Senior administrative assistant jobs in Rockford, IL

Assignment Employee The Salem Group is a professional staffing firm with over 30 years of experience in connecting extraordinary people with extraordinary organizations! We are currently hiring an Administrative Assistant What will you do as an ADMINISTRATIVE ASSISTANT? Provide a variety of general administrative and organizational support services Answer phone calls, greet visitors, and respond to inquiries from the public in a courteous, professional, and helpful manner. Interact with clients based on their needs such as scheduling meetings, inspections, completing forms, providing information, collecting payments for fees, etc. Assist in routine clerical functions such as data entry, maintaining electronic and physical filing systems. Assemble program materials, copy, faxing/scanning documents, etc. Maintain confidentiality in handling sensitive information Perform other duties as assigned Who qualifies for the ADMINISTRATIVE ASSISTANT position? Experience in Microsoft Office Suite (Word, Excel, Outlook) and the ability to operate general office equipment (copiers, scanners, phones, etc.). Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills, including professional phone and email etiquette. High school diploma or equivalent required; Associate's degree or coursework in office administration, or a related field preferred. What hours will the ADMINISTRATIVE ASSISTANT work? 8:30AM to 4:30PM Monday through Friday 35 hour work week Temp-to-Hire position Our Benefits! The Salem Group is proud to offer world-class benefits including: Affordable insurance plans Paid Sick Leave (where applicable by law) Holiday Pay Referral Bonuses Retention Bonuses And more… click here to view our full benefit package: The Salem Group Benefit Summary 2025 Positions are available immediately! Don't wait to apply! Ready to learn more? Submit your resume and one of our friendly Staffing Managers will contact you soon! Want to speed up the process? Text “YOUR BRANCH CODE HERE” to YOUR PHONE NUMBER HERE and schedule a time to discuss this opening with us. EEO The Salem Group provides equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, ancestry, national origin, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other category protected by law. YOUR JOB CODE FOR INDEED HERE #OAK40

South Barrington, IL Note: We are currently unable to accept applications from candidates based in California or Washington PRESENCE is a national, natural products broker and service provider that was born from a desire to work in a progressive, vibrant and environmentally conscious industry while building communicative partnerships with other like-minded companies. We are passionate about taking better care of the planet and ourselves, we have high energy, strong standards, strategic vision and are committed to making natural and organic products the standard again. We love to learn, are on-trend and care about our teams and their well-being. A little about this role: Our Distributor Account Executive Assistants (DAEA) support our Distributor Account Executives on the day-to-day business at their account(s) in the distribution channel. This full-time position handles everything from submitting promotions and new items to assisting with presentation materials, new vendor setups and communicating with our manufacturer partners when needed. A day in the life: Distributor Account Support - as a DAEA, you'd be responsible for assisting with routine and daily tasks as defined by the Distributor Account Executive. Completing and submitting monthly distributor promotions, new vendor/item setups (either via template or online portal), upkeep of data in our systems, discontinued items, running sales/inventory reports, providing promotion confirmations, and troubleshooting challenges at the distributor level. Customer Support - managing requests from our manufacturers as well as our distributor partners, is a key part of this role. As a secondary contact to the Distributor Relations team, your role is to build relationships with our manufacturers and customers by being responsive, professional, and well-versed in the account and brands you support. Attention to Detail - the ability to complete all forms and submissions with accuracy is critical. Be able to find discrepancies in item/promotion data, research those issues, and follow through to resolution. Communication is key - you are expected to have value-added, solution-oriented, positive and timely communication (both internally and externally). This position is highly driven by deadlines, so being able to meet all deadlines and communicating along the way is essential. Sales Assistants are responsible for managing and prioritizing all incoming action requests. Quick turnaround times can often be expected. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Projects and responsibilities may change at any time with or without notice due to our business, industry, and/or market changes. What we are looking for: 2-5 years administrative experience preferred Well organized, detail oriented, self-starter with strong administrative, customer service, and follow-up skills Ability to manage time, prioritize and follow through with deadlines Dependable, diplomatic person, able to problem-solve successfully with a wide variety of people and issues Proficient in Microsoft Word, Excel, PowerPoint, OneNote, and Outlook Flexibility to successfully multi-task in a fast-paced environment with a positive attitude Salary: Full time position, salary commensurate with level of experience, location and current market landscape Benefits: Visit ******************************* to learn more about our benefits About Us: Visit *********************************** to learn more about us.

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Executive Assistant provides high-level support including calendar management, successful coordination of business meetings, and maintaining contact with all new clients. This position exercises independent judgment in the resolution of administrative needs and prioritizes and manages multiple projects simultaneously. Job Responsibilities: Manage calendar and schedule a variety of business meetings. Handle incoming and outgoing phone and electronic communications. Arrange travel and reservations, as needed. Create well-organized, grammatically correct memos and emails. Assist with special events planning. Use various software applications such as spreadsheets and relational databases to keep the rest of the team informed on clients and deals. Maintain constant contact with clients to ensure that the appropriate documentation is being submitted. Handle any gifting programs. Manage and maintain all marketing plans. Qualifications and Skills: Associates degree or bachelor's degree, preferred. 3+ years' experience as an executive administrative assistant in a management level setting. Proficient in Microsoft Excel, Word, PowerPoint, and Outlook. Excellent communication skills. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Pay Range: Hourly Rate: $17.00 - $23.00 This position is bonus plan eligible The posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position. CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Job DescriptionSalary: Compensation is negotiable, depending on experience. Performance based bonus upon approval. EXECUTIVE ADMINISTRATIVE ASSISTANT TO KENT & GWEN MEYER GENERAL DESCRIPTION We're searching for the one in a million to assist Kent and Gwen with honesty, integrity, and responsibility at their core who are motivated to help Meyer's accomplishing their vision. We know you are out there so we have a plan in place to make the transition smooth for our next assistant. Being part of Meyer's Pet Care team is more than a job; this is a career formed out of the response to a calling and a love for the work. We need someone who has a 70/30 split administrative/personal support brain. The right brain and the left brain must be firing on all cylinders. We need someone who balances the details both administratively and the personal assistance of the Meyer family. Can you coordinate travel, event details and trainings? Can you research and gather information for special projects? Can you assist in planning fun events, celebrations, and contests for the team? Can you attend team meetings, take notes, create agendas, coordinate catering, and follow up on deliverables? Can you get on board with supporting Kent and Gwen and help bring out the best for the team and customers with your gifts? This is the stuff we work through daily, so are you up to the challenge? What winning looks like: You are collaborative, you enjoy round tables and knocking around an idea until it clicks. You play an active role in communication, development and execution. You can hustle. You articulate ideas and intangibles well. You have a deep sense of empathy for the people we serve. You laugh when things are funny. You have great discernment and are a gatekeeper. You firmly believe in what we are doing. Youre excited to work with Gwen, who can dig into a pepperoni pizza and an itemized budget with the same level of intensity and excitement. And by the way, were not stuffy and corporate around here. We wear blue jeans. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks, the basic benefits plus things such as . . . Simple IRA retirement match on first 3% Ongoing personal and professional development training by the best in the industry Core values that promote work-life balance, excellence in the ordinary, and a self-employed mentality Working with amazing people in a culture where we recognize each others wins and celebrate together often with lunches, fun activities such as our company-wide Battle of the Sides, and one legendary Christmas Party Meyers organization is about people and their dogs. Its about helping people and INSPIRING them to do with and more for their dogs. We are a group of energetic, motivated people who love what we do and are looking for other like-minded, high-quality people to join us. We offer exciting opportunities that will challenge your abilities, expand your skills and reward your contributions. Pet care is the core of our operations at Meyers but there are a lot of moving parts to make all things happen. You are joining a team that strives to take customers all the way to Wow!, doing work that matters. Meyers has a strong sense of community with many staff being part of the team for over 10 years building, innovating, and being part of something bigger than themselves. This is NOT an entry-level role, or for someone looking to get their foot in the door. Were looking for someone who loves administrative work and is passionate about the mission of Meyer's Pet Care. Day-to-day, you will be a jack of all trades, working right beside Kent and Gwen. Its true, no two days will be the same. We have a lot of fun and we love the customers and pets we get the privilege to work with. REPORTING RELATIONSHIP This position reports to the owners. SKILLS & REQUIREMENTS NEEDED 3+ years of experience in an administrative role Strong Outlook calendar experience and Microsoft Office programs Detail-oriented and ability to multitask while maintaining a positive attitude Ability to anticipate needs before they occur Strong connection to the mission of Meyer's Pet Care Have a desire for doing work that matters Ability to complete tasks independently or with a team without direct supervision Impeccable communication and interpersonal skills EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.

This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life. Schedule: Full-Time: 10 months Part-Time: 10 weeks during the summer Characteristic Duties and Responsibilities: Provost's Office Accounts Management Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate. Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed. Provost's Office Event Management Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed; executing event communications with the campus community; managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications. managing the selection processes for the Underkofler award and Kang prizes. Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance. General Provost's Office Management Assists in Academic Affairs communications. Manages Provost's calendar and makes travel arrangements, as needed. Assists with external reviews of departments and programs, as needed. Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed. Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments. In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes. Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes. Assists the Provost in managing student appeals and honors term applications. Manages the Academic Affairs website. Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed. Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns). Manages office needs; responds to phone, email, and written communications. Performs similarly related duties as assigned Credentials and Experience: Preferred Bachelor's degree or equivalent experience and training. Minimum of three years of progressively responsible administrative experience. Knowledge, Skills, and Abilities: Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred. Proficiency creating and managing spreadsheets and analyzing data. Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds, identities, and experiences. Understanding of and commitment to the mission and goals of a liberal arts education. Advanced computer skills required, including experience with Microsoft Windows and Office systems. Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory. Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public. Knowledge of office accounting. Ability to take initiative, think critically, and solve problems. Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs. Ability and commitment to maintaining confidentiality as it relates to salary and personnel information. Strong attention to detail in all areas of work including proofreading and project follow-through. Ability to work independently with minimal oversight. Dedicated to teamwork in assisting fellow staff members. Flexibility and willingness to adapt to changing activities, expectations, and responsibilities. **Physical Requirements: This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description.

Job Description Provides executive-level support to senior management, handling administrative operations, financial tracking, and interdepartmental coordination. Key Responsibilities: Manage calendars, meetings, and correspondence for management. Prepare reports, payroll records, and expense summaries. Coordinate with suppliers, partners, and clients. Maintain salon documentation, contracts, and compliance records. Support HR and recruitment processes. Qualifications: HND/Bachelor's degree in Business Administration or Secretarial Studies. 3+ years administrative or executive assistant experience. Strong proficiency in office software and documentation systems. Excellent organizational and communication skills. Performance Indicators: Timely and accurate administrative reporting. Efficiency in communication and workflow management. Internal stakeholder satisfaction.

The Executive Office plays an integral role in setting and advancing strategy and in supporting and enhancing the firms distinctive culture. Our goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly. YOUR IMPACT The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment. Job Duties: Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed Maintain an extremely detailed calendar and related logistics Timely processing of expense reports and director reimbursements Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving Interact with senior level business leaders in a professional and effective manner both in person and written Can be relied upon to do the job as well as being willing to help other team members when needed Maintain understanding of firm policies Qualifications: Excellent interpersonal and communication skills, both written and verbal High attention to detail, strong organizational skills and excellent follow-through Trustworthy to handle highly sensitive and confidential information Highest degree of integrity, professionalism, diplomacy and discretion required Comfortable working with people at all organizational levels, particularly the senior-most leadership levels Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment Must have excellent judgment and be resourceful Team player with a positive attitude Knowledge of general business, corporate and government cultures Strong proficiency in MS Word, Excel, PowerPoint and Outlook Were committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant II - University HousingJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: The Department of University Housing at the University of Wisconsin-Whitewater seeks an Administrative Assistant II. This position provides program assistance for the Executive Director of University Housing, the Associate Director of University Housing and the Residence Life Assistant Directors in support of department goals, under the supervision of the Executive Director of University Housing. Primary responsibilities include administrative support for several University Housing administrative staff, coordinating student employee hiring and payroll, supporting the student conduct process, purchasing, Resident Assistant Selection and hiring, and the search and screen process for professional staff. This position will also provide limited administrative support to Student Affairs. This position has access to highly sensitive, confidential information, records and is required to maintain strict confidentiality in the handling of information, records and other documents. Responsibilities: 15% General Administrative Support: Schedule meetings and maintain appointment calendars for the Executive Director, Associate Director, and Residence Life Assistant Directors. Reserve the department conference room. Reserve vehicles, flights, and lodging as requested. Order supplies and complete required documentation for Residence Life and the residence halls. Maintain organization, inventory, and upkeep of two storage rooms. Complete general printing and copying tasks. Perform other duties as assigned. 25% Coordinate Student Employee Payroll: Administer payroll for approximately 400 hourly and salaried student employees in University Housing. Serve as departmental specialist on student employment procedures, including administering and verifying I-9 certifications. Maintain the Student Employee Manual for supervisors and student staff. Act as the primary liaison between University Housing and Human Resources on student employment matters and maintain accurate student payroll records. 20% Projects and Program Support: Serve as the administrative assistant for University Housing search processes, including scheduling interviews and coordinating travel and reimbursement for candidates. Conduct GPA checks on student employees as requested to verify compliance with requirements. Coordinate staff meal plans. Provide administrative support for the Residence Hall Association, including travel arrangements, ordering supplies or materials, assisting with programming functions, and processing budgetary requests. 10% Residence Life Student Conduct Support: Maintain and update individual student conduct records. Conduct record checks as needed, adhering strictly to FERPA guidelines. Respond to and screen initial parental contacts and questions related to student conduct cases. Maintain student conduct database. Prepare and distribute student conduct correspondence as requested. Schedule students and staff for hearings. Distribute student conduct appeals paperwork and explain the appeal process to students. 10% Resident Assistant Selection Support: Maintain and update RA personnel files, including managing archives. Conduct GPA checks on all RA candidates and current staff to ensure compliance with requirements. Maintain a database of current and past RAs. Coordinate candidate interviews during the RA selection process. Prepare and distribute RA hiring letters, maintaining copies for personnel files. Process RA contract meal plan selections and communicate changes to the HawkCard Office. Process RA contracts with the Financial Aid Office and communicate any changes. Compile and maintain monthly programming reports. 15% Office Management and Student Supervision: Serve as receptionist in the central office by greeting visitors, answering questions, and directing individuals to appropriate staff. Provide timely and professional responses to both walk-in and phone inquiries. Hire, train, supervise, and provide work instruction to student staff. Oversee tasks for accuracy and completion. Order and maintain office equipment, supplies, and printed materials. Coordinate, monitor, and enforce the residence hall posting policy, including dissemination of postings and management of digital signage. Maintain a neat, organized, professional office and reception area. 5% Student Affairs Administrative Support: Schedule meetings and maintain appointment calendars for Vice-Chancellor of Student Affairs. Reserve and schedule vehicles, flights, and lodging as requested. Provide administrative assistance in Student Affairs searches, including interview scheduling, travel arrangements, and reimbursements for candidates. CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization. Key Job Responsibilities: Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Department: The Department of University Housing Compensation: Well-qualified candidates can expect a starting hourly rate of $22.00 commensurate with the candidate's education, related experience, and qualifications. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure. Knowledge, Skills, and Abilities: Advanced proficiency with WINS, WISDM, Outlook Calendar, Microsoft Word, Excel, and Access Strong organizational and time management skills with the ability to prioritize and complete projects in a timely fashion Ability to train, supervise, and provide work instruction to student employees High level of discretion and ability to maintain strict confidentiality with sensitive information and records Strong written and verbal communication skills Attention to detail and accuracy in administrative tasks Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: Cover Letter Resume Name and contact information for three professional references Contact Information: If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at ************** or **********. For questions regarding this position, please contact: Kelly Frank ************** ************ To Ensure Consideration: Applications received by November 13th, 2025, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. CAMPUS INFORMATION: UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place. ORGANIZATION INFORMATION: The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (*************************** Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at ************. UW IS AN EQUAL OPPORTUNITY EMPLOYER: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners. Your Responsibilities: * Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees * Have general knowledge and understanding of building systems and components * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide Manager with work order log for inclusion in Board package. * Such other duties and responsibilities as may reasonably be directed and required Skills & Qualifications: * Minimum of 3 years business experience in an administrative capacity or related experience * Critical thinking, problem solving, judgement and decision-making abilities are necessary. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Ability to work with sensitive and/or confidential information. Physical Requirements / Working Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary. * Must be able to sit and stand for extended periods of time. * Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business. * Must have finger dexterity for typing/using a keyboard. * Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas. * Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates. * Capable of working extended hours, to include evenings, weekends and holidays as necessary. * This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting. * Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills. * Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns. * Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties. The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $28.00 - $28.50/hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Administrative Assistant - Part-Time Our client is looking for an Administrative Assistant to work part-time in their busy financial office. The company manages investments for their clients. The Administrative Assistant will take on general administrative tasks, allowing the investment advisors more time to focus on client engagement. This role is currently projected to be a long-term project-based position due to several pending developments. But it could transition to a Furst-to-Hire as business grows. The ideal candidate will be trustworthy, possess professional communication skills and excellent customer service skills. Hours: 8:30am to noon, M-ThPay: $18.00/hour Benefits: FurstStaffing Benefits Administrative Assistant Responsibilities: Document scanning and digital file organization Data entry and CRM updates Send thank-you cards, holiday cards, and manage mailings Print labels and prepare outgoing correspondence Manage broker-dealer letters and schedule meetings (annual or biannual) Use Microsoft Outlook, Word, and Teams/Office 360 for communication and scheduling Answer phones and send emails Assist with billing, invoices, and autopay setup Support office with various projects Complete applications and forms, and enter data into appropriate systems Support holiday thank-you gift coordination Administrative Assistant Requirements: Professional, organized, and computer literate Comfortable with both paper-based and digital systems Prior experience in financial services or CRM systems is a plus, but not required Must not be allergic to dogs (office dog on the premises) Strong interpersonal skills and a “can-do” attitude This is your chance to work with a small, close-knit team and contribute meaningfully. Apply here, or if already registered with Furst, contact Courtney or Denessa at 815-229-7810.

Benefits: * Flexible schedule * Parental leave * Training & development Administrative Assistant Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

Details: Stefanini Group is hiring! Stefanini is looking for Administrative Assistant in Round Lake, IL For quick Apply, please reach out to Ranjit Kumar- call: ********** / email: ************************** Work Hours: M-F (40 hours) Work Location: Round Lake, IL Shift: 1st Shift Supports one or more mid to senior-level managers. Works in a diverse and more complex environment; and includes some customer and executive contact. Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommending or making purchase decisions. Possesses strong written and verbal communication skills. Details: Duties may include more complex administrative activities. Managing projects, managing budget and payroll, composing letters and reports, developing newsletters, preparing presentations, recommending or making purchase decisions. Has intermediate to advanced computer skills including word processing, spreadsheet, and basic presentation or database applications; and may train others. Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives. Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers. About Stefanini Group The Stefanini Group is a global provider of offshore, onshore, and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company. #LI-RK2 #LI-ONSITE

RYCO Landscaping, RYCO Design Group and Ryco Snowplowing are award-winning, family-owned and operated companies. With locations in Lake in the Hills, IL and Barrington Hills, IL, RYCO has been providing impeccable year-round landscape services to clients for over 29 years. RYCO Landscaping services commercial properties, HOAs, and residential homes throughout the Chicagoland and Southern Wisconsin area. Each team member at RYCO is dedicated to providing our clients the help and guidance they need to add lasting beauty, enjoyment and value to their landscaping. Whether looking for design, maintenance, lawn care, lighting, irrigation or snow services, RYCO services clients with customized care and support. Job Summary The Snow Department Administrative Assistant reports directly to the Director of Snow and plays a critical role in ensuring smooth and efficient administrative operations during the snow season. This individual will serve as the primary administrative support to the Director of Snow and Snow Field Operations Managers. Responsibilities include coordinating snow-related documentation, communicating with crew members, ensuring compliance with snow event processes, and delivering exceptional customer service. This position requires a minimum of 5 years of administrative experience within a snow operations company and a strong understanding of the snow business and its unique demands. General Accountabilities Greet customers, vendors, service partners and employees, delivering world-class customer service. Answer and route calls as necessary, maintaining a log of calls requiring further action specific to snow operations. Performs a variety of routine clerical tasks. Intake and handle the property damage accident repairs for snow department. Assist Snow Field Operations Managers with clear, timely communication to snow crews, including weather alerts, shift schedules, and operational changes. Be present when necessary during crew dispatch times to distribute documents, instructions, and updates. Coordinate and document all incoming snow event details, ensuring proper proof of service is collected (e.g., photos, GPS, logs). Process, organize, and maintain accurate documentation related to snow services, including route sheets, crew logs, salt usage, and incident reports. Track and verify snow crew hours daily, ensuring accurate entry for payroll and billing purposes. Review and organize snow tickets and service documentation for accuracy and completeness. Assist with dashboard. Coordinate with subcontractors and vendors to confirm service delivery and documentation. Assist in the organization of proof-of-service packages for client review and billing. Maintain inventory and distribution of snow-related supplies (e.g., ice melt, safety gear, shovels). Support the preparation and delivery of snow reports, production logs, and post-event summaries. Office member relations: assist colleagues with snow-related administrative tasks and performs other related duties as assigned by management. Company report generation: Produces timely assigned sales report, production reports, etc. and prepares presentations/proposals as needed. Software management: Sitefotos management, Verizon Connect, BOSS LM. Coordinates office activities and operations to ensure efficiency and adherence to company policies. Attend weekly snow production meetings and maintain agendas/notes as needed. Serve as a liaison between office and field operations during snow events to ensure fast, effective communication. *The company reserves the right to add or change duties at any time. Benefits Holiday Pay PTO 401K Medical Dental Vision Life Insurance

About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: 8:00 AM to 5:00 PM Monday through Friday Rate of Pay: This is a Full-Time Support Staff position at grade 11, with an annual salary range of $36,494 to $48,659 The salary offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: * Medical, Dental, Vision Insurance * Life and Long-Term Disability Insurance * Flexible Spending Account (FSA, DCA, Commuter) * Retirement Plans (Pension, 457b, 403b) * Time Off with Pay * Professional Development/Expense * Tuition Reimbursement * Employee Assistance Program (EAP) * Sick Banks FLSA Status: Non-Exempt Grant Funded: No Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: * Associate's degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. * Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, AccessPublisher and Teams, * Considerable skill in researching topics online. * Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. * Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. * Working skills in verbal and written communication. * Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. * Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills & Abilities: * Working knowledge using databases, including enterprise-wide databases * 2. Bi-lingual English/Spanish Essential Duties: 1. Perform a variety of administrative and clerical duties, including, but not limited to: * Collect and prepare information for reports, proposals, documents, manuals, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. * Research and process documents to update and maintain files/records. * Establish and maintain filing systems. * Compose, format and type routine correspondence, reports and other documents. * Create and maintain databases. * Verify discrepancies and make corrections. * Coordinate office and departmental activities. * Coordinate calendars, schedules, training, travel arrangements, meetings and special events. * Post information on college intranet and other electronic communication systems. * Greet and assist office/department visitors. * Answer and route telephone calls. * Sort and distribute mail, identifying priority items. * Enter and retrieve data and information from computer systems and software applications. * Disseminate information. * Assist with projects that are central to the operation of the department/office. * Order office and program supplies, including arranging for equipment maintenance. * Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget. * Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information as requested. * Serve as a liaison to the faculty, students, other employees or members of the outside community. 2. Maintains required training, licensure and/or certifications 3. Maintains confidentiality of privileged information and adheres to applicable privacy laws 4. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. 5. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. 6. Adheres to department guidelines for attendance and punctuality Other Duties: 1. Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. 2. Perform other job-related duties as assigned which pertain to the job description. 3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The original posting date for this position is 10/23/2025. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 10/23/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

EXECUTIVE ADMINISTRATIVE ASSISTANT TO KENT & GWEN MEYER GENERAL DESCRIPTION We're searching for the one in a million to assist Kent and Gwen with honesty, integrity, and responsibility at their core who are motivated to help Meyer's accomplishing their vision. We know you are out there so we have a plan in place to make the transition smooth for our next assistant. Being part of Meyer's Pet Care team is more than a job; this is a career formed out of the response to a calling and a love for the work. We need someone who has a 70/30 split administrative/personal support brain. The right brain and the left brain must be firing on all cylinders. We need someone who balances the details both administratively and the personal assistance of the Meyer family. Can you coordinate travel, event details and trainings? Can you research and gather information for special projects? Can you assist in planning fun events, celebrations, and contests for the team? Can you attend team meetings, take notes, create agendas, coordinate catering, and follow up on deliverables? Can you get on board with supporting Kent and Gwen and help bring out the best for the team and customers with your gifts? This is the stuff we work through daily, so are you up to the challenge? What winning looks like: You are collaborative, you enjoy round tables and knocking around an idea until it clicks. You play an active role in communication, development and execution. You can hustle. You articulate ideas and intangibles well. You have a deep sense of empathy for the people we serve. You laugh when things are funny. You have great discernment and are a gatekeeper. You firmly believe in what we are doing. You're excited to work with Gwen, who can dig into a pepperoni pizza and an itemized budget with the same level of intensity and excitement. And by the way, we're not stuffy and corporate around here. We wear blue jeans. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks, the basic benefits plus things such as . . . Simple IRA retirement match on first 3% Ongoing personal and professional development training by the best in the industry Core values that promote work-life balance, excellence in the ordinary, and a self-employed mentality Working with amazing people in a culture where we recognize each other's wins and celebrate together often with lunches, fun activities such as our company-wide Battle of the Sides, and one legendary Christmas Party Meyer's organization is about people and their dogs. It's about helping people and INSPIRING them to do with and more for their dogs. We are a group of energetic, motivated people who love what we do and are looking for other like-minded, high-quality people to join us. We offer exciting opportunities that will challenge your abilities, expand your skills and reward your contributions. Pet care is the core of our operations at Meyer's but there are a lot of moving parts to make all things happen. You are joining a team that strives to take customers all the way to “Wow!”, doing work that matters. Meyer's has a strong sense of community with many staff being part of the team for over 10 years building, innovating, and being part of something bigger than themselves. This is NOT an entry-level role, or for someone looking to “get their foot in the door.” We're looking for someone who loves administrative work and is passionate about the mission of Meyer's Pet Care. Day-to-day, you will be a ‘jack of all trades,' working right beside Kent and Gwen. It's true, no two days will be the same. We have a lot of fun and we love the customers and pets we get the privilege to work with. REPORTING RELATIONSHIP This position reports to the owners. SKILLS & REQUIREMENTS NEEDED 3+ years of experience in an administrative role Strong Outlook calendar experience and Microsoft Office programs Detail-oriented and ability to multitask while maintaining a positive attitude Ability to anticipate needs before they occur Strong connection to the mission of Meyer's Pet Care Have a desire for doing work that matters Ability to complete tasks independently or with a team without direct supervision Impeccable communication and interpersonal skills EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.

This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life. Schedule: Full-Time: 10 months Part-Time: 10 weeks during the summer Provost's Office Accounts Management * Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate. * Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed. Provost's Office Event Management * Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include * coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed; * executing event communications with the campus community; * managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications. * managing the selection processes for the Underkofler award and Kang prizes. Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance. General Provost's Office Management * Assists in Academic Affairs communications. * Manages Provost's calendar and makes travel arrangements, as needed. * Assists with external reviews of departments and programs, as needed. * Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed. * Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments. * In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes. * Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes. * Assists the Provost in managing student appeals and honors term applications. * Manages the Academic Affairs website. * Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed. * Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns). * Manages office needs; responds to phone, email, and written communications. Performs similarly related duties as assigned Credentials and Experience: * Preferred Bachelor's degree or equivalent experience and training. * Minimum of three years of progressively responsible administrative experience. Knowledge, Skills, and Abilities: * Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred. * Proficiency creating and managing spreadsheets and analyzing data. * Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds, identities, and experiences. * Understanding of and commitment to the mission and goals of a liberal arts education. * Advanced computer skills required, including experience with Microsoft Windows and Office systems. * Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory. * Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public. * Knowledge of office accounting. * Ability to take initiative, think critically, and solve problems. * Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs. * Ability and commitment to maintaining confidentiality as it relates to salary and personnel information. * Strong attention to detail in all areas of work including proofreading and project follow-through. * Ability to work independently with minimal oversight. * Dedicated to teamwork in assisting fellow staff members. * Flexibility and willingness to adapt to changing activities, expectations, and responsibilities. Physical Requirements: This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description. How to Apply To apply send a cover letter, resume, and names and contact information of three professional references. Begin Your Application

As a Community Administrator, you'll be responsible for supporting the Community Association Manager through timely completion of assigned administrative and project duties. You will hold expertise in the areas of lease administration, income/expense management and administration, and resident relations. This opportunity is available in the northwestern suburbs of Chicago, Illinois. Your Responsibilities: * Organize and maintain all homeowner and administrative files and perform annual association file cleanout in accordance with company standardized hard copy and electronic system. * Manage and process all leases within the building, including uploading lease to Connect and tracking of leases through the Master Lease List. * Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents. Respond to client communications and address issues within one business day. * Assemble Board Packets in a clean, orderly, and professional fashion. * Update and generate required association and management reports as instructed by the Community Manager. * Manage all moves, deliveries, staging, and resident contractors for elevator use, utilizing move calendar, including collection of move fee and deposit, and obtaining appropriate documents and proof of insurance. * Coordinate printing and electronic distribution of monthly newsletter, as well as uploading document to Connect and Community Website. * Update and generate required association and management reports as instructed by the Property Manager. * Monitor and address resident disputes as required and build a positive relationship between residents and management. Skills & Qualifications: * Active Community Association Manager license in the state of Illinois required within 90 days of hire. * Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions. * Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time. * Superior oral and written communication skills. * Community management experience or equivalent professional experience in a related field strongly preferred. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match. Compensation: $ 43000 - $ 50000 / year Disclaimer Statement The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. #LI-MM1

Job DescriptionBenefits: Flexible schedule Parental leave Training & development Administrative Assistant Perks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a servant-based leadership mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a One Team mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of message Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life. Schedule: Full-Time: 10 months Part-Time: 10 weeks during the summer Characteristic Duties and Responsibilities: Provost's Office Accounts Management Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate. Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed. Provost's Office Event Management Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed; executing event communications with the campus community; managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications. managing the selection processes for the Underkofler award and Kang prizes. Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance. General Provost's Office Management Assists in Academic Affairs communications. Manages Provost's calendar and makes travel arrangements, as needed. Assists with external reviews of departments and programs, as needed. Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed. Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments. In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes. Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes. Assists the Provost in managing student appeals and honors term applications. Manages the Academic Affairs website. Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed. Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns). Manages office needs; responds to phone, email, and written communications. Performs similarly related duties as assigned Credentials and Experience: Preferred Bachelor's degree or equivalent experience and training. Minimum of three years of progressively responsible administrative experience. Knowledge, Skills, and Abilities: Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred. Proficiency creating and managing spreadsheets and analyzing data. Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds, identities, and experiences. Understanding of and commitment to the mission and goals of a liberal arts education. Advanced computer skills required, including experience with Microsoft Windows and Office systems. Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory. Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public. Knowledge of office accounting. Ability to take initiative, think critically, and solve problems. Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs. Ability and commitment to maintaining confidentiality as it relates to salary and personnel information. Strong attention to detail in all areas of work including proofreading and project follow-through. Ability to work independently with minimal oversight. Dedicated to teamwork in assisting fellow staff members. Flexibility and willingness to adapt to changing activities, expectations, and responsibilities. **Physical Requirements: This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description. Job Posted by ApplicantPro