Human resources administrative assistant jobs in Salinas, CA - 63 jobs

Field Office Administrative Assistant Why This Role Matters As our Field Office Administrative Assistant, you'll be the connector who keeps everything running smoothly. From coordinating schedules to supporting regional management, you'll play a key role in ensuring our team stays organized, informed, and ready to deliver. This is more than just an admin role-it's a chance to grow, contribute, and make an impact every day. What You'll Do Keep documentation up to date and maintain clear communication with regional management Organize meetings, video conferences, travel itineraries, and manage calendars Support team members who are traveling or working remotely Take notes during meetings and share materials with the team Prepare reports, presentations, and correspondence that make information clear and accessible Manage expense reports and reconcile charges accurately Welcome visitors, answer calls, and maintain a professional office environment Distribute mail, email, and internal communications Maintain filing systems and ensure information is easy to find Jump in on special projects and process improvements as needed What We're Looking For 2-5 years of administrative or office support experience (new grads welcome to apply) High school diploma required; bachelor's degree preferred Strong computer skills (Word, Excel, PowerPoint); SAP Ariba experience is a plus Japanese language skills are a plus Soft Skills That Set You Apart High emotional intelligence and ability to work with diverse personalities Strong customer service mindset and stakeholder awareness Proactive, organized, and initiative‑driven Comfortable making decisions in ambiguous situations Clear communicator across all levels, internal and external Customer‑facing experience preferred Why You'll Love Working Here You'll gain exposure to diverse teams and stakeholders, building skills that grow your career You'll be part of a collaborative, supportive environment where your voice matters You'll have opportunities to learn, develop, and take initiative on meaningful projects You'll enjoy a role that balances structure with variety-no two days are the same

About the Team: The Benefits Operations team is responsible for ensuring the accuracy, integrity, and reliability of benefits-related data across HR systems, payroll, and external vendors. We support end-to-end benefits administration by building scalable data processes, strengthening data controls, and proactively identifying risks before they impact employees or payroll outcomes. We work closely with Payroll, HR Operations, and system vendors to ensure benefits deductions, contributions, and eligibility data are accurate, auditable, and compliant. This role is critical in maintaining data quality during periods of system changes, vendor transitions, and increased operational complexity. We are seeking a Benefits Data Analyst to provide interim coverage for a key data role during a maternity leave. This role will own end-to-end benefits data processing, with a strong focus on benefits deduction data validation, payroll reconciliation, system data audits, and quality control. The ideal candidate is highly detail-oriented, comfortable working with complex datasets, and experienced in data audits, Excel-based analysis, and process automation. This role requires strong ownership, a quality-first mindset, and the ability to work independently in a fast-paced operations environment. Responsibilities: Benefits Data Processing: * Own end-to-end processing and validation of benefits deduction and contribution data prior to payroll processing * Perform detailed reconciliation between benefits systems and payroll outputs to identify discrepancies, root causes, and corrective actions * Partner closely with Payroll to support payroll readiness, retro adjustments, and post-payroll audits Data Audit & Quality Control: * Conduct recurring data audits across eligibility, deductions, contributions, and system interfaces * Identify data quality risks, trend issues, and upstream system gaps * Establish clear audit logic, validation rules, and exception tracking to prevent recurring errors Systems & Data Integration Support: * Support benefits system integrations, file feeds, and downstream payroll data flows * Validate inbound and outbound data files for accuracy, completeness, and timeliness * Assist with system testing, rule validation, and data verification during changes or enhancements Reporting & Automation: * Build and maintain audit tools, trackers, and reconciliation models * Support automation initiatives for data validation, reporting, and dashboards * Document data logic, assumptions, and audit outcomes for operational transparency Minimum Qualifications: * Bachelor's degree in Data Management, Finance, Accounting, Information Systems, or a related field * Strong Excel skills (e.g., XLOOKUP, Pivot Tables, logical formulas, reconciliation models) * Demonstrated experience in data validation, audits, or operational reporting * High attention to detail with a strong quality and risk-awareness mindset * Ability to work independently, manage multiple data cycles, and meet tight deadlines * Strong communication skills to explain data issues and findings to cross-functional partners Preferred Qualifications: * Experience supporting benefits, payroll, or HR operations data * Familiarity with payroll or HR systems and data interfaces * Experience with process automation, dashboards, or data transformation tools * Prior contractor or project-based experience in operations or data roles Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 6-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at TikTok, you will not be a TikTok employee. All contractual terms, including payroll and benefits, will be handled by a third-party agency. By applying, you agree that the information provided in your application may be processed and retained by TikTok for recruitment purposes and shared with a third-party agency in accordance with TikTok's Applicant Privacy Notice **************************************

The Human Resources Administrative Assistant is responsible for providing general administrative support to the Human Resources and Payroll functions. KEY DUTIES & RESPONSIBILITIES: Maintain all Human Resources employee files. Maintain and update information in Excel and Word as needed. Maintain timekeeping database. Run daily labor reports in TimeMaster and Excel for department managers. Responsible for assisting in the processing of weekly payroll: ensure all timecards are submitted and approved, audit weekly timecards, enter manual timecards as needed. Provide recruitment support including: tracking/updating staffing requisitions, maintain recruiting files, answer applicant questions. Provide receptionist duties as needed: answer phones, primary contact for general public and employees. Additional projects and duties as assigned. The above statements are intended to describe the general nature and level of work being performed by employees in this position. This is not intended to be an exhaustive list of all responsibilities. Qualifications EXPERIENCE REQUIRED: A minimum of two (2) to three (3) years of administrative or office experience Experienced with Word, Excel and general computer experience Intermediate to Advanced skills in MS Excel preferred Advanced skills in MS Word preferred, i.e.: experienced in mail merge EDUCATION/LICENSES/CERTIFICATION/FORMAL TRAINING: High School diploma or GED required; some college coursework preferred. ESSENTIAL ABILITIES: Professional demeanor Ability to maintain the utmost confidentiality Strong attention to detail Bilingual (English/Spanish) - required Quick Learner Good to excellent computer skills Customer service skills Ability to work occasional weekends. Seasonal travel to Yuma, AZ (optional) PHYSICAL REQUIREMENTS: Prolonged sitting and terminal use. May be required to occasionally lift up to 30 lbs. Hand dexterity and strength. HOURS: Full Time Monday-Friday 8:00AM-5:00PM, flexible for overtime as needed WORK ENVIRONMENT: Work performed indoors in a climate controlled office environment in a production type facility. GreenGate Fresh does not tolerate discrimination of any type, and offers equal employment opportunity to all qualified persons without regard to race, color, religion, sex, natural origin, age, disability or medical condition, sexual orientation, marital status, veteran status or any other considerations made unlawful by Federal, State or local laws. We believe in providing eligible and qualified employees with opportunities to advance. GreenGate Fresh is an at-will employer.

We are seeking a proactive, detail-oriented Administrative Assistant to support the smooth operation of our office, general services and HR administrative functions. This role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. This ideal candidate is a self-starter who thrives in a fast-paced environment, takes initiative and effectively manages multiple priorities with minimal supervision. This role is cross-trained to support the Office Coordinator and will step in as needed to ensure seamless daily office operations. This is a temporary position for a minimum of six (6) months, with the potential to convert to a permanent role based on business needs, headcount availability and individual performance. HR and Administrative Support Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees. Support offboarding activities, including coordination of company asset returns (e.g. laptops, badges, smocks). Maintain HR templates, records, and employee contact lists in a structured, organized and confidential manner. Assist with coordination of meetings, training sessions and employee events. Provide general administrative support to the HR team, including data entry, filing and supply coordination. Collaborate with the HR team and Office Coordinator to support cross-functional initiatives and operational needs. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements. Source and reserve venues for business meetings, dinners and offsite events. Provide backup support for non-confidential HR administrative tasks as required. Smock, Uniform & Locker Management Issue smocks and uniforms to new hires and assign lockers to the appropriate employee population. Collect smocks and locker keys from departing employees and temporary workers, where applicable. Maintain accurate inventory and tracking of employee and visitor smocks; distribute and collect as required. Coordinate with smock-related vendors and support invoice processing. Facilities & Office Environment Management Maintain a clean, organized and professional office environment. Set up and take down seasonal or event-related décor and communications. Proactively remove misplaced or abandoned items from shared spaces. Manage cubicle assignments and office space planning in coordination with stakeholders. Meeting and Event Coordination Organize and coordinate company events, internal meetings, celebrations and offsites as required. Liaise with vendors and internal teams to manage logistics, catering, payments and communications. Ensure smooth event execution with attention to detail and timely follow-up. Backup Support to Office Coordinator (as needed) Oversee daily office operations and general administrative processes. Coordinate with vendors for facilities, utilities and equipment servicing. Track and process office expenses, invoices and purchase requests. Order and manage pantry, janitorial and office supplies. Ensure functionality and upkeep of office equipment (e.g. printers, copiers, shredders). Manage incoming and outgoing mail, courier services and general correspondence. Welcome visitors, manage check-in/out protocols and support badge and access control. Reserve and prepare meeting rooms, including refreshments as needed. Qualifications: Associate degree or equivalent in Business Administration, Human Resources or a related field; additional education or certifications are a plus. 1-2 years of experience in HR administration, office administration or a related support role. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or other HR systems is a plus. Highly organized and detail-oriented, with a strong commitment to accuracy and follow-through. Proactive, resourceful and self-directed with strong critical-thinking and problem-solving skills. Ability to manage multiple priorities in a high-volume, fast-paced environment. Adaptable and flexible, able to adjust quickly and effectively to changing priorities and business needs. Strong written and verbal communication skills with a collaborative, customer-service mindset. Demonstrated ability to handle sensitive and confidential information with professionalism and discretion. Ability to communicate in additional languages, such as Vietnamese, Cantonese or Mandarin, is a plus. Status: Non-Exempt Pay Range: $22-24/hour Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws. Foxconn Assembly, LLC participates in E-Verify and will provide the federal government with your Form I- 9 information to confirm that you are authorized to work in the U.S.

Job Description We are seeking a proactive, detail-oriented Administrative Assistant to support the smooth operation of our office, general services and HR administrative functions. This role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. This ideal candidate is a self-starter who thrives in a fast-paced environment, takes initiative and effectively manages multiple priorities with minimal supervision. This role is cross-trained to support the Office Coordinator and will step in as needed to ensure seamless daily office operations. This is a temporary position for a minimum of six (6) months, with the potential to convert to a permanent role based on business needs, headcount availability and individual performance. HR and Administrative Support Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees. Support offboarding activities, including coordination of company asset returns (e.g. laptops, badges, smocks). Maintain HR templates, records, and employee contact lists in a structured, organized and confidential manner. Assist with coordination of meetings, training sessions and employee events. Provide general administrative support to the HR team, including data entry, filing and supply coordination. Collaborate with the HR team and Office Coordinator to support cross-functional initiatives and operational needs. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements. Source and reserve venues for business meetings, dinners and offsite events. Provide backup support for non-confidential HR administrative tasks as required. Smock, Uniform & Locker Management Issue smocks and uniforms to new hires and assign lockers to the appropriate employee population. Collect smocks and locker keys from departing employees and temporary workers, where applicable. Maintain accurate inventory and tracking of employee and visitor smocks; distribute and collect as required. Coordinate with smock-related vendors and support invoice processing. Facilities & Office Environment Management Maintain a clean, organized and professional office environment. Set up and take down seasonal or event-related décor and communications. Proactively remove misplaced or abandoned items from shared spaces. Manage cubicle assignments and office space planning in coordination with stakeholders. Meeting and Event Coordination Organize and coordinate company events, internal meetings, celebrations and offsites as required. Liaise with vendors and internal teams to manage logistics, catering, payments and communications. Ensure smooth event execution with attention to detail and timely follow-up. Backup Support to Office Coordinator (as needed) Oversee daily office operations and general administrative processes. Coordinate with vendors for facilities, utilities and equipment servicing. Track and process office expenses, invoices and purchase requests. Order and manage pantry, janitorial and office supplies. Ensure functionality and upkeep of office equipment (e.g. printers, copiers, shredders). Manage incoming and outgoing mail, courier services and general correspondence. Welcome visitors, manage check-in/out protocols and support badge and access control. Reserve and prepare meeting rooms, including refreshments as needed. Qualifications: Associate degree or equivalent in Business Administration, Human Resources or a related field; additional education or certifications are a plus. 1-2 years of experience in HR administration, office administration or a related support role. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or other HR systems is a plus. Highly organized and detail-oriented, with a strong commitment to accuracy and follow-through. Proactive, resourceful and self-directed with strong critical-thinking and problem-solving skills. Ability to manage multiple priorities in a high-volume, fast-paced environment. Adaptable and flexible, able to adjust quickly and effectively to changing priorities and business needs. Strong written and verbal communication skills with a collaborative, customer-service mindset. Demonstrated ability to handle sensitive and confidential information with professionalism and discretion. Ability to communicate in additional languages, such as Vietnamese, Cantonese or Mandarin, is a plus. Status: Non-Exempt Pay Range: $22-24/hour Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws. Foxconn Assembly, LLC participates in E-Verify and will provide the federal government with your Form I- 9 information to confirm that you are authorized to work in the U.S. Powered by JazzHR PsLizPN98f

Building a career at Granite may be the most valuable thing you could do... We hire enthusiastic, hard-working individuals for college internships and entry-level positions. With locations across the country and unique opportunities for hands-on experience, mentorship and networking, there's never been a better time to join our team. General Summary This position offers extensive development and mentorship for anyone seeking a role in human resources and will support a wide range of HR functions including employee relations, talent management, compliance, training & development, compensation & benefits, and more. Essential Job Accountabilities Develop and apply key soft skills such as networking, professional skills development and presenting to ensure fully-rounded professional development. Participate in or observe a variety of administrative, human resources and office support functions to ensure daily operations run efficiently and professionally. Assist, support, and partner with management regarding programs and policies in all areas of Human Resources to ensure alignment and support of all HR objectives. Draft, process, edit, and distribute a wide variety of information, (presentations, correspondence, reports, procedures, policies, etc.) some of which will be highly confidential and sensitive in nature, to ensure timely and accurate communications. Assist with audits, new program rollouts, EEO compliance, etc. to ensure align with the company's strategic initiatives. Schedule and coordinate meetings (including meeting invites, agendas, materials, food/refreshment, meeting minutes), handles travel arrangements and maintains calendar to ensure deadlines are met. Comply, understand, and promote corporate safety initiatives to ensure a safe work environment. Education Currently an undergraduate junior or senior enrolled in a full-time academic program from an accredited college or university with a related major during the period of the internship. OR A recent college graduate with a related major, such as Human Resources, Business, Journalism, Advertising, Marketing, Communications, or related minor is a plus. Work Experience Human Resources and/or Project Management experience is preferred. AI knowledge/experience is a plus Knowledge, Skills, and Abilities Ability to maintain confidentiality at all times. Strong knowledge of commonly used concepts, practices and procedures within the field of human resources. Excellent consultative and communication skills (written & oral) and ability to interface effectively with all levels of customers (internal and external) and effectively disseminate information. Demonstrated proficiency with Microsoft Office, particularly MS Excel and PowerPoint, and the ability to learn new software quickly. Ability to properly manage and prioritize resources and projects. Sound decision making ability with the experience to balance consensus against authority as appropriate. Team player who can operate effectively within a matrix management environment. Ability to work in high production environment and respond quickly and effectively under pressure. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additional Requirements/Skills Comply, understand, and support corporate safety initiatives to ensure a safe work environment Ability and willingness to abide by the Company's Code of Conduct Valid driver's license and ability to drive Ability to travel, some overnight, as required Work visa sponsorship is not available for this position, including CPT/OPT Our Benefits at a Glance: In addition to building the next generation of builders, Granite invests in its interns by providing them access to a broad benefits package that includes medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more. Interns may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible interns. We invest in the future of our interns by providing them with access to Granite's 401(k) plan where they are eligible for Granite's 100% employer match on the first 6% of eligible compensation that they defer into their 401(k) plan. Benefits may vary for positions located outside of the continental United States. Base Hourly Wage Range :Hourly: $20.00 $28.00 Pay may vary based upon relevant experience, skills, location, and education among other factors. About Granite Construction Incorporated Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here. Notice to Staffing Agencies Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

Job Description The Role: This role will support our EHS team in ensuring a safe, healthy, and compliant work environment. The EHS intern will gain hands-on experience in various aspects of EHS management, including safety audits, risk assessments, regulatory compliance, and environmental sustainability initiatives. The EHS Intern will assist in promoting a culture of safety and environmental responsibility within the company while supporting daily operations and reporting needs. Location(s): Salinas, CA Areas of Responsibility: Support EHS Program Implementation: Assist in the implementation and monitoring of safety programs and initiatives, including workplace safety training, inspections, and audits. Data Management & Reporting: Assist in collecting and analyzing EHS-related data, preparing reports, tracking safety metrics, and maintaining accurate records of incidents, safety inspections, and audits. Risk Assessment: Help identify potential safety hazards, conduct risk assessments, and implement corrective actions or recommendations to improve safety practices. Safety Inspections: Participate in regular safety audits and inspections, document findings, and assist in developing corrective actions. Preferred Qualifications: Currently pursuing a degree in Occupational Health and Safety, Environmental Science, Industrial Hygiene, Safety Engineering, or a related field. Strong interest in workplace safety, environmental regulations, and EHS practices. Excellent written and verbal communication skills, with the ability to clearly communicate safety information to team members at all levels. Strong organizational skills and the ability to maintain accurate records. Prior experience or coursework related to safety, hazard identification, or EHS programs is a plus, but not required. Ideal Candidate Willingness to learn and adapt: Open to gaining knowledge in environmental, health, and safety practices. Strong work ethic and reliability: Dependable and committed to completing tasks accurately and on time. Good communication and interpersonal skills: Able to work well with others and share information clearly. Job Posted by ApplicantPro

Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! What you'll do: Executive's calendar and meeting management - maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary. Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international. Process business expense reimbursement requests, invoices and manage POs. Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Coordinate assistance with office space, equipment, software, office-related matters, and events. Be onsite, in office regularly and able to assist with in person needs and tasks. Ability to travel occasionally to provide on-site support at team offsite events. Manage team access to shared databases (SharePoint, OneNote, Wiki). Regularly collaborate with cross-functional Administrative & Executive Assistants. What is needed: Bachelor's Degree or equivalent work experience 5+ years of experience as Administrative Assistant within a high-tech organization Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software. Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment. Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy. Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through. Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s). Able to apply the utmost discretion when dealing with sensitive and confidential material. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $75,800 -- $157,650 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP). In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award. State-Specific Notices: California: Fair Chance Ordinances Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances. Colorado: Application Window Notice Dec 12 2025 12:00 AM If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs. Massachusetts: Massachusetts Legal Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call **************.

.Astera Labs (NASDAQ: ALAB) provides rack-scale AI infrastructure through purpose-built connectivity solutions. By collaborating with hyperscalers and ecosystem partners, Astera Labs enables organizations to unlock the full potential of modern AI. Astera Labs' Intelligent Connectivity Platform integrates CXL , Ethernet, NVLink, PCIe , and UALink™ semiconductor-based technologies with the company's COSMOS software suite to unify diverse components into cohesive, flexible systems that deliver end-to-end scale-up, and scale-out connectivity. The company's custom connectivity solutions business complements its standards-based portfolio, enabling customers to deploy tailored architectures to meet their unique infrastructure requirements. Discover more at www.asteralabs.com. Job Overview: We are seeking a motivated and detail-oriented HR Intern to join our human resources team. This internship offers a unique opportunity to gain hands-on experience in various aspects of HR, including recruitment, onboarding, employee relations, HR operations, and data analysis. The successful candidate will work closely with our HR professionals and Talent Acquisition team, assisting in day-to-day activities and contributing to key HR initiatives. Responsibilities: Assist in the recruitment process, including posting job vacancies, sourcing and screening resumes, and coordinating interviews. Support the onboarding process for new hires, ensuring a smooth and positive experience. Help organize and participate in employee engagement initiatives and company events. Assist in the preparation of HR documents and reports. Collect, maintain, and analyze HR data to identify trends and insights, supporting decision-making in areas like recruitment, retention, and employee engagement. Support the development and maintenance of HR dashboards and metrics reporting. Handle employee inquiries and provide support on various HR-related topics. Participate in training and development initiatives, including scheduling sessions and preparing materials. Stay up-to-date with HR laws, trends, and best practices. Qualifications: Currently pursuing a degree in Human Resources, Business Administration, Data Analytics, or a related field. Strong organizational and communication skills. Analytical mindset and familiarity with data collection, analysis, and visualization tools (e.g., Excel, Google Sheets, Tableau, or similar tools). Ability to handle sensitive information with confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). A positive attitude and a willingness to learn. We know that creativity and innovation happen more often when teams include diverse ideas, backgrounds, and experiences, and we actively encourage everyone with relevant experience to apply, including people of color, LGBTQ+ and non-binary people, veterans, parents, and individuals with disabilities.

The Administrative Assistant provides administrative support to the Director of Engineering and the Engineering department. Company Background: For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee. Essential Duties & Responsibilities: * Answer telephone, screen calls, take and relay messages, answer questions when possible. * Use Microsoft Outlook, Word and Excel software to type written correspondence, reports, schedules, and other documents from drafts, notes, or dictation; and to create charts, graphs, and tables. * Correct spelling, grammar, and format errors in written material. Suggest editorial changes. * Process incoming and outgoing mail, Federal Express, and copies. * Maintain and update department control files, service orders, various project files and other individual filing systems, on a timely basis. * Schedule, coordinate, and set up meetings, appointments, and travel arrangements. * Assist manager in coordinating with contractor's and vendor's install and repair of equipment. * Prepare expense reports for Director of Engineering. Generate check requests as needed by department. * Arrange for and set up refreshments and other needs for departmental meetings. * Order office supplies and parts for department as needed. * Process department invoices for payment as required. * Keep accurate payroll records to include Kronos input changes to punches and schedules. * Order new uniforms as needed for Engineers and Painters. * Other duties as assigned by supervisor/manager. * Knows, models and integrates Pebble Beach Company culture (mission, values, and standards). * Comply with the Pebble Beach Company safety and health policies and procedures. Absolutely Required Skills: * Excellent customer service skills. * Professional telephone skills, problem solving and basic accounting skills. * Proficient in Microsoft Office Word, Excel, and Outlook. * Have some working knowledge of UKG and Hotel Services Optimization System (HOTSOS). * High school diploma or equivalent. Why work for Pebble Beach Company: * Competitive Pay: $22.00 - $23.00/hour. * Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost. * Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year. * We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons. * Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club. * Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career. * Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION California's Title IV-E Education Program offers professional training and financial support to undergraduate and graduate social work students committed to careers in public child welfare. At San José State University (SJSU), the Title IV-E Child Welfare Program provides stipends to eligible MSW students who commit to working full time in county public child welfare services for a designated period after graduation. Under the general supervision of the project coordinator, the administrative assistant delivers comprehensive secretarial and clerical support to the SJSU Title IV-E Program. ESSENTIAL DUTIES & RESPONSIBILITIES Provides administrative and clerical support for the IV-E Program through various communication channels, maintaining confidentiality on sensitive matters. Prepares program documents and materials, including reports, schedules, and recruitment packets. Manages program accounts and databases; generates financial and student tracking reports. Processes stipend and expense requisitions for students, faculty, and staff; handles supply orders. Supports School of Social Work administrative needs related to the IV-E Program and promotes program integration. Prepares program forms and monitors online applications. Assists with event planning and logistics for seminars and workshops. Maintains confidential student files and records. Assesses administrative needs and recommends improvements to program operations. Other duties as assigned. INTERPERSONAL CONTACTS 1) Reports to the project coordinator. 2) Interacts daily with staff, students and faculty of SJSU as well as SJSU Research Foundation employees and with CA Title IV-E Education CSIS staff as needed. SUPERVISORY RESPONSIBILITIES None. MINIMUM QUALIFICATIONS Education and Experience Completion of a high school, technical, or vocational program (or equivalent), and three years of administrative experience involving record keeping and data entry OR Possession of a bachelor's degree and one year of administrative experience involving record keeping and data entry. Knowledge, Skills, Abilities required Excellent written, verbal, and interpersonal communication skills. Able to work independently and as part of a team, with strong problem-solving, organizational, and time-management skills. Intermediate to advanced skills levels in a broad range of technology, systems and packages including but not limited to Office Suite, Adobe Acrobat, Google programs, PeopleSoft, Excel and Google Sheets, DocuSign, Zoom, Salesforce, and other database management systems. Ability to develop, organize, and maintain various office systems and maintain confidential FERPA related information. Skilled in using Canva for the design and production of digital and print materials, including flyers, brochures, and newsletters; experienced with Qualtrics for creating, distributing, and analyzing surveys. Ability to monitor, budget, reconcile financial records, calculate ratios, and track financial data. Ability to quickly learn and apply a variety of state, federal, CSU, SJSU, and SJSU Research Foundation policies and procedures. Ability to update website content, images, and links while ensuring accuracy and consistency. Preferred Experience Background or strong interest in social work, child welfare, and/or related social services fields. Environmental Conditions Typical office environment and equipment. Requirements may include the need to sit or work at a computer terminal for long periods of time. May be required to walk/travel across campus to other offices or buildings on and off the main campus. Complexity of Duties Works on a variety of tasks requiring planning, organization and problem solving. Requires the ability to function independently on a professional level. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE: This position is considered a “sensitive” position by SJSURF and California State University (CSU) policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Compensation Range: $25.00-$32.00 per hour DOQ/E Hourly, Full Time, Benefited Continuation of the position depends upon availability of federal funding/grant and annual renewal of the IV-E contract with CA Title IV-E Education Program. BENEFITS The SJSURF provides an excellent benefits package to benefited employees. The comprehensive benefits package includes: Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage). Employer-paid dental and vision for both employee and eligible dependents. Life, AD&D, LTD with supplemental coverage opportunities. 14 paid federal & state holidays. Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately. Vacation-hour accruals and separate sick-hour accumulations. Employee discounts. Paid training and professional-development conferences. Please visit the Benefits & Compensation page on the SJSURF website for more detailed information. REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview for a job opening or otherwise need a reasonable accommodation during the application and hiring process, please contact us at ************************. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information. ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization's funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. San José State University Research Foundation is an Affirmative Action, Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation's continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. San José State University Research Foundation is an EOE M/F/Vet/Disability. Learn more about our organizations EEO and AAP policy by visiting our website HERE. Data metrics on the AAP is available for review upon request. Please also visit OFCCP for additional resources: ******************************************* If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at **************. We participate in E-verify. Please click here for more information

10+ Month W2 Contract San Fransisco, CA (Hybrid) Benefits You'll Love: NextDeavor offers health, vision and dental benefits for contract employees Paid sick leave eligibility is contingent on state of residence Optional 401k Plan (excludes employer match) Opportunity to get your foot in the door at a well-established corporation Here's how you'll make an impact on the team: Executive's calendar and meeting management – maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary. Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms – domestic & international. Process business expense reimbursement requests, invoices and manage POs. Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Coordinate assistance with office space, equipment, software, office-related matters, and events. Be onsite, in office regularly and able to assist with in person needs and tasks. Ability to travel occasionally to provide on-site support at team offsite events. Manage team access to shared databases (SharePoint, OneNote, Wiki). Regularly collaborate with cross-functional Administrative & Executive Assistants. Here's what you'll need to be successful in this role: Bachelor's Degree or equivalent work experience 5+ years of experience as Administrative Assistant within a high-tech organization Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software. Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment. Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy. Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through. Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s). Able to apply the utmost discretion when dealing with sensitive and confidential material. Pay Range: $36.00 - $39.83/hour Ready to make your mark? Take the leap and apply directly here: - your application is in good hands.

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers' greatest asset - their home. But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you're starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day. Join us and lay the foundation for your success. Apply today! Groundworks is seeking a talented Production Administrative Assistant to join their team in Sunnyvale, CA! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. What we provide for our employees: Competitive Hourly Pay ($23 hourly) Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history. What we Provide: Competitive Pay Employee Company Ownership Opportunities Industry Leading Training Programs Leadership Development and Career Growth Tracks Comprehensive and Affordable Benefits Package Top Workplace with Award Winning Culture

. Hours of operation are Mondays and Fridays from 9:00AM to 6:00pm; Tuesdays, Wednesdays, and Thursdays from 9:00AM to 8:00PM. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. The Administrative Assistant is expected to provide high quality customer service to new and returning clients. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact, and diplomacy. All Administrative Assistants are cross trained to assist with multiple programs as required by program leader. KEY RESPONSIBILITIES Administrative Responsibilities: Provide general administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, distributing mail, faxing, copying, etc. Manage and direct client traffic in the reception area, ensuring a welcoming atmosphere reflective of AARS culture. Greet clients and visitors courteously, handle general inquiries, and provide informational resources. Interact tactfully and professionally with youth, adults, and families of clients. Develop, transcribe, and distribute meeting minutes, reports, and/or general information in a timely manner, as needed. Attend and participate in meetings (internal, County, ad-hoc, etc. ) and debrief with agency or programs. Schedule appointments using current platforms and technology, and assist with appointment reminders as designated. Assist with appointment reminders as designated by the program. Assist with intake scheduling and conduct intakes to new enrollments as needed. Undertake special projects Participate in Health & Safety assignments or act as HR360's Health & Safety Representative. Work closely with the Administrative Support Manager, administrative team, EHR billing team. Facility Responsibilities: Perform office opening and closing procedures. Maintain the neatness and organization of general office area. Arrange and assist with meetings, staff trainings, conferences, etc., including setup, breakdown, and corporate catering. Purchase and maintain inventory of supplies for office, custodial, kitchen, electronic equipment. Report facility issues to Administrative Support Manager and act as point of contact for vendors and technicians. Data and Compliance Responsibilities: Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, Sharepoint, etc.). Perform Medi-CAL eligibility reviews. Create and reconcile pay sources. Assist with record archival per program needs. Assist with audit preparations and maintaining confidential files in both physical and electronic forms. Support management with data reconciliation and compliance tasks. Billing Responsibilities: Processes expenditures, including petty cash, client fees, expense forms, and reimbursements, etc. Flexibility and Coverage Responsibilities: Ability to arrange work schedule in accordance with the program's hours of operations, which may include evenings and weekends. Ensure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages. May be required to work weekends during program hours of operations, as needed. QUALIFICATIONS Education, Credentials, and Experience High school diploma, GED or equivalent required. Bachelor's degree in related field preferred. Comply with California Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons. Possess a valid First Aid and CPR certification or ability to obtain within 30 days of hire. Experience working with clients experiencing substance use issues. Experience of volunteering or special projects related to general office work. At least one (1) year of general office work experience preferred. Experience working in the behavioral health field. Experience with billing and data collection preferred. Background Check and Other Requirements Must not be on active parole or probation. Must be able to complete a background check and livescan.

Job Description . Note: online applications accepted only. Schedule: Full Time Schedule: More details upon interview. Requirement: Previous admin assistant experience preferred. Pay Range: $25.00 per hour to $28.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1497422. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquiries in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: Opportunities for Training and Development Retirement Plan Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: Medical Dental Vision Life Insurance/AD Disability Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ********************************************************************************************** Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Monitor emails and voicemails to identify client or counselor's needs related to class connectivity, rosters, or general support. Provide backup assistance to the DUI team and serve as the evening shift class monitor. Observe classes on a rotating basis and report findings or concerns to the program manager. Perform a variety of clerical tasks to support department operations, including organizing files and preparing digital records. Compose, format, proofread, and process documents such as letters, memos, agendas, and reports. Complete other duties and related projects as assigned. Qualifications Demonstrated ability to effectively perform the responsibilities outlined above. High school diploma or equivalent required; AA degree preferred Minimum 3 years relevant experience. Excellent computer skills, detail oriented. Ability to use typical office software such as MS Office applications and operate common office equipment. Experience in business writing and document formatting preferred. Ability to respond to and effectively prioritize multiple phone calls and other requests for service Ability to establish and maintain effective work relationships Bilingual is desirable, but not required

Job Posting Title: Administrative Assistant

Job DescriptionBenefits: Flexible schedule Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls Dispatching loads to driver. Basic Data Entry, Delivery Receipt scan and distribute to customer. Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Description: We are seeking a dedicated and detail-oriented Outpatient Therapy Administrative Assistant to support our outpatient therapy team and ensure smooth daily operations of the practice. In this role, you'll manage appointment scheduling, coordinate client communications, maintain confidential records, and provide essential administrative support to both therapists and clients. The ideal candidate is organized, compassionate, and thrives in a fast-paced healthcare setting, bringing professionalism and empathy to every interaction. Key Responsibilities: • Coordinate and maintain accurate therapist calendars. • Schedule, reschedule, and cancel appointments via phone, email, or EHR. • Proactively manage and fill open appointment slots; maintain and update waitlists. • Match clients with appropriate therapists based on specialty, availability, and insurance. • Confirm upcoming appointments and send reminders via email or phone. Salary: Competitive Requirements Requirements: 1-2 years of experience in administrative or scheduling roles, preferably in a therapy, medical, or healthcare setting. Proficiency in using scheduling software and EHR systems • Knowledge of HIPAA regulations and ability to manage sensitive client information with discretion. Strong attention to detail and organizational skills. Ability to multitask and remain calm and professional in a fast-paced environment. • Customer service-oriented, with a compassionate and client-centered mindset.