Office manager jobs in Hilo, HI

Oversee administrative support services ensuring that resources are deployed efficiently throughout the Organization. Duties & Responsibilities Manage administrative support services including monitoring, routing and distribution of mail and invoices, the purchase, maintenance and storage of office equipment, and the inventorying and acquisition of office supplies with attention to budgetary constraints. Implement corporate travel policies and maintain corporate travel accounts. Monitor expenses for general services and approve invoices related to office services, office equipment and travel. Perform cost reduction research and recommend procedural or policy changes to improve operations. Identify outdated practices and develop continual improvement processes for support operations. Minimum Qualifications, Skills, and Educational Requirements Four-year college degree required. Proficient in MS Office. In-depth understanding of office management procedures Ability to multi-task and manage shifting priorities while maintaining a calm, professional demeanor. Organized and detail oriented with good analytical and problem-solving skills. Ability to work effectively with an array of management and support personnel. Solid written and oral communication skills. Ability to exercise critical thinking to identify and solve problems. We are committed to a merit-based hiring process that values individual skills, qualifications, and performance. Our hiring practices comply with all applicable federal, state, and executive orders, including the recent Executive Order on Equal Opportunity Hiring.

The Front Office Manager is accountable for the effortless and seamless movement of guests in and out of the resort, providing outstanding levels of guest service throughout the guests' entire stay. They act as a Manager on Duty occasionally and respond to emergency calls promptly. They maintain our firm commitment and dedication to our service culture and always maintain this behavior towards our guests and team members. Here's why you'll love it here - We offer an excellent benefits package to our full-time Team Members that include: * Salary Range: $68,500 - $70,555 annually * Medical, Dental, and Vision insurance from Day One * Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program * Team Member Travel Program - enjoy discounted rates at incredible properties around the globe * Generous Paid Time Off Program * Paid Sick Days * Team Member Recognition and numerous learning and advancement opportunities... and more! HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members, and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members. Additional Responsibilities: * Supervise the activities of the Front Office Operations including the front desk, bell, and valet, which include its work outputs, financial management, facilities, and resources. Ensures the timely completion of team member work schedules, and performance appraisals. Maintains compliance with organizational, business, and financial regulations. * Coordinates communication of activities with other departments in the daily maintenance of room inventory to achieve optimal levels of revenues while maintaining high levels of guest's expectations. * Monitors guest survey scores, requests, and complaints, and collaborates with appropriate partners to resolve issues as deemed necessary to provide excellence in service. * Maintains and performs department training program and onboarding schedule for new team members. Maintains a firm understanding of the established Collective Bargaining Agreement as it relates to the supervision and performance of HHV-VO team members. Coordinates the development of performance plans for team members to ensure their continued growth and success within the department. * Maintains relationships, contracts, compliance, and interfaces issues with the operation's business supporters and suppliers to ensure business needs and financial responsibilities are handled promptly. * Communicates effectively in English in writing as well as verbally. Japanese language speaking skills not required but a plus * Effectively and consistently meets all timelines for submitting work requested by the Director of Guest Services, Resort Directors, and General Manager * Works with housekeeping and front office to ensure common areas, guest rooms, and work areas are clean, neat, and well maintained and with safety in mind. Participate in guest room inspections * Performs other related activities as requested What are we looking for? Hilton Grand Vacations is an authority in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. To fulfill this role successfully, you have the following minimum qualifications and experience: * High school graduate or equivalent * More than 2 years of managerial experience in a hotel, preferably in a Front office capacity. * 3-5 years of related experience * Strong leadership capability with the ability to motivate, develop, and engage staff in a positive manner that produces business results. Demonstrates problem-solving, analytical and conceptual skills. * Displays effective interpersonal skills, including the ability to effectively prioritize and handle multiple tasks and timelines and lead challenging priorities within a small team environment. * Strong written and oral interpersonal communication skills with the ability to build and maintain productive working relationships and negotiate with a range of internal and external clients. * Able to work a flexible schedule including evenings, weekends, and holidays It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: * BA/BS/Bachelor's Degree * 5-7 years of related experience * More than 4 years of management or supervisory experience * CPR/First Aid * Previous experience working in hotel/resort operations, with an emphasis on the relationship between Front Office and Housekeeping. Timeshare ownership is preferred. * Knowledge of economic and accounting principles and practices, analysis and reporting of financial data. * Experience in leading operations operating under a Collective Bargaining Agreement (CBA). * Fluent in Japanese language (read, speak, write) When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

The gorgeous Waldorf Astoria Resort in Maui, Grand Wailea, is looking for a **Front Office Manager** to join the _Front Office_ team\! Located on 40 acres of lush tropical gardens, this Forbes 4\-Star, AAA 4\-Diamond property is consistently ranked among the world's best resorts with 780 rooms, 100,000 square feet of banquet space, and 7 food and beverage outlets\. This includes 3 restaurants, 3 bars, a cafe, and in\-room dining\. In this role, you will oversee front office operations during the evening shift 6pm to 3am\. The ideal candidate must be an exceptional leader with a passion for leading and mentoring a team\. **Want to learn more?** Hotel Website \(******************************** , Facebook \(**************************************** , Instagram \(************************************************** \(************************************************ + **Classification:** Full\-Time + **Shift:** Overnight - Must be available to work weekdays, weekends, and holidays\. + **Pay Rate: ** The salary range for this role is _$70,000 \- $75,000_ and is based on applicable and specialized experience and location\. **What will I be doing?** As Front Office Manager, you would be responsible for directing and administering Front Office operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability\. Specifically, you would be responsible for performing the following tasks to the highest standards: + Manage all Front Office operations to include, but not limited to, guest service and registration \(check\-in/check\-out\), room inventory and availability, guest service standards and initiatives, product quality, cost controls and overall profitability, marketing initiatives, systems use and management, budgeting and forecasting, department management, policy and procedure implementation and enforcement and meeting participation and facilitation + Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward + Monitor and assess service and satisfaction trends, evaluate and address issues and make improvements accordingly + Ensure compliance with Company standards + Meet and greet guests and respond to guest inquiries, requests and issues in a timely, friendly and efficient manner and resolves guest concerns + Initiate and implement up\-selling techniques to promote hotel services and facilities to maximize room occupancy and overall revenue + Ensure team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events + Complete audit procedures, as needed + Recruit, interview and train team members **What are we looking for?** Since being founded in 1919, Hilton has been a leader in the hospitality industry\. Today, Hilton remains a beacon of innovation, quality, and success\. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values\. Specifically, we look for demonstration of these Values: + Hospitality \- We're passionate about delivering exceptional guest experiences\. + Integrity \- We do the right thing, all the time\. + Leadership \- We're leaders in our industry and in our communities\. + Teamwork \- We're team players in everything we do\. + Ownership \- We're the owners of our actions and decisions\. + Now \- We operate with a sense of urgency and discipline In addition, we look for the demonstration of the following key attributes: + Quality + Productivity + Dependability + Customer Focus + Adaptability **What will it be like to work for Hilton?** Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full\-service hotels and resorts to extended\-stay suites and mid\-priced hotels\. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value\. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands \(********************************************************** \. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day\. And, our amazing Team Members are at the heart of it all\! **The Benefits** - Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits such as: + Access to pay when you need it through DailyPay + Medical Insurance Coverage - for you and your family + Mental health resources including Employee Assistance Program + Best\-in\-Class Paid Time Off \(PTO\) + Go Hilton travel program: 100 nights of discounted travel + Parental leave to support new parents + Debt\-Free Education: Team Members will have access to a wide variety of educational credentials through our partnership with Guild Education, including: college degrees and professional certifications + 401K plan and company match to help save for your retirement + Hilton Shares: Our employee stock purchase program \(ESPP\) \- you can purchase Hilton shares at a 15 percent discount + Career growth and development + Team Member Resource Groups + Recognition and rewards programs _\*_ _Available benefits may vary depending upon property\-specific terms and conditions of employment\._ \#LI\-MD1 **Job:** _Guest Services, Operations, and Front Office_ **Title:** _Front Office Manager \(PM\) \- Grand Wailea, A Waldorf Astoria Resort_ **Location:** _null_ **Requisition ID:** _HOT0C2R0_ **EOE/AA/Disabled/Veterans**

Job Description Ensures overall office standards are well organized, run smoothly and cost efficient in alignment of the mission and strategic goals of Helping Hands Hawai`i. Essential Duties & Responsibilities: Oversee and analyze a calendar and record of timely and appropriate logistical support such as property maintenance, repairs and capital projects for optimal performance. Manage inventory of office supplies and company equipment in accordance with budget and fixed asset listings. Support organization -wide onboarding communications and annual training for new staff and volunteers on office standards and policies. Support and build donor and volunteer relations. Assist in handling visitor complaints. Assist with special events. Other duties may be assigned by the manager. Qualifications: High school Diploma or GED Accuracy with details. Deadline oriented. Organized and able to multitask. Working knowledge of Windows computer programs including database programs such as Word, Excel, Email, etc. Valid Driver's license and willingness to use properly insured vehicle. Complies with company's code of ethics, confidentiality practices, safety and all other policies & procedures.

Aulani, A Disney Resort & Spa, is more than an enchanting, family-friendly destination. We've combined the spirit of O`ahu with the magic of Disney to create a place where guests and cast members alike can feel the magic, can feel the spirit of the island and can truly feel welcome. Here, you'll bring the spirit of the islands to life in every part of your role. Are you ready to join this team and make an impact? As a Security Guest Service Manager, you will serve as a primary day-to-day leader for security and life safety operations for the Aulani Resort. You will provide strategic and tactical leadership as well as critical decision-making and motivation to the Security team to deliver the mission of protecting and securing of our Guests, Cast Members, assets and brand reputation. You will partner with all levels of Leadership to provide the highest level of Guest and cast happiness while developing a diverse and successful Security team. This Full-time position reports to the Safety and Security Manager and will be working onsite at our breathtaking Aulani Resort on the island of Oahu, Hawaii. What You Will Do: Provide day-to-day strategic and tactical leadership in the areas of security and life safety operations Conduct investigations and submit reports on all injuries, crimes and safety and security related incidents involving Cast and Guests, as well as violations of company policy, to the appropriate Aulani leadership and when necessary to state and/or federal agencies; Assist with governmental investigations and inspections as required Promote and implement company policies around safety regulations and operations, as well as asset protection and loss-prevention Understand the business, its culture and challenges; find opportunities to reduce risk and ensure efficient and effective safety measures are in place. Directly engage with leaders and cast to provide the direction, expectations, information, staffing and resources needed to deliver on the mission to serve and protect while achieving the highest level of guest service. Maintain a positive, shared and productive workplace environment by quickly identifying, engaging in and resolving issues, encouraging trust, and leading through cast relations decisions Make crucial, sound, high-quality decisions on raised security issues, accurately judging the need, response, and need for further escalation Lead in the development of a culture of safety Please apply if you have the following: State of Hawaii, Security Guard License: Must possess a current, valid and in-good standing Hawaii Security Guard card license visible on the Hawaii DCCA website (Required) 5+ years' professional experience in security/life safety management in the hospitality/resort industry or relevant related experience Proven record as a hard-working, meticulous and dedicated leader, driven to deliver and demonstrating effective decision-making skills and judgment Strong written and verbal communication skills Ability to maintain the utmost confidentiality of sensitive information Proficiency with computers, particularly Microsoft Office, Outlook, Word and Excel Must be available to work all shifts with Overnight Shift as primary working shift Preferred Qualifications and Education: Experience advising the operations, services and activities of a comprehensive security program and team Experience with coordinated access control technologies and practices Experience with crisis management, emergency preparedness planning, response and business continuity Solid understanding of Investigative and Intelligence services, private, and government organizations and an active network of contacts and partnerships within those organizations High effective oral communicator with a positive leadership voice, ability to influence and readiness to communicate direction Bachelor's degree or equivalent experience Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more at ********************************************** The hiring range for this position in Hawaii is $72,000 to $96,500. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Job Posting Segment: Aulani Job Posting Primary Business: Security Primary Job Posting Category: Ops General Employment Type: Full time Primary City, State, Region, Postal Code: Kapolei, HI, USA Alternate City, State, Region, Postal Code: Date Posted: 2025-10-03

The Front Office Manager at The Modern Honolulu hotel oversees the daily operations of the Front Office to include Reception Agents, Bell, and Guest Experience Agents, and all customer service and reservation support functions. What are we looking for? Hilton Grand Vacations is an authority in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. To fulfill this role successfully, you have the following minimum qualifications and experience: High School graduate or equivalent 2+ years of related experience 1+ years of supervisory experience Proficient in Microsoft Office Excellent to communicate in English, both verbally and written It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: College Degree Experience working with software, such as Microsoft Office (Outlook, Excel, etc.), Clarity, etc. Previous experience working in hotel/resort operations, with an emphasis on the relationship between Front Office and Housekeeping. Timeshare ownership is preferred. Fluency in Japanese language (read, speak, write) When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Here's why you'll love it here - We offer an excellent benefits package to our full-time Team Members that include: Salary Range: $32 ~ $34 per hour Medical, Dental, and Vision insurance from Day 1 Financial Wellness - 401k/pension plan Team Member Travel Program - enjoy discounted rates at incredible properties around the globe Generous Paid Time Off Program Paid Sick Days Team Member Recognition and numerous learning and advancement opportunities…and more! HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members, and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members. Additional Responsibilities: Manage day-to-day operations of the Front Office to ensure quality assurance standards of hospitality are provided to all guests and visitors on property and/or via telephone. Responsible for actively building and retaining member, owner, and guest relations and acting as a mentor to team members in order to provide superior customer service. Exercise independent judgment in addressing and resolving internal and external service complaints. Work closely with corporate and club reservations on yield management, rental and club programs, relocations, and all resort room metrics. Perform quality assurance audit checklist quarterly for Assistant Front Desk Managers and Front Desk Agents. Perform property and room inspections. Schedule and conduct staff meetings. Create, control and review departmental budgets, cash banks, petty cash, room rates, and expenditures at the resort level. Complete bi-weekly payroll. Implement staff incentives for team members who go beyond expectations to reach departmental goals. Assist in all other related duties as assigned.

Aulani, A Disney Resort & Spa, is more than an enchanting, family-friendly destination. We've combined the spirit of O`ahu with the magic of Disney to create a place where guests and cast members alike can feel the magic, can feel the spirit of the island and can truly feel welcome. Here, you'll bring the spirit of the islands to life in every part of your role. Are you ready to join this team and make an impact? As a Security Guest Service Manager, you will serve as a primary day-to-day leader for security and life safety operations for the Aulani Resort. You will provide strategic and tactical leadership as well as critical decision-making and motivation to the Security team to deliver the mission of protecting and securing of our Guests, Cast Members, assets and brand reputation. You will partner with all levels of Leadership to provide the highest level of Guest and cast happiness while developing a diverse and successful Security team. This Full-time position reports to the Safety and Security Manager and will be working onsite at our breathtaking Aulani Resort on the island of Oahu, Hawaii. What You Will Do: Provide day-to-day strategic and tactical leadership in the areas of security and life safety operations Conduct investigations and submit reports on all injuries, crimes and safety and security related incidents involving Cast and Guests, as well as violations of company policy, to the appropriate Aulani leadership and when necessary to state and/or federal agencies; Assist with governmental investigations and inspections as required Promote and implement company policies around safety regulations and operations, as well as asset protection and loss-prevention Understand the business, its culture and challenges; find opportunities to reduce risk and ensure efficient and effective safety measures are in place. Directly engage with leaders and cast to provide the direction, expectations, information, staffing and resources needed to deliver on the mission to serve and protect while achieving the highest level of guest service. Maintain a positive, shared and productive workplace environment by quickly identifying, engaging in and resolving issues, encouraging trust, and leading through cast relations decisions Make crucial, sound, high-quality decisions on raised security issues, accurately judging the need, response, and need for further escalation Lead in the development of a culture of safety Please apply if you have the following: State of Hawaii, Security Guard License: Must possess a current, valid and in-good standing Hawaii Security Guard card license visible on the Hawaii DCCA website (Required) 5+ years' professional experience in security/life safety management in the hospitality/resort industry or relevant related experience Proven record as a hard-working, meticulous and dedicated leader, driven to deliver and demonstrating effective decision-making skills and judgment Strong written and verbal communication skills Ability to maintain the utmost confidentiality of sensitive information Proficiency with computers, particularly Microsoft Office, Outlook, Word and Excel Must be available to work all shifts with Overnight Shift as primary working shift Preferred Qualifications and Education: Experience advising the operations, services and activities of a comprehensive security program and team Experience with coordinated access control technologies and practices Experience with crisis management, emergency preparedness planning, response and business continuity Solid understanding of Investigative and Intelligence services, private, and government organizations and an active network of contacts and partnerships within those organizations High effective oral communicator with a positive leadership voice, ability to influence and readiness to communicate direction Bachelor's degree or equivalent experience Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more at ********************************************** The hiring range for this position in Hawaii is $72,000 to $96,500. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Job Posting Segment: Aulani Job Posting Primary Business: Security Primary Job Posting Category: Ops General Employment Type: Full time Primary City, State, Region, Postal Code: Kapolei, HI, USA Alternate City, State, Region, Postal Code: Date Posted: 2025-10-03

Job Description Lead your office team to success! As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other departments as needed. Why Work for Senior Helpers of West Oahu Great Place to Work Certified Autonomy-We encourage our team members' independence and believe in our team to complete their job duties without micromanaging. Task Variety-We provide an engaging workday that uses your various skill sets to avoid monotony. Job Duties: Customer Service Ensure all communication is sent in a timely manner according to policy. Answer and screen incoming phone calls in a pleasant, courteous manner Input client leads into home care software and create and send client welcome packets and prospect information. Billing - Accounts Receivable & Payable Ensure invoices are completed accurately, timely, and according to company policy. Maintain all necessary records related to Long Term Care (LTC) and Medicaid/Governmental programs. Monitor employee pay rates and hours to ensure accuracy. Comply with garnishments as required. Recording incoming checks and monitoring the outstanding receivables on a continual basis to make sure accounts receivable are not behind. Follow up on receivables per company policy. Record incoming bills and invoices and allocate to the correct month. Pay invoices according to the due date. Payroll & Recruitment Assist with billing and payroll functions to meet company deadlines. Review timesheets for any significant change in client status and indicate them in the caregiver notes section and properly document the information. Complete caregiver reference checks and criminal background checks Create new hire packets and employee handbooks. Verify complete caregiver information in the file after hiring. Input caregiver information into home care software Clerical: Prepare client and caregiver files including Care Plan Binders, Client Welcome Packets, Employment Paperwork, and other documentation. Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible. Complete other duties and responsibilities as assigned. Job Qualifications: Minimum of two years in an office managerial setting CNA Certificate highly desirable but not required In home care administration experience highly desirable, but not required Ability to communicate pleasantly and effectively with callers and internal staff. Experience with a variety of the field's concepts, practices, and procedures Team player, excellent verbal and written communication skills, adaptable in different situations, possesses excellent client interaction skills. Job Benefits: 401(k) matching Health Insurance Short team & Long-term Disability Paid Time Off Bonus structure About Senior Helpers: We are an independently owned and operated franchisee of SH Franchising, LLC dba Senior Helpers . Senior Helpers has been the nation's premier franchisor of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees. We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.

The office manager will ensure all policies and procedures are being followed at all times and assure customer issues are resolved in a timely professional manner. Reporting directly to the Regional Operations Manager (“ROM”), you will be responsible for the management of all administrative staff and Customer Service Managers. Responsibilities Responsible for addressing and resolving all customer service inquiries and issues as they arise. Manage all finance related processes and issues including accounts payable, accounts receivable, purchase orders and holdbacks. Act as the key interface between all head office departments and with other sales and field stakeholders as required to deal with key issues. Manage the performance accountability of all direct reports including employee relations, career planning and compensation. Manage the scheduling, administration and operations of the customer service function surrounding auction time. Oversee the entire accounts receivable function for the sale site. Responsible for all scheduling and time approval for all direct reports. Assist all Customer Service Managers with overflow of pre-sale and post-sale activities. Promote a culture where the health and safety of our employees and customers is top priority for all. Lead and exemplify Ritchie Bros. Auctioneers Core Values - It's all about our customers, we have fun, we do what is right and We are one team. Ensure the highest levels of customer service and lead by example. Perform other related duties as assigned by the ROM. Qualifications Minimum five years experience in office setting with at least three years managing a team of direct reports. Proven leadership, management and coaching skills are essential. Strong experience working with Microsoft Office, especially Excel and Word Ability to problem solve and use sound judgment to make decisions under pressure. Previous experience working effectively in a team-oriented, collaborative environment. Proven ability to effectively prioritize and execute tasks in a high-pressure environment. Working with deadlines Some weekend work required, particularly around auctions Work both indoors and outdoors year-round, and climb on and off large equipment and trucks

Insight Global is seeking a Clinic Office Manager in Honolulu, Hawaii. They will be responsible for the operations and administration of a Leidos QTC Health Services medical clinic. This is a hands-on role where you are expected to assist Medical Assistants with daily duties and provide training support. The Clinic Office Manager is responsible for ensuring clinic efficiency, which consists of managing budgets; communicating and resolving physician, customer, and claimant inquiries, incidents, and complaints; serving as a liaison with internal and external customers; and ensuring compliance with HIPAA and other privacy regulations - Manage day-to-day operations of assigned clinic(s), including planning and coordinating work assignments for all clinic staff. - Be responsible for hiring, performance reviews, setting staff expectations, onboarding new employees, and daily approvals of employee timekeeping. - Coach, mentor, and train employees for growth and development opportunities in skill, knowledge, and empowerment. - Collaborate with cross-functional teams to ensure excellent quality, timeliness, and customer service throughout the entire claimant and customer experience. - Maintain ongoing on-site provider satisfaction through engagement and retention efforts. - Responsible for cross-training staff in front-end administrative tasks and back-end duties such as diagnostics and vitals. - Implement policies, procedures, goals, and objectives for assigned staff. - Ensure strict confidentiality of all medical records, PHI, and PII. - Consistently audit clinic(s) to meet established operational and safety standards (e.g., expired supplies, annual fire inspection, fridge temps, sharps disposal, equipment calibration, etc.). - Manage clinic(s) budgets, including medical and office supply inventory. - Assist Regional Managers with provider scheduling. - Review and analyze clinic metrics to ensure company goals are met (e.g., weekly, quarterly, annually). - Assist in the examination process of patients: measure vital signs, interview patients, record information on charts, and conduct diagnostic testing. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Bachelor's degree in healthcare or Master's with 2 years - At least 2 years supervising teams or projects, in a clinical setting - National Medical Assistant Certification - Basic Life Support (BLS) certification within 30 days of hire - Ability to perform back-office duties as a working manager - Strong leadership, prioritization, delegation, and communication skills - Understanding of medical terminology

S&K Sales Co., a family-owned Military Resale Broker, is looking to fill a business manager position. This position is charged with achieving company sales goals and objectives as well as those of the assigned manufacturer portfolio. The ideal candidate is a strategic thinker with a proven track record of success in the consumer products industry, a passion for innovation, and a commitment to delivering exceptional results.Job Responsibilities: Achieve sales goals and operating objectives while representing the company in a professional manner.Develop and implement strategic plans to drive growth and profitability.Execute key initiatives, including marketing campaigns and sales strategies.Develop and present business and category reviews by using category management principles to analyze market trends, consumer insights, and competitive landscapes, identifying growth opportunities.Manage budgeting, forecasting, and financial performance.Oversee distribution through evaluating inventory levels, providing set-up information and opening/promotional quantities, and verifying orders are placed and delivered.Ensure accurate pricing and track pricing to ensure alignment with manufacturer goals. Build and maintain strong relationships with key customers, suppliers, and partners to drive business development and expansion.Monitor and evaluate the performance of product lines, identifying areas for improvement and implementing corrective actions as needed.Facilitating communication and collaboration across different departments and levels of the organization.Provide regular updates to senior management and stakeholders on business performance and strategic initiatives.Collaborates with field sales to develop realistic and achievable goals and objectives to meet the needs of the manufacturer.Compiles communication to assist field team in actions to be taken to achieve goals and objectives.Approve and coordinate with accounting to ensure client billings are generated and paid on time. Addresses challenges and resolves conflicts that arise by employing critical thinking and analytical skills to develop creative solutions to complex problems.Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations. Qualifications: Bachelor's degree in Business Administration, Marketing, or related field preferred.Experience in business management roles with consumer products or comparable field Strong strategic planning and analytical skills, with the ability to translate market insights into actionable business plans.Excellent communication skills, with the ability to influence cross-functional teams and build strong relationships with internal and external stakeholders.Proven ability to thrive in a fast-paced, dynamic environment, with a results-oriented mindset and a commitment to excellence. S&K Sales Co. is proud to be an Equal Opportunity EmployerNOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Compensation details: 60000-70000 Yearly Salary PIf98f6e9ebe2d-31181-39062705

We are searching for a Business Office Manager (BOM) at our Mililani! Starting salary is $55,000 per year The Business Office Manager is responsible for maintaining The Plaza Assisted Living's business office policies and procedures at their assigned community. The ideal candidate must function as a team and a leader to ensure accountability and quality services while maintain both accounting and human resource functions. The position must manage resources such as payroll functions and personnel administration and assist others to the same. They must also possess the ability to make individual decisions and be able to communicate effectively with the Executive Team at Home Office, Team Members, other staff, residents, families, visitors, government agencies and the general public. We are looking for someone with a minimum of One (1) year's experience in office management and/or one (1) year of previous experience in a similar capacity in Assisted Living. Previous experience would include; personnel management, Accounts Receivable (AR)/Collections, Accounts Payable (AP), residents funds, general ledger, information systems management. They must be able to use a computer and must have working knowledge of Microsoft Office, not limited to Word and Excel. The Plaza Assisted Living in an Equal Opportunity Employer. For more information about this position please visit our website at: ******************************** contact Human Resources at: ************

Under the daily/routine supervision of the Supervisor, Administration - West Hawaii, performs a variety of administrative duties and support. Responsibilities MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinates, develops and implements general office activities for the effective and systematic processing of data and paper for West Hawaii (Hilo) Division. Provides administrative support. Completes tasks relevant to overall West Hawaii (Hilo) Division office administration/Operations support including, but not limited to: Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail. Organizing and maintaining files and logs to include compliance training records, truck files, customer information. Processing invoices, expense reports, p-card statements and bad debt reports. Accurately preparing routine forms, memoranda and other business correspondence and documents. Composing routine correspondence and other documents. Responding to outside requests with supervision and guidance from the Supervisor, Administration. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Compiles, prepares or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments in the Hawaii Island Division and may assume their duties in their absence. Responsible for the administration and control of the Petty Cash Fund to include payment for meal allowance requests, per diem vouchers and small dollar amount reimbursements. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the general public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable MIC and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate degree with approximately three years' administrative experience, or equivalent comparable experience in an office/administrative setting. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and financial systems, such as ORCOM and Great Plains. Good basic math skills and statistical typing. Proficient with all types of standard office equipment. Preferred Education and/or Work Experience: Prior experience in a utility industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license. We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employment

Datavant is a data platform company and the world's leader in health data exchange. Our vision is that every healthcare decision is powered by the right data, at the right time, in the right format. Our platform is powered by the largest, most diverse health data network in the U.S., enabling data to be secure, accessible and usable to inform better health decisions. Datavant is trusted by the world's leading life sciences companies, government agencies, and those who deliver and pay for care. By joining Datavant today, you're stepping onto a high-performing, values-driven team. Together, we're rising to the challenge of tackling some of healthcare's most complex problems with technology-forward solutions. Datavanters bring a diversity of professional, educational and life experiences to realize our bold vision for healthcare. + **This is a Remote role (Call Center)** **- Full-Time: Monday - Friday 8am-4:30pm EST** **- Comfortable working in a high-volume production environment.** **- Processing medical record requests by taking calls from patients, insurance companies and attorneys to provide medical record status** **- Documenting information in multiple platforms using two computer monitors.** **- Proficient in Microsoft office (including Word and Excel)** **We offer:** **Comprehensive onsite/virtual training program followed by job shadowing with an assigned mentor** **Company equipment will be provided to you (including computer, monitor, virtual phone, etc.)** **Full Benefits: PTO, Health, Vision, and Dental Insurance and 401k Savings Plan and tuition Assistance** Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role. The estimated base pay range per hour for this role is: $15-$18.32 USD To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion. This job is not eligible for employment sponsorship. Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here (************************************************** . Know Your Rights (*********************************************************************** , explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren't even able to see whether you've responded.) Responding is entirely optional and will not affect your application or hiring process in any way. Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please request it here, (************************************************************** Id=**********48790029&layout Id=**********48795462) by selecting the 'Interview Accommodation Request' category. You will need your requisition ID when submitting your request, you can find instructions for locating it here (******************************************************************************************************* . Requests for reasonable accommodations will be reviewed on a case-by-case basis. For more information about how we collect and use your data, please review our Privacy Policy (**************************************** .

Located on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani - meaning "mountain reaching heaven" - is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private residences, CanoeHouse oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion. For more information: auberge.com/mauna-lani Follow Mauna Lani on Facebook and Instagram @MaunaLaniAuberge Job Description The base annual salary range for this position is $70k - $75k. Become one of the authors of our story. As part of the Mauna Lani and Auberge family, you will immediately become part of an active community dedicated to enriching people's lives. The Assistant Guest Services Manager will manage the front drive, oversee functions of the Bell/Valet Attendants, House Car Drivers, and Bell Clerks, and display strong leadership and managerial skills to maintain exceptional service standards. * Manage front drive operations (Bell, Valet, Hotel Driver services) to ensure luxury guest experiences. * Oversee the Mercedes-Benz Courtesy Vehicle Program, including fleet operations and maintenance. * Lead and develop the front drive team, conducting daily meetings and training sessions. * Monitor guest satisfaction, address special requests, and maintain a strong presence on the front drive. * Manage procurement, inventory, and safety compliance for front drive operations. * Collaborate with other departments to ensure a cohesive guest experience. * Participate in budgeting, cost control, and departmental planning. * Assist in recruiting and complete other duties as assigned by hotel leadership. Qualifications * Must be able to speak, read, write, and understand English. * Computer literacy in Microsoft Windows applications is required. * Working knowledge of the Property Management system Opera & ALICE Suite is an asset. * Must have a Valid U.S. driver's License with no violations within the last two years. * Ability to drive and park all vehicle types. * At least 2 years of Guest Service/Front of House/ or related discipline and leadership experience required. * High school or equivalent education required. Bachelor's Degree preferred. * First Aid certification is an asset. Additional Information Auberge Collection is a portfolio of extraordinary hotels, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels across three continents, Auberge invites guests to create unforgettable stories in some of the world's most desirable destinations. Please visit auberge.com to learn more about our Collection. Follow us on Instagram, TikTok, LinkedIn, Facebook, and Pinterest: @Auberge and #AlwaysAuberge. DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Medical Office Manager is responsible for performing crucial day-to-day administrative and clinical tasks associated with Laulea Health Center's operations. These tasks will include, but are not limited to managing patient communications and issues, scheduling office appointments, and updating and filing medical records and medical billing. The position requires a creative problem solver who can adapt quickly to new situations and is a life-long learner. Preferred Skills and Certifications: Intermediate computer skills Experience with office applications (Word, Excel, Outlook) Experience with web-based applications (Med Office software) Experience with Electronic Medical Records systems Excellent written and verbal communication skills Strong desire to learn CPR and First Aid certifications

Located on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani - meaning “mountain reaching heaven” - is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private residences, CanoeHouse oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion. For more information: auberge.com/mauna-lani Follow Mauna Lani on Facebook and Instagram @MaunaLaniAuberge Job Description The base annual salary range for this position is $70k - $75k. Become one of the authors of our story. As part of the Mauna Lani and Auberge family, you will immediately become part of an active community dedicated to enriching people's lives. The Assistant Guest Services Manager will manage the front drive, oversee functions of the Bell/Valet Attendants, House Car Drivers, and Bell Clerks, and display strong leadership and managerial skills to maintain exceptional service standards. Manage front drive operations (Bell, Valet, Hotel Driver services) to ensure luxury guest experiences. Oversee the Mercedes-Benz Courtesy Vehicle Program, including fleet operations and maintenance. Lead and develop the front drive team, conducting daily meetings and training sessions. Monitor guest satisfaction, address special requests, and maintain a strong presence on the front drive. Manage procurement, inventory, and safety compliance for front drive operations. Collaborate with other departments to ensure a cohesive guest experience. Participate in budgeting, cost control, and departmental planning. Assist in recruiting and complete other duties as assigned by hotel leadership. Qualifications Must be able to speak, read, write, and understand English. Computer literacy in Microsoft Windows applications is required. Working knowledge of the Property Management system Opera & ALICE Suite is an asset. Must have a Valid U.S. driver's License with no violations within the last two years. Ability to drive and park all vehicle types. At least 2 years of Guest Service/Front of House/ or related discipline and leadership experience required. High school or equivalent education required. Bachelor's Degree preferred. First Aid certification is an asset. Additional Information Auberge Collection is a portfolio of extraordinary hotels, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels across three continents, Auberge invites guests to create unforgettable stories in some of the world's most desirable destinations. Please visit auberge.com to learn more about our Collection. Follow us on Instagram, TikTok, LinkedIn, Facebook, and Pinterest: @Auberge and #AlwaysAuberge. DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Details Tony Hawaii Automotive Group - Waipahu, HI Full Time $20.00 - $21.00 HourlyDescription Prepares the financial statements for assigned dealerships. Responsible for supporting the company's Vision: “Best place to work & Best place for our guests to do business” and Mission: “Build long term relationships with our associates & guests & make a positive difference in our community”. Essential Job Responsibilities Financial Statements - Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame Interprets and analyzes - Keeps the dealer, corporate staff, and the managers informed of trends and problem areas. Cash Management system - Develops and maintains an effective cash management system. Budgets and Annual Audits - Prepares the annual budget and prepares for the annual audits. Administration - Automates all possible systems and establishes controls. Prepares daily management reports and other reports as needed. Maintains loss reserves for contingent liabilities and trade receivables. Additional Responsibilities: Adhere to the Tony Group Standards SMILE: be positive and respectful to everyone GREET: greet everyone within five feet HELP: help every guest or find someone who can THANK: remember to always thank the guest GOLD: Go for Gold (Grand Opening Look, Daily) Supervisory Responsibilities: Recruits, interviews, hires, and trains new staff. Oversees the daily workflow of the department. Provides constructive and timely performance evaluations. Handles discipline and termination of employees in accordance with company policy. Duties/Responsibilities: Performs other related duties as assigned. Qualifications Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent sales and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Strong supervisory and leadership skills. Ability to prioritize tasks and to delegate them when appropriate. Ability to function well in a high-paced and at times stressful environment. Proficient with Microsoft Office Suite or related software. Education and Experience: At least two years related experience required. Physical Requirements: Regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and distance vision.

Want a role that blends accounting expertise with business management - without the stress of payroll or tax season chaos? Join Olomana Loomis ISC, an established and growing integrated consulting, marketing, and communications firm based in Hawai‘i since 1996. We're seeking a Business Manager who brings both financial precision and operational insight - a detail-oriented professional who enjoys a dynamic environment, flexible hybrid work, and the chance to collaborate directly with our executive team. About the Role The Business Manager plays a key role in supporting the operational, financial, and administrative health of the organization. This position combines accounting and business operations responsibilities to ensure smooth day-to-day functions, accurate financial reporting, and efficient coordination across departments. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a collaborative, fast-paced environment. This is a hybrid position, offering flexibility while providing meaningful support to the leadership and finance teams. Key Responsibilities Accounting & Finance (About 50%) Process vendor invoices, verify documentation, and prepare timely payments. Manage accounts receivable, including client invoicing, collections, and recording deposits. Perform and reconcile bank deposits, credit card transactions, and petty cash. Maintain accurate and organized financial records and ensure compliance with accounting standards. Reconcile discrepancies by researching and resolving issues promptly. Support the Controller and Media Planner/Buyer with data entry, cost tracking, and campaign billing reports. Assist with monthly closing procedures and preparation of financial statements. Provide financial reports and summaries for leadership and project managers. Business Operations & Administration (About 50%) Oversee general office operations, including vendor relationships, contracts, insurance renewals, and purchasing. Manage internal systems for workflow, documentation, and communication (e.g., project management tools, CRM, HR portals). Coordinate onboarding for new hires and support HR-related functions (timesheets, payroll, benefits administration). Serve as a point of contact between accounting, project teams, and leadership for budget updates and expense control. Monitor company KPIs and operational metrics, helping leadership identify opportunities for efficiency or growth. Partner with leadership to develop and track annual budgets, forecasts, and performance dashboards. Support the development of business policies and operational procedures that promote efficiency and accountability. Assist in preparing board or client-facing reports, proposals, and presentations with financial or operational data. Contribute to strategic initiatives such as business system upgrades, process automation, and performance tracking. Qualifications & Experience Associate's or Bachelor's degree in Accounting or related field preferred. Minimum 3 years of accounting experience, with a focus on AR/AP. Proficiency in accounting software; Workamajig, QuickBooks, or similar platforms strongly preferred. Proficient in Google Workspace and Microsoft Excel/Word. Strong organizational and time management skills with attention to detail. Ability to work independently and meet deadlines. Must pass a written accounting test. Background check required. Core Competencies Financial Accuracy: Maintains detailed, audit-ready records and reconciliations. Operational Agility: Streamlines processes, anticipates needs, and ensures smooth day-to-day functioning. Collaboration: Builds trusted relationships across teams and vendors. Strategic Insight: Connects financial data to business strategy and performance outcomes. Integrity & Discretion: Handles sensitive information responsibly and professionally. Perks Hybrid work arrangement (in-office and remote) Parking subsidy or monthly bus pass 401(k) with company match Year-end performance bonus Professional development support