Senior administrative assistant jobs in Evansville, IN

Title: Senior Administrative Assistant Division: Provost's Office Department: Pott College of Science, Engineering, & Education FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 Provide administrative assistance to staff and faculty members of the Mathematical Sciences Department and College Administration. Duties/Responsibilities * Assist chair in preparation of correspondence, forms, reports and memos; prepare mailings as needed. * Serve as office receptionist; receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders, and deliver or distribute mail and packages as needed. * Assist with routine clerical duties such as scanning and copying student materials as requested by faculty, collecting and scanning syllabi, originating and maintaining advising folders for students and order textbooks as needed. * Assist in the preparation of academic schedules (classes and student advising). Under the Dean's approval, schedule classes or rooms and enter into Banner each semester; report changes for room, faculty, maximum number student in course to Registrar's Office as it occurs. * Assist the Mathematical Sciences Department with creation of Faculty Load Productivity report (FLP) and data entry in Banner. * Under Dean's approval, enter faculty office hour schedule per semester and post on department's webpage. * Communicate with students daily, help resolve issues, problems and situations that may occur. * Answer student questions regarding school policy, faculty availability and general university procedures. * Order and maintain inventory of office supplies and forms. * Assist chairs and faculty with making orders through BuyUSI and monthly reconciliation of purchases made using the departmental credit card. * Assist with training new Administrative Assistants in the college and providing ongoing support to those staff as needed. * Assist Dean's Office with college recruitment activities as needed including mailings, preparation of materials and purchasing. * Other related duties as assigned. Required Knowledge and Skills * High School diploma or GED and two years office experience or an equivalent combination of education and experience. * Strong time management, interpersonal, written and oral communication skills required. * Ability to work with a diverse group of internal and external individuals required. Preferred Knowledge and Skills * Demonstrated proficiency with personal computers, word processing software, spreadsheets, electronic mail, multi-line phone systems and document imaging systems preferred. * Professional working knowledge of multiple software packages, including Windows 11, preferred. * Banner software experience a preference. Regular Work Hours/Travel Requirements * Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. * Occasional overtime or irregular hours may be required. About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: * Affordable medical, dental, vision, life and short term and long-term disability insurance plans. * Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. * Full tuition fee waiver for employees/75% for spouses and dependent children. * Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ Application Process Click "Apply Now!" near the top right of this page to complete an application and upload application materials t. Application materials should include: * Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Our experts are looking for a staffs assistant to carry out a wide array of overall workers clerical jobs in such places as staff member track record Operate at your advantage as well as gain $670 per week. It's a Flexible part time project. All the jobs are actually work coming from home/on campus task, you don't require to travel somewhere as well as also you don't need to have an auto to get started. Feel free to discover the opening and also some basic info below. Opening: Component- Opportunity Personal Assistant Type: Part-Time Project Pay for:670 regular Hours: Common of 3-6hrs weekly This role is going to be home-based as well as flexible part-time job, You could be operating from home, School or any sort of site Request is going to be obtained and you will acquire a reaction in between 2- 24 hr. Task Positioning & Trainee Solutions Responsibilities Running duties Scheduling and also control of appointments Calendar administration Engagement along with special projects connected to the house Paying for costs Company duties Handle all incoming as well as outward bound interactions Credentials An individual who practices really good perimeters Highly relational Have to have the ability to take instructions (both specific and taking advantage of finest common sense). Aggressive - yet recognizes when to request direction as well as when to react. Prepares for needs and volunteers. Capability to deal with and protect confidential information along with the highest degree of prudence. Ability to deal with numerous jobs while remaining managed. Perks. Medical insurance. Paid time off. Usage reimbursement. Computer. Cell Phone Stipend. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Computech Corporation provides IT and consulting services to various customers across the globe. We are a Minority Certified Company with over 15 years of industry experience. Our global delivery model and proven track record enable companies to realize improved business efficiency and increased profitability. Job Description Administrative Assistant performs general secretarial and administrative support to a group or team of client serving personnel. This individual collects, compiles and analyzes moderately complex data and information; and follows up on, or requests information from, other Plant Shops or external representatives to communicate supervisors' instructions or to satisfy ongoing report needs. The Administrative Assistant also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion. Responsibilities may include: Calendar/Travel/Meeting Coordination: Establishes a systematic method for self and others to track time commitments and the completion of tasks; coordinates and makes arrangements for conferences, meetings and events. Working proficiency in use of automated calendar management tools (e.g., Outlook calendar) with minimal to no guidance. Effectively utilizes client travel and meeting policies and procedures to complete all aspects of travel and meeting arrangements and ensures accuracy. May advise or train others on calendar management tools when requested. May assist with coordination of large client engagement meetings. Document Preparation Management: Formats and edits letters, reports, and all other correspondence from draft stage to client-ready work; adheres to record retention policies and procedures, and follows an organized filing/document management process for electronic and paper documents. Develops and edits business documents from information provided with minimal guidance. Maintains an awareness of and applies new firm guidelines that impact deliverables. Maintains and organizes documents on file servers in compliance with document retention policy. Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource. Working knowledge of internal financial coding structure and client billing process, including analysis and reconciliation of financial data. May populate databases (document repositories) with knowledge objects, client deliverables, etc. Additional Information Requirements. Works with standard versions of MS Word, Excel, PowerPoint, Lotus Outlook and other relevant software and is able to navigate internet and intranet and use technical equipment appropriately- Uses advanced functions of MS Word, works proficiently in Excel, PowerPoint, the internet, client knowledge databases, and Outlook, and may learn specialty software (e.g., MS Access, MS Project, Clarity).

The University of Evansville (UE) is seeking a highly organized, professional, and proactive Administrative Associate to provide high-level support to the Dean of the College of Business & Engineering. This role is essential to the efficient functioning of the Dean's Office and supports the College's academic, administrative, and external engagement initiatives. If you are a detail-oriented professional who handles sensitive information with discretion and thrives in a collaborative environment, we encourage you to apply. As a full-time role, this is eligible for the University's comprehensive benefits package, including tuition remission for the employee and eligible dependents, making it an excellent opportunity for candidates seeking both professional growth and long-term institutional engagement. Projected Start Date: February 9th, 2026 Key Responsibilities The Administrative Associate to the Dean of the College of Business and Engineering serves as a key ambassador for the College and a primary point of contact for the Dean's Office. The main duties will include: * Executive Support: Manage the Dean's calendar, coordinate meetings, and prepare agendas, briefing materials, and meeting summaries. Draft, edit, and manage high-level correspondence and communications on behalf of the Dean. * Administrative Operations: Oversee daily office operations, maintain organized filing systems (physical and digital), and ensure compliance with university policies and accreditation standards. * Financial Tracking: Monitor and track budgets for the College, process purchase orders and reimbursements, and assist with grant-related purchases and compliance. * Event Planning & Coordination: Plan logistics for retreats, advisory board sessions, student events, and special programs, including catering, technology, and materials. * Communication & Outreach: Serve as a liaison with the Provost's Office, Marketing, and Advancement. Assist in communications with industry partners, community organizations, and donor engagement efforts. * Special Projects & Accreditation: Support AACSB (Business) and ABET (Engineering) accreditation tasks, manage MOUs for academic partnerships, and coordinate related logistics. * Student Support: Assist students seeking guidance from the Dean's Office and support administrative tasks related to scholarships and student organizations. * ECTE Support: Provide up to eight hours per week of dedicated support to the Eykamp Center for Teaching Excellence (ECTE), including event setup, record keeping, and new-faculty orientation support. Required Qualifications * Skills: Strong organizational, time-management, and communication skills. * Professionalism: Ability to manage multiple priorities and work independently with accuracy and professionalism. * Technology: Proficiency with Microsoft Office Suite and a willingness to learn university systems such as Colleague and Slate. * Stakeholder Engagement: Demonstrated ability to work effectively with diverse internal and external stakeholders, including faculty, staff, students, and donors. Preferred Qualifications * Education: A Bachelor's degree is preferred. * Experience: Prior administrative or executive support experience. Why Join the University of Evansville? We are looking for candidates who resonate with the University of Evansville's mission and values. This position offers a unique opportunity to work at the intersection of Business and Engineering, supporting institutional growth and student success. You will be part of a supportive team that values excellence and innovative collaboration. This position is eligible for full benefits, including tuition remission for employees, spouse, and dependents. How to Apply Interested candidates should submit a resume, cover letter, and a list of three references via the University of Evansville's employment portal: *********************************************** App.cfm. The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

Position Overview: The purpose of this role is to provide customer service and administrative assistance for the branch. This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and directing them to the correct individuals, sorting mail and assisting with other duties as needed. Duties and Responsibilities: Include but are not limited to: Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner. Actively communicate with customers to adjust billing, answer questions, etc. Process payments, orders, and requests accurately. Reconcile, process and file necessary paperwork. Process electronic files via email. Compile and submit finalized documentation. Download reports. Perform general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing. Balance cash drawer daily Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail weekly. Responsible for purchasing general office and break room supplies. Assist with special projects as needed. Performs other duties as assigned. Skills and Qualifications: Strong verbal, and written, communication skills. Proficient with Microsoft Office Suite Excellent organizational skills and the ability to work well within strict time frames. Detail oriented with the ability to process work accurately with minimal errors. Ability to perform multiple tasks simultaneously. Strong analytical skills and accurately calculate prices. Ability to work without supervision and make appropriate decisions. Work well in a team environment. Education and Experience: High school diploma and one to two years related experience and/or training; or equivalent combination of education and experience.

Job DescriptionDescription: TITLE: Office Assistant PURPOSE OF CLASSIFICATION: The purpose of this classification is to perform general clerical work for an assigned department. Employees in this classification answer phones and greet visitors; prepare and process reports, forms, and correspondence; run errands, and file and maintain departmental records. ESSENTIAL FUNCTIONS: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Answers the telephone; receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments. Research and compile information for reports; enter data into a computer; run reports. Prepares and codes bills to be paid; prepares invoices and checks; collects money; makes deposits as needed. Files office correspondence and other records; maintains records of various kinds of work done by the department. Types, processes, and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials; takes and transcribes dictation. Processes incoming and outgoing mail; distributes mail. Runs errands as requested. Operates a personal computer, adding machine, facsimile machine, calculator, copier, base station radio, dictating equipment, telephone, or other equipment as necessary to complete essential functions, including using a word processor, spreadsheets, database, or other system software. Office Assistant assigned to the Administration Department performs the following additional duties: Enters parking tickets and prints reports; takes parking ticket money. Prepares and distributes blank applications; accepts completed applications from potential employees. Orders and distributes breakfast. Calculates figures for utility mail payments. ADDITIONAL FUNCTIONS: Performs other related duties as required. Requirements: MINIMUM QUALIFICATIONS: High school diploma or GED; two months of experience in clerical work; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.

Old National Bank has been serving clients and communities since 1834. With over $70 billion in total assets, we are a regional powerhouse deeply rooted in the communities we serve. As a trusted partner, we thrive on helping our clients achieve their goals and dreams, and we are committed to social responsibility and investing in our communities through volunteering and charitable giving. We continually seek highly motivated and talented individuals as our people are critical to our success. In return, we offer competitive compensation with our salary and incentive program, in addition to medical, dental, and vision insurance. 401K, continuing education opportunities and an employee assistance program are also included in our benefit suite. Old National also offers a variety of Impact Network Groups led by team members who are passionate about driving engagement, creating awareness of diverse backgrounds and experiences, and building inclusion across the organization. We offer a unique opportunity to join a growing, community and client-focused company that is firmly rooted in its core values. Responsibilities Old National Bank is seeking to fill the position of Executive Assistant, Sr. The Executive Assistant, Sr provides administrative support to the ELT member(s) and/or Senior Leader(s), as assigned. This role also provides administrative and general office support to Old National Leaders and provides administrative support and assistance to other Old National staff as directed. Salary Range The salary range for this position is $21.50/hr. - $37.50/hr.. The base salary indicated for this position reflects the compensation range applicable to all levels of the role across the United States. Actual salary offers within this range may vary based on a number of factors, including the specific responsibilities of the position, the candidate's relevant skills and professional experience, educational qualifications, and geographic location. Key Accountabilities * Assist and support daily activities of Management * Assist in projects as directed by Management and others * Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records); Assist in meetings as directed by Management and others * Assist with administration of invoices and expense reimbursements * Prepare & distribute reports, presentations, spreadsheets as needed * Maintain office organization and supplies * Manage incoming mail and documents * Ensure timely handling of sensitive documents * Manage incoming phone calls from vendors, customers, etc. * Assist with sponsorship requests, payments, and other items as directed * Assist with internal and community meetings and events * Coordinate meetings and travel arrangements for ONB Leadership * Serves as property liaison with property management company and other corporate departments * Provide administrative support to other ONB staff as directed Key Competencies for Position * Communication: Effectively shares information and ideas with individuals and groups; displays self-awareness and self-management, tailors the delivery to the audience, and selects suitable delivery method(s). * Collaboration: Actively seeks, develops, and maintains trusted relationships with others to achieve business goals and objectives. * Planning and Organizing: Ability to determine a course of action, set and manage priorities, and ensure optimal resources to achieve individual and/or team objectives; Adapts to unexpected changes in circumstance to ensure targets/deadlines are met; Consistently meets goals, milestones, and deliverables within the expected timeframe * Technical Knowledge: Possesses the required technical knowledge to perform the role effectively; continuous learning to adopt new trends or expertise Qualifications and Education Requirements * High School diploma or GED Equivalent; Associates Degree in Administrative Services/Business preferred * Minimum five years of administrative and/or banking experience preferred * Strong working knowledge of full Microsoft suite: Word, Excel, PowerPoint, Outlook, TEAMS, Forms, Stream, Yammer, SharePoint and other Video Conference software * Strong communication and organizational skills * Must be able to demonstrate flexibility and agility in approach to work and manage changing priorities and deadlines * Ability to ensure proper management of confidential information * Ability to communicate with team members at all levels within the organizations * Excellent organizational skills with the ability to prioritize a multitude of tasks by volume, urgency, etc. * Proficient in administrative tasks, filing, and general office skills; detail-oriented * Ability to cross-functionally coordinate/collaborate various team projects & initiatives. * Ability to demonstrate creative design abilities used in the creation of a wide variety of content preferred Key Measures of Success/Key Deliverables * Effective administration of responsibilities * Contribute to the assigned team by achieving goals and delivering results * Meet administrative support needs of assigned ELT member(s) or Sr Leaders Old National is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles. As such, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law. We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have an agreement signed by the Director of Talent Acquisition, SVP, to fill a specific position. Our culture is firmly rooted in our core values. We are optimistic. We are collaborative. We are inclusive. We are agile. We are ethical. We are Old National Bank. Join our team!

Title: Senior Administrative Assistant Division: Provost's Office Department: Kinney College of Nursing & Health Professions FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 The University of Southern Indiana seeks applications for a Senior Administrative Assistant in the Kinney College of Nursing and Health Professions. This role will provide administrative support for the the Radiologic Imaging Sciences program, the Diagnostic Medical Sonography program and the Respiratory Therapy program. Duties/Responsibilities * Provide administrative support to the program chairs and faculty. * Provide receptionist service by greeting visitors, answering telephone, routing mail, and performing gatekeeping functions. * Purchase supplies for programs, including credit card use and reconciliation and ordering supplies through the university procurement system. * Collect and collate accreditation documents and curriculum documents, and provide assistance with program evaluation processes. * Assist in development, maintenance and improvement of student information systems by establishing files on new students; entering information in databases; compiling reports; preparing student lists. * Communicate with students to help resolve issues, problems and situations that may occur. * Provide support for program selection processes. Assist with course scheduling and coordinate section changes, room rescheduling and textbook orders. * Assist faculty in editing class syllabi and other teaching materials. * Provide information for budget development and implementation. * Help maintain program websites. * Maintain and track health documentation for student clinical rotations. Contribute to the update of student and faculty handbooks, student orientation documents and clinical documents. * Assist in organization of special events for students. * Field and answer oral and written inquiries about the programs. * Attend meetings and when appropriate, take minutes for distribution to faculty and future accreditation reviewers. * Work with other administrative assistants to support the needs of Kinney College. * The above duties are not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. Required Knowledge and Skills * High school diploma or GED. * Two years office or comparable work experience. * Experience with computers, spreadsheets, databases, and electronic mail. * Strong written and oral communication skills. * Strong organizational, interpersonal, and time management skills. * Strong customer service skills. * Strong attention to detail and the ability to multi-task. * Strong problem solving skills. * Ability to be flexible and the willingness to learn new responsibilities in a short time. * Ability to work in a team environment and the flexibility to move from one project to another. * Ability to work cooperatively with a diverse group of internal and external individuals. Preferred Knowledge and Skills * College degree or some college coursework. * Knowledge of Banner and Blackboard technologies and webpage maintenance. Regular Work Hours/Travel Requirements * Standard work hours are Monday through Friday, 8:00am - 4:30pm. * Hours may be adjusted for program/center coverage needs. An occasional change in schedule and/or overtime may be required. About the College Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements. About the Department For more information about Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health. Application Process Click "Apply Now!" near the top right of this page to complete an application and upload application materials. Application materials should include: * Resume About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: * Affordable medical, dental, vision, life and short term and long-term disability insurance plans. * Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. * Full tuition fee waiver for employees/75% for spouses and dependent children. * Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Our experts are looking for a staffs assistant to carry out a wide array of overall workers clerical jobs in such places as staff member track record Operate at your advantage as well as gain $670 per week. It's a Flexible part time project. All the jobs are actually work coming from home/on campus task, you don't require to travel somewhere as well as also you don't need to have an auto to get started. Feel free to discover the opening and also some basic info below. Opening: Component- Opportunity Personal Assistant Type: Part-Time Project Pay for:670 regular Hours: Common of 3-6hrs weekly This role is going to be home-based as well as flexible part-time job, You could be operating from home, School or any sort of site Request is going to be obtained and you will acquire a reaction in between 2- 24 hr. Task Positioning & Trainee Solutions Responsibilities Running duties Scheduling and also control of appointments Calendar administration Engagement along with special projects connected to the house Paying for costs Company duties Handle all incoming as well as outward bound interactions Credentials An individual who practices really good perimeters Highly relational Have to have the ability to take instructions (both specific and taking advantage of finest common sense). Aggressive - yet recognizes when to request direction as well as when to react. Prepares for needs and volunteers. Capability to deal with and protect confidential information along with the highest degree of prudence. Ability to deal with numerous jobs while remaining managed. Perks. Medical insurance. Paid time off. Usage reimbursement. Computer. Cell Phone Stipend.

Computech Corporation provides IT and consulting services to various customers across the globe. We are a Minority Certified Company with over 15 years of industry experience. Our global delivery model and proven track record enable companies to realize improved business efficiency and increased profitability. Job Description Administrative Assistant performs general secretarial and administrative support to a group or team of client serving personnel. This individual collects, compiles and analyzes moderately complex data and information; and follows up on, or requests information from, other Plant Shops or external representatives to communicate supervisors' instructions or to satisfy ongoing report needs. The Administrative Assistant also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion. Responsibilities may include: Calendar/Travel/Meeting Coordination: Establishes a systematic method for self and others to track time commitments and the completion of tasks; coordinates and makes arrangements for conferences, meetings and events. Working proficiency in use of automated calendar management tools (e.g., Outlook calendar) with minimal to no guidance. Effectively utilizes client travel and meeting policies and procedures to complete all aspects of travel and meeting arrangements and ensures accuracy. May advise or train others on calendar management tools when requested. May assist with coordination of large client engagement meetings. Document Preparation Management: Formats and edits letters, reports, and all other correspondence from draft stage to client-ready work; adheres to record retention policies and procedures, and follows an organized filing/document management process for electronic and paper documents. Develops and edits business documents from information provided with minimal guidance. Maintains an awareness of and applies new firm guidelines that impact deliverables. Maintains and organizes documents on file servers in compliance with document retention policy. Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource. Working knowledge of internal financial coding structure and client billing process, including analysis and reconciliation of financial data. May populate databases (document repositories) with knowledge objects, client deliverables, etc. Additional Information Requirement s. Works with standard versions of MS Word, Excel, PowerPoint, Lotus Outlook and other relevant software and is able to navigate internet and intranet and use technical equipment appropriately - Uses advanced functions of MS Word, works proficiently in Excel, PowerPoint, the internet, client knowledge databases, and Outlook, and may learn specialty software (e.g., MS Access, MS Project, Clarity).

The University of Evansville (UE) is seeking a highly organized and personable Administrative Assistant to provide critical year-round support to the Department of Mathematics, and seasonal support to the Departments of Biology, Chemistry, and Physics. This position also provides essential clerical and project support to the Academic Affairs Office, particularly the Associate Provost. If you possess strong organizational skills, enjoy working with students, and have facility with computer applications, we encourage you to apply. Key Responsibilities The Administrative Assistant will manage the daily operations and support the administrative and academic functions of multiple departments and the Academic Affairs office. Your main duties will include: * Financial & Budget Support: Provide comprehensive budget management support, including purchasing, processing budget transfers, handling internal reimbursements, and PCard (university credit card) reconciliation. * Clerical & Processing: Process various university paperwork (purchase orders, internal charge authorizations, check requests, payment of invoices), handle interlibrary loans, and manage room reservations. * Scheduling & Coordination: Schedule meetings, appointments, and student review sessions. Assist the Associate Provost by scheduling meetings and coordinating assessment initiatives. * Special Events: Coordinate and manage special departmental events, such as the Math Banquet and Summer Camp. * Student Support: Coordinate the employment and scheduling of tutors for the Math Tutor Lab each semester. Handle tutor requests from outside the University and enjoy working with young people. * Recruitment & Outreach: Assist with the recruitment efforts for Math, Actuarial Science, and Statistics and Data Science majors. * Academic Affairs Support: Assist the Academic Affairs Office with clerical duties and support special projects, including attending committee meetings and taking notes occasionally. * General Office Management: Monitor and order office supplies. Request desk copies of textbooks, schedule and proctor exams, and assist faculty with trip arrangements. Submit maintenance and technology service requests. * Communication: Provide visitor assistance and respond to external inquiries or direct them to the appropriate faculty member or university office. Required Qualifications * Skills: Good interpersonal and communication skills, strong organizational abilities are essential. * Technology: Facility with Microsoft Excel and overall computer literacy is desired. Applicant must be comfortable using web-based applications. * Attributes: Must genuinely enjoy working with young people (students). Preferred Qualifications Prior administrative experience in a higher education or academic setting. Why Join the University of Evansville? This diverse role offers the opportunity to be at the center of critical operations for both the STEM departments and the highest level of Academic Affairs. You will be instrumental in the smooth functioning of academic support services and directly contribute to the University's administrative success. How to Apply Interested candidates should complete the online application and attach a cover letter and resume: ******************************************************************** The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

Full-time Description TITLE: Office Assistant PURPOSE OF CLASSIFICATION: The purpose of this classification is to perform general clerical work for an assigned department. Employees in this classification answer phones and greet visitors; prepare and process reports, forms, and correspondence; run errands, and file and maintain departmental records. ESSENTIAL FUNCTIONS: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Answers the telephone; receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments. Research and compile information for reports; enter data into a computer; run reports. Prepares and codes bills to be paid; prepares invoices and checks; collects money; makes deposits as needed. Files office correspondence and other records; maintains records of various kinds of work done by the department. Types, processes, and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials; takes and transcribes dictation. Processes incoming and outgoing mail; distributes mail. Runs errands as requested. Operates a personal computer, adding machine, facsimile machine, calculator, copier, base station radio, dictating equipment, telephone, or other equipment as necessary to complete essential functions, including using a word processor, spreadsheets, database, or other system software. Office Assistant assigned to the Administration Department performs the following additional duties: Enters parking tickets and prints reports; takes parking ticket money. Prepares and distributes blank applications; accepts completed applications from potential employees. Orders and distributes breakfast. Calculates figures for utility mail payments. ADDITIONAL FUNCTIONS: Performs other related duties as required. Requirements MINIMUM QUALIFICATIONS: High school diploma or GED; two months of experience in clerical work; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.

Title: Senior Administrative Assistant Division: Provost's Office Department: Kinney College of Nursing & Health Professions FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 Position Summary The University of Southern Indiana seeks applications for a Senior Administrative Assistant in the Kinney College of Nursing and Health Professions. This role will provide administrative support for the the Radiologic Imaging Sciences program, the Diagnostic Medical Sonography program and the Respiratory Therapy program. Duties/Responsibilities Provide administrative support to the program chairs and faculty. Provide receptionist service by greeting visitors, answering telephone, routing mail, and performing gatekeeping functions. Purchase supplies for programs, including credit card use and reconciliation and ordering supplies through the university procurement system. Collect and collate accreditation documents and curriculum documents, and provide assistance with program evaluation processes. Assist in development, maintenance and improvement of student information systems by establishing files on new students; entering information in databases; compiling reports; preparing student lists. Communicate with students to help resolve issues, problems and situations that may occur. Provide support for program selection processes. Assist with course scheduling and coordinate section changes, room rescheduling and textbook orders. Assist faculty in editing class syllabi and other teaching materials. Provide information for budget development and implementation. Help maintain program websites. Maintain and track health documentation for student clinical rotations. Contribute to the update of student and faculty handbooks, student orientation documents and clinical documents. Assist in organization of special events for students. Field and answer oral and written inquiries about the programs. Attend meetings and when appropriate, take minutes for distribution to faculty and future accreditation reviewers. Work with other administrative assistants to support the needs of Kinney College. The above duties are not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. Required Knowledge and Skills High school diploma or GED. Two years office or comparable work experience. Experience with computers, spreadsheets, databases, and electronic mail. Strong written and oral communication skills. Strong organizational, interpersonal, and time management skills. Strong customer service skills. Strong attention to detail and the ability to multi-task. Strong problem solving skills. Ability to be flexible and the willingness to learn new responsibilities in a short time. Ability to work in a team environment and the flexibility to move from one project to another. Ability to work cooperatively with a diverse group of internal and external individuals. Preferred Knowledge and Skills College degree or some college coursework. Knowledge of Banner and Blackboard technologies and webpage maintenance. Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00am - 4:30pm. Hours may be adjusted for program/center coverage needs. An occasional change in schedule and/or overtime may be required. About the College Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements. About the Department For more information about Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: Resume About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: Affordable medical, dental, vision, life and short term and long-term disability insurance plans. Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. Full tuition fee waiver for employees/75% for spouses and dependent children. Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title: Senior Administrative Assistant Division: Provost's Office Department: Registrar's Office FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 Position Summary The University of Southern Indiana is accepting applications for Senior Administrative Assistant. Carry out the policies and procedures of the Registrar's Office, specifically those relating to registration. Serve as the initial point of contact for visitors to the Registrar's Office. Duties/Responsibilities Provide initial customer service to visitors to the Registrar's Office. Answer student questions regarding registration. Educate students on various registration procedures; for example, registering for a closed class, registering with a hold, etc. Train students on how to register via my USI when appropriate. Coordinate access to the main office area by determining needs of visitors and then counseling or directing them as appropriate. Supervise and coordinate the receipt and distribution of all incoming mail. Advise students, faculty, staff, and the general public of the University's academic policies and practices as they relate to student registration and records data. Serve as the receipt recipient and point of distribution of all student record forms used in processing student academic record data. Maintain academic enrollment and demographic data including drop/add, withdrawal, change of address, etc. Supervise assigned student workers and temporary employees; and train all student workers and temporary employees in registration related processes as required. Assist with processing non-attendance withdrawals and academic dismissals. Assist with verifying Change of Major forms and Change of Academic Bulletins. Create and post appropriate signage on front office door to inform visitors of changes in office hours or office closure. Assist students with ordering official transcripts via my USI. Assist students with printing enrollment certifications and Good Student Discount Certificates with the National Student Clearinghouse. Scan and index documents into document imaging system. Assist office staff with various projects during peak periods. Serve as an interviewer with students, parents, faculty, staff, etc. as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. Other duties as assigned. Required Knowledge and Skills High school diploma/GED. Excellent interpersonal, organizational and communication skills. Must be able to communicate university policies and procedures regarding registration, from simple to complex, to a wide range of audiences from faculty to non-native English-speaking students. Must keep students calm in situations where they might not understand how to proceed with registration. Must possess demonstrated customer service skills that would benefit in helping students register successfully. Demonstrated proficiency with personal computers, spreadsheet, electronic mail and word processing software. Ability to assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. Must assess students' needs and not become frustrated by communications that are unclear. Must have an interest in helping students succeed. Ability to handle multiple projects simultaneously and in an efficient and effective manner. Ability to work effectively with diverse needs and requests of individuals. Excellent customer service or public relations skills. Must maintain confidentiality in accordance with FERPA. Preferred Knowledge and Skills College course work. Experience in a university Registrar's office. Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional overtime required during the summer with new student registration, on registration days, and the first week of fall and spring semesters; or as needed About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: Affordable medical, dental, vision, life and short term and long-term disability insurance plans. Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. Full tuition fee waiver for employees/75% for spouses and dependent children. Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title: Senior Administrative Assistant Division: Provost's Office Department: Pott College of Science, Engineering, & Education FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 Position Summary Provide administrative assistance to staff and faculty members of the Mathematical Sciences Department and College Administration. Duties/Responsibilities Assist chair in preparation of correspondence, forms, reports and memos; prepare mailings as needed. Serve as office receptionist; receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders, and deliver or distribute mail and packages as needed. Assist with routine clerical duties such as scanning and copying student materials as requested by faculty, collecting and scanning syllabi, originating and maintaining advising folders for students and order textbooks as needed. Assist in the preparation of academic schedules (classes and student advising). Under the Dean's approval, schedule classes or rooms and enter into Banner each semester; report changes for room, faculty, maximum number student in course to Registrar's Office as it occurs. Assist the Mathematical Sciences Department with creation of Faculty Load Productivity report (FLP) and data entry in Banner. Under Dean's approval, enter faculty office hour schedule per semester and post on department's webpage. Communicate with students daily, help resolve issues, problems and situations that may occur. Answer student questions regarding school policy, faculty availability and general university procedures. Order and maintain inventory of office supplies and forms. Assist chairs and faculty with making orders through BuyUSI and monthly reconciliation of purchases made using the departmental credit card. Assist with training new Administrative Assistants in the college and providing ongoing support to those staff as needed. Assist Dean's Office with college recruitment activities as needed including mailings, preparation of materials and purchasing. Other related duties as assigned. Required Knowledge and Skills High School diploma or GED and two years office experience or an equivalent combination of education and experience. Strong time management, interpersonal, written and oral communication skills required. Ability to work with a diverse group of internal and external individuals required. Preferred Knowledge and Skills Demonstrated proficiency with personal computers, word processing software, spreadsheets, electronic mail, multi-line phone systems and document imaging systems preferred. Professional working knowledge of multiple software packages, including Windows 11, preferred. Banner software experience a preference. Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional overtime or irregular hours may be required. About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: Affordable medical, dental, vision, life and short term and long-term disability insurance plans. Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. Full tuition fee waiver for employees/75% for spouses and dependent children. Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials t. Application materials should include: Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title: Senior Administrative Assistant Division: Student Affairs Department: Counseling and Psychological Services (CAPS) FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 Position Summary Provide on-site administrative support to the Counseling and Psychological Services director and clinical staff of the department. Responsible for a wide range of assignments related to the basic administration and business operations of the office. Requires the ability to keep all aspects of the department's work confidential, sensitivity to varying levels of student distress and effective interpersonal communication with students, families and University personnel. Duties/Responsibilities Provide on-site administrative support to the director and other members of the clinical staff as requested. Engage in filing, typing, data entry, scanning, preparation of correspondence and other routine administrative tasks. Develop a full understanding of the policies and procedures of Counseling and Psychological Services (CAPS), including but not limited to confidentiality, scheduling appointments, emergency services, counseling and assessment. Provide on-site assistance to in-person inquiries from faculty, staff, students, parents, outside agencies and the public regarding services and policies in accordance with established guidelines. Answer telephone calls in a friendly, calm and professional manner. Direct phone calls and visitors to the appropriate person or department when necessary. Provide information needed to meet routine student requests. Assist clinical staff with scheduling and rescheduling appointments. Assist clinicians with follow-up as needed. Process confidential information at the direction of clinical staff. Follow established protocols to ensure that confidential information is not released without permission. Schedule and monitor all CAPS space and resources for staff meetings, group therapy sessions and relaxation room usage, coordinating with other University faculty and staff as necessary. Requires sensitivity to the urgency of customer needs to prioritize requests accordingly. Assists with the preparation and coordination of on-campus and community outreach events including updating the campus calendar, CAPS website and social media posts. Coordinates on-site incoming and outgoing mail distribution; ensuring mail, faxes and other communications are delivered timely and accurately. Perform various activities to support the director as the department's Fiscal Agent, including generating and reviewing financial reports; reconciling monthly department credit card billings; creating work orders for director approval; processing department travel vouchers and requisitions, direct pay forms and purchase orders; confirming monthly employee telephone billings; and maintaining office subscriptions and staff memberships. Generate reports from the CAPS electronic medical records; enter data into Microsoft Excel (or other programs); and assist personnel with developing charts and graphs. Assists with day-to-day facility management issues, including but not limited to, heating, ventilation, air conditioning, plumbing and safety issues. Monitor on-site facility cleanliness, clean areas as needed, and refer any problems to the director. Create work orders and Information Technology requests to ensure the continual and smooth operations of the office. Order, maintain and distribute office supplies. Duties may be shifted due to unforeseen circumstances or in response to major local or national events. Ability to adhere to FERPA and HIPAA policies. Other duties as assigned. Required Knowledge and Skills High school diploma or GED. One to three years of related office experience. Must project a positive, professional demeanor with outstanding customer service orientation. Effective written and oral communication skills required to receive and respond to inquiries. Strong interpersonal communication skills, refined listening ability, discretion, tact and judgment are required in dealing with a range of situations that may involve complex, sensitive and confidential issues. Able to maintain confidentiality without exception. Experience with computers, word processing, spreadsheets, databases, email, presentation software and the internet. Strong accuracy, attention to detail, thoroughness and follow-through in completing tasks. Strong time management and organizational skills, with the ability to set priorities and work independently while exercising initiative and strong problem resolution skills. Demonstrated ability to remain organized while managing multiple priorities and deadlines. Preferred Knowledge and Skills Associate's degree or college coursework. Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00 a.m. until 4:30 p.m. Occasional overtime may be required. Occasional irregular or extended hours may be required. About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: Affordable medical, dental, vision, life and short term and long-term disability insurance plans. Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. Full tuition fee waiver for employees/75% for spouses and dependent children. Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title: Senior Administrative Assistant Division: Provost's Office Department: Registrar's Office FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 Position Summary Carry out the policies and procedures of the Registrar's Office, specifically those relating to enrollment verifications, applications for readmission and Fresh Start applicants. Duties/Responsibilities Review and process applications for readmission. Evaluate students' classification, major(s), academic standing, academic registration holds and Fresh Start eligibility. Communicate decision with students and college of major as needed, counseling students if necessary on how to meet requirements. Process Fresh Start program applications and correspondence. Follow up with students and university departments when required. Assist Registrar with monitoring the first 12 quality hours of each student's education and advise Registrar on progress and when previous grades are eligible to be removed from grade point average computation. Monitor student progress until graduation, advising student and Registrar on progress. Coordinate and process enrollment verifications for students related to insurance, student loan deferment, foreign student forms, verification of graduation, skip, traces, etc. Verify required information and process student change of name requests Maintain students' permanent academic records by scanning and indexing forms and other paperwork into document imaging system. Assist Assistant Registrar with developing and running reports on a routine basis to identify and resolve inconsistencies in student software. Assist Associate Registrar with reviewing, correcting errors, and resolving problems resulting from National Student Clearinghouse data uploads. Provide clerical support to the office including answering the phone, helping office visitors and processing registration related paperwork as needed. Serve as back-up for processing change of majors and change of grades or incompletes Maintain inventory of forms used in this position. Assist office staff with various projects during peak periods. Serve as primary backup to Registrar Administrative Associate. Learn all essential functions of that position and be able to execute in absence or peak volume. Direct work of other administrative assistants in the Registrar's Office when they assist with readmissions and/or enrollment verifications. Supervise and train assigned student workers. Serve as an interviewer with students, faculty, staff and others as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. Other duties as assigned. Required Knowledge and Skills High school diploma or GED. Excellent interpersonal skills with the ability to greet and interact in a professional manner with students, parents, alumni, faculty, staff, co-workers and other office visitors. Excellent organizational and communication skills . Strong written communication skills. Must be able to communicate University policies and procedures regarding registration as well as the Registrar's Office policies and procedures. Ability to coordinate multiple tasks, determine priorities, set deadlines and complete projects. Must possess refined problem-solving skills and occasionally reach a creative solution to meet a student's need and provide good service. Must work effectively with diverse needs and requests of individuals. Demonstrated proficiency with computers, word processing, email, and internet. Must assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. Must work effectively during fast-paced periods. Refined customer service or public relations skills. Must communicate effectively with students and faculty at all levels of ability and explain procedures to non-native English speakers effectively. Must maintain confidentiality in compliance with the Family Educational Rights and Privacy Act (FERPA). Preferred Knowledge and Skills Three to five years of office experience preferred. Knowledge of Banner software preferred. Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional irregular or extended hours necessary during registration or as needed. About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: Affordable medical, dental, vision, life and short term and long-term disability insurance plans. Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. Full tuition fee waiver for employees/75% for spouses and dependent children. Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title: Senior Administrative Assistant Division: Provost's Office Department: Honors Program FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 Position Summary The University of Southern Indiana is accepting applications for Senior Administrative Assistant. Provide administrative support for the Honors Program and Theme Living Communities. Duties/Responsibilities Work closely with the Director of the Honors Program (HP) and Theme Living Communities (TLCs) to support student recruitment, retention, and success. Receive walk-ins, emails, and telephone calls for the two Programs. Assist current students, prospective students, and others with inquiries to the office, including during New and Transfer Student Orientations and other events. Maintain student files and student records, including monitoring student grade reports, membership records, probation and dismissal records, reporting Honors grades to the Registrar's Office, and tracking Honors activity points Prepare correspondence for prospective students and current students and other communication. Process applications for the HP and TLCs. Assist with maintenance of HP and TLC websites. Coordinate student worker assignments and review in terms of completeness, timeliness, and accuracy. Assist with student registration and other student needs, including coordination of priority registration for Honors students with the Registrar's Office. Assist with all aspects of event planning for HP and TLC activities, including the Honors Cords ceremony, luncheons, retreats, banquets, etc. and the TLC Welcome Week events. Assist the Honors Student Council/Assembly with coordination of their events. Work with the Honors Faculty Council and the Theme Living Communities Council to arrange their meetings and support their tasks. Collaborate with Housing and Residence Life on placing students in TLCs and Honors apartments. Maintain inventory of supplies for Program. Receive and distribute incoming mail. Other duties as assigned. Required Knowledge and Skills High school diploma/GED. Two years of clerical experience or an equivalent combination of education and/or experience. Experience with microcomputer, word processing, spreadsheet, database, and electronic mail software. Knowledge of internet information gathering and ability to learn web creation and maintenance. Excellent oral and written communication skills. Excellent organizational and time management skills with keen attention to detail. Regular Work Hours/Travel Requirements Standard office hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. As a part time position, it is expected this position work 18.75 hours a week, Monday through Friday. Hours should be consistently and consecutively scheduled but may vary based on office needs. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title: Senior Administrative Assistant Division: Provost's Office Department: Kinney College of Nursing & Health Professions FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 The Kinney College of Nursing and Health Professions is seeking a Senior Administrative Assistant to provide support for the Gerontology, Health Informatics and Information Management and Masters in Health Administration programs. Duties/Responsibilities * Provide administrative and instructional support to programs chairs and faculty. * Greet students and visitors to the office, providing assistance and information as needed. * Establish and maintain student files and databases to facilitate student selection and orientation. * Assist in development, maintenance and improvement of the student information system by establishing files on new students; entering information in databases; preparing current lists, mailing labels, and statistical data for reports. * Coordinate inventory of program supplies, materials, resources, and classroom equipment. Order new supplies and equipment through university procurement systems and place in inventory. * Respond to written and oral queries about the program. * Contribute to the update of student and faculty handbooks. * Coordinate course scheduling, section changes, room scheduling, and book orders. * Assist in maintaining program web pages. * Assist in preparation for special events/projects for students, staff, and faculty. * Work along with other administrative assistants in the college to provide assistance when needed. * The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. Required Knowledge and Skills * High school diploma or GED and two years office or comparable work experience. * Knowledge of computer applications including spreadsheets and databases required. * Strong organizational, interpersonal, customer service, and time management skills required. * Strong attention to detail and the ability to multi-task. * Strong problem solving abilities required. * Spirit of cooperation and ability to work as a team required. * Ability to work with a diverse group of internal and external individuals required. Preferred Knowledge and Skills * College degree or some college coursework. * Knowledge of Banner system a plus. Regular Work Hours/Travel Requirements * Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Hours may be adjusted for program/center coverage needs. * An occasional change in schedule and/or overtime may be required. About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: * Affordable medical, dental, vision, life and short term and long-term disability insurance plans. * Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. * Full tuition fee waiver for employees/75% for spouses and dependent children. * Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ About the College Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements. About the Department For more information about Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health. Application Process Click "Apply Now!" near the top right of this page to complete an application and upload application materials. Application materials should include: * Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities