Senior administrative assistant jobs in Muncie, IN - 144 jobs

Job Description At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the Vice President, Head of Care Solutions and the Vice President, Institutional Markets. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the Vice President, Head of Care Solutions and the Vice President, Institutional Markets. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.

":"Reynolds and Reynolds is now hiring Administrative Interns to work in various areas of our Celina, OH office over winter break or the summer. As an Administrative Intern, you will assist with daily office tasks such as filing, data entry, and other projects as needed. If you're looking to gain some office experience, this is the position for you!","job_category":"Internships and Part-time","job_state":"OH","job_title":"Administrative Summer Intern - Celina","date":"2025-12-30","zip":"45822","position_type":"Internship","salary_max":"0","salary_min":"0","requirements":"High school diploma or GED~^~Strong work ethic~^~Dependable and reliable","training":"","benefits":"At our Celina facility, we have an onsite medical center and you can participate in company-sponsored events such as our Annual Family Picnic. Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer. ","

* #1 Airport in North America and Indiana Chamber's Best Places to Work! * Paid Childcare Reimbursements up to $10k/year, per child. * Paid Tuition Assistance up to $5,250/year * Generous Medical, Dental, Vision and RX * Free Healthcare through Marathon Health * Pet Insurance * Up to 5% Match Retirement Plan * Generous Paid Time Off Programs & MORE! GENERAL SUMMARY The Executive Assistant position provides administrative and clerical assistance to the Senior Directors of business units. This is a position requiring considerable initiative, independent thinking, good judgment, and discretion in all aspects of the position. Duties include, but are not limited to screening calls, visitors, and mail; arranging appointments, meetings, and conferences; and aiding the facilitation of special events. The Executive Assistant must maintain appointment schedules, answer and follow up on requests for information, and assist with public relations activities. This position requires the employee to stay informed of all IAA policies, rules, and regulations. Work assignments may be received with only a broad statement of objectives and may be performed with minimal supervision. The Executive Assistant must be flexible regarding schedule and be able to multi-task and/or shift tasks and priorities as needed. This Assistant must have experience working for a Finance Team and have expert level experience managing Microsoft and Adobe Acrobat software (Word, Excel, RRT, etc) in a professional environment. Essential Job Responsibilities Communications and Interaction with Others The public, other departments, co-workers, board members, governmental agencies, airline officials, and assorted community leaders and business professionals. Essential Functions Enhance executives' effectiveness by providing information management support and representing the executive to others. Executive Assistant Job Duties * Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. * Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Represents the executive by attending meetings in the executive's absence, speaking for the executive. * Project manages full meetings and events lifecycle for the executive and/or department which may include ordering and laying out catering requests, processing table locations requests, cleanup, etc. * Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. * Maintains customer confidence and protects operations by keeping information confidential. * Prepares reports by collecting and analyzing information. * Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions. * Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Liaisons with the IAA Board of Directors to schedule meetings with the two Senior Directors. * Contributes to team effort by accomplishing related results as needed. * Other duties, as assigned. Preferred Education, Experience and Skill * Graduation from an accredited business college or a four-year college or university with major course work in business, English or related fields would be considered an advantage. * Minimum of seven to ten (7-10) years' experience as an assistant to an executive. * Experience working for a Finance Team. * Possess excellent verbal and written skills. * Possess professional demeanor in communication, image and dress. * Possess expert level computer skills including, but not limited to the following Microsoft programs: Word, Excel, Outlook, PowerPoint, and Adobe Acrobat. * Operate a motor vehicle with a valid driver's license. * Operate a computer keyboard/calculator and various other office equipment. * File/Store. * Walk, sit, stand, stoop, bend, climb stairs, and lift up to 50 lbs. * Read and comprehend. * Comprehend, retain and follow oral and written instructions. * Exercise good judgment and set priorities. * Calculate and count. WORK ENVIRONMENT * Work independently and as a team member in an office environment with varied and detailed materials.

Are you an experienced Executive Director who enjoys creating a positive work environment for your staff and having a community with happy and engaged residents? Vita of Greenfield Assisted Living facility is looking for a licensed Executive Director to oversee all operations, functions, and activities at our new assisted living and memory care community located in the Greater Indianapolis area. You will be the face of the organization, responsible for giving the proper strategic direction and implementing a high-quality vision. An excellent executive director is an influential manager with the ability to lead and motivate. They have great communication skills and take a holistic approach in managing the organization's operations. The goal is to manage and lead the organization towards the realization of its mission. Responsibilities Ensure that residents receive quality care in accordance with local regulations and service plans. Develop and implement strategies aiming to promote the organization's mission and “voice.” Build an effective team of leaders by providing guidance and coaching to subordinate managers. Ensure adherence of the organization's daily activities and long-term plans to established policies and legal guidelines. Forge and maintain relations of trust with staff, residents, family members, partners, and the community. Oversee the community's budget and ensure targets are met. Promote occupancy growth and act as a partner to the Sales team in promoting the community and creating a positive image. Skills Proven experience as executive director or in other managerial positions, 3 years minimum. Assisted Living or Nursing Home experience preferred. Experience in developing strategies and plans. Ability to apply successful networking techniques. Strong understanding of corporate finance and measures of performance In depth knowledge of corporate governance principles and managerial best practices An analytical mind capable of “out-of-the-box” thinking to solve problems. Outstanding organization and leadership abilities Excellent communication (oral and written) and public speaking skills. Bachelor's degree in relevant field preferred, but years of experience can substitute education. Must hold an RCA or HFA license Requirements Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Schedule: Day shift Monday to Friday On call Weekend availability Supplemental pay types: Bonus pay Salary Description $95,000 - $110,000

Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? * Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. * Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. * Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. * Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management * Manages various leaders' schedules, organizing meetings, conferences, and teleconferences * Coordinates travel arrangements and reconciles expense reports * Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting * Provides daily support and facilitates communication within the team and with external contacts * Prepares status reports and updates to keep the leader informed on major projects and operations within their department * Liaises with other departments and external agencies, maintaining confidentiality * Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management * Maintains filing systems, takes meeting minutes, and ensures historical reference * Develops and tracks meeting agendas and action items * Creates professional documents such as spreadsheets, charts, and visual aids * Develops presentations from data and outlines with minimal direction * Maintains organizational and corporate document accuracy Strategic, Operational & Client Support * Implements process improvements to enhance department and office operations * Enhances leadership performance by taking ownership of diverse and high-priority tasks * Provides excellent customer service and timely responses to internal and external inquiries * Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times * Takes on additional duties as assigned to support the team and organization Education: * Associates degree in business administration, human resources, communications or related field (required) Experience: * 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- * In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) * Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: * Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision * Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders * Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals * Ability to manager confidential information with discretion, trustworthiness, and sound judgement * Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools * Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings * Ability to maintain a positive, collaborative, and professional demeanor in all interactions * Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities * Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required * Ability to work at a computer screen for extended periods while maintaining accuracy and focus * Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Summary The Executive Assistant will play a crucial role in supporting the executive by managing a broad range of administrative functions and ensuring efficient operation of the executive office. This individual will act as a liaison between the executive and various stakeholders, providing informed advice on major policies and current issues. The Executive Assistant will handle high-level contacts with discretion and adaptability, making sound judgments in unique and sensitive situations. Role and Responsibilities Administrative Support: Provide comprehensive administrative support to the executive, including managing schedules, arranging meetings, handling correspondence, and preparing reports. Liaison and Advisory Role: Serve as a key point of contact for individuals inside and outside the organization. Advise and convey the executive's views on major policies, current issues, and organizational matters to ensure consistent communication. High-Level Communication: Handle communications with high-ranking individuals from national and international firms. Assess and respond to unique and complex situations with appropriate judgment, discretion, and tact. Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items. Ensure that all meetings run smoothly and efficiently. Confidentiality and Discretion: Maintain the confidentiality of sensitive information and handle all matters with the highest level of discretion and professionalism. Project Management: Assist with special projects and initiatives as directed by the executive, ensuring timely completion and effective management of project tasks. Additional tasks as assigned. Qualifications and Education Requirements Proven experience as an Executive Assistant or in a similar high-level administrative role. Experience in dealing with senior executives and handling sensitive information is highly desirable. Bachelor's degree in business administration, Management, or a related field preferred. Equivalent work experience may be considered. Preferred Skills Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. High level of discretion and professionalism. Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace). Ability to handle complex and high-pressure situations with ease. Excellent judgment and decision-making skills. Experience with scheduling software and project management tools is a plus. Mainstream Fiber Networks reserves the right to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Indianapolis, Indiana . The Executive Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Great Lakes Region in the states of Illinois, Michigan, Ohio, Indiana, Minnesota, and Wisconsin. The Executive Assistant will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS business process improvements and modernization projects. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Composing, typing, and entering information into the computer. Enters data from paper or electronic form into computer database and/or electronic spreadsheets. Prepares correspondence, documentation or mailing labels copying data from one record to another and files records accordingly. Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery to include overnight-express services and use of on- line express mail services. Sets up meetings and conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings' activities, distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed. Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies. Act as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests. Maintain, issue, and control facility keys through issuance, hand receipt and inventory. Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll. Assist RD/DRD with: Preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office. Monitor HQ assigned tasking suspense items. Receives and collates suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Assist with HR actions pertaining to employee assignments and hiring actions. Assist with preparation, review and editing of space allocation request documents. Monitor status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff. Assist in the management of the RD/DRD daily calendars. Assist in the development of PowerPoint presentations. Manage the executive conference room calendar. Demonstrate accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk Expertise, Google Chrome, ICE Helpdesk, WebTA or LEIMS. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

Job Description Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management Manages various leaders' schedules, organizing meetings, conferences, and teleconferences Coordinates travel arrangements and reconciles expense reports Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting Provides daily support and facilitates communication within the team and with external contacts Prepares status reports and updates to keep the leader informed on major projects and operations within their department Liaises with other departments and external agencies, maintaining confidentiality Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management Maintains filing systems, takes meeting minutes, and ensures historical reference Develops and tracks meeting agendas and action items Creates professional documents such as spreadsheets, charts, and visual aids Develops presentations from data and outlines with minimal direction Maintains organizational and corporate document accuracy Strategic, Operational & Client Support Implements process improvements to enhance department and office operations Enhances leadership performance by taking ownership of diverse and high-priority tasks Provides excellent customer service and timely responses to internal and external inquiries Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times Takes on additional duties as assigned to support the team and organization Education: Associates degree in business administration, human resources, communications or related field (required) Experience: 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals Ability to manager confidential information with discretion, trustworthiness, and sound judgement Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings Ability to maintain a positive, collaborative, and professional demeanor in all interactions Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required Ability to work at a computer screen for extended periods while maintaining accuracy and focus Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, you'll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative - Respectful - Inclusive - Energetic - Brave Every day, we want members of this team to come to work with a simple goal in mind: Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves. Purpose of the Role: The Executive Assistant will provide comprehensive, one-to-one support to a senior executive, managing both professional administrative functions and select personal and household responsibilities. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment. Principal Accountabilities: * Serve as the primary point of contact for the executive, managing calls, emails, correspondence, and inquiries with professionalism and discretion. * Manage the executive's calendar-both business and personal-scheduling meetings, appointments, family activities, and coordinating all related logistics. * Prepare and organize meeting materials, book rooms, and confirm details with attendees to ensure seamless execution. * Create, update, and distribute documents, reports, presentations, and internal communications. * Coordinate all travel arrangements for the executive-business and personal-including flights, hotels, ground transportation, itineraries, and working with internal travel coordinator when needed. * Manage personal errands, deliveries, returns, and any ad-hoc tasks that arise to support the executive's daily life. * Assist with planning and supporting corporate or personal events, including invitations, attendee coordination, and on-site support. * Support the executive with both professional and personal communications, including responding to shared inboxes as requested. * Maintain strict confidentiality across all business, personal, and household matters. Job requirements Knowledge, Skills and Experience: * 3-7+ years of experience as an Executive Assistant or similar high-level support role, preferably supporting a single executive or principal. * Experience balancing both corporate administrative duties and personal/household management. * Proven track record managing complex calendars, domestic and international travel, and sensitive communications. * Experience handling confidential information and working in roles requiring a high degree of discretion and trust. * Prior experience working in a fast-paced environment with shifting priorities. Total Rewards: * Comprehensive Medical, Dental, & Vision benefits * 401(k) Retirement match * Voluntary life, short-term and long-term disability benefits * Annual bonus plan * Competitive time off plan * Company discounts, including kit apparel Arrow McLaren is committed to equal employment opportunity. All applicants will receive consideration for employment without regard to age, disability, ethnicity, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws

As a Senior Administrative Assistant, you will be a strategic partner to a senior leader and their functional team. You will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs, manage complex priorities, and handle confidential information will be essential to the success of the function. Your Responsibilities: ●Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses. ●Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals. ●Serve as a key administrative resource, autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices. ●Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors What You Need to Succeed (minimum qualifications): ●Education: High School Diploma / GED with an equivalent level of experience. ●Experience: A minimum of 3 years of experience in an administrative support role. ●Skills: Proficiency in Microsoft Office 365; ability to recognize and solve non-standard problems with minimal supervision and influence peers across related work units. What will give you a competitive edge (preferred qualifications): ●Proven ability to manage competing priorities and adapt to frequent changes within a functional area. ●Proven ability to anticipate needs and proactively find solutions to complex administrative situations. ●Experience with Concur for travel and expense reporting and SAP for other business processes. ●Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.

Become an integral part of Community & Consumer Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Community & Consumer Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job Description As a Senior Administrative Assistant, you will be a strategic partner to a senior leader and their functional team. You will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs, manage complex priorities, and handle confidential information will be essential to the success of the function. Your Responsibilities: ●Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses. ●Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals. ●Serve as a key administrative resource, autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices. ●Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors What You Need to Succeed (minimum qualifications): ●Education: High School Diploma / GED with an equivalent level of experience. ●Experience: A minimum of 3 years of experience in an administrative support role. ●Skills: Proficiency in Microsoft Office 365; ability to recognize and solve non-standard problems with minimal supervision and influence peers across related work units. What will give you a competitive edge (preferred qualifications): ●Proven ability to manage competing priorities and adapt to frequent changes within a functional area. ●Proven ability to anticipate needs and proactively find solutions to complex administrative situations. ●Experience with Concur for travel and expense reporting and SAP for other business processes. ●Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.

Job description Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: Filing, scanning and document management to mainframe system Greet new employee's, direct them to orientation, and assist with office integration Oversee delivery and transportation of packages to recipients Responsible for coordinating repairs for building and grounds maintenance with building owners “Prologis” Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination Create purchase orders for construction teams Invoicing of Time & Material and Contract jobs Perform checks and balances verifying job costs Review and analyze job cost reports for accuracy Assist with accounts receivable collections when needed Assist construction teams with project submittals, O&M manuals, etc. Request bid and job numbers as directed by construction teams Perform other related duties or special projects as assigned Job requirements High school diploma or GED equivalent preferred 1 or more years of administrative assistant experience Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred Proficiency in MS Word and Excel, etc. preferred Additional Requirements: Requires mathematical and English language skills Ability to learn and perform work in multiple mainframe system screens Ability to follow established procedures for work being performed Strong organizational skills and ability to meet deadlines Strong oral and written communication skills Maintain a positive, cooperative, and teachable attitude Complies and promotes company Safety Policy Ability to perform high work volume with minimal errors and supervision Ability to communicate courteously and proactively with all levels within the company Ability to maintain confidentiality concerning financial and customer transactions Must be proactive, self-motivated, detail oriented and reliable Must have the ability to multitask and work independently, as well as in a team environment Analytical and problem-solving skills Ability to pass a full background screening and drug screening All done! Your application has been successfully submitted! Other jobs

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Assist Corporate departments in their functions by providing administrative support. Essential Duties and Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. Provide support to assigned area, serving as first point of contact for incoming/overflow calls, messages, and visitors. Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting. Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations. Use judgment to determine which require priority attention. Act as backup to receptionist. Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development. Assist with preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint. Coordinate meeting needs and maintain meeting rooms to include food/drink replenishment. Monitor and stock supplies, kitchens, and other areas as needed. Establish and maintain files relevant to the department. Undertake special assignments as designated by management. Carry out other duties within the scope, spirit, and purpose of the job. Take reasonable care for the safety and health of yourself and others. Report workplace hazards, injuries, or illness immediately. Education, Experience & Ability Requirements Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job. Demonstrates proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook. Demonstrates ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality. Ability to work overtime as needed, to include holidays and weekends. Additional Qualifications Must have the ability to provide documentation verifying legal work status. Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries. Ability to understand and comply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines. Working Conditions For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A Career in IPS Offers… Purpose and Impact: * Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. * Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. Professional and Personal Growth: * Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. * Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. Comprehensive Compensation and Benefits: * Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. * Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. Work-Life Balance and Well-being: * Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. * Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. What We Expect: * Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. * Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. * Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. JOIN US! Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. SUMMARY OF OPPORTUNITY: Provide administrative support to school Principal and/or administration. Duties include general clerical, receptionist and project based work. Project a professional image through in-person and phone interaction. WHAT YOU'LL DO: * Perform administrative duties such as reception and clerical responsibilities in an invitational and professional manner; answer telephone to provide information, take messages, transfer calls and greet visitors to determine the nature of business and directs visitors to appropriate destination. * Maintain Principal's calendar including scheduling meetings and conferences and events. * Prepare and edit correspondence, communications, presentations and other documents. * Monitor, respond to and distribute incoming communications including informational flyers, newsletters, notices, staff memos, and other written material. * Compile data for purpose of meeting school, district, state and federal requirements for financial, legal and/or administrative purposes; data collected may include Title I data, attendance, payroll, personnel records, sports details, work requests, and student information; maintain information in a confidential and secure manner. * Facilitate the student enrollment process and assures all required documents are submitted; request records from previous schools as necessary. * Maintain accurate records for administering student medication; dispenses daily medication; provides basic first aid. * Order, receive, store and distribute supplies. * Maintain detailed filing systems. * Identifies and reports matters that may effective efficient operation of the office. * Check IPS Sub System daily for absences and substitutes. * Must be present at work. WHAT YOU'll BRING: SKILLS AND MINDSETS: Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Customer Service - Demonstrates Invitational Practices; Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions. Diversity - Shows respect and sensitivity for cultural differences. Ethics - Treats people with respect; Maintains strictest confidentiality; Works with integrity and ethically; Upholds organizational values. Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Judgment - Exhibits sound and accurate judgment. Planning/Organizing - Prioritizes and plans work activities. Professionalism - Approaches others in a tactful manner. Safety and Security - Observes safety and security procedures. Team Work - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar. EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS: High School diploma required; Associates degree or higher preferred. Candidates must have a minimum of three to five years successful experience in administrative support role. Ability to work with various software programs, including by not limited to Microsoft Office. FLSA CLASSIFICATION: Exempt ELIGIBILITY FOR REMOTE WORK: Not eligible PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. EEOC STATEMENT: Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work. DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function. ***********************************************