Office manager jobs in Deming, NM - 1,900 jobs

Job Title: Executive Office Manager Department: Executive/Operations Reports To: CEO & Executive Vice President FLSA Status: Exempt About Us: We are a fast-paced, family-owned home building company rooted in Christian values, serving the North Texas community. With a strong commitment to excellence, integrity, and faith-based leadership, we specialize in delivering high-quality homes and exceptional customer experiences. We believe in building more than houses - we build relationships, communities, and futures. Our work environment is collaborative, respectful, and mission-driven, where every team member is valued and encouraged to grow. Job Summary The Executive Office Manager is a key member of the leadership team responsible for overseeing the daily administrative operations of the executive office, ensuring efficient workflow, and supporting executive leadership in strategic and operational tasks. In the context of a home building company, this role bridges high-level administrative functions with the operational and project needs of a dynamic construction business. Key Responsibilities Executive Support Serve as the primary point of contact between the executive team and internal/external stakeholders. Manage executive calendars, schedule meetings, coordinate travel arrangements, and handle confidential correspondence. Prepare reports, memos, agendas, and presentations for executive meetings and board reviews. Attend high-level meetings, record minutes, and follow up on action items. Other special projects and assignments as needed Office Operations & Administration Oversee day-to-day office functions, ensuring smooth and efficient administrative processes. Supervise administrative staff and delegate tasks to support staff as needed. Manage office supplies, vendor contracts, and office equipment. Oversee IT support Ensure compliance with office policies and procedures, including health, safety, and confidentiality standards. Foster a positive, respectful, and faith-aligned office culture consistent with company values. · Assist with onboarding new employees and coordinate office-wide events, celebrations, or devotionals. Construction/Project Support Coordinate with project managers, estimators, and field teams to support scheduling, document control, and permit tracking. Maintain and organize construction files, blueprints, contracts, insurance certificates, lien waivers, and change orders. Track deadlines for bids, proposals, inspections, and client deliverables. Assist in preparing budgets, job costing reports, and contractor/vendor agreements. Human Resources & Hiring Support Coordinate onboarding for new hires, especially field and office staff. Maintain employee records and support HR processes such as time tracking, benefits enrollment, and performance evaluations. Support recruitment by posting job ads, screening resumes, and scheduling interviews. Other HR duties as assigned Financial and Reporting Duties Work with accounting/bookkeeping staff to support invoicing, A/P, and A/R tracking. Prepare expense reports, reconcile executive credit cards, and help with budget tracking. Generate periodic reports related to project status, office productivity, and resource allocation. Client and Vendor Communication Serve as a liaison between clients, subcontractors, suppliers, and executive leadership. Manage customer inquiries, complaints, and communications at the executive level. Maintain CRM/database of contacts, prospects, vendors, and ongoing client communications. Character & Culture Fit: Loyal, dependable, and trustworthy. Strong moral compass and alignment with Christian values. Calm under pressure with a proactive, servant-hearted approach. Team-oriented with a commitment to uplifting others and maintaining a positive work environment. Qualifications Education & Experience Bachelor's degree in Business Administration, Construction Management, or related field (preferred). 7+ years of executive-level administrative or office management experience. Experience in the construction or home building industry strongly preferred. Skills & Competencies Strong organizational and time management skills with attention to detail. Excellent verbal and written communication. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with construction/project management software (e.g., Buildertrend, Procore, CoConstruct, or similar). Ability to manage multiple priorities in a fast-paced environment. Professionalism, discretion, and strong problem-solving abilities. Leadership skills to supervise and motivate office staff. Work Environment Primarily office-based with periodic visits to job sites, supplier meetings, or client offices. Regular working hours with occasional overtime hours required to meet project deadlines or executive needs.