $ 43000 - $50000 / year Disclaimer Statement The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Job DescriptionSmall business office seeking a part-time Administrative Assistant who is professional, organized, and detail-oriented Key Responsibilities: Process weekly payroll for multiple locations using ADP Payroll Prepare, edit and format documents in Microsoft Word and Excel Maintain and update paper and electronic filing systems Answer calls and handle mail and email Perform data entry, copying, and scanning as needed Qualifications: Small office administrative assistant experience preferred Proficiency in Microsoft Office, particularly Word and Excel, and Quicken or similar Familiarity with payroll processing in collaboration with a payroll services provider Organizing skills and attention to detail Strong verbal and written communication skills Ability to manage multiple tasks, prioritize effectively, and meet deadlines What We Offer: Supportive, collaborative work environment Competitive salary commensurate with experience To Begin Applying: Please send your resume and a brief cover letter outlining your experience. We look forward to hearing from you!

Administrative Assistant to the Assistant Principal (Anticipated) JobID: 7453 Secretarial/Clerical/Administrative Assistant Date Available: When Filled Additional Information: Show/Hide ADMINISTRATIVE ASSISTANT TO THE ASSISTANT PRINCIPAL (BHS) Reports To: ASSISTANT PRINCIPAL POSITION SUMMARY: The Administrative Assistant to the Assistant Principal provides essential support to the overall management and efficient functioning of the Team model at Barrington High School. This position contributes directly to the daily operations and functioning of team procedures. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Individually or in cooperation with other personnel, supports school and district events (IE: Inservice events, Back to School Night, Student/Teacher Conferences, Incoming Freshman Night, College Night, Scholarship Night, etc.). Evaluates situations involving staff, parents, and students to determine appropriate action or direct to appropriate personnel for resolution. Receives and resolves concerns and complaints using knowledge of school policies, procedures, rules, and other requirements. Enter student-related documentation into Infinite Campus to maintain accurate and timely records. Records include but are not limited to behavior referrals, attendance adjustments, conference notes, and MTSS updates. Disseminates student suspension timelines to appropriate staff and organizes homework requests. ? Effectively communicates with parents, students, staff, and administration in person, by telephone, email, or letter to provide detailed information related to students and school and district events. Maintains, manages, and coordinates Team member calendars for regularly scheduled events and new appointments. Prepares calendar invites and communicates with all necessary parties. Responds to various inquiries and conveys accurate information about programs and services provided by the school and district. Interprets and communicates policies and procedures to staff, students, and parents professionally and courteously. Uses discretion and sound judgment in referring intricate or time-sensitive details to appropriate administrators. Composes, edits, and creates Team memos, agendas, and other office communication as directed. ? Manages Team budgets, facilitates purchase orders, and maintains tracking/receipt paperwork. Develops student data reports and meets regularly with team members throughout the year using various information sources to discuss and record individual students' progress. Enters work order and calendar events in School Dude and FS Direct as needed. ? Maintain a clean, safe, and orderly office environment. Attends to all other duties as assigned by the supervisor. QUALIFICATIONS Must have a calm, pleasant demeanor and excellent interpersonal skills with various audiences. ? Must be detail-oriented and able to problem-solve. Must be self-motivated and able to work independently and within a team environment. GENERAL COMMENTS: The nature of this position requires an ability to maintain confidential information and demonstrate ethical, professional conduct at all times. Working knowledge of the school community (people and resources) is desirable. PHYSICAL CONTEXT OF THE JOB: Physical demands include occasional light-duty lifting, carrying, pushing, pulling supplies and carts, and other objects; this may also involve kneeling and crouching for short periods-additionally, finger dexterity and the ability to hold a telephone for long periods. Generally, the job of receptionist/secretary will require 80% sitting at a desk or office workspace, 10% walking, and 10% standing to perform job duties. TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources) Calendar Days: 217 Hours per Day: 8.00 Wage Grid Lane: S/B Hourly Rate Starting Range: $21.81-$23.17 Benefits Benefits Page Status: BSEO - Classified

Job DescriptionHR / Administrative Assistant: Freeport, Illinois We are hiring an HR / Administrative Assistant for our customer in Freeport, Illinois. This manufacturer provides excellent service and quality products while fostering a collaborative and motivated team environment. This position is a blend of HR and administrative responsibilities, with a focus on creativity, time management, and accuracy.Responsibilities of the HR / Administrative Assistant Create new employee folders and assist with onboarding and orientation processes. Run background checks for potential employees. Perform data entry into the HRIS system. Schedule interviews and complete candidate tours. Assist with employee badge creation and distribution. Potentially review time cards and assist with unemployment claims. Support the Safety, Quality, and Operations departments with administrative tasks as needed. Requirements and Qualifications for HR / Administrative Assistant High school diploma or GED with at least 1 year of relevant experience. Strong communication skills, including the ability to speak, read, write, and comprehend English. Attention to detail and organizational skills for managing employee records. Ability to handle sensitive information with discretion and confidentiality. Basic computer skills, including proficiency in HRIS and Microsoft Office. Willingness to learn new tasks and assist with additional responsibilities in various departments. Pay for HR / Administrative Assistant: $21/hour.Benefits for HR / Administrative Assistant Health insurance. Paid time off. 401k with company match. Paid weekly. Direct deposit. Paid training. Type: 1st Shift, Full-time Schedule: Monday - Friday from 8:00 am - 5:00 pm Apply Now!Are you ready to move from the worries of today to your dreams of tomorrow? If so, give Hughes a call. We are the top-rated staffing, recruiting, and HR experts in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Where we have offices, we have connections to the best local jobs! Walk in our doors and you'll find friendly professional staff who dig deep, get results, and most importantly have fun! The reviews speak for themselves, at Hughes we quickly hook you up with companies that offer competitive pay rates, great culture & benefits, and a chance to elevate your life. We offer health insurance and 401(k) too to all our employees. To get the ball rolling, visit us online at www.hughesrecruiting.com and complete our application. We'll be in touch soon!

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. “Nexus” means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer Compensation: $21.59 - $28.00 Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . Under direct supervision of the President, VP of Operations provides administrative and secretarial support to Operations Leadership. Work Location and Schedule This position is located in McHenry, IL. What You'll Do Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. Establish, maintain and update files, databases, reports, and/or other documents. Perform routine analyses and calculations in the processing of data for recurring internal reports. Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. Use the internet and historical documents to perform research. Maintain office supplies, maintenance of office equipment and other services. Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. Assist with special projects as needed. May assist other operational staff depending on workload. Perform other related duties as assigned. What you bring Experience A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications HS Diploma or GED Valid Driver's License Nice to Have Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Ability to multitask in a fast-paced environment. Ability to communicate and work professionally with senior level management and external contacts. Demonstrates accuracy and thoroughness and monitors own work to ensure quality. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment Normal office setting Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

Details: Stefanini Group is hiring! Stefanini is looking for Administrative Assistant in Round Lake, IL For quick Apply, please reach out to Ranjit Kumar- call: ********** / email: ************************** Work Hours: M-F (40 hours) Work Location: Round Lake, IL Shift: 1st Shift Supports one or more mid to senior-level managers. Works in a diverse and more complex environment; and includes some customer and executive contact. Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommending or making purchase decisions. Possesses strong written and verbal communication skills. Details: Duties may include more complex administrative activities. Managing projects, managing budget and payroll, composing letters and reports, developing newsletters, preparing presentations, recommending or making purchase decisions. Has intermediate to advanced computer skills including word processing, spreadsheet, and basic presentation or database applications; and may train others. Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives. Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers. About Stefanini Group The Stefanini Group is a global provider of offshore, onshore, and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company. #LI-RK2 #LI-ONSITE

Benefits: Flexible schedule Parental leave Training & development Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $14.00 - $16.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

The HR Employment Specialist Internship will begin in June and end in December 2026. This position will be based at our Monroe, WI Employment Office. What You'll Do and Learn: We need thousands of employees to deliver the excitement we promise our customers, so we do a lot of hiring! Your work will primarily revolve around fulfilling temporary hiring goals. To meet those goals, your duties will involve interviewing candidates, hiring, and orientating new employees. You'll also be responsible for: • Performing reference and background checks on applicants as needed • Processing necessary paperwork related to the hiring • Conducting temporary employee surveys • Assisting with updating and entering drug screening information into our computer system • Assisting Human Resource Manager with special projects and tasks as assigned