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Financial Services Assistant Davis, CA, Job ID 81834
University of California Agriculture and Natural Resources 3.6
Office manager job in Davis, CA
Under general direction, provide financial services as part of the Business Operations Center (BOC) team. This position will review and process complex purchasing, purchasing cards, accounts payable, capital projects payable, cash collections, gift processing and provide financial information to a large population. Recommend and implement changes and/or options to enhance or improve daily business processes, procedures and customer service. Utilize independent judgment to research policies and procedures, services and products associated with the unit's daily business operations to maintain compliance with University, ANR, state, and federal requirements, and disseminate information. Interact with all levels of personnel within the division. This position is a career appointment that is 100% fixed. The home department for this position is the Business Operations Center. While this position normally is based in Davis CA, this position is eligible for hybrid flexible work arrangements, for applicants living in the State of California, at this time. Please note that hybrid flexible work arrangements are subject to change by the University. Pay Scale: $29.40/hour to $35.32/hour Job Posting Close Date: This job is open until filled. The first application review date will be 10/27/2025. Key Responsibilities: 30% Financial Services Support Provide administrative support for financial activities for UC ANR programs and units. Through the use of the university's financial system (KuaIi), Aggie Travel, CashNet, Aggie Buy, Decision Support, WFA (Work Flow Assessment) to initiate financial documents needed to manage the needs of our customers. Provide customer service to the UC ANR staff, County Offices, REC staff and Statewide program staff and all vendors. Manage files for all areas of responsibility. Assist with campus fiscal closing. Maintain multiple fund numbers requiring different policies and procedures. Ensure that documentation is complete and accurate following all UC ANR, and University policies and procedures. 45% Accounting, Auditing, Disbursement & Reconciling Asses financial documents for accuracy of data entry and processing. Identify and correct any problems according to "Generally Accepted Accounting Principles" (GAAP) and University policy and procedures. Notify customer of any invoice adjustments made; include complete written documentation; retain documentation records. Enter accounting information into KuaIi. Review, process and maintain back up for Aggie Travel documents (Pcards and Travel Cards) for 100+ cards. Provide direct guidance to Advisors, Program Representatives, and Office Managers relative to cash collection policies and procedures. Routinely and independently review and monitor gift acceptance forms received from County Cooperative Extension Offices and Statewide Program. Initialize new vendor documents. Coordinate with UC Davis Procurement and Vendor Control Desk to ensure timely fulfillment of new vendor requests. Prepare and process relocation reimbursements and advance expense payments as required. Review and audit all documents for appropriate authorization, required documentation and for completeness for accuracy within University/UC ANR policy compliance, and sound internal control and business practices standards for all transactions. 15% Administration & Business Office Support Assist Account Manager and Business Operations Manager with budget preparation and maintenance, financial and analytical research projects, for our customers. Create spreadsheets and financial reports as requested. Assist with updating all partners and Business Operations Center written procedures and forms. Ensure website is updated with most current policies and procedures. Assist in developing, documenting and presenting training materials for our customers. Participate in staff meetings and appropriate staff development opportunities. Provide back up and participate in cross training for all Business Operations Center staff. Work with UCD Communication Resources and outside vendor to provide ATR/Communication services, including cell phone purchasing and data plan activation to our partners. 10% Customer Service Provide excellent customer service to improve all partnerships. Understand customer requirements so as to provide appropriate clarifications and solutions. Route and direct customer requests to appropriate personnel. Contribute ideas to resolve customer problems and to improve productivity. Work with various teams to ensure outstanding customer services. Maintain a broad knowledge of services provided. Participate in meetings and activities held to improve customer satisfaction and business performance. Deliver prompt and professional responses to customer inquiries via phone, email, instant message, etc. Maintain and update customer requests and documents. Process customer requests in a timely manner. Requirements: High school diploma or equivalent experience. The duties performed require knowledge of basic principles and methods of a technical or professional field where the exercise of judgement is limited by (a) the routine assignments, (b) the narrow range of knowledge of the total professional or technical field (c) the supervision received, and (d) the absence of the ability to establish professional precedents. Requires strong math skills. Knowledge of automated accounting systems. Interpersonal skills and customer service focus to work effectively with advisors, staff and others within and outside the University. Ability to collaborate and communicate effectively to support teamwork within the Financial Services Team and within the BOC. Comprehension and basic analytical skills to understand and apply policies, procedures and practices to daily work. Writing skills to communicate policies, procedures and practices to advisors, staff and other University departments. Ability to work under time constraints and high-volume workloads dependably and with a high level of accuracy. Knowledge of standard accounting practices and principal and acceptable business practices. Ability to organize and structure workload to achieve progress on multiple tasks and flexibility to respond to shift priorities. Ability to effectively and efficiently use resources in the course of handling the daily workload. These include websites, policy and procedure manuals, administrative handbooks, and guidelines. Ability to work within and contribute to a team environment where the goal is to provide excellent customer service. Experience using electronic financial, accounting and purchasing systems to process a variety of purchasing, accounts receivable/accounts payable, and travel and entertainment reimbursement requests. Experience maintaining confidentiality and securing records relevant to financial transactions, and other sensitive documents. Preferred Skills: Knowledge of UC Davis purchasing and accounting systems (AggieBuy, AggieTravel, CashNet, FIS, Kuali). Knowledge of UC financial policies. Experience with reconciling and processing cash and credit card income, gift processing, and PCI compliance. Experience reviewing and approving travel, entertainment, and purchasing activities for academics and staff. Experience working in a University business office environment supporting the activities of academics and staff employees. Working knowledge of University financial and payroll policies and procedures. Experience with UCD and UC ANR payroll/personnel, purchasing, accounts payable transactions, travel and entertainment policies, gifts, income generation and ledger reconciliation. Communicate effectively, both verbally and in writing, in all aspects of the position. Special Conditions of Employment: Restricted leave during the UC and federal fiscal year periods, early-June/mid-July and mid-September/mid-October. Must possess a valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on the vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California https://apptrkr.com/get_redirect.php?id=6751124&target URL= This position is a career appointment that is 100% fixed. The home department for this position is the Business Operations Center. While this position normally is based in Davis CA, this position is eligible for hybrid flexible work arrangements, for applicants living in the State of California, at this time. Please note that hybrid flexible work arrangements are subject to change by the University. Pay Scale: $29.40/hour to $35.32/hour Job Posting Close Date: This job is open until filled. The first application review date will be 10/27/2025. Key Responsibilities: 30% Financial Services Support Provide administrative support for financial activities for UC ANR programs and units. Through the use of the university's financial system (KuaIi), Aggie Travel, CashNet, Aggie Buy, Decision Support, WFA (Work Flow Assessment) to initiate financial documents needed to manage the needs of our customers. Provide customer service to the UC ANR staff, County Offices, REC staff and Statewide program staff and all vendors. Manage files for all areas of responsibility. Assist with campus fiscal closing. Maintain multiple fund numbers requiring different policies and procedures. Ensure that documentation is complete and accurate following all UC ANR, and University policies and procedures. 45% Accounting, Auditing, Disbursement & Reconciling Asses financial documents for accuracy of data entry and processing. Identify and correct any problems according to "Generally Accepted Accounting Principles" (GAAP) and University policy and procedures. Notify customer of any invoice adjustments made; include complete written documentation; retain documentation records. Enter accounting information into KuaIi. Review, process and maintain back up for Aggie Travel documents (Pcards and Travel Cards) for 100+ cards. Provide direct guidance to Advisors, Program Representatives, and Office Managers relative to cash collection policies and procedures. Routinely and independently review and monitor gift acceptance forms received from County Cooperative Extension Offices and Statewide Program. Initialize new vendor documents. Coordinate with UC Davis Procurement and Vendor Control Desk to ensure timely fulfillment of new vendor requests. Prepare and process relocation reimbursements and advance expense payments as required. Review and audit all documents for appropriate authorization, required documentation and for completeness for accuracy within University/UC ANR policy compliance, and sound internal control and business practices standards for all transactions. 15% Administration & Business Office Support Assist Account Manager and Business Operations Manager with budget preparation and maintenance, financial and analytical research projects, for our customers. Create spreadsheets and financial reports as requested. Assist with updating all partners and Business Operations Center written procedures and forms. Ensure website is updated with most current policies and procedures. Assist in developing, documenting and presenting training materials for our customers. Participate in staff meetings and appropriate staff development opportunities. Provide back up and participate in cross training for all Business Operations Center staff. Work with UCD Communication Resources and outside vendor to provide ATR/Communication services, including cell phone purchasing and data plan activation to our partners. 10% Customer Service Provide excellent customer service to improve all partnerships. Understand customer requirements so as to provide appropriate clarifications and solutions. Route and direct customer requests to appropriate personnel. Contribute ideas to resolve customer problems and to improve productivity. Work with various teams to ensure outstanding customer services. Maintain a broad knowledge of services provided. Participate in meetings and activities held to improve customer satisfaction and business performance. Deliver prompt and professional responses to customer inquiries via phone, email, instant message, etc. Maintain and update customer requests and documents. Process customer requests in a timely manner. Requirements: High school diploma or equivalent experience. The duties performed require knowledge of basic principles and methods of a technical or professional field where the exercise of judgement is limited by (a) the routine assignments, (b) the narrow range of knowledge of the total professional or technical field (c) the supervision received, and (d) the absence of the ability to establish professional precedents. Requires strong math skills. Knowledge of automated accounting systems. Interpersonal skills and customer service focus to work effectively with advisors, staff and others within and outside the University. Ability to collaborate and communicate effectively to support teamwork within the Financial Services Team and within the BOC. Comprehension and basic analytical skills to understand and apply policies, procedures and practices to daily work. Writing skills to communicate policies, procedures and practices to advisors, staff and other University departments. Ability to work under time constraints and high-volume workloads dependably and with a high level of accuracy. Knowledge of standard accounting practices and principal and acceptable business practices. Ability to organize and structure workload to achieve progress on multiple tasks and flexibility to respond to shift priorities. Ability to effectively and efficiently use resources in the course of handling the daily workload. These include websites, policy and procedure manuals, administrative handbooks, and guidelines. Ability to work within and contribute to a team environment where the goal is to provide excellent customer service. Experience using electronic financial, accounting and purchasing systems to process a variety of purchasing, accounts receivable/accounts payable, and travel and entertainment reimbursement requests. Experience maintaining confidentiality and securing records relevant to financial transactions, and other sensitive documents. Preferred Skills: Knowledge of UC Davis purchasing and accounting systems (AggieBuy, AggieTravel, CashNet, FIS, Kuali). Knowledge of UC financial policies. Experience with reconciling and processing cash and credit card income, gift processing, and PCI compliance. Experience reviewing and approving travel, entertainment, and purchasing activities for academics and staff. Experience working in a University business office environment supporting the activities of academics and staff employees. Working knowledge of University financial and payroll policies and procedures. Experience with UCD and UC ANR payroll/personnel, purchasing, accounts payable transactions, travel and entertainment policies, gifts, income generation and ledger reconciliation. Communicate effectively, both verbally and in writing, in all aspects of the position. Special Conditions of Employment: Restricted leave during the UC and federal fiscal year periods, early-June/mid-July and mid-September/mid-October. Must possess a valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on the vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucanr/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=81834&PostingSeq=1&SiteId=17&language Cd=ENG&FOCUS=Applicant Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-13e09964f8fff743b621436514088a16
$29.4-35.3 hourly 3d ago
Office Manager
Robert Half 4.5
Office manager job in San Diego, CA
About the Role A growing Southern California law firm is seeking a highly organized Office Manager / Legal Assistant to support daily firm operations and 1-2 attorneys in its San Diego office. This is a primarily onsite role, with the first 90 days fully onsite and potential for limited hybrid flexibility thereafter. What You'll Do Oversee daily office operations and serve as the go-to resource for administrative needs. Handle onboarding tasks, benefits coordination, invoice processing, and insurance payments. Manage billing and calendaring in Clio, including running bills, opening matters, and tracking deadlines. Issue checks, process vendor invoices, and manage employee PTO tracking. Save and organize attorney work product and ensure accurate file management. What We're Looking For Clio experience required. Background as a Legal Assistant, Office Manager, or hybrid role (boutique firm experience preferred). Friendly, proactive communicator with strong initiative and follow-through. Highly organized, Type A, and able to troubleshoot independently. Why Join Collaborative, supportive team with an open-door leadership style. Growing firm with strong work-life balance values. Competitive salary $85,000-$95,000, plus healthcare, PTO, sick time, and 401(k) with matching. To learn more or apply confidentially, please send your resume to Assistant Vice President, McKinley Horwitz at McKinley.Horwitz< at >RobertHalf.< com > with email subject line: “Office Manager / Legal Assistant”.
$85k-95k yearly 4d ago
Front Office Manager
The Meritage Resort and Spa, Napa
Office manager job in Napa, CA
Salary Range: $70-80k : Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people's lives by offering memorable experiences, giving back to our communities and honoring God in all that we do. We are focused on long-term value creation and sustainable growth. Our Guiding Principles: Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change, Humility, Respect, & Fulfillment Position Summary: Manages all Front Office operations to ensure outstanding guest service and financial profitability. Builds and manages teams effectively. What You Will Accomplish Duties & Responsibilities Primary Responsibilities/Essential Functions: Manages all Front Office operations (may include guest service and registration, room inventory and availability, PBX/communications, and bell operations.) Responsible for planning department goals and directing team members to achieve results. Provides guidance and direction to ensure overall departmental success. Participates in the hiring process by interviewing potential team members and selecting those that best meet staffing needs. Participates in management training. Follows all Human Resources policies. Ensures staff receives any required training or attends mandatory meetings. Monitors and develops team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward. Monitors and assesses service and satisfaction trends, evaluates and addresses issues and makes improvements accordingly. Initiates and implements up-selling techniques to promote services and facilities to maximize room occupancy and overall revenue. Ensures team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events. Ensures staff is kept informed about policies and procedures. 7. Resolves customer complaints and anticipates potential problems by reviewing and monitoring complaints, operational issues, business flow and team member performance to ensure high levels of customer satisfaction and quality. Notifies Management and/or Security of all unusual events, circumstances, missing items, or alleged theft. Follows all safety policies and procedures. Reports potential safety issues to manager whenever observed and takes immediate action to resolve in emergency situations. OSHA laws require the use of Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety. Team members will be trained in the proper use and care of assigned PPE if applicable. The hotel provides the required PPE. Team member has responsibility to report defective, damaged or lost PPE or equipment that does not fit properly to their Manager. Maintains strict Front Office Mgr Template Final 9-30-15.docx Page 2 of 3 compliance with hotel's Hazardous Material (HAZMAT) program and familiarizes self with current MSDS. Reporting to work as scheduled (on time and on regular basis) is an essential function of the job Other Responsibilities/Supportive Functions: Makes merit decisions within budget or established guidelines. Determines promotions or reclassifications within company policy. Approves leave and time away from work within company policy. Enters schedules and monitors timecards for accuracy. Responds to emergency calls and ensures operational support areas are covered to provide excellent customer service. Monitors and maintains the Front Office systems and equipment to ensure their optimum performance. Runs and analyzes various reports to monitor customer satisfaction, occupancy, revenue, competitive situations, etc. Notifies management of unsafe conditions, needed maintenance of any equipment and any accidents. Attends all required meetings. Note: This job description is not intended to be all-inclusive. Team Members may perform other related duties as required to meet the ongoing needs of the organization. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed. What You Will Bring Qualifications (relevant experience, education and training): High school diploma or general education degree (GED), or equivalent combination of education and experience. Bachelor's degree in Hospitality Management desired. Five or more years related Front Office experience and one year as Supervisor/Assistant Manager in similar setting. Requires ability to lead others in the department by mentoring and providing training that results in staff that meets/exceeds guest expectations and provides a high level of guest satisfaction. Requires general knowledge of accounting and bookkeeping transactions commonly used at comparable hotel or resort. Must have excellent customer service/communication skills to work with guests of various social, cultural, economic and educational backgrounds for the purpose of resolving problems/complaints and providing a high level of guest satisfaction. Able to use mathematics to solve problems. Requires ability to use computers programmed with accounting software to record, store and analyze information. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Requires attention to detail. Must be able to solve problems and remain calm and alert if dealing with difficult guest, during busy activity periods or in an emergency situation. Front Office Mgr Template Final 9-30-15.docx Page 3 of 3 Must be able to speak, read, write and understand English to understand instructions, safety rules, and communicate with guests. Able to work independently with minimal guidance and as part of a team. 11. Completes all required training as scheduled. Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel. Work schedules will include working on holidays, weekends and alternate shifts. Must maintain a clean appearance and professional demeanor. Special Skills & Abilities/Mental and Physical Demands: While performing the duties of the job the team member regularly stands for sustained periods of time or walks from one work area to another. While performing the duties of the job the team member frequently uses fingers to enter data into computer or operate telephone/office equipment. The team member occasionally grasps objects. The team member frequently reaches by extending hand(s) and arm(s) in any direction. Repetitive motions are made while entering data into computers. The team member occasionally stoops, kneels and crouches. The team member regularly talks and hears to answer phones and communicate with guests or staff. Lifting is occasionally required to move luggage and equipment. Exerts up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The team member is required to have close visual acuity to view telephone console, computer terminal, documents and guests. The team member is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned and to make general observations of facilities. The team member is subject to inside environmental conditions. The noise level is moderate. The team member is subject to hazards which includes proximity to electrical current found in office related equipment. The team member is occasionally subject to atmospheric conditions such as perfumes, odors, or dusts. (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
$70k-80k yearly 3d ago
Executive Assistant Office Manager
Nextsense, Inc.
Office manager job in Mountain View, CA
We're looking for a sharp, organized, and proactive Executive Assistant / Office Manager to support our leadership team and keep our operations running smoothly. This is a great role for someone early in their career who wants ownership, visibility, and a front-row seat to how a company is built and run. Executive support (≈60%) Manage the CEO's calendar: schedule meetings, prioritize time, and help protect focus blocks Coordinate travel (flights, hotels, itineraries) and prepare detailed trip briefs Prepare agendas, take notes, and track action items for key meetings Draft and edit emails, documents, and presentations on behalf of leadership Help with special projects and research tasks as needed Office & operations (≈40%) Be the point person for day-to-day office operations (supplies, vendors, visitors, mail, etc.) Coordinate team events, offsites, and all-hands meetings Own onboarding logistics for new hires (desk setup, access, swag, etc.) Keep our workspace organized, functional, and welcoming Support basic finance/admin/hr tasks (expense reports, invoices, reimbursements) Responsible for packaging, shipping and office logsitics You're a great fit if you… Have a Bachelor's degree (any discipline; we care more about how you think and work) Bring 2-3 years of experience in an EA, office manager, operations, or similar role Are highly organized, detail-obsessed, and reliable - people don't need to chase you Communicate clearly and professionally, both in writing and in person Are comfortable juggling multiple priorities and changing plans quickly Are tech-savvy (Google Workspace, Slack, basic spreadsheets; bonus for tools like Notion, Asana, etc.) Have good judgment and know how to handle sensitive information with discretion Enjoy being the person who “makes things work” and takes pride in doing it well What success looks like in this role The CEO's time and attention are focused on the highest-leverage work The office looks & feels calm, efficient, and well-run-even when things are moving fast People trust you as a go-to person for getting things done You anticipate needs rather than just react to requests Why this role is exciting High exposure: You'll work directly with the CEO and see how decisions are made Real ownership: You'll fully own key processes, not just follow checklists Growth potential: As we grow, there's room to expand into operations, people, or chief-of-staff-type work Excellent benefits: Medical, 401K, equity, PTO
$43k-66k yearly est. 2d ago
Office Manager
Insight Global
Office manager job in San Francisco, CA
Insight Global is looking for an Office Manager for one of our clients in the IT space. This is a 6-month contract-to-hire role. In this role you will be responsible for daily office operations from administrative oversight, finance assistance, and safety compliance to foster a positive workplace experience for all internal employees. This is a contract to hire position located onsite 5 days a week in San Francisco. We are looking for someone who has a passion for creating an impactful workplace experience and a collaborative environment! Must haves: 3-5 years of experience as office coordinator/manager at an enterprise level establishment Prior experience with workplace or property management Strong understanding of work orders and service requests from a facilities perspective Excellent communication and interpersonal skills Day to day: Manage daily office operations from administrative oversight, repair coordination, and vendor management Assist in financial tracking from monitoring office expenses to invoice management Foster a positive work environment that creates the foundation to a healthy work culture Ensure compliance to with all health and safety standards Compensation: $27-$32/hour Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
$27-32 hourly 2d ago
Office Manager
Partners In Diversity, Inc. 3.3
Office manager job in Huntington Beach, CA
**Construction Industry background required** **Temp to Hire position; reporting full time in office** Position Requirement: Quality team leader for a detailed, analytical, and highly disciplined position working on the Project Site within the Heavy Construction Industry. The Office Manager will support the Project Manager with all aspects of project controls and reporting, including, project set-up, invoicing, and project change management. Solid problem solver with a minimum of five (5) years' experience in construction with emphasis on business/accounting/administration. Must have experience in public works. Bachelor's Degree or equivalent experience required. Position reports to the Southwest Regional Business Manager and Project Manager. Skill Set:  Team Leader  Excellent time management, problem solving and organizational skills  Active Team Player with positive attitude  Excellent communication skills with solid written skills  High level of computer proficiency  Polished interpersonal skills, high energy, and flexibility  Ability to make independent decisions and recommendations regarding work priorities  Capable of working independently in a fast-paced environment  Ability to juggle multiple tasks  Quick and competent learner  Deadline oriented Software: CMiC: Accounting & Project Management System. Document Control, AP Invoice Management System. Nice Touch Solutions: Time & Material Billing. Microsoft One Drive, Microsoft Pro: Outlook, Word, Excel PowerPoint, Notes, SharePoint. Bluebeam 12. LCP Tracker: Labor Compliance Module. Primary Responsibilities: Maintain Project Status Reporting in monthly meeting with Project Coordinator and Business Manager. Manage project office facilities. Responsible for subcontractor and supplier communication through Required Document Package regarding deadlines and compliance on project and documenting those efforts. Prepare CMiC Communication to subcontractors regarding Progress Pays, SCCI Sub Pays, and mandatory submission to subs of Pay Application. Process Monthly Progress Billings for Subcontractors and Major Purchase Order Vendors. Produce Sub Pays through CMiC. Release Collection for all subcontractors, including 2nd and 3rd tier subs. Responsible for Project Compliance and weekly review of outstanding compliance issues. Collaboration for booking and documentation for Job Accruals Job Cost Adjustments and LDR Quantity Input. Monthly communication to subcontractors to acquire progress requests, necessary releases, and compliance documents. Maintain CMiC Preliminary Notice Log. CMiC Workflow through daily routing of invoices to job personnel. AP Processor responsible for projects' AP PO 5 Rejected folder. Communication to Project Personnel for AP Workflow invoice approval Project Documentation in CMiC and overall management and quality control of documentation. Daily and required posting of projects purchase orders. Collect, perform analysis and transmit Certified Payroll documents to Agency and Department of Industrial Relations. Attend Prevailing Wage/Certified Payroll instruction for the project. Assist Insurance Desk with subcontractors / suppliers in order to acquire project insurance requirements. Report Project Goals for any Business Enterprise (SBE/DBE/MBE, DVBE etc.) Reporting on a monthly basis to Owner, Project Manager and Sponsor. Participate in Outreach activities as required for the project and/or Owner/Agency. Responsible for associated workpapers for audit trail and participate in Outreach specific to the project. Work as directed on project issues assigned by Project Manager and Southwest Business Manager. Creation of AP Critical Payment List each Friday to Business Manager. Month-End Activities for the Project. Secondary Responsibilities: Participate in project's efforts in mobilization and demobilization of project site as directed. Ordering Cell Phones through JIRA System for project personnel. Credit Card monthly review for Liquids TripActions. Provide Business Partner support in determining payment status. Coordinates manage and plan meetings when necessary for project. Participate in weekly Business Group Meeting held on Tuesday 10:30 am. Reporting Deadlines: Daily Routing and approval of Invoices within CMiC Workflow. Daily Input and Review of Project Labor Payroll. Weekly Close-out of Project Labor Payroll. Weekly Input of Quantities for Labor Distribution Report. Weekly Submission of Certified Payroll Reports to Department of Industrial Relations and Owner/Agency Production of Monthly Job Cost Report. Monthly Subcontractor Progress Payments. Book Monthly Accruals and provide detailed Accrual Records. Monthly/Quarterly Submission of DBE/SBE etc. Reporting to Owner Agency.
$41k-60k yearly est. 15h ago
Front Office Manager
Vaco By Highspring
Office manager job in Los Angeles, CA
Front Office Manager: Location: Culver City, CA (Fully Onsite) Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m Pay: $25-$30/hour Type: Long-Term Temporary Opportunity A growing office in Culver City is seeking a professional and highly organized Front Office Manager to support daily operations and serve as the welcoming face of the office. This role is ideal for someone polished, dependable, and proactive, who is comfortable managing front office functions, coordinating facilities needs, and ensuring a positive in-office experience for employees and guests. Responsibilities Greet and assist employees, guests, and vendors, providing exceptional customer service. Oversee reception area, visitor check-ins, and general office upkeep. Coordinate with facilities on maintenance, event setups, and vendor requests. Manage office mail, supplies, and kitchen stock; ensure common areas are organized and well maintained. Support building access, parking card requests, and conference room reservations. Handle employee inquiries and office requests via Slack, Jira, and email. Assist with lunch service coordination, catering setup, and daily operations. Partner with facilities and workplace teams on ongoing projects and initiatives. Qualifications 2+ years of experience in front office, workplace coordination, or administrative support. Excellent communication and customer service skills. Strong organizational skills and attention to detail. Proficient in Microsoft Office and comfortable with tools like Slack, Envoy, and Jira. Professional demeanor, reliability, and a team-oriented mindset.
$25-30 hourly 1d ago
Paralegal - Litigation Defense - General Liability 100% in office- no remote
Haight Brown & Bonesteel 4.1
Office manager job in Los Angeles, CA
Haight Brown & Bonesteel LLP's is seeking a motivated and detail-oriented paralegal for its Orange County (Irvine) office. This position requires a daily commute to our office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $70,000.00 - $85,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts All resume submissions are strictly confidential.
$70k-85k yearly 4d ago
Bill Pay Manager
Plumb Bill Pay
Office manager job in California
San Diego, CA (On-Site) | Full Time Plumb provides Family Office Accounting & Bill Pay services to Ultra High Net Worth clients across the U.S. We're known for our accuracy, trust, and exceptional service-rooted in Plumb's 13 Principles. As we continue to grow, we're looking for a Bill Pay Manager who operates with accountability, structure, and calm execution. About the Role We are seeking an experienced Bill Pay Manager to serve as the central point of contact for all Bill Pay operations. Your work will ensure that workflow issues, reporting discrepancies, and escalations are managed directly, proactively, and efficiently. Your impact is simple but essential: you keep daily execution running smoothly so leadership can stay focused on strategy. This is an on-site role in San Diego and requires a strong operational background with deep knowledge of bill pay workflows, approvals, reconciliations, and controls. You must be detail-oriented, process-driven, and comfortable taking ownership without needing constant direction. What You'll Do Lead and manage a team of 4-8 bill pay specialists Oversee all bill pay workflows: entry, approvals, payment processing, reconciliations, audits Conduct weekly reviews with supervisors to track adoption, cleanup progress, and workflow performance Resolve operational and reporting issues before they escalate Partner with administrative and compliance teams on approvals and audit reviews Maintain oversight of deadlines, deliverables, and quality control Escalate only when leadership involvement or client relationship support is required Communicate clearly and professionally with clients, advisors, and internal teams Provide factual updates, resolution summaries, and confident status reporting What We're Looking For 5-8 years in accounting operations, bill pay management, or family office accounting Strong knowledge of QuickBooks Online and multi-client environments Experience managing teams and improving workflows Familiarity with compliance, reconciliation, and audit processes Highly organized, detail-oriented, and consistent in follow-through Strong communication skills-clear, factual, professional Able to maintain accountability across clients and team members without micromanagement A proactive, solutions-focused mindset What Will Not Work in This Role To ensure success, this role is not a fit for someone who: Requires constant prompting, oversight, or direction Struggles with process ownership or self-management Avoids accountability, audit standards, or feedback Has only a technical accounting mindset without operational leadership capability Overrelies on others to make decisions Becomes disorganized or reactive under pressure Who Thrives Here Someone who operates as a direct extension of leadership-owning operations with clarity, maturity, and reliability. You ensure the Bill Pay function runs smoothly, consistently, and in alignment with Plumb's standards, allowing the department to stay focused on strategic growth and process development.
$70k-115k yearly est. 4d ago
Office Manager
Verve Holistic Health
Office manager job in Tustin, CA
Office Manager - Verve Holistic Health Employment Type: Part-Time or Full-Time, Onsite About Us Verve Holistic Health is an integrative medical practice dedicated to identifying and treating the root causes of illness through naturopathic and functional medicine. We specialize in regenerative therapies, peptide therapy, IV nutrient infusions, ozone therapy, hormone balancing, and lifestyle-based care. Our mission is to restore optimal vitality through personalized, evidence-based, and compassionate medicine. We are seeking a highly organized, proactive, and emotionally intelligent Office Manager to join our growing team. The ideal candidate thrives in a collaborative, fast-paced environment and takes pride in creating an exceptional experience for both patients and staff. Key Responsibilities Clinic Operations & Leadership Oversee daily operations of the clinic, ensuring smooth patient flow and efficient systems. Supervise front and back office staff, providing ongoing training, feedback, and performance evaluations. Support the doctors with administrative tasks, scheduling, and project management. Maintain compliance with California healthcare regulations, HIPAA, and clinic policies. Coordinate staff schedules, meetings, and continuing education. Patient Experience Uphold Verve's standard of warmth, professionalism, and integrity in every patient interaction. Resolve scheduling, billing, and service concerns with empathy and efficiency. Ensure front office systems and communications reflect the clinic's brand and values. Administrative & Financial Coordination Manage vendor relationships, inventory, and supply orders. Assist with payroll logs, expense tracking, and employee onboarding documentation. Support marketing initiatives, event coordination, and special projects. Qualifications 3+ years of office management or administrative leadership experience (healthcare or wellness preferred). Strong understanding of medical office operations, scheduling systems, and patient coordination. Excellent communication, leadership, and organizational skills. Proficiency in EMR systems, Google Workspace, and general tech fluency. Ability to multitask while maintaining attention to detail and composure under pressure. Passion for holistic, integrative, and patient-centered healthcare. Compensation & Benefits Competitive hourly or salaried compensation (based on experience) Health benefits eligibility Complimentary IV and wellness treatment perks Supportive, growth-oriented team culture Opportunity to be part of a purpose-driven and rapidly growing integrative medical practice
$38k-58k yearly est. 3d ago
Receptionist/Office Manager
Critchfield Mechanical, Inc. 4.2
Office manager job in San Jose, CA
We are seeking a highly organized, professional, and proactive Receptionist/Office Manager to join our Admin Team. This role will serve as the first point of contact for visitors and callers while ensuring the smooth operation of daily office functions. The ideal candidate is detail-oriented, personable, and capable of managing multiple priorities in a fast-paced construction environment. This role blends traditional office management responsibilities with front desk duties, supporting both administrative operations and visitor-facing interactions. *Position is Full-Time in our San Jose, CA Office Responsibilities Front Desk & Reception Serve as the primary point of contact for all incoming calls and visitors, providing a welcoming and professional customer experience. Manage the main phone line, screen calls, and direct inquiries to the appropriate team members. Receive deliveries, sort mail, manage visitor sign-in procedures, and maintain the front lobby's professional appearance. Office Administration & Coordination Oversee daily office operations, including ordering/stocking office snacks/supplies, coordinating vendor services, and maintaining office equipment including coffee machine. Support company leadership and project teams with administrative tasks such as document preparation, filing, scanning, and data entry as needed. Manage incoming and outgoing mail, shipping, and courier services. Team & Culture Support Work collaboratively to support the admin, HR, accounting, and leadership with clerical tasks. Help set up/take down internal events, trainings, and office gatherings. Qualifications 2+ years of administrative, office management, or receptionist experience; construction experience preferred. Excellent verbal and written communication skills. Strong organizational skills with the ability to prioritize and multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction software (e.g., Bluebeam or similar) is a plus. Professional demeanor with a customer-service mindset. Ability to maintain confidentiality and handle sensitive information. Preferred Skills Positive, team-oriented attitude. Strong attention to detail. Ability to anticipate needs and proactively solve problems. Comfortable interacting with guests, clients, vendors, and field staff. Reliable, punctual, and consistent in delivering high-quality administrative support. What We Offer Competitive compensation based on experience Comprehensive benefits package including 100% employer paid medical, dental and life insurance. Voluntary Vision Plan 401(k) with company match Paid vacation and holidays Employee Assistance Program (EAP) Team Building Events Pay range and Compensation package The base hourly range for this role is $31.25 -$40.87 per hour, Non-Exempt. The range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education and certifications. The range listed is just one component of the total compensation package for employees. Equal Opportunity Statement We are proud to be an Equal Opportunity Employer. All employment decisions-including recruitment, hiring, placement, promotion, compensation, training, layoffs, and termination-are made without regard to race, color, religion, creed, national origin, ancestry, sex, pregnancy, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.
$31.3-40.9 hourly 1d ago
ERP Business Manager
Brothers Desserts
Office manager job in Santa Ana, CA
We are seeking a detail-oriented and strategic ERP & Business Applications Manager to lead the administration, enhancement, and optimization of our ERP systems and other business-critical applications. This role will be responsible for ensuring that technology solutions align with the company's operational and strategic objectives, while supporting integration, data analytics, and user adoption initiatives. Key Responsibilities: Own and manage enterprise resource planning (ERP) systems such as Sage, Navision, or SAP, including system upgrades, customizations, and vendor relationships. Oversee the performance and reliability of all business-critical applications to ensure they meet operational and strategic goals. Troubleshoot and resolve complex software and application issues in a timely and effective manner. Lead integration efforts across applications, driving system enhancements and performance improvements. Design, develop, and maintain business intelligence tools, dashboards, and reports to support data-driven decision-making. Partner with department heads and business leaders to assess system needs and optimize technology usage across the organization. Drive user training, documentation, and change management to promote adoption and maximize ROI on business applications. Ensure robust system security protocols, access control measures, and compliance with company policies and regulatory standards. Leadership Attributes: We are seeking a strong people leader who embodies the following values and leadership traits: High Emotional Intelligence (EI): Approaches challenges and feedback with self-awareness, empathy, and professionalism. Team Builder: Creates a positive and inclusive team environment that fosters collaboration and respect. Treats Everyone Equally: Holds all team members to the same standard with fairness and consistency. Direct & Positive Communicator: Communicates expectations clearly and constructively. Strategic Thinker: Anticipates long-term needs and aligns sanitation goals with plant priorities. Caring Leader: Values team well-being and builds trust through genuine support. Sets Clear Expectations: Defines goals, roles, and responsibilities to ensure accountability. Holds Self and Others Accountable: Leads by example and follows through on commitments. Agent of Change: Embraces innovation and drives improvements in sanitation practices and culture. Qualifications: Bachelor's degree in Information Systems, Computer Science, Business Administration, or related field (or equivalent experience). 5+ years of experience managing ERP systems and enterprise applications. Hands-on experience with ERP platforms such as Sage, Navision, SAP, or similar. Strong analytical, troubleshooting, and problem-solving skills. Experience with application integration, system customization, and vendor management. Excellent communication and collaboration skills across technical and non-technical teams. Knowledge of IT compliance, security, and governance best practices.
$63k-125k yearly est. 1d ago
Business Manager
West Coast Materials, Inc.
Office manager job in Buena Park, CA
This role reports directly to the CFO and presents an exciting and unique opportunity for someone who is seeking a career in corporate finance or business administration. A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible. A successful candidate will provide support to administrative departments and management functions. xevrcyc They will work closely with leadership to oversee current operations and implement strategic initiatives.
$64k-125k yearly est. 1d ago
Payor Relations Manager
Agile Occupational Medicine
Office manager job in Costa Mesa, CA
The Payor Relations Manager serves as the primary liaison between Agile and external Managed Provider Networks (MPNs), Third Party Administrators (TPAs), and insurance payers. This role is responsible for building and maintaining strong partnerships, ensuring operational alignment, streamlining credentialing and onboarding processes, and resolving escalations to protect service delivery and market reputation. The Manager collaborates cross-functionally with Sales, Operations, and Clinical Leadership to align strategies with partner expectations, support revenue growth, and improve overall customer satisfaction. Responsibilities: Develop and maintain productive relationships with key TPAs, MPNs, and payer partners, acting as Agile's ambassador to external networks. Coordinate protocol setup in EMRs, portals, and credentialing processes to ensure seamless client access and satisfaction. Monitor account performance, identify trends, and resolve operational issues in partnership with internal teams. Oversee escalations across care delivery, billing, and service coordination, ensuring timely and professional resolution. Serve as an internal cross-functional liaison, working with Sales, Operations, and Clinic teams to align strategies with partner needs. Track performance metrics, service outcomes, and account growth to inform process improvements and guide negotiations. Support bids, RFPs, contract negotiations, and renewals involving TPAs and MPNs. Collaborate with Marketing to ensure consistent messaging and materials for network partners. Maintain up-to-date knowledge of occupational medicine industry standards, payer requirements, and regulatory changes affecting MPN/TPA relationships. Identify and establish strong relationships with Nurse Triage companies to further elevate customer experience. Represent Agile at industry events, trade shows, and community engagements to strengthen brand visibility and client relationships Performs other job-related duties as assigned. Required: Bachelor's degree in Business, Healthcare Administration, or a related field. 3-5 years of experience managing TPA, network, or payer relationships-preferably within occupational medicine or a related healthcare service. Strong organizational, communication, and stakeholder management skills. Proven ability to work cross-departmentally and manage complex relationship dynamics. Proficiency in CRM systems, EMR platforms, and Microsoft Office Suite. Ability to travel up to 25% to meet business and partner needs. Key Attributes: Relationship-builder who fosters trust and credibility with MPN, TPA, and payer partners. Detail-oriented professional who ensures accuracy in credentialing, onboarding, and network management processes. Proactive problem solver who anticipates issues and implements solutions before they escalate. Process-driven leader who can streamline workflows for efficiency and consistency. Strong communicator and negotiator who can influence stakeholders at all levels. Collaborative team player who works effectively across sales, operations, and clinical teams. Results-focused with the ability to measure success through partner satisfaction, retention, and revenue growth. Benefits: Comprehensive benefits package Optimal work life balance with no nights, no weekends, and no holidays requirement to work Opportunity to work in a fast-paced and dynamic environment Be part of a team that is passionate about making a difference Salary: Starting compensation range $75,000.00 - $85,000.00 annually. Exact compensation may vary based on skills, experience, and location. Why You Should Join Our Team Agile Occupational Medicine is a leading occupational medicine group with a network of 24 clinics and one surgery center dedicated to providing comprehensive healthcare services to businesses and their employees across California and Yuma, Arizona. We specialize in ensuring the health and well-being of workers through a range of medical services, including injury care (workers' compensation), physical examinations (employer services), and commercial (urgent care) We are a rapidly growing company with a fun and collaborative work environment. We are passionate about disrupting the world of occupational medicine, and we are committed to providing our customers and patients with the best possible experience. We offer our employees competitive salaries, commission, and benefits, and we give them the opportunity to make a real impact on the business. Agile Occupational Medicine is an Equal Opportunity Employer. Agile does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided upon qualifications, merit, and business need.
$75k-85k yearly 3d ago
Business Office Director
Marbella Marysville 3.6
Office manager job in Marysville, CA
Integral Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care and lifestyle-focused senior living communities. Our company, which was built on our “Culture Keepers,” employees thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents. Responsibilities: Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges. Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable. Ensures department manager's complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained. Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements. Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts. Reviews and distributes the monthly financial statements. Prepares Management reports as requested. Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements. Interfaces with residents on billing/collection issues. Oversees preparation and maintenance of resident files, records and reports. Manages community Human Resource function. Responsible for ensuring a positive first impression, following the established new hire orientation program. Oversees payroll and Team Member paperwork including new hire and Change forms. Manages open positions using the applicant tracking system (ATS) and job postings. Manages scheduling for Concierge team members. Creates set-up and oversight for Health Center resident's/patient's private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines. Other duties as assigned. Qualifications: Bachelor's degree in Accounting with one year experience as an Accountant, or Associates degree in Accounting with two to three years related experience Benefits: In addition to a rewarding career and competitive salary, Integral offers a comprehensive benefit package. Eligible team members are offered a comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match our Employee Assistance Program and accident insurance policies. Thank you for your interest in Integral Senior Living careers. If you have any questions about the position you are applying for, please contact the community directly. No agencies, please. We do not accept any unsolicited resumes from agencies under any circumstances. We receive inquiries from agencies daily. Agencies should not direct any inquiries or emails to hiring managers. Thank you. EOE D/V JOB CODE: 1006274
$126k-163k yearly est. 21d ago
Business Office Manager
California Job Shop
Office manager job in Chico, CA
Business Office Manager Department: Administration FSLA Status: Non-Exempt Reports to: Executive Director Schedule: Full time This position will facilitate the successful operation of the community business office. This individual works with corporate office staff in support of corporate accounting and human resource procedures and activities that affect the local office. The Business Office Manager assist in coordinating office services, records control, marketing, and special projects; organize and administer the business and administrative office; and contribute to effective communication and pleasant working conditions. Duties: Essential Functions Support the mission, vision, and culture of the organization through positive communication and leadership. Contribute to Community relationships by demonstrating cooperation and professional conduct with residents, families, fellow associates, physicians, pharmacies and other vendors or persons. Contribute to team effort by being flexible in work assignments; by furnishing support; by taking initiative; and by understanding how this position affects and compliments all other Community positions. Able to maintain work pace appropriate to given workload. Perform activities on schedule while maintaining regular attendance and punctuality within specified tolerance. Supervise administrative staff where applicable; provide training; set and adjust rates of pay and hours of work; provide performance feedback both informally and formally; recognize both appropriate and inappropriate behaviors and performance (provide rewards and discipline); apportion work among subordinates. Human Resources Responsibilities Provide for the safety and security of associates; may be the community Safety Officer Ensure that all on-the-job injuries/illness are properly reported and documented; coordinate with department heads to allow injured workers to return to modified duty within the ordered restrictions when appropriate or ensure a doctor's release is obtained before returning to full duty; maintain the OSHA 300 and 300A logs. Triage associate complaints and grievances in accordance with HR dept. Screen potential employment candidate's resumes/applications for minimum qualifications; arrange and conduct screening interviews and coordinate with appropriate department head and/or Executive Director for final interviews and selection make contingent offers of employment. Order all state and company required pre-employment screening, such as drug tests, physicals, fingerprint clearances and/or background checks. Ensure all results are within state and/or company standards. Participate in New Hire Orientation program and other regular associate meetings or functions. Prepare new hire paperwork, employee status changes, employee exit paperwork, and leave of absence requests for submission to home office Human Resources. Utilize Payroll reporting tools to manage accuracy of associate information and performance evaluation due dates. Update associate information in Payroll system and personnel file. Respond to Unemployment Insurance claims; represent company at unemployment Insurance appeals hearings. Conduct monthly benefit orientations; proof benefit enrollment forms and send to home office Human Resources; ensure all eligible associates have completed enrollment/declination forms. Provide training to department heads and act as a consultant regarding Human Resources policies. Make recommendations regarding terminations to department heads based on policies; ensure Accounting Responsibilities: Process all accounts payable invoices and submit to home office weekly. Prepare daily bank deposits, deposit to bank and e-mail deposit records to home office. Prepare and/or forward all resident forms regarding the accounting department to home office. Responsible for maintaining and issuing of Petty Cash, including Resident Petty Cash, and monthly reconciliation sent to home office. Daily maintain accuracy of Community Rent Roll. Prepare monthly billing spreadsheet. Make collection calls on past due accounts; -maintain collection logs/records; timely follow up on past due accounts; prepare accounts for submittal to collection agencies. Coordinate the weekly packets to home office. Assist with preparation of new residents' move-in paperwork, resident status changes, and move-termination policies are followed by contacting Regional HR Director; conduct termination meetings. Prepare Time Sheet Reports for payroll; edit daily time entries; ensure accuracy of bi-weekly payroll out paperwork and forward to home office. Prepare monthly printed Spend-Down Reports for department heads. Maintain and communicate to corporate Community census data. Support month-end closing procedures. Analyze monthly operations statements for the Executive Director and department heads. Handle or refer resident billing inquiries as appropriate Added Responsibilities Respond appropriately to changes in the work setting. Perform other related assignments as required. Assist the Executive Director with completion of documents, correspondence and special projects as needed. Conduct tours. Maintain accuracy of Community operations computer database with associate and resident information as assigned. Accountabilities: Act on constructive feedback by listening to supervisor(s), customers and peers and use it to improve performance. Maintain resident, employee, and community confidentiality. Respect Resident's Rights. Demonstrate positive attitude and ability to work well with all people, particularly the elderly. Promote positive work environment that emphasizes teamwork. Demonstrate willingness to help other staff whenever needed. Job Specifications: Two years associate degree or three or more years' experience in office management, including bookkeeping and human resources responsibilities. Possess excellent communication skills in diplomacy and superior time management and organizational skills. Must have competence in Microsoft Word, Excel and Outlook and the ability to adapt and learn company specific software programs. May be required to hold valid First Aid Certification and valid Driver's License. Must be available for weekend coverage and all emergency situations on a rotating basis Effort Maintain mental alertness, attention, and concentration for necessary periods. Apply common sense understanding and carry out instructions (written, oral or diagrammatic). Adapt to situations requiring the precise attainment of set limits, tolerances, or standards. Regularly required to sit for long periods of time and talk or listen. Able to stand, stoop and bend frequently, lift up to 20 pounds and push up to 40 pounds. Failure to use proper safety equipment will result in disciplinary action, up to and including termination. Also, must have the ability to talk, hear, sit, use hands and fingers, handle/feel objects, tools or controls, and reach with hands and arms. Specific vision requirements for this job include close vision, depth perception, and the ability to adjust the focus of the eyes. Possess adequate physical stamina to move freely about the Community and assist residents where needed, including in emergency situations. The physical demands described must be met by every associate. Reasonable accommodations may be considered to enable individuals with disabilities to perform essential job functions. Working Conditions: The noise level in the work environment is usually moderate to noisy. Must be willing and able to work required and scheduled shifts, including evenings, weekends, overtime and holidays. Compensation: $30-33/hour DOE
$30-33 hourly 60d+ ago
Office Coordinator (Administrative Support Coordinator I) Reposted
California State University System 4.2
Office manager job in Chico, CA
: Working independently under general supervision of the Senior Coordinator, and Senior Director of Recreational Sports, the Office Coordinator provides wide-ranging administrative support covering the general day-to-day operations for the Recreational Sports Department, which includes: Sport Clubs, Intramural Sports, eSports, and Summer Camps. Duties are performed with independence and responsibility for interpretation and implementation of the unit's policies, procedures, and guidelines. Independent judgment in determining whether an activity or issue is within the campus and University policies, procedures, and guidelines is necessary. The incumbent is often evaluated on the end results of his/her work assignments and the assignments of others. Required Education and Experience: This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: * Experience working in higher education environments and familiarity of Student Affairs. * Experience with handling complex, confidential, and sensitive issues. Time Base: Full-time Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm CSU Classification Salary Range: $48,564 (Step 1) - $70,752 per year (Step 20) Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit ******************************************************************************************** Additional Information: California State University, Chico, in accordance with CSU policy, may require that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. The person holding this position is considered a "Limited Mandated Reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment. Throughout employment in this position, employee must complete employer provided training and maintain certification for Cardiopulmonary Resuscitation (CPR), First Aid, and Automated External Defibrillator (AED). About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling ************. It is also available on the web at Annual Security & Fire Safety Report. Open Until Filled (Review of Applications will begin 12/15/25. Applications received after that date may be considered.) Advertised: Dec 01 2025 Pacific Standard Time Applications close:
$48.6k-70.8k yearly 12d ago
Team Manager
Panera, Flynn Group
Office manager job in Chico, CA
Flynn Group entered the Panera system in 2015 with the acquisition of 47 cafes. Since then, we have more than tripled in size to become the 2nd largest Panera franchisee in the world and continue to grow by building new stores and acquiring other franchise operators. Flynn Panera is a franchisee of Panera Bread. Flynn Panera is built on a decentralized business model, which means that each geographic area is led by a Market Leader. Reporting to the ML are Area Directors, who are multiple unit operators, responsible for the overall functions of the cafés in their areas. Reporting to the Area Directors are the General Managers, who are the chief Cafe managers responsible for the overall running of their café. Aiding the management of the Cafe are Assistant Managers, who are responsible for running of their departments and who help with every-day management responsibilities. Rounding out the cafe leadership are Team Managers. We strive to hire only the best, starting with our leadership. Our leaders within Flynn Panera have over 190+ years of experience in the restaurant industry, and 60+ years with Flynn Group. We are one of seven premier brands of Flynn Group, which was founded in 1999 by Greg Flynn. It has grown since then to the largest franchise operator in the world. Flynn owns and operates a diversified portfolio of restaurants in iconic, world class brands across diverse segments, including Applebee's, Arby's, Panera Bread, Pizza Hut, Taco Bell, Wendy's and Planet Fitness. Our primary mission is to be the premier operator within each of these brands. We will achieve this by focusing on our core values; Care Genuinely for People, Play like a Champion, and Win as One. Position Description Our Panera Bread cafes are upscale, friendly cafes which feature baked breads and pastries. We serve made-to-order soups, salads and sandwiches as well as specialty espresso beverages. No Fryers and No Late Nights. We're known for our artisan breads, quality soups, salads and sandwiches which results in a grease and alcohol-free environment for our associates. As a manager, this means no late nights, but we do hope you're a morning person. Managers at our growing cafes supervise up to 75 staff members to ensure a top-quality service experience for our guests. + As a Team Manager at Panera Bread, you would be responsible for providing outstanding leadership to your team. + You should be passionate about the industry, inspiring others, coaching, counseling, creating a profitable environment, and delivering an exceptional customer experience. + Our managers must maintain high standards of restaurant cleanliness, sanitation, food quality and safety, and facility management. At Panera Bread, warmth is our business. It's what we do best. We look for like-minded individuals who are ready to surround themselves with fresh food and great people. + We are looking for experienced restaurant professionals with a steady, stable employment track record, attention to detail, and outstanding social skills. This is an outstanding opportunity to join a rapidly growing concept. Essential Duties and Responsibilities Restaurant management combines strategic planning, shift organization and day-to-day management activities. At Panera Bread, restaurant management is fast paced, highly demanding and very rewarding. Typical work activities for a Team Manager: + Serve as a role-model and lead the team. + Ensure that team members are providing great customer service. + Taking ownership for the business performance of the restaurant. + Maintain a safe, secure and healthy environment by following all safety and sanitation standards and procedures. + Run quality opening, mid and closing shifts ensuring a consistent positive customer experience. + Coordinating the entire operation of the restaurant during scheduled shifts. + Greeting customers and doing table visits to ensure customer satisfaction. + Recruiting, training and motivating staff. + Assist the specialist within the bakery‐cafe, ensuring team members are properly trained and fully competent in all aspects of food service and customer support. + Ensures objectives are achieved while operating within all company guidelines, cultural values and following ethical business practices. + Exhibits a professional image. Promotes and embodies our Values and Beliefs as outlined on the Premier Card. Education and Experience + At least 1-2 years Hospitality experience. + Food Management Certifications also a plus + Must have the "Run it Like you Own It Mentality" + Excellent organization, customer service and time management skills + Proven track record for leadership. + Passion, energy and a positive attitude + Work well under pressure and be able to work with a diverse group of people + Have a valid driver's license and reliable transportation. + Reference checks Perks for our employees: + Competitive wages + Flexible work schedules + Meal Discounts + Health Benefits + 401(k) with company match + Paid Vacation + Development opportunities Team Manager Compensation Range: $23.50 - $25.00 per hour Competitive wages, Flexible work schedules, Meal discounts, Medical/Dental/Vision, 401k with match, Paid Vacation, Paid Sick Leave Physical Standards: + Must be able to stand and exert well-paced mobility for up to ten (10) hours in length. + Must have the ability to safely lift pots, pans, glassware, boxes, etc. up to 50 pounds in weight. + Must be able to read and write to facilitate communication. + Must possess finger and hand dexterity for using small tools and equipment. The associate is responsible for performing the essential responsibilities of this position with or without reasonable accommodation. The associate should notify Flynn Panera of any reasonable accommodation requests and may need to provide supporting medical documentation. This may not list all duties for this position and the associate in this position may be required to perform other duties to meet business needs. Flynn Panera, reserves the right to revise this at any time. This job description is not a contract for employment, and either the associate or Flynn Panera may terminate employment at any time. Why Work for Flynn Panera? Flynn Panera is a growing franchise within Flynn Group that offers stability, opportunity for advancement as well as a great environment, training and benefits. We are committed to helping each employee work and live to their fullest potential within a culture you won't want to quit! Flynn Group is an equal opportunity employer. We are committed to creating a diverse and inclusive workforce and providing reasonable accommodations/adjustments for individuals with disabilities. If you require any accommodation or adjustments throughout the application process, please let us know. We look forward to reviewing your application and potentially welcoming you to our premier team!
$23.5-25 hourly 60d+ ago
Retail Team Manager
at&T Portables 4.6
Office manager job in Marysville, CA
Retail Team Managers are expected to represent the company in the most professional way possible. They teach and create leaders for the future, while making decisions to keep the Company's interests first. Managers are expected to create a productive work environment and are responsible for the development and performance of all sales activities within their location. They are expected to develop the Sales Team as well as provide leadership towards the achievement of maximum profitability and growth in line with the Company's values and vision. Managers must also manage the operational tasks of the store to ensure its day-to-day functioning remains effective and efficient. Some Responsibilities: * Perform as a role model for all employees in the location * Achieve personal sales goals as well as assist employees with closing sales and customer service * Drive sales performance (Wireless & AT&T TV) through coaching and training * AT&T TV product knowledge checks * Stay up to date on all industry information and technology * Maintain and enforce all visual, housekeeping, and appearance standards * Maintain all location operations, including but limited to inventory, daily paperwork, schedules, and loss prevention * Conduct employee reviews, meetings, and training Requirements * Ability to work at least 45 hours work week * Reliable transportation * Excellent problem-solving skills * Establish and monitor store/kiosk work schedules * Ability to interpret and analyze sales and commission reports * Train, motivate and inspire a team to achieve maximum results * Ensure audit compliance at all times as required by the carrier * Must be at least 18 years of age * 1-2 years of wireless sales management * 3-4 years of wireless sales experience * College Degree Preferred, High School Diploma, or GED Required.'
$63k-112k yearly est. 12d ago
Office Administrator
Caliber Holdings
Office manager job in Canyondam, CA
Service Center Canyon Country Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $20.00 per hour BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.
$20 hourly Auto-Apply 60d+ ago

Learn more about office manager jobs

How much does an office manager earn in Chico, CA?

The average office manager in Chico, CA earns between $32,000 and $71,000 annually. This compares to the national average office manager range of $30,000 to $62,000.

Average office manager salary in Chico, CA

$48,000

$32,00010%

$48,000Median

$71,00090%

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Office manager jobs in Chico, CA

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Office Coordinator (Administrative Support Coordinator I) Reposted

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Office Administrator

Learn more about office manager jobs

How much does an office manager earn in Chico, CA?