Recording secretary vs administrative associate

The differences between recording secretaries and administrative associates can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a recording secretary and an administrative associate. Additionally, a recording secretary has an average salary of $35,562, which is higher than the $34,873 average annual salary of an administrative associate.

The top three skills for a recording secretary include meeting minutes, medical terminology and patient charts. The most important skills for an administrative associate are administrative tasks, purchase orders, and customer service.

Recording secretary vs administrative associate overview

	Recording Secretary	Administrative Associate
Yearly salary	$35,562	$34,873
Hourly rate	$17.10	$16.77
Growth rate	-8%	-8%
Number of jobs	9,518	54,499
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 57%
Average age	50	50
Years of experience	2	2

Recording secretary vs administrative associate salary

Recording secretaries and administrative associates have different pay scales, as shown below.

	Recording Secretary	Administrative Associate
Average salary	$35,562	$34,873
Salary range	Between $25,000 And $50,000	Between $23,000 And $51,000
Highest paying City	-	Washington, DC
Highest paying state	-	New York
Best paying company	-	Lord Abbett
Best paying industry	-	Finance

Differences between recording secretary and administrative associate education

There are a few differences between a recording secretary and an administrative associate in terms of educational background:

	Recording Secretary	Administrative Associate
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 57%
Most common major	Business	Business
Most common college	Stanford University	Western Carolina University

Recording secretary vs administrative associate demographics

Here are the differences between recording secretaries' and administrative associates' demographics:

	Recording Secretary	Administrative Associate
Average age	50	50
Gender ratio	Male, 18.7% Female, 81.3%	Male, 21.6% Female, 78.4%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.9% White, 66.0% American Indian and Alaska Native, 0.7%	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between recording secretary and administrative associate duties and responsibilities

Recording secretary example responsibilities.

Manage and update PAC social media, including Facebook page and PAC website.
Manage financial bookkeeping efficiently for the company using QuickBooks.
Maintain the PTO phone roster and contact information.
Act as the official record keeper for all fraternity affairs.
Proofread documents using ingrain knowledge of English grammar and syntax.
Process and verify subpoenas, testifies in court when necessary.

Administrative associate example responsibilities.

Manage consultants' calendar, arrange travel, paid bills via QuickBooks software.
Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Enter invoices in QuickBooks and P2P.
Fulfill medical record requests from patients, providers and insurance companies in a HIPAA compliant way.
Prepare PowerPoint presentations and address day to day general operations and office procedures.
Prepare PowerPoint & other digital media for presentations that are distributed to upper management.

Recording secretary vs administrative associate skills

Common recording secretary skills

Meeting Minutes, 16%
Medical Terminology, 7%
Patient Charts, 5%
Executive Board, 5%
HIPAA, 5%
EMR, 4%

Common administrative associate skills

Administrative Tasks, 12%
Purchase Orders, 10%
Customer Service, 10%
Telephone Calls, 9%
Travel Arrangements, 9%
Patients, 8%

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Office and Administrative Industry
Recording Secretary
Recording Secretary vs Administrative Associate

Updated January 8, 2025

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