Office manager jobs in Mobile, AL - 38 jobs

Information Position Number 005296 Position Title Office Manager, Anatomical Gifts - 005296 Division College of Medicine Department 760700 - Anatomical Gifts Minimum Qualifications Bachelor's degree from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama's Anatomical Gifts Program is seeking to hire an Office Manager, Anatomical Gifts. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Coordinates regular, consistent and honest communication with families of donors and answers questions. * Provides systematic process to family members and potential donors. * Confirms final disposition of cremated remains. * Manages the Anatomical Gifts Program database. * Disseminates this information to backup personnel to ensure they have current information. * Files death certificates with various state offices and completes all legal documents for cadaver acquisition and transfer. * Directs the receipt, transfer, and documentation of donors. * Coordinates the after-hours personnel on a daily basis to ensure a smooth transition of the program. * Coordinates and implements the annual Memorial Service in conjunction with Director and medical students. * Manages budget and financial records for the Anatomical Gifts Program and Surgical Skills Lab. * Orders and maintains operational supplies for the Anatomical Gifts Program, Gross Anatomy Lab and Surgical Skills Lab. * Processes payments to vendors and contracted services and processes income deposits. * Monitors accounts on Banner on a regular basis to ensure payments and deposits have been processed. * Coordinates bid proposals, requisitions, and other documents as required by USA. * Oversees the work of contracted services to ensure compliance with contracts and USA. * Maintains working relationships with and records for contractual agreements with private corporations. * Promotes good working relationships with local and regional funeral homes, ambulance companies, private transporters, coroner's offices, law enforcement agencies, Health Departments, hospitals, Hospice groups, and Social Security offices. * Develops and maintains a relationship with crematories to facilitate cremations. * Authorizes cremation of all cadavers within our University and other Universities, as well as all cadaveric specimens for the Anatomical Gifts Program. * Coordinates the appropriate disposition of anatomical materials through cremation or by other legal methods of disposition according to the Alabama Health and Safety Code. * Promotes and explains the Anatomical Gifts Program to funeral homes to include timeframes for receipt of donors, embalming (if necessary), and return of cremains to family. * Assigns and distributes cadavers for upcoming courses. Obtains/evaluates/archives protocols from borrowing institutions relative to the ethical and appropriate scientific use of the loaned donors. * Establishes liaisons and coordinates with other institutions for the purpose of providing donor transfers and discusses fees. * Manages transport of cadavers to other institutions. * Invoices institutions and processes payments. * Validates detailed descriptions for the proposed use, research protocol (if applicable), teaching or training application, and expected duration of cadavers and specimens. * Manages the distribution of donors for teaching based on need and commitment in such a way that the requirements of all borrowing institutions are met in a timely fashion. * Coordinates the transfer and tracking of donors loaned to external institutions and ensures return to USA. * Ensures donor cremains are returned to families in a timely fashion. * Regular and prompt attendance. * Ability to work schedule as defined and overtime hours as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 01/27/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

We're ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life-from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more. As part of the global ALTEN Group-57,000+ engineers in 30 countries-we deliver across the entire product development cycle, from consulting to full project outsourcing. When you join ALTEN Technology USA, you'll collaborate on some of the world's toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow. Essential Duties and Responsibilities: As Business Team Manager - Engineering Services for ALTEN you will be responsible for sales and consulting services, recruitment, and management of engineering consultants in a professional and international environment. In short, your job will be to strive for happy Alten consultants and satisfied customers. By coaching your consultants and by creating continuous opportunities for them you create a dynamic and committed environment which helps stimulate business and support our customers. ALTEN offers a well-defined career path which enables you as a manager to stay and grow professionally within the company. Other duties or tasks may be assigned as required. Management may modify, change or add to the duties of this description at any time without notice. The essential duties and responsibilities include the following: Supervisory Needs and Responsibilities Generate new leads by customer prospecting and sales activities. Establish and maintain excellent customer relations. Represent ALTEN at career fairs, job fairs and other relevant events. Work closely with customers in order to understand and define their need in detail. Continuously interview and match candidates in order to have already qualified talent ready to meet customer's current and anticipated needs. Complete background checks and coach candidates before interviews with customers. Support the candidates in getting started on new assignments. As you recruit consultants into your open positions, you will also assume management responsibilities for those consultants, eventually building your own group of ALTEN employees. Help your consultants with their professional development and needs with the target to maintain employee satisfaction and increase retention. Coach your team members through all the aspects described above. Follow up and report KPI's weekly, take responsibility for the teams actions and performance. Be able to coach Account Managers to meet their goals, take action and act on performance issues within the team by close coaching and guidance. Be part of Business Unit strategic planning meetings, define targets and bonuses, represent company at Operational reviews, participate in regional ALTEN US meetings and potentially be appointed as Director of Sales. ALTEN's business model and corporate functions will support you with the structure and processes needed to maintain your consultants through their career with ALTEN. Minimum Qualifications Skills: MSc or BSc degree in engineering or business is required 5 - 6 years of Business Development, Account Management and/or Sales, with minimum of 1 years which in Sales Leadership experience required Previous documented full life cycle recruiting and/or sales experience with an emphasis in engineering and product development is preferred Experience coaching team members required Excellent communications skills with all levels of candidates, clients and employees. Strong analytical, organizational, and decision-making skills. Ability to work under minimal supervision. Ability to work a flexible schedule as needed. ALTEN Technology is an Equal Opportunity Employer. Our Policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. Please beware of job seeker scams and see this important notice on our careers page for more information about our recruiting process. Compliance Notice: Alten USA is a federal contractor subject to the requirements of the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and Executive Order 11246. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Drug Screening Requirement: As a federal contractor, Alten USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.

Department Quality Care Rehab Employment Type Full Time Location Twin Oaks Rehabilitation & HealthCare Center Workplace type Onsite Key Responsibilities Skills, Knowledge and Expertise Benefits About TMC We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.

General Purpose: Assist the Business Office Manager in the overall functioning of the Business Office. Essential Job Functions This facility expects their employees to promote an atmosphere of teamwork with other employees and hospitality and comfort for its residents. Therefore, the following list of duties is not all-inclusive: May perform or assist with the performance of payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and processes of accounts payable. Strong knowledge with coding: ICD-9, HCPC's, CMS-1500 and UB-04 forms used in billing. Work with or support Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments. Will support the Business Office Manager in collections of outstanding balances billed and due which includes AHCCCS, Medicare, commercial Insurance and Private Party Payment. Fill in as Business Office Manager as needed with limited or full authority as needed. Support and assist Business Office Manager with State, Federal and Company standards, to include alerting management to potential non-compliance issues and the preparation of correction plans. Make bank deposits as requested. Receive and receipt private, resident portions and Medicaid payments on residents' bills. Assist with end of month packet procedures such as: charge journals, cash receipts including RAs, bank reconciliation, preparation of Resident Trust Fund Accounts for closing and allocation of interest to the proper accounts. Assist Office Manager in maintaining a clean, safe, and sanitary work environment. Maintain accuracy and efficiency in all work performed. Prepare disbursement checks for payment of expenditures approved by Administrator, maintaining and updating daily, the facility's check register. Other Duties Attend in-service education programs in order to meet facility educational requirements. Be familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation Procedures and know how to use the information. Maintain confidentiality of resident and facility records/information. Protect residents from neglect, mistreatment, and abuse. Protect the personal property of the residents of the facility. Others as directed by the supervisor or administrator. Minimum Qualifications PointClickCare experience preferred. Must have computer skills to enter and track the status of claim adjudication. Organized and detailed in work performance. Medical terminology skills preferred. Good communication skills with excellent self-discipline and patience. Genuine caring for and interest in elderly and disabled people in a nursing facility. Comply with the Residents' Rights and Facility Policies and Procedures. Perform work tasks within the physical demand requirements as outlined below. Perform Essential Duties as outlined above.

Job DescriptionBenefits: Opportunity for advancement Training & development We are seeking an HR Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Key Responsibilities: Human Resources Management: Coordinate the full recruitment cycle, including posting job openings, screening applications, scheduling interviews, and conducting background checks. Administer a thorough onboarding and new-hire orientation process. Maintain accurate and confidential digital and physical personnel files in compliance with all legal requirements Assist with payroll processing by verifying timesheets Support employee relations, address concerns, and assist house managers with PRN's and gaps in the schedule Coordinate staff training sessions and maintain training records. Office Administration: Manage general office operations, including communication systems (phone, email, mail), and ordering supplies and equipment. Serve as the primary point of contact for visitors and general inquiries. Organize meetings, manage calendars, and prepare correspondence, reports, and documentation. Qualifications and Skills: Proven experience (typically 2-3 years minimum) in an administrative support or human resources role, preferably within a healthcare or residential care setting. Strong understanding of HR processes and federal and state labor laws. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with ADP payroll software. Excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Exceptional communication skills, both written and verbal, with a professional and courteous demeanor. High level of integrity and the ability to handle sensitive and confidential information with discretion. A commitment to the organization's mission and values, particularly in providing quality care and support to residents. Required Education: High school diploma or equivalent; an Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.

Job Description The Business Manager serves as a key strategic partner to division leadership, providing oversight for all operational activities tied to trading, procurement, sales support, logistics, and inventory management. This role ensures accurate financial reporting, visibility into margins, credit exposure, and operational performance. The Business Manager is responsible for maintaining efficiency and compliance throughout the full sales and purchasing cycle and plays a critical role in workflow improvement, cross-functional alignment, and team development. The position also supports a positive, ethical, and collaborative work environment. Key Responsibilities Operational Oversight Evaluate existing workflows and recommend improvements to increase accuracy, efficiency, and throughput. Develop and maintain operational performance reporting across trading and support teams. Oversee inventory positions, including obsolete materials, returns, cancellations, and cycle counts at storage facilities and partner warehouse locations. Monitor pending credit approvals and assist in reviewing terms and conditions for customer contracts and purchase orders. Oversee transactional accuracy to reduce errors, prevent missed cutoffs, and support timely billing and collections. Ensure only authorized contracts are executed and that order changes are reviewed promptly. Maintain coverage protocols for staff absences to ensure seamless operations. Manage office facilities and storage locations, including lease renewals, improvements, repairs, and insurance claims. Serve as the liaison with IT for technology issues, equipment needs, and system enhancements. Financial & Risk Reporting Develop and maintain reporting on divisional performance, margin trends, and transaction-level profitability. Lead annual budgeting efforts and work with leadership to monitor adherence throughout the year. Prepare monthly variance analyses and identify root causes for deviations from budget or forecast. Track backlogs and open positions across orders and identify material exposures. Monitor credit exposure across customers and vendors, escalating risks when needed. Team Management & Development Oversee select operational areas, including warehouse or facility-level leadership where applicable. Manage and mentor sales support staff, ensuring proper workload distribution and adherence to company standards. Support dispatch operations, including service levels, carrier relationships, pricing structures, and compliance requirements. Partner with HR and leadership on hiring, performance reviews, and employee development. Coordinate division-wide training, onboarding, and process education for new and existing employees. Process Improvement & Compliance Identify opportunities for system and process enhancements to improve efficiency and reduce errors. Evaluate back-to-back transaction workflows for accuracy and speed. Ensure compliance with internal controls, company policies, and operational standards. Cross-Functional Collaboration Serve as the central point of communication between trading, logistics, credit, accounting, and corporate departments. Support leadership with reporting, analysis, and special projects. Collaborate with sales and operations teams to resolve recurring issues and implement sustainable solutions. Skills & Qualifications Education Bachelor's degree in Finance, Accounting, Business, or a related discipline. Experience Minimum of 10 years of experience in finance, accounting, operations, or a related field. Experience in distribution, wholesale, trading, or contractor supply preferred. Demonstrated leadership in managing staff and cross-functional initiatives. Strong background in budgeting, forecasting, and operational oversight. Familiarity with business processes, workflow design, and organizational effectiveness. Skills Strong analytical and problem-solving skills. Effective leadership and team development abilities. High energy, strong work ethic, and a proactive approach. Excellent communication (written and verbal). Proficiency in Microsoft Office with the ability to create customized analytical reports. Ability to collaborate across departments and influence outcomes. Abilities Ability to make decisions impacting operations, financial performance, and service delivery. Strong organizational and prioritization skills. Ability to travel to company locations, customers, and partner facilities as needed. Comfortable working in an office environment with regular computer and communication tool usage.

We're Hiring: Front Desk Manager - Be the Heartbeat of Our Hospitality! Position Type: Full-Time | Department Leader What You'll Do: Lead, train, and motivate front desk associates to deliver consistently excellent guest experiences Oversee daily front desk operations, ensuring smooth check-ins, check-outs, and everything in between Set the tone for exceptional hospitality from the moment a guest walks through the door Handle escalated guest concerns with professionalism, care, and creative solutions Monitor reservations, room assignments, and guest communications to ensure efficiency and satisfaction Collaborate with housekeeping, sales, and maintenance to make sure every guest experience is seamless Monitor performance metrics, guest satisfaction scores, and department goals Maintain a well-organized, welcoming, and energetic front desk environment Create schedules, conduct performance reviews, and foster a positive team culture Who You Are: A confident, capable leader with 2-3 years of hotel front desk or supervisory experience Passionate about creating memorable guest experiences and leading with a service-first mindset Organized, detail-oriented, and comfortable managing priorities in a fast-paced environment A problem-solver who stays calm and collected under pressure Comfortable with hotel property management systems (PMS), guest tech, and basic reporting Flexible and available to work weekends, holidays, or evenings as needed A team player who leads by example and keeps morale high Strong verbal and written communication skills-you can connect with anyone! Why You'll Love Working With Us: A supportive team and fun, positive work culture Real growth opportunities in a thriving hospitality career Employee perks and travel discounts Competitive salary + potential performance bonuses Health benefits, PTO, and more Monthly team celebrations and recognition-you deserve it! Ready to Step Into Leadership? If you love hospitality, thrive on making people feel special, and know how to lead with positivity and purpose, we'd love to meet you. Bring your experience, your energy, and your smile-we'll bring the opportunity! Apply today and start leading tomorrow! A&R Group provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. To ensure equal employment opportunities to qualified individuals with a disability, A&R Group will make reasonable accommodations for the known disability of an otherwise qualified individual, unless undue hardship on the operation of the business would result. Employees who may require a reasonable accommodation should contact the Human Resources Department to begin the ADA interactive process. The selected candidate will be required to sign a non-disclosure agreement. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required for the job. Qualifications What You Bring to the Team (Required Skills & Experience) Previous experience in hospitality or a supervisory role is a plus-but a positive, take-charge attitude is even better! You're full of energy, self-motivated, and always ready to step up without waiting to be asked. You're a natural communicator who connects easily with guests, teammates, and leadership alike. Proficiency with hotel operations tools like Quore? Huge bonus! You thrive under pressure and love solving problems like a pro. You're a multitasking master who can handle shifting priorities without missing a beat. You're results-driven, organized, and always focused on getting the job done-fast and right. You're adaptable and flexible, especially when things get busy (overtime? No problem!). Physically up for the challenge-standing for long periods, moving around the hotel, and lifting/pushing up to 25 lbs. doesn't faze you.

Team Manager is a leadership position that manages other team members. It requires assisting multiple stores in the displaying and organizing of live plants within specified Walmart Garden Departments and training other full time and seasonal employees in the same tasks. 2 weeks paid vacation. 5 PTO days. Flexible work schedule Phone Stipend Reimbursement for using your personal phone. Mileage paid to and from stores and home. Bonus structure. Starting wage $14.00/hr

🚨🚨Looking for an office admin🚨🚨Pay:$16hr Location: Mobile (must be from the immediate area) Qualifications: Start out part time 20-24 hrs per week. Could become full time. Flexible on days. Must have Skills: Excel spreadsheets Work Docs Balancing Bank Accounts Filing AP input of invoices AR compile spreadsheets for invoicing to our clients General office skills View all jobs at this company

Overview Qualifications Minimum Qualifications High School graduate or GED equivalency Minimum 2 of the most recent 4 years' experience performing supervisor duties in a clinical environment Responsibilities Directs administrative activities and supervises operations of the assigned area according to established standards. Performs independently or with minimum supervision.

We are looking for an organized, reliable, and proactive Office Manager to oversee daily administrative operations. This position plays a key role in keeping our office running smoothly, supporting our sales and warehouse teams, and ensuring our customers receive exceptional service. The ideal candidate is detail\-oriented, communicative, and comfortable managing multiple priorities in a fast\-paced environment. Manage day\-to\-day office operations, ensuring an efficient and well\-organized work environment Oversee administrative tasks such as answering phones, responding to emails, and greeting customers\/vendors Process sales orders, invoices, purchase orders, and customer accounts Coordinate with sales, warehouse, and logistics teams to ensure accurate order fulfillment Maintain office supplies, scheduling, and internal communication systems Assist with HR\-related tasks, such as onboarding, scheduling, and maintaining records Prepare reports, track inventory data, and support management with operational documentation Troubleshoot office issues and recommend process improvements Ensure compliance with company policies and operational standards Requirements 2+ years of office management experience Strong organizational and multitasking abilities Excellent communication skills-written and verbal Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and office management software Experience with order processing, invoicing, or ERP systems preferred Ability to work independently and maintain a high level of professionalism Strong problem\-solving skills and attention to detail "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"653176156","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Business Management"},{"field Label":"Work Experience","uitype":2,"value":"2\-3 years"},{"field Label":"City","uitype":1,"value":"Foley"},{"field Label":"State\/Province","uitype":1,"value":"Alabama"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"36535"}],"header Name":"Office Manager","widget Id":"417767000000072311","is JobBoard":"false","user Id":"417767000000181003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"417767000013738256","FontSize":"12","google IndexUrl":"https:\/\/krshrc.zohorecruit.com\/recruit\/ViewJob.na?digest=mTYiJKZ4mm9DMG9J5k1AgXVOgBcGkEMDMqsfr6ExyHw\-&embedsource=Google","location":"Foley","embedsource":"CareerSite","logo Id":"b4dx1fa6679ef38494e05a88f4245264c1d30"}

TherapySouth was founded in July 2006 by Steve Foster, PT, LAT. His vision was that TherapySouth would be a therapist-owned practice, specializing in "hands-on care, close to a patient's home or work". All of our clinics maintain a friendly atmosphere that helps patients feel at home in their surroundings. Having several locations allows patients to conveniently attend physical therapy two to three times per week to improve their daily functions. We know our patients' names when they walk in the door of our clinics! At TherapySouth, we are dedicated to keeping our Core Values at the forefront of our minds. We believe in: Perseverance Faith Family Compassion Integrity Service Giving Fitness TherapySouth is looking for a talented team-player for our Office Coordinator position! If you are interested in joining our dynamic team, please apply below! The Office Coordinator is responsible for assisting with all day-to-day operational and administrative aspects of the clinic. Essential Functions: Demonstrate outstanding customer service. Schedule new and returning patients. Verify patient insurance, obtain necessary approval and pre-certification, and ensure proper documentation is completed. Calculate patient balances and payment due in advance to ensure payment is received at time of service. Collect OTC payments in accordance with Patient Payment Guidelines and enter payments into billing system. Send required documentation to case managers, adjusters, etc. for Worker's Comp patients. Contact referrals the same day as received and attempt to schedule appointment within 24 hours. Run weekly reports and submit to central business office in a timely fashion. Comply with all company policies and procedures as well as State and Federal regulations. Perform other duties as required to meet the needs of the company. Education and Experience: High school diploma or equivalent required. Experience in a medical or clinical office required. Experience with insurance verification required. Company Provided Benefits: Competitive pay with performance-based merit increases. Health, Dental and Vision Insurance. Paid Time Off + Holidays. Retirement plan with company matching. TherapySouth is an Equal Opportunity Employer.

We are looking for a dynamic, experienced Front Desk to join our fast-growing team. We are looking for an office professional with a friendly attitude and strong organizational skills to serve as our front desk receptionist. In this position, you will greet patients entering the office and create the ultimate patient experience while they wait to see the Dentist or Hygienist. In addition, you'll be responsible for answering and managing the phones, scheduling the Doctor(s) and Hygienist schedule of patients. The office is fast paced and requires multitasking. We offer great benefits and vacation time. We pride ourselves on providing a safe and welcoming atmosphere. If you enjoy people and are committed to doing excellent work, then we want to hear from you. Primary Job Responsibilities: Completes daily insurance verifications for all scheduled patients Greet all patients by first name with a friendly personality as they arrive and assist them throughout their office visit. Serve as the face of the company, offering friendly service to those entering the office or calling in on the phone Confirm all future appointments Assist patients with billing questions Submit Insurance Claims with proper attachments and narratives. Follow-up with unscheduled recare/treatment appointments. Qualifications: 2-3 years experience preferred Associates Degree preferred Outstanding professionalism, high moral standards, and a self-motivated work ethic Strong communication and interpersonal skills to build trusting relationships with your co-workers and patients Driven personality to want to strive to be the best in your profession and provide the best care for our patients. Compensation & Benefits: Guaranteed Hourly Rate ($16-20 per Hour) Monthly Bonus Potential Paid Vacation & Paid Holidays 401k Program: with matching contributions Benefits: (offered at 30 hours or more) Competitive health, dental, and vision plan Life Insurance and Disability Insurance Flexible Schedules FLSA Status: Non-Exempt We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.

Job Description The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.

At Valor, we are passionate Hotelitarians-driven, detail-obsessed professionals who go beyond service to deliver true hospitality. With a global perspective and a commitment to thoughtful hospitality and sustainable dining, we bring enthusiasm, creativity, and local flair to every property we support. We seek individuals who value relationships, embrace high standards, and create meaningful experiences for guests, teams, and owners alike. If you're someone who notices the little things and strives to make a lasting impact, you'll thrive here. Please visit ******************************* to learn more about our existing hotels, other exciting job opportunities and our company. Property: Learning Campus at Gulf State Park serves as an educational basecamp for visiting school groups, post-secondary students, teachers, researchers, scout troops, adult learners, and other nature enthusiasts. It provides an opportunity for learning through immersive programming and hands-on experiences to learn about and connect with the natural and cultural heritage of the park and Alabama, inspiring visitors to live well and in harmony with the world around them. Sustainably designed and operated facilities include indoor and outdoor classrooms, a laboratory, meeting space, overnight accommodation, and dining. Responsibilities: The ideal candidate for Learning Campus Office Coordinator will share our passion for the environment and serving guests, while possessing the ability to remain detail-oriented and driven by success when managing a variety of tasks. The Office Coordinator assists with customer service, maintaining account files, accounts receivable, and support for the coordination of lodging, banquets, and classroom arrangements at the Learning Campus. The Office Coordinator will serve as administrative support to the Director as well as administrative and financial support for group programs working closely with sales and operations, ensuring that all information is assembled and communicated correctly and efficiently and to meet and exceed the hospitality service standards established by Valor Hospitality. ESSENTIAL JOB FUNCTIONS - The following are the essential duties and responsibilities for this position. Other duties may be assigned as needed: · Provide customer service by managing incoming calls delivering general information on facilities and programs · Process inquiries by completing Learning Campus customer queries for sales follow up · Provide guest services including processing guest/group arrivals and departures · Creating and managing WebRes (registration and accounting software) for guest/group folios from account setup, posting all rental and program fees, collecting and processing payments, and final reconciliation · Aid in communicating group bookings internally including but not limited to maintaining monthly Outlook Calendar, Website Calendar, and Woodside reservation calendar · Provide administrative assistance for sales and event services utilizing Excel, Outlook, and other software as needed · Prepare group leader packets updating seasonal and program content · Support program operations through room setups and coordination of facility resources such as AV, equipment, and supplies · Support the development and delivery of community events · Education: Two to four-year college degree or equivalent education/experience. EXPERIENCE: Hotel experience preferred. Office management, Bookkeeping and/or accounting experience. SKILLS & ABILITIES: Ability to perform critical analysis and manage wide range of information. Excellent oral, written and presentation skills sufficient to produce hotel communications that properly reflect the Foundation Image. Proficient with accounting, bookkeeping, and Excel. Listen effectively. Ability to delegate, organize complex projects and establish priorities consistent with department/hotel objectives. BENEFITS PACKAGE Competitive Salary Daily Pay! Team Member Hotel Discount Program Uniforms Provided for most positions Benefits - Health, Dental, Vision, Life Insurance, and other supplemental options Paid PTO 401k with employer match Food and Beverage Discounts Tuition Reimbursement If you think you bring the ideal blend of skills, attitude and teamwork, sprinkled with a love of the beach and Gulf Shores, this could be the perfect home for you! Are you passionate and creative with a desire to grow? Let's talk!

The Guest Service Representative works at the front desk of the hotel and provides service to hotel guests and clients. The GSR greets and checks in arriving guests and checks out departing guests. The GSR provides excellent customer service to all guests, makes reservations for guests arriving on the same day or future dates, answers incoming phone calls, and responds to any guest inquiries or requests. Duties and Responsibilities: Block incoming reservations based on guest requests and the availability of rooms to meet those requests. Block arriving reservations of all groups if deemed necessary, pre-register the rooms in the property computer system, place keys in envelopes and note the room number on the envelopes. Register all incoming guests, making sure that all pertinent information is obtained, registration card is completed, and the method of payment is established. Accept and record credit card and photo ID information on guest accounts in the hotel computer system. Assist as needed in other departments and areas including the Guest Breakfast, Housekeeping, Laundry, and property designated events. Maintain the cleanliness of the back office and front desk area. Anticipate guest needs, respond promptly, and acknowledge all guests in a timely and courteous fashion. Always maintain a positive attitude. Address and resolve guest complaints in a timely manner to ensure guest satisfaction. Document all guest requests and concerns and communicate information to the responsible personnel for proper handling in a timely manner. Prepare a shift drop verifying the totals determined match the totals in the property management system. Maintain the confidentiality and security of proprietary company information, correspondence, reports, and files. Handle and document all Lost and Found items as directed by management's policies and procedures. Perform other duties as assigned by management. Follow and adhere to all standards and regulations set forth by your hotel and as directed by management. Be a Brand Ambassador of A&R's Culture, Mission and Values. Required Skills and Experience: Previous hospitality industry experience preferred but not required Highly energetic and motivated individual Ability to take initiative and work with little direction Excellent interpersonal and communication skills with strong customer/client focus essential Strong problem-solving skills Ability to work in a fast-paced, high pressure environment Ability to shift and manage multiple priorities Results driven focus and ability to work through to completion in a timely manner Overtime may be required at times during the busy season as directed by management Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office A passion for delivering exceptional levels of guest service Other Skills Required: Physical: Must be able to stand for periods of time; ability to lift to 25 lbs.; may require frequent bending, stooping and kneeling Mathematical: Must be able to use basic mathematical techniques including percentages and ratios The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the job. View all jobs at this company

Join us at the iconic Grand Hotel Golf Resort & Spa, Autograph Collection, nestled on the stunning Gulf Coast of Alabama. Our historic resort, set on 550 acres of natural beauty, blends rich Southern tradition with modern luxury. Recognized as Marriott's Hotel of the Year for the Distinctive Premium Brand, we pride ourselves on delivering exceptional guest experiences. Become part of a legendary destination known for its unparalleled hospitality and create unforgettable moments for our guests-The Grand Life awaits you! As a Front Desk Supervisor, you will lead and inspire a team of associates to deliver exceptional service, ensuring every guest enjoys a seamless and memorable stay from check-in to check-out. Your leadership will be vital in overseeing daily front desk operations, addressing guest concerns, and maintaining high hospitality standards throughout the property. Key Responsibilities: * Leadership & Training: Assist in training and mentoring Front Desk associates, providing coaching to develop a skilled, motivated team that consistently delivers outstanding service. * Guest Experience: Greet guests warmly and professionally, ensuring a welcoming atmosphere. Respond to guest inquiries, concerns, and special requests promptly, demonstrating a commitment to guest satisfaction. * Room Assignment & Inventory: Verify the accuracy of room blocks, pre-registration, and room assignments, ensuring rooms are allocated efficiently based on guest preferences, rates, or status (Marriott Reward Members, groups). * Operations Management: Oversee day-to-day front desk operations, ensuring smooth check-ins/check-outs, accurate billing, and seamless financial transactions. Handle room changes, credit approvals, and adjustments to guest accounts with attention to detail. * Reservations & Guest Communication: Manage same-day reservations, walk-ins, and future bookings while providing detailed information on hotel services, local attractions, and dining recommendations. * Safety & Security: Maintain guest privacy and security by overseeing the proper handling of safety deposit boxes and ensuring confidentiality at all times. * Reporting & Documentation: Complete daily Front Desk reports accurately, keeping management informed on guest interactions and operational status. * Conflict Resolution: Address guest concerns in a timely, empathetic manner, resolving issues to ensure a positive experience and high levels of guest satisfaction. Perks & Benefits: * Health, Dental, and Vision Coverage: Comprehensive options, including FSA and HSA choices. * 401(k) with Company Match: Plan for your future with our company-matched retirement plan. * Exclusive Discounts: Enjoy savings on hotel stays, dining, golf, and retail across PCH properties and Marriott hotels globally. * Career Growth: Opportunities for ongoing training, professional development, and career advancement within PCH Hotels & Resorts. Join our team at the Grand Hotel Golf Resort & Spa, where every day offers an opportunity to be part of something truly special. Experience the legacy of excellence, and help us deliver "hospitality with heart & soul" to our guests. Apply today and start your journey with us!

We are looking for an organized, reliable, and proactive Office Manager to oversee daily administrative operations. This position plays a key role in keeping our office running smoothly, supporting our sales and warehouse teams, and ensuring our customers receive exceptional service. The ideal candidate is detail\-oriented, communicative, and comfortable managing multiple priorities in a fast\-paced environment. Manage day\-to\-day office operations, ensuring an efficient and well\-organized work environment Oversee administrative tasks such as answering phones, responding to emails, and greeting customers\/vendors Process sales orders, invoices, purchase orders, and customer accounts Coordinate with sales, warehouse, and logistics teams to ensure accurate order fulfillment Maintain office supplies, scheduling, and internal communication systems Assist with HR\-related tasks, such as onboarding, scheduling, and maintaining records Prepare reports, track inventory data, and support management with operational documentation Troubleshoot office issues and recommend process improvements Ensure compliance with company policies and operational standards Requirements 3+ years of office management experience Strong organizational and multitasking abilities Excellent communication skills-written and verbal Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and office management software Experience with order processing, invoicing, or ERP systems preferred Ability to work independently and maintain a high level of professionalism Strong problem\-solving skills and attention to detail Experience in QuickBooks Financial knowledge (AP\/AR) "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"653176156","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Administration"},{"field Label":"Work Experience","uitype":2,"value":"4\-5 years"},{"field Label":"City","uitype":1,"value":"Orange Beach"},{"field Label":"State\/Province","uitype":1,"value":"Alabama"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"36561"}],"header Name":"Office Manager","widget Id":"417767000000072311","is JobBoard":"false","user Id":"417767000000181003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"417767000013976019","FontSize":"12","google IndexUrl":"https:\/\/krshrc.zohorecruit.com\/recruit\/ViewJob.na?digest=mTYiJKZ4mm9DMG9J5k1AgZWXmA.kZWINO5ysdvGKLYI\-&embedsource=Google","location":"Orange Beach","embedsource":"CareerSite","logo Id":"b4dx1fa6679ef38494e05a88f4245264c1d30"}

The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.