Human resources administrative assistant jobs in Salinas, CA

We're Hiring! - Administrative Assistant We are a busy steel subcontracting company looking for a reliable and organized Administrative Assistant to join our team. This is a full-time, Monday-Friday position working with a supportive, friendly group of professionals. Responsibilities include: General administrative support Organizing documents and schedules Assisting team members as needed If you're interested, please contact Eric Stockwell: 📞 ************** 📧 ***************** We look forward to hearing from you!

About the Team: The HR operations team, endeavors to continuously build and deliver a seamless and positive employee experience across the whole employee lifecycle. We are dedicated to leading with care and have empathy in mind. We strive to develop efficient and simple people processes, systems, policies, and programs. We aspire to ensure employees feel heard and that they are given the appropriate resources and support needed to be effective and efficient during their careers. As a Benefits Specialist at TikTok, you will be supporting various employee benefits, including but not limited to Leave of Absence (LOA), healthcare benefits, and 401(k) retirement plan. The ideal candidate should have strong experience and knowledge in leave management, benefits operation and applicable compliance requirements per different types of plans, along with benefits vendor management and system optimization experience. Specifically, you'll: * Manage Leave of Absence (LOA) cases and daily operations, serve as the liaison between the employee, leave and disability vendor, manager, and HRBP regarding their need for leave, closely collaborate with the business on complex scenarios; * Provide ongoing tier-2 support to employees and businesses throughout the leave journey, manage LOA email inbox and internal tickets; * Manage leave and disability vendors, including new vendor implementation, billing, monitor vendor usage and continually evaluate vendor performance based on SLA; * Conduct the periodical audits to ensure the integrity of LOA data across platforms, such as census data, leave dates, LOA pay, and return status; * Manage key leave transition processes and LOA pay related tasks, Conduct LOA and Disability program filing per federal and state requirements; * Manage Workers Compensation claims; * Manage LOA communication and wiki guides, identify service and process gaps through daily operation and deliver continuous improvement on employee experience and operation efficiency; * Build Standard Operating Procedures (SOPs) and Job Aids to provide instructions for leave related tasks.Minimum Qualifications: * 2+ years of hands-on experience in a benefits administration or operations role. * Direct experience managing Leave of Absence (LOA) cases and daily operations. * Experience using HRIS (ex. Workday, Oracle, or SAP) for benefits administration. Proficiency in Microsoft Excel (VLOOKUPs, pivot tables) for data audits and reporting. Preferred Qualifications: * 2+ years of benefits experience, ideally in a fast-paced, high-growth environment. * Experience with self-funded health plans and 401(k) plan administration. * A Certified Benefits Professional (CBP) or similar certification is advantageous. Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 12-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at TikTok, you will not be a TikTok employee. All contractual terms, including payroll and benefits, will be handled by a third-party agency. By applying, you agree that the information provided in your application may be processed and retained by TikTok for recruitment purposes and shared with a third-party agency in accordance with TikTok's Applicant Privacy Notice **************************************

Spreckels Union School District See attachment on original job posting 3-5 years' experience, preferably in the public education or public service field • Education equivalent to completion of B.A. degree in business-related field • Initiative, including ability to exercise discriminatory, objective and independent judgment • Strong public relations and interpersonal skills Please submit: Resume Letter of Introduction Three (3) current letters of recommendation * 3-5 years' experience, preferably in the public education or public service field • Education equivalent to completion of B.A. degree in business-related field • Initiative, including ability to exercise discriminatory, objective and independent judgment • Strong public relations and interpersonal skills Please submit: Resume Letter of Introduction Three (3) current letters of recommendation Comments and Other Information Desirable Qualifications: • Experience in Human Resources Management • Experience in tasks associated with payroll and benefits • Bilingual in Spanish

Building a career at Granite may be the most valuable thing you could do... We hire enthusiastic, hard-working individuals for college internships and entry-level positions. With locations across the country and unique opportunities for hands-on experience, mentorship and networking, there's never been a better time to join our team. General Summary As an HR Intern you will assist the team with various projects such as interviewing, creating marketing material for recruiting events, managing, and enhancing our local college recruiting plan and summer internship program, conducting new hire orientations, and providing employee relations support. When you join Granite, you will be joining an organization that is recognized as a Great Place to Work, where our people respect and feel respected by their peers and leaders, and innovation and hard work are appreciated. Essential Job Accountabilities * Under supervision, performs a variety of administrative, human resources and office support functions and provide customer service to employees to ensure daily operations run efficiently and professionally. * Assist, support, and partner with management regarding programs and policies in all areas of Human Resources to ensure alignment and support of all HR objectives. * Assist with various aspects of talent acquisition, including posting job requisitions, screening resumes, scheduling interviews, coordinating internship program events, and attending recruiting events to ensure effective and efficient operations. * Schedules and coordinates employee events/meetings (including meeting invites, agendas, materials, food/refreshment,) and maintains calendar to ensure deadlines are met. * Comply, understand, and promote corporate safety initiatives to ensure a safe work environment. Education * High School diploma required and current enrollment at an accredited institution of higher learning such as a college or university. Field of Study * Business, Human Resources or similar area of study Work Experience * Entry level position (0-2 years) * Prior experience in Human Resources a plus Knowledge, Skills and Abilities * Ability to maintain confidentiality of sensitive and personal information of employees. * Proficiency with all MS Office products. (Word, Excel, PowerPoint, etc.) * Strong written and oral communication skills to effectively disseminate information. * Ability to meet deadlines. * Strong customer service skills and attention to detail * Good public speaking and presentation skills preferred Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additional Requirements/Skills * Ability and willingness to abide by the Company's Code of Conduct at all times. * Valid driver's license and ability to drive * Ability to travel (20%) * Team Player Our Benefits at a Glance: In addition to building the next generation of builders, Granite invests in its interns by providing them access to a broad benefits package that includes medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more. Interns may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible interns. We invest in the future of our interns by providing them with access to Granite's 401(k) plan where they are eligible for Granite's 100% employer match on the first 6% of eligible compensation that they defer into their 401(k) plan. Benefits may vary for positions located outside of the continental United States. Base Hourly Wage Range : Hourly: $25.00 $27.00 Pay may vary based upon relevant experience, skills, location, and education among other factors. About Granite Construction Incorporated Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here. Notice to Staffing Agencies Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

About **Zscaler** Zscaler accelerates digital transformation so our customers can be more agile, efficient, resilient, and secure. Our cloud native Zero Trust Exchange platform protects thousands of customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location. Here, **impact in your role matters more than title** and trust is built on results. We believe in transparency and value **constructive, honest debate** -we're focused on getting to the best ideas, faster. We build high-performing teams that can make an impact quickly and with high quality. To do this, we are building a culture of execution centered on **customer obsession,** collaboration, ownership and accountability. We value high-impact, high-accountability with a sense of urgency where you're enabled to do your best work and embrace your potential. If you're driven by purpose, thrive on solving complex challenges and want to make a positive difference on a global scale, we invite you to bring your talents to Zscaler and help shape the future of cybersecurity. **The Role** The People & Culture (Human Resources) team at Zscaler is seeking a dynamic and innovative HR Intern to join us in San Jose, CA as part of our hybrid internship program. Reporting to the Sr. Director, People Business Partnering, you will play an essential role in supporting high-impact, data-driven people projects centered around our culture transformation, workforce and talent planning as well as employee engagement for some of our largest businesses. By aligning talent strategies with organizational goals, you will help bring fresh insights and ideas that elevate the Business Partner function beyond traditional tasks while contributing to critical initiatives that drive the success of the organization. **What You'll Do (Role Expectations)** + Collaborate with and job shadow Human Resource Business Partners (HRBPs) across multiple businesses and local teams to support key strategic projects, learning the breadth of HR functions and how they support and enable the growth of the business + Identify new and creative ways to bring our new culture framework to life for the Customer Success and Finance organizations, while supporting business transformation and change management efforts (i.e. move to our new HQ) + Leverage internal data-driven insights and external industry trends, partnering with the HRBP's to understand how Zscaler's talent strategies align with competitors in order to identify opportunities for further differentiation and enhancements. + Support the Performance and Rewards planning cycle, learning and supporting the HRBPs and managers by providing ideas and inputs that advance and reinforce the Ways of Working in how we evaluate impact. **Who You Are (Success Profile)** + You thrive in ambiguity. You're comfortable building the path as you go, using ambiguity as an opportunity to create meaningful solutions and drive progress. + You act like an owner. Your passion for delivering impactful results fuels your proactive approach, and you adapt seamlessly between strategic thinking and tactical execution. + You are a problem-solver. You thrive on challenges, actively seeking out solutions to complex problems and delivering meaningful outcomes. + You are a high-trust collaborator. You prioritize team success while embracing a culture of transparent and respectful feedback, earning and building trust along the way. + You are a learner. With a growth mindset, you constantly seek feedback, develop your skills, and approach each task with purpose and enthusiasm. **What We're Looking For (Minimum Qualifications)** + Currently pursuing a degree in Communications, Psychology, Human Resources, or a related field. + Strong analytical thinking, problem-solving, and communication skills. + Motivated self-starter with a passion for innovation and technology. **What Will Make You Stand Out (Preferred Qualifications)** + Prior internship experience in Human Resources. + Experience using technical tools such as Workday and G-Suite \#LI- Hybrid \#LI- AL1 Zscaler's salary ranges are benchmarked and are determined by role and level. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations and could be higher or lower based on a multitude of factors, including job-related skills, experience, and relevant education or training. The base salary range listed for this full-time position excludes commission/ bonus/ equity (if applicable) + benefits. Base Pay Range $35-$55 USD At Zscaler, we are committed to building a team that reflects the communities we serve and the customers we work with. We foster an inclusive environment that values all backgrounds and perspectives, emphasizing collaboration and belonging. Join us in our mission to make doing business seamless and secure. Our Benefits program is one of the most important ways we support our employees. Zscaler proudly offers comprehensive and inclusive benefits to meet the diverse needs of our employees and their families throughout their life stages, including: + Various health plans + Time off plans for vacation and sick time + Parental leave options + Retirement options + Education reimbursement + In-office perks, and more! Learn more about Zscaler's Future of Work strategy, hybrid working model, and benefits here (******************************** . By applying for this role, you adhere to applicable laws, regulations, and Zscaler policies, including those related to security and privacy standards and guidelines. Zscaler is committed to providing equal employment opportunities to all individuals. We strive to create a workplace where employees are treated with respect and have the chance to succeed. All qualified applicants will be considered for employment without regard to race, color, religion, sex (including pregnancy or related medical conditions), age, national origin, sexual orientation, gender identity or expression, genetic information, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws. _See more information by clicking on the_ Know Your Rights: Workplace Discrimination is Illegal (*********************************************************************************************** _link._ Pay Transparency Zscaler complies with all applicable federal, state, and local pay transparency rules. Zscaler is committed to providing reasonable support (called accommodations or adjustments) in our recruiting processes for candidates who are differently abled, have long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support.

The Administrative Assistant provides administrative support for the Executive Housekeeper and the Housekeeping department at The Lodge at Pebble Beach. Company Background: For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee. Essential Duties & Responsibilities: * Answer incoming calls, take and deliver accurate, detailed messages. * Appropriately meet, greet and assist Pebble Beach Company staff, vendors, guests and visitors. * Type miscellaneous memos, documents, correspondence and spreadsheets as directed. * Perform general clerical duties to include but not limited to: Photocopy documents and projects as assigned, faxing, process incoming and outgoing mail, correspondence via email and filing in a timely and confidential manner. * Correct spelling, grammar and format errors in written materials. * Prepare business correspondence (Using word processing, spreadsheet, and presentation computer software) * Send and receive forms and documents to include but not limited to: Payroll documents, Labor Reports, Employee Transition Records, Uniform Issue, Lost and Found, Accounting, Purchasing and Safety. * Perform multifaceted office supports, send out and receive packages, schedule and coordinate meetings, events and other similar activities. * Assist as an Office Coordinator as needed. * Appropriately keep accurate records of supplies, ordering, inventory, equipment and storage. * Manage inventory of amenities/supplies, monitor critical par level of stocks, source for suppliers, submit invoice(s). * Report all inventory and supply problems, discrepancies or deficiencies to the Executive Housekeeper or an Assistant Manager immediately. * Process department purchase orders and invoices for order and payment as authorized by department head. * Stock, order and receive guest and amenity supplies. * Maintain storage areas in neat and well-organized manner. * Maintain strict confidentiality in all guests, personnel and other business-related matters. * Prepare meeting minutes, meeting notes and internal support materials. * Strong work ethic, professionalism, problem-solving and critical thinking skills. * Teamwork, collaboration and assist staff members with their requests and concerns. * Other duties as assigned by managers. * Comply with all safety and health policies and procedures. * Know, model, and integrate Pebble Beach Company culture (mission, values, and standards). Absolutely Required Skills: * Excellent customer service skills. * 3+ year's administrative experience. * Proficient in Microsoft Office. Desired Skills: * Some experience in hospitality industry helpful. Why work for Pebble Beach Company: * Competitive Pay: $22.00 - $23.00/hour. * Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost. * Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year. * We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons. * Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club. * Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career. * Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Job Description We are seeking a highly organized Administrative Assistant to support our office operations. The ideal candidate will be responsible for coordinating schedules, handling communications, and maintaining office systems with professionalism and efficiency. Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Draft, format, and send internal and external communications Organize and maintain physical and digital filing systems Greet visitors and manage front-desk responsibilities Order office supplies and ensure general office upkeep Assist with basic reporting, invoicing, and data entry Qualifications: High school diploma required; associate's degree preferred 2+ years of experience in an administrative or office support role Strong Microsoft Office (Word, Excel, Outlook) skills Excellent written and verbal communication Ability to multitask and maintain confidentiality By submitting my contact information to this job posting I agree to receive SMS messages from you about this submission and future opportunities. Standard data / text message rates may apply, and I can opt-out at any time by replying "STOP".

Job Description Law Firm Administrative Assistant - 2+ Years of Experience Required Are you an experienced, personable administrative assistant who is looking to work in a fun, fast-paced law firm with a positive environment? Do you enjoy taking on a variety of responsibilities? Do you want to work with a group of professionals who highly value accountability, respect, integrity, and achievement while still finding time for fun? If this sounds like you, you could be a great fit to be an Administrative Assistant supporting attorneys and paralegals on our Corporate and Real Estate Teams. This is a full-time position, 37.5 hours per week, Monday through Friday, 9:00 a.m. to 5:00 p.m. Salary depending on experience, plus paid time off, paid holidays, medical, dental, vision, 401(k), and profit sharing. The ideal candidate must be detail-oriented, well organized, be extremely strong in following up on pending items and keeping track of deadlines. We are looking for someone who is friendly and outgoing, professional, punctual, and can multitask and prioritize under pressure. Candidates must be proficient with MS Office. Compensation: $28 - $32 hourly Responsibilities: Primary administrative support for corporate and real estate attorneys and paralegals. Scheduling client meetings and maintaining calendars. Preparing and tracking DocuSigns. Processing all incoming and outgoing mail for your team. Preparing corporate/LLC/real estate binders. Assisting with the new client process. Providing backup assistance for the Billing Coordinator. Qualifications: High School Education or equivalent.2+ years of experience supporting a team of people. Excellent proofreading skills. Law firm experience preferred, however, not required. About Company Our Core Values Accountability Respect - No jerks Integrity Team Oriented Achievement Work/Family/Fun/Balance Strategy Law, LLP was formed on the premise that each client's goals and needs are unique and that legal advice should be personalized, exceptional, and comprehensive. Our attorneys represent small to medium-sized businesses, growth technology companies, financial institutions, and commercial real estate investors and developers. We take a client-centered, holistic approach to providing legal services and have built our practice as such. Our attorneys are experienced professionals who provide sound legal guidance to complement business strategy and take the time to understand each client's unique needs and goals. Core Focus Excellent Solutions, Trusted Relationships, Building Community

Benefits: Free food & snacks Training & development 401(k) Company parties Competitive salary Dental insurance Employee discounts Vision insurance Make a difference today! Were hiring PART-TIME/FULL-TIME Administrative Assistant! A Little About Us Waterworks Aquatics is a premier swim school with 37 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description: As an Administrative Assistant for Waterworks, you will be charged with performing administrative tasks and services to support effective and efficient operations of the companys management team. Primary Responsibilities: Assists with screening and interviewing applicants. Facilitates required documentation to employees of the company. Assists with new hire orientation. Conducts audits on employee accounts to ensure compliance. Documents, organizes, and is accountable for all employee records. Facilitates our onboarding processes with new hires. Answers frequently asked questions from applicants and employees relative to standard policies, hiring processes, training procedures, etc. Organize meetings, including scheduling and sending reminders. Assists with in person meetings as assigned by management. Performs periodic audits of files and records to ensure that all required documents are collected and filed appropriately. Provides support to management for various administrative tasks. Draft, review, and send communication on the behalf of management Maintain confidentiality of sensitive information. Assists with entry level recruiting efforts. Performs other duties as assigned. General Qualifications: Must be able to work at least one weekend day. Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive information. Experience with interviewing is strongly preferred. Excellent organizational skills and attention to detail. Must be able to type 60 WPM, experience with 10 key a plus. Must be results driven and showcase ability to meet project deadlines. Must be proficient with Microsoft Office suite. Must be able to show initiative in the completion of tasks. Must always carry themselves in a professional manner. Has a positive and upbeat personality. Demonstrates impeccable follow through. Numerical ability and data entry skills. A Few Other Things We Look At: People with a positive mindset who are fantastic team players. Someone who is confident, adaptable, ambitious, and an achiever. People who are committed and reliable. Individuals who are open to receiving feedback and are always willing to learn. Someone who is respectful, outgoing, and motivated. Join Our Team! Heres Why: Get paid well for doing something fun! Competitive compensation because we like to reward hard work. Flexible work schedules. We know you might have other time commitments like school or another job. Well make it work. Additional benefits. We offer our part-time employees a benefits package that includes dental, vision, disability, 401K, and sick pay. We also offer team appreciation days and other really cool events throughout the year. And of course, free food throughout the year. Who doesnt like that?

Job Description . Note: online applications accepted only. Schedule: Full Time Schedule: more details upon interview. Requirement: Previous admin experience required. Pay Range: $24.00 per hour to $26.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1468717. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquiries in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: Opportunities for Training and Development Retirement Plan Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: Medical Dental Vision Life Insurance/AD Disability Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here for information on additional company-provided time off benefits. Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act

Job DescriptionDescription: Description: We are seeking a dedicated and detail-oriented Outpatient Therapy Administrative Assistant to support our outpatient therapy team and ensure smooth daily operations of the practice. In this role, you'll manage appointment scheduling, coordinate client communications, maintain confidential records, and provide essential administrative support to both therapists and clients. The ideal candidate is organized, compassionate, and thrives in a fast-paced healthcare setting, bringing professionalism and empathy to every interaction. Key Responsibilities: • Coordinate and maintain accurate therapist calendars. • Schedule, reschedule, and cancel appointments via phone, email, or EHR. • Proactively manage and fill open appointment slots; maintain and update waitlists. • Match clients with appropriate therapists based on specialty, availability, and insurance. • Confirm upcoming appointments and send reminders via email or phone. Salary: Competitive Requirements: Requirements: 1-2 years of experience in administrative or scheduling roles, preferably in a therapy, medical, or healthcare setting. Proficiency in using scheduling software and EHR systems • Knowledge of HIPAA regulations and ability to manage sensitive client information with discretion. Strong attention to detail and organizational skills. Ability to multitask and remain calm and professional in a fast-paced environment. • Customer service-oriented, with a compassionate and client-centered mindset.

Job DescriptionBenefits: Flexible schedule Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls Dispatching loads to driver. Basic Data Entry, Delivery Receipt scan and distribute to customer. Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Top Financial Services firm located in NYC is seeking a an Administrative Receptionist to directly support their team. This role will provide administrative assistance with scheduling, calendar management, data analysis, and other routine administrative tasks. Salary: 75-90K base plus bonus MUST be fully vaccinated against COVID-19 Responsibilities: Answer phones and greet visitors Order lunches/breakfasts for meetings light coordinate and schedule appointments, conference room bookings, and meetings for management team and partners Make coffee, stock fridge, maintain supplies and food and beverages, run dishwasher Accounts payable, setting up wire transfers, liaising with clients Sort/distribute mail, process FedEx shipments Process and submit expense reports Greet visitors, answer phones, respond to general inquiries, etc. Coordinate domestic and international travel arrangements and itineraries for management team including ground transportation, flights, hotels, and reservations Prepare and distribute letters, reports, presentations, and other communications when requested Assist on additional ad-hoc projects when necessary Requirements: Bachelors degree required Minimum of 3 years' experience in a related job function Excellent written and verbal communication skills Highly organized and able to prioritize multiple tasks in a fast-paced environment Professional demeanor with ability to exercise sound judgement with minimal supervision Experience with PeopleSoft Financials and Amex preferred Advanced proficiency in Microsoft Office Suite Must be fully vaccinated against COVID-19 Working Place: San Jose

Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. As an Administrative Assistant, your duties include answer phone calls arrange meetings supervise staff perform a variety of general clerical and administrative tasks. We are searching for a person who is skilled in administration support and willing to work with a diverse team. If you are a precise match for this position then please do apply. Responsibilities Manage the work process and allocate assignments to other regulatory employees. Provide assistance to train staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to fulfillment. Respond to inquiries for all kinds of information related to the organization. Provide assistance with other administrative and clerical duties which include scanning, mailing, and copying to management. Maintain computer systems, fax, and photocopy machines. Maintain office supplies, check inventory and request office items whenever required. Coordinate and schedule appointments, meetings and travel arrangements for Managers. Respond to emails and answer phone calls as and when required. Maintain office policies and procedures. Supervise, organize and maintain files and databases in a confidential manner. Coordinate the maintenance and repair of office equipment. Requirements Bachelor's degree in Business Administration or similar field. Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role. Strong knowledge of office management procedures and systems. Expertise in efficient operation standard office equipment. Proficient with MS Office for example Excel, PowerPoint, and Word. Working knowledge of general bookkeeping and accounting skills. Ability to analyze and operate workplace practices to enhance productivity. Strong verbal and nonverbal communication skills. Good problem solver. Excellent time management skills. Strong organizational skills. Ability to multi-task and prioritize day to day tasks. Ability to work individually or in a team. Attention to detail.

This position is responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups in Product and Platform Engineering including director level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting. KEY RESPONSIBILITIES: Calendar management to include director level Prepare documents: agendas, PowerPoint presentations, and some work in Excel Attend meetings; document and distribute meeting notes Respond to internal inquiries from supported teams Plan and execute group meeting logistics Responsible for tracking and managing seating assignments Arrange all aspects of travel Prepare and submit expense reports Procure office equipment and supplies as needed Support the organization's managers, program managers, and the team as needed These tasks may include: welcoming visitors, scheduling meetings and making travel arrangements, including some calendar management for managers or the team Coordinate events such as communication meetings, external seminars, celebrations, etc.

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring smooth day-to-day operations, fostering team culture, and supporting internal communications and planning. Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook. Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations. Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination. Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies. Team Coordination: Maintain seating charts and org charts; manage team swag orders. Expense Management: Prepare and submit expense reports in a timely and accurate manner. COI Collection: Track and collect Certificates of Insurance (COIs) as needed. Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (****************************************** Og4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (*********************************************************************************************** . To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: *************************************************** . Skills and Requirements Proven experience in an administrative or coordination role. Strong organizational and multitasking skills with attention to detail. Proficiency in Microsoft Outlook, PowerPoint, and Excel. Excellent communication and interpersonal skills. Ability to manage confidential information with discretion. Comfortable working in a fast-paced, team-oriented environment

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant, Receptionist to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, emailing patients, verifying insurance, collecting balances, billing insurance and confirming appointments. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a full schedule Write emails, call or text patients Collecting balances and making sure details are documented well End of day reports and accounting Maintain relevant office procedures Qualifications Previous experience as an front office receptionist in Dental is preferred Familiarity with Dental CDT codes as well as dental insurance terminology preferred Excellent communication skills Familiarity with standard office equipment such as printers, scanners and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job DescriptionBenefits: 401(k) matching Health insurance Paid time off Join the Team at Casa Utopia Builders Where Vision Meets Execution Schedule: Full-Time | MondayFriday Industry: Residential & Commercial Remodeling Experience: 2+ years in office or operations management preferred Casa Utopia Builders is a design-forward construction firm delivering high-quality remodels throughout Colorado. With dozens of active projects and a fast-moving, detail-oriented team, were hiring a full-time Administrative / Office Manager to lead our front office operations and play a central role in our continued growth. This position is ideal for someone who thrives in a busy environment, can think a few steps ahead, and enjoys creating clarity and order behind the scenes. Youll be the go-to person for day-to-day coordination, accounting support, and helping the team operate at its best. Key Responsibilities: Manage daily office operations and internal workflows Route incoming calls and extension lines; manage scheduling and client support Perform Accounts Payable/Receivable (AP/AR) using QuickBooks Online, including invoice tracking, payment processing, and reconciliation Maintain digital and physical files for projects, contracts, and permits Support project managers with documentation, permitting, and scheduling logistics Coordinate with vendors and assist with supply management and budget tracking Assist with onboarding and internal communication systems What Were Looking For: Strong multitasker who thrives in a dynamic, construction-focused environment Proficient in QuickBooks Online, Google Workspace, and CRM/project software Forward-thinking and resourceful, with the ability to anticipate needs and solve problems creatively Highly organized, reliable, and clear in both written and verbal communication A collaborative mindset with a strong sense of ownership and accountability Why Work at Casa Utopia Builders? Play a key role in a growing company that values design, quality, and clear process Join a supportive, hardworking team with big vision and real impact Opportunity to take ownership, bring fresh ideas, and grow with the company Be part of a culture that values people, process, and excellence in execution

Job Details King City, CA $20.00 - $25.00 HourlyDescription Job Title: Administrative Assistant Department: Multi-Divisional/Administration Reports to: Mario Bertolucci - CFO FLSA Status: Non-Exempt Payscale: $20.00 - $25.00 Per Hour The Administrative Assistant provides high-level administrative and customer service support across multiple divisions. This role is essential in maintaining efficient office operations, fostering strong customer relationships, and ensuring smooth communication between departments. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a dynamic environment. Supervisory Responsibilities: • None. Customer Relations (Primary Focus): • Serve as the first point of contact for customers via phone, email, and in-person. • Respond promptly and professionally to inquiries and service requests. • Maintain accurate records of customer interactions and communications. • Coordinate with internal teams to resolve customer issues efficiently. • Support customer satisfaction initiatives and follow up on feedback. Administrative Support: • Perform general office tasks including data entry, filing, scanning, and document management. • Prepare reports and correspondence for various departments. • Schedule and coordinate meetings, appointments, and events. • Manage office supplies, equipment, and vendor relationships. • Assist with departmental projects and initiatives. Cross-Divisional Coordination: • Collaborate with staff across divisions to ensure consistent workflows. • Track and report on divisional metrics or project progress. • Facilitate communication between departments to maintain operational cohesion. Other Duties: • Assist with special projects and company events. • Support supervisors with ad hoc tasks. • Uphold company policies and professional standards. Qualifications Required Skills and Qualifications: • High school diploma required; Associate degree or higher preferred. • 2+ years of administrative or customer service experience, preferably in a multi-divisional setting. • Strong verbal and written communication skills. • Excellent organizational skills and multitasking abilities. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Ability to handle confidential information with discretion. Key Competencies: • Customer-focused mindset • Professional communication (internal and external) • Adaptability and multitasking • Team collaboration across divisions • Attention to detail and follow-through Physical Requirements: • Prolonged periods sitting at a desk and working on a computer. • Must be able to lift up to 15 pounds at times. This job description is intended to outline the general responsibilities and qualifications for the role. It is not an exhaustive list and may be updated or modified at the discretion of the employer.