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Senior administrative assistant jobs in Rockford, IL - 65 jobs
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Senior Administrative Assistant
Administrative Assistant
Executive Administrative Assistant
Executive Assistant
Administrative Services Assistant
Senior Office Assistant
Administrative Assistant III - Health Services
Elgin Community College
Senior administrative assistant job in Elgin, IL
About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: 8:00 AM to 5:00 PM Monday through Friday Rate of Pay: This is a Full-Time Support Staff position at grade 11, with an annual salary range of $36,494 to $48,659 The salary offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: Medical, Dental, Vision Insurance Life and Long-Term Disability Insurance Flexible Spending Account (FSA, DCA, Commuter) Retirement Plans (Pension, 457b, 403b) Time Off with Pay Professional Development/Expense Tuition Reimbursement Employee Assistance Program (EAP) Sick Banks FLSA Status: Non-Exempt Grant Funded: No Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: Associate's degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, AccessPublisher and Teams, Considerable skill in researching topics online. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. Working skills in verbal and written communication. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills & Abilities: Working knowledge using databases, including enterprise-wide databases 2. Bi-lingual English/Spanish Essential Duties: 1. Perform a variety of administrative and clerical duties, including, but not limited to: • Collect and prepare information for reports, proposals, documents, manuals, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. • Research and process documents to update and maintain files/records. • Establish and maintain filing systems. • Compose, format and type routine correspondence, reports and other documents. • Create and maintain databases. • Verify discrepancies and make corrections. • Coordinate office and departmental activities. • Coordinate calendars, schedules, training, travel arrangements, meetings and special events. • Post information on college intranet and other electronic communication systems. • Greet and assist office/department visitors. • Answer and route telephone calls. • Sort and distribute mail, identifying priority items. • Enter and retrieve data and information from computer systems and software applications. • Disseminate information. • Assist with projects that are central to the operation of the department/office. • Order office and program supplies, including arranging for equipment maintenance. • Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget. • Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information as requested. • Serve as a liaison to the faculty, students, other employees or members of the outside community. 2. Maintains required training, licensure and/or certifications 3. Maintains confidentiality of privileged information and adheres to applicable privacy laws 4. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. 5. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. 6. Adheres to department guidelines for attendance and punctuality Other Duties: 1. Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. 2. Perform other job-related duties as assigned which pertain to the job description. 3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The original posting date for this position is 10/23/2025. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 10/23/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.$36.5k-48.7k yearly 60d+ agoExecutive Assistant
Furststaffing
Senior administrative assistant job in Loves Park, IL
We are seeking a highly competent, organized, and experienced Executive Assistant to provide comprehensive support to a busy executive. The ideal candidate is proactive, emotionally mature, and capable of working independently with minimal direction. This role requires exceptional attention to detail, strong time-management abilities, and the ability to manage complex scheduling and administrative tasks in a fast-paced environment. Key Responsibilities Maintain and optimize a dynamic executive calendar. Schedule meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing accordingly. Coordinate with internal and external stakeholders to ensure seamless scheduling and communication. Manage incoming emails, calls, and requests; prioritize and respond on behalf of the executive when appropriate. Prepare, edit, and format documents, reports, presentations, and correspondence. Track deadlines, follow up on action items, and ensure commitments are met. Process invoices, pay bills, and track expenses with accuracy and confidentiality. Assist with budgeting, expense reports, and reconciliation. Manage vendor relationships and maintain organized administrative systems. Work autonomously to solve problems, anticipate needs, and take initiative without waiting for direction. Exercise sound judgment, especially when handling sensitive or confidential information. Stay proactive in keeping the executive informed and prepared. Demonstrate exceptional discretion, reliability, and emotional intelligence. Maintain composure and professionalism in high-pressure or rapidly changing situations. Qualifications 5+ years of executive support or administrative professional experience. Strong proficiency in Microsoft Office Suite / Google Workspace. Exceptional organizational and time-management skills. Ability to manage multiple priorities and meet strict deadlines. Excellent written and verbal communication skills. High level of integrity, discretion, and emotional maturity. Experience managing financial tasks (invoices, bill pay, expense reporting) preferred. Benefits:Salary $65-80k/year, depending on experience. Medical, dental, retirement plan, paid holidays and vacation. Please apply directly to the Executive Assistant position or contact Rachel w/any questions at rachel.thomann@furstpros.com or 815-997-1417.$65k-80k yearly 36d agoExecutive Administrative Assistant
Jobsultant Solutions
Senior administrative assistant job in Rockford, IL
The position is actually part-time at 15-20 hours each week with Nov 2022. The hours weekly might increase to 24-30 every week after November 2022. Benefits are not featured. This is actually a remote control role that will demand communicating along with the administrator, venture employee, and consumer by means of e-mail, telephone, as well as Microsoft Teams. Responsibilities/Administrative Help: Responsible for organizing task digital documents (e.g., creating job-, contract-specific folders) as well as upon ask for, aiding along with coordinating and generating technological documentations as well as discussions. Behind administration and improve of course user guides. Responsibilities/Regulatory Support: Responsible for examining environmental documents and using regulative observance criteria. In charge of entering into data into an online database and also performing assessment of electronic material versus well established regulatory requirements. Behind conducting governing research study. Behind keeping an eye on a job email mailbox, where e-mails are actually gotten from airport clients as well as project subcontractors. Need to recognize the client Standard Operating Procedures to correctly deliver assistance to client field areas. Needed Abilities: Organized go-getter with attention to detail. Capability to operate from another location and also independently; ability to work in a hectic environment, multi-task and successfully and also successfully focus on the work. Ability to track the standing of tasks. Ability to correspond effectively and also skillfully (using phone and also e-mail) to a wide variety of audiences. Superb verbal and also in black and white communications abilities. Skilled in information entry. Skilled in Microsoft Office, featuring Groups, Viewpoint, Word, Excel, and Power Aspect (e.g., capacity to input information, layout, and also printing Excel spread sheets; capability to sort and also filter records in Excel). Proficient in Adobe Performer (e.g., ability to manipulate and edit data). Ability to create as well as sustain systems for electronic submission of technological documentations as well as correspondence. Have To- Riches (Hard Capabilities). Proficient in Microsoft Office & Adobe Performer. Recognition of environmental rules. Should- Haves (Soft Capabilities). Skilled in records access and QAQC. Client service knowledge. Degree Criteria. Level Preferences. Associates or even Undergraduate's level as well as 2+ years of business related expertise of a progressively responsible attributes. Workplace, Projects, & Staff Overview. Review of job environment/workspace. Distant. Exactly how will this role interact and sustain the staff? Measurements of crew? Daily interaction along with the team. Quality assurance to make certain conformity. Nice-To- Haves (Tough Abilities). Understanding of ecological rules. Particulars of the task this duty are going to support. Assessing environmental documentation as well as using regulatory conformity requirements. What is a traditional job day? Using the online data bank for numerous duties as well as email help. Any sort of growth & growth options within role/greater staff? Yes.$37k-55k yearly est. 60d+ agoMarketing Manager & Executive Assistant
Simonswerk North America LLC
Senior administrative assistant job in Whitewater, WI
SIMONSWERK North America, Inc. has established itself as a leader in manufacturing high-quality hinge systems for residential, heavy-duty, and commercial applications for over 125 years. Dedicated to innovation and excellence, the company prides itself on building long-lasting relationships with customers through superior products and service. We are seeking an energetic and detail-oriented Marketing Manager & Executive Administrative Assistant to join our dynamic team. This dual-role position offers an exciting opportunity to lead marketing initiatives while providing essential administrative support to our executive team. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, project coordination abilities, and a proactive approach to office management. A results-driven and detail-oriented professional with extensive experience in marketing management and executive support. Skilled at aligning creative marketing strategies with executive objectives and ensuring seamless coordination across departments. Demonstrated success in building and managing relationships with advertising agencies, organizing trade shows, leading digital and social media campaigns, and supporting new product introductions in close collaboration with Product Management. Combines strategic thinking, creativity, and strong organizational abilities to strengthen brand presence, increase market visibility, and support business growth. Experience in promoting design-oriented building products is particularly valuable, providing a deep understanding of aesthetics, architecture, and the needs of designers, builders, and specifiers within the premium construction and design industry. Key Areas of Expertise: Marketing Strategy & Brand Development: Plans and executes integrated marketing initiatives that support brand positioning and drive sales. Product Launch Support: Collaborates with Product Management to develop go-to-market strategies, marketing materials, and launch campaigns for new products. Agency Collaboration: Manages relationships with advertising, PR, and design agencies to deliver creative, brand-consistent campaigns. Trade Show & Event Management: Leads the planning, coordination, and execution of trade shows and industry events, ensuring a strong and cohesive brand presence. Digital Marketing & Social Media: Designs and manages content strategies for LinkedIn, Instagram, Facebook, and other platforms to engage audiences and highlight design-focused product applications. Executive Administrative Support: Provides comprehensive support to senior leadership, including calendar management, travel arrangements, meeting preparation, and handling of confidential correspondence. Cross-Functional Collaboration: Acts as a liaison between Marketing, Product Management, Sales, and external partners to ensure effective communication and alignment across all projects. Collaboration with Parent Company: Works closely with SIMONSWERK Group Marketing in Germany, particularly on corporate design, and proactively leverages available resources and support. Profile Summary: This dual-role professional combines the creativity and design awareness of a marketing manager with the precision, reliability, and strong communication skills (both verbal and written) of an executive assistant. The ideal candidate works well under pressure, meets stringent deadlines, and thrives in a fast-paced, design-oriented environment. With proven organizational expertise and experience promoting premium building products, this individual plays a key role in elevating brand image, supporting product launches, and ensuring that both marketing and executive initiatives are executed with excellence. A Bachelors degree with an emphasis in marketing and a proven track record in marketing with a minimum of five years of experience are required.$38k-55k yearly est. 3d agoExecutive Administrative Assistant
Meyers Pet Care
Senior administrative assistant job in Roscoe, IL
EXECUTIVE ADMINISTRATIVE ASSISTANT TO KENT & GWEN MEYER GENERAL DESCRIPTION We're searching for the one in a million to assist Kent and Gwen with honesty, integrity, and responsibility at their core who are motivated to help Meyer's accomplishing their vision. We know you are out there so we have a plan in place to make the transition smooth for our next assistant. Being part of Meyer's Pet Care team is more than a job; this is a career formed out of the response to a calling and a love for the work. We need someone who has a 70/30 split administrative/personal support brain. The right brain and the left brain must be firing on all cylinders. We need someone who balances the details both administratively and the personal assistance of the Meyer family. Can you coordinate travel, event details and trainings? Can you research and gather information for special projects? Can you assist in planning fun events, celebrations, and contests for the team? Can you attend team meetings, take notes, create agendas, coordinate catering, and follow up on deliverables? Can you get on board with supporting Kent and Gwen and help bring out the best for the team and customers with your gifts? This is the stuff we work through daily, so are you up to the challenge? What winning looks like: You are collaborative, you enjoy round tables and knocking around an idea until it clicks. You play an active role in communication, development and execution. You can hustle. You articulate ideas and intangibles well. You have a deep sense of empathy for the people we serve. You laugh when things are funny. You have great discernment and are a gatekeeper. You firmly believe in what we are doing. You're excited to work with Gwen, who can dig into a pepperoni pizza and an itemized budget with the same level of intensity and excitement. And by the way, we're not stuffy and corporate around here. We wear blue jeans. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks, the basic benefits plus things such as . . . Simple IRA retirement match on first 3% Ongoing personal and professional development training by the best in the industry Core values that promote work-life balance, excellence in the ordinary, and a self-employed mentality Working with amazing people in a culture where we recognize each other's wins and celebrate together often with lunches, fun activities such as our company-wide Battle of the Sides, and one legendary Christmas Party Meyer's organization is about people and their dogs. It's about helping people and INSPIRING them to do with and more for their dogs. We are a group of energetic, motivated people who love what we do and are looking for other like-minded, high-quality people to join us. We offer exciting opportunities that will challenge your abilities, expand your skills and reward your contributions. Pet care is the core of our operations at Meyer's but there are a lot of moving parts to make all things happen. You are joining a team that strives to take customers all the way to “Wow!”, doing work that matters. Meyer's has a strong sense of community with many staff being part of the team for over 10 years building, innovating, and being part of something bigger than themselves. This is NOT an entry-level role, or for someone looking to “get their foot in the door.” We're looking for someone who loves administrative work and is passionate about the mission of Meyer's Pet Care. Day-to-day, you will be a ‘jack of all trades,' working right beside Kent and Gwen. It's true, no two days will be the same. We have a lot of fun and we love the customers and pets we get the privilege to work with. REPORTING RELATIONSHIP This position reports to the owners. SKILLS & REQUIREMENTS NEEDED 3+ years of experience in an administrative role Strong Outlook calendar experience and Microsoft Office programs Detail-oriented and ability to multitask while maintaining a positive attitude Ability to anticipate needs before they occur Strong connection to the mission of Meyer's Pet Care Have a desire for doing work that matters Ability to complete tasks independently or with a team without direct supervision Impeccable communication and interpersonal skills EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.$37k-55k yearly est. 60d+ agoExecutive Administrative Assistant to the Provost and Dean of the College
Beloit College
Senior administrative assistant job in Beloit, WI
This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life. Schedule: Full-Time: 10 months Part-Time: 10 weeks during the summer Benefits: Year-round benefits. Characteristic Duties and Responsibilities: Provost's Office Accounts Management Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate. Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed. Provost's Office Event Management Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed; executing event communications with the campus community; in collaboration with the Advancement Office, managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications. managing the selection processes for the Underkofler award and Kang prizes. Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance. General Provost's Office Management Assists in Academic Affairs communications. Manages Provost's calendar and makes travel arrangements, as needed. Assists with external reviews of departments and programs, as needed. Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed. Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments. In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes. Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes. Assists the Provost in managing student appeals and honors term applications. Manages the Academic Affairs website. Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed. Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns). Manages office needs; responds to phone, email, and written communications. Performs similarly related duties as assigned Credentials and Experience: Preferred Bachelor's degree or equivalent experience and training. Minimum of three years of progressively responsible administrative experience. Knowledge, Skills, and Abilities: Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred. Proficiency creating and managing spreadsheets and analyzing data. Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds, identities, and experiences. Understanding of and commitment to the mission and goals of a liberal arts education. Advanced computer skills required, including experience with Google Workspace, Microsoft Windows, and Office systems. Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory. Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public. Knowledge of office accounting. Ability to take initiative, think critically, and solve problems. Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs. Ability and commitment to maintaining confidentiality as it relates to salary and personnel information. Strong attention to detail in all areas of work including proofreading and project follow-through. Ability to work independently with minimal oversight. Dedicated to teamwork in assisting fellow staff members. Flexibility and willingness to adapt to changing activities, expectations, and responsibilities. **Physical Requirements: This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds. The intent of this is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description.$34k-49k yearly est. 60d+ agoExecutive Administrative Assistant
Workoo Technologies
Senior administrative assistant job in Elgin, IL
The Executive Office plays an integral role in setting and advancing strategy and in supporting and enhancing the firms distinctive culture. Our goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly. YOUR IMPACT The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment. Job Duties: Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed Maintain an extremely detailed calendar and related logistics Timely processing of expense reports and director reimbursements Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving Interact with senior level business leaders in a professional and effective manner both in person and written Can be relied upon to do the job as well as being willing to help other team members when needed Maintain understanding of firm policies Qualifications: Excellent interpersonal and communication skills, both written and verbal High attention to detail, strong organizational skills and excellent follow-through Trustworthy to handle highly sensitive and confidential information Highest degree of integrity, professionalism, diplomacy and discretion required Comfortable working with people at all organizational levels, particularly the senior-most leadership levels Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment Must have excellent judgment and be resourceful Team player with a positive attitude Knowledge of general business, corporate and government cultures Strong proficiency in MS Word, Excel, PowerPoint and Outlook Were committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.$37k-55k yearly est. 60d+ agoAdministrative Assistant
MHC Equity Lifestyle Properties
Senior administrative assistant job in Amboy, IL
With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Amboy, Illinois. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of CA, CO, IL, MD, MN, NY, and WA is: Hourly: $18.50 - $19.00 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.$18.5-19 hourly Auto-Apply 60d+ agoYou love to help Seniors? they are looking for someone to assist them!
Assisting Hands-Deerfield
Senior administrative assistant job in Round Lake, IL
Job DescriptionBenefits: 401(k) matching Flexible schedule Health insurance Paid time off If you are looking for a homecare company that cares about their employees than look no further! We focus on what is important to our Care Professional and understand that YOU are the HEART and Backbone of our company We service all LAKE COUNTY AREA!!!!!!!!!!! Ideal Candidate Mush have: At least year of experience in the field Why Assisting Hands Homecare? Office open 24/7 -emergency on-call you will always speak to live person Health insurance IRA-Matching up to 3% Paid Leave Competitive Pay Mileage reimbursement weekly pay Referral Program flexible schedule Available shifts: Part-time/ Full-Time Days, Nights, Evenings and overnights Job Requirements: Must pass Background check Pass E-Verify flexible schedule Driver's license Reliable Transportation Pay: $18.50-$22.00 per hour Responsibilities are: Deliver compassionate in-Home care caregiving services including personal care meal preparation Assist with daily activities like grooming, errands, and light housekeeping to promote in Senior Living Environments. Monitor client well-being, report changes to care Coordinators and follow care plans for home health aide duties. Hoyer lift, transferring, gait belt Bed bound clients Join us we are making difference in our seniors Lives! call to schedule an interview with us don't wait! or call to schedule an interview with our Hiring Manager Karen!$18.5-22 hourly 13d agoAdministrative Assistant
Firstservice Corporation
Senior administrative assistant job in Huntley, IL
As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners. Your Responsibilities: * Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees * Have general knowledge and understanding of building systems and components * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide Manager with work order log for inclusion in Board package. * Such other duties and responsibilities as may reasonably be directed and required Skills & Qualifications: * Minimum of 3 years business experience in an administrative capacity or related experience * Critical thinking, problem solving, judgement and decision-making abilities are necessary. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Ability to work with sensitive and/or confidential information. Physical Requirements / Working Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary. * Must be able to sit and stand for extended periods of time. * Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business. * Must have finger dexterity for typing/using a keyboard. * Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas. * Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates. * Capable of working extended hours, to include evenings, weekends and holidays as necessary. * This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting. * Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills. * Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns. * Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties. The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $28.00 - $28.50/hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.$28-28.5 hourly 3d agoAdministrative Assistant
Pro Legal Care
Senior administrative assistant job in Rockford, IL
Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, routing calls, scheduling appointments, and maintaining files. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. No calls or walk-ins, please. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Write emails and distribute them appropriately Maintain an organized filing system Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and Adobe Acrobat Highly organized with excellent time management skills and the ability to prioritize projects Compensation: $21.00 - $25.00 per hour$21-25 hourly Auto-Apply 60d+ agoAutomotive Admin Assistant
Absolute Rent A Car
Senior administrative assistant job in Elgin, IL
Job Description Absolute Rent A Car in Elgin, IL, is looking for a driven full-time Automotive Admin Assistant to join our team. This isn't just a desk job; it's a chance to be the central nervous system of our dealership, ensuring every vehicle's journey from service to sales is seamless. You can expect a competitive hourly wage of $25-$30 per hour based on experience. You'll also get to take part in our supportive company culture and enjoy the following benefits: Paid time off Growth opportunities On-the-job training for all platforms Direct mentorship from the owner Long-term career opportunities A high-performing team environment ABOUT THIS AUTOMOTIVE ADMIN ASSISTANT ROLE: As an integral member of our team, you will serve as the vital link between our service teams, accounting department, and customer experience group. In this fast-paced role, you will meticulously manage every vehicle that enters our operation by tracking repairs, reconditioning costs, and vendor charges, as well as creating estimates and ordering parts. Your responsibilities extend to providing excellent customer service as the first point of contact, coordinating with vendors, and supporting internal teams by maintaining accurate records and handling critical documentation. Your keen eye for detail ensures our entire operation runs smoothly and efficiently. THE SCHEDULE THAT AWAITS: We are open Monday to Friday: 9:00 am - 6:00 pm and Saturday: 10:00 am - 2:00 pm, and you will work within our business hours. WHY WE DO WHAT WE DO: Absolute Rent A Car has been proudly serving the Chicagoland area since 2002, providing reliable luxury vehicles along with a Rent 2 Own program that ensures everyone can drive, with no credit checks needed. We're recognized for our willingness to say "yes" when others might say "no," a philosophy that also shapes our workplace culture. Our team members benefit from paid time off, direct mentorship from the owner, comprehensive on-the-job training, and long-term career paths within a high-performing team environment. If you seek opportunities for growth, support, and a role where your contributions truly matter, Absolute Rent A Car is the perfect fit for you. WHAT WE ARE LOOKING FOR IN AN AUTOMOTIVE ADMIN ASSISTANT Valid driver's license and clean driving record Tech-savvy and willing to learn multiple platforms (TechMetric, CCC, DCS, CRM) Confident communication skills with vendors and team members Positive, energetic, and solutions-oriented Detail-oriented and organized Experience with TechMetric, CCC, DCS, and CRM systems is preferred Mechanical automotive experience in at least one of the following roles is required: Automotive service advisor or writer Parts counter specialist (OEM or aftermarket) Vehicle buyer, wholesaler, or dealership sales rep with technical knowledge Auto technician or support role within a dealership or shop Any role requiring hands-on familiarity with automotive systems or components DON'T LET THIS AMAZING OPPORTUNITY PASS YOU BY! If you think this Automotive Admin Assistant job is a fit for what you are looking for, then applying is a snap. The initial application should take you less than 3 minutes to complete. Good luck! Job Posted by ApplicantPro$25-30 hourly 22d agoAdministrative Assistant
Education
Senior administrative assistant job in Sterling, IL
Part-time Description Administrative Assistant (Part-Time) St. Mary's School is a PK-8 Catholic school dedicated to providing a high-quality education rooted in faith and service. We strive to create a warm, welcoming, and safe learning environment that supports the spiritual, academic, and social development of every student. Position Summary The Administrative Assistant serves as the primary point of contact for the school community and plays a crucial role in supporting the daily operations of the main office. This position provides essential clerical and administrative support to the Principal, faculty, and staff, ensuring an efficient and welcoming atmosphere for students, parents, and visitors. The ideal candidate is highly organized, proficient with spreadsheets, and experienced in school safety protocols and marketing communications. This role requires a friendly and professional demeanor, combined with firmness and diligence in managing school security. Compensation: $16.00 per hour Schedule: Part-time, 4 days per week (25-28 hours/week) Benefits Overview: Summary of Benefits Reports to: Principal Essential Duties and Responsibilities Front Office and Communication: Serve as the primary receptionist, greeting and assisting all visitors, students, and parents with a positive and welcoming demeanor. Answer and direct incoming phone calls, emails, and other correspondence in a timely and professional manner. Ensure the front office operates smoothly by managing daily office tasks, including mail, deliveries, and maintaining a neat reception area. Prepare and distribute school-wide communications, such as newsletters, memos, flyers, and event programs. Serve as a school nurse for minor accidents and illnesses for students Administrative Support and Organization: Maintain and manage student records, including attendance, health records, and emergency contact information, with strict adherence to confidentiality. Utilize spreadsheet software (e.g., Microsoft Excel, Google Sheets) to track and analyze data for administrative reports, student enrollment, and attendance records. Assist the Principal and staff with administrative tasks, scheduling, and preparing documents, reports, and presentations. Manage school records and update the school's online calendar with events and deadlines. Order and maintain inventory of office supplies and other essential classroom materials. School Safety and Security: Diligently manage building security by monitoring the main entrance and ensuring all visitors follow established check-in procedures. Maintain a firm and consistent approach to safety protocols while remaining calm and reassuring during emergencies. Assist in coordinating and communicating emergency procedures and drills with staff and students. Work with the Principal to ensure compliance with diocesan and local safety regulations. Marketing and Outreach: Support the school's marketing and enrollment efforts by assisting with the creation and distribution of promotional materials. Help facilitate school events and open houses by preparing materials, coordinating logistics, and engaging with prospective families. Update and maintain the school's website and social media presence with approved content. Working Conditions This is a part-time, hourly position working primarily in a standard school office environment. The role may require the ability to sit, stand, bend, and lift up to 25 pounds. The candidate must be able to manage high levels of stress calmly and respond effectively during emergencies. Requirements Qualifications and Skills Prior administrative or office experience, preferably in an educational setting. Proficiency in Microsoft Office Suite, especially Excel, and Google Workspace. Exceptional organizational skills and a strong attention to detail. Excellent written and verbal communication skills, with a positive and professional demeanor. Ability to maintain confidentiality and discretion in all matters involving students, staff, and families. Familiarity with Catholic teachings and a willingness to support the mission of a Catholic school. Experience with school safety procedures and a commitment to upholding a secure environment. Salary Description $16.00 per hour$16 hourly 60d+ agoAdministrative Assistant
Hughes Resources
Senior administrative assistant job in Lena, IL
Job DescriptionHR / Administrative Assistant: Freeport, Illinois We are hiring an HR / Administrative Assistant for our customer in Freeport, Illinois. This manufacturer provides excellent service and quality products while fostering a collaborative and motivated team environment. This position is a blend of HR and administrative responsibilities, with a focus on creativity, time management, and accuracy.Responsibilities of the HR / Administrative Assistant Create new employee folders and assist with onboarding and orientation processes. Run background checks for potential employees. Perform data entry into the HRIS system. Schedule interviews and complete candidate tours. Assist with employee badge creation and distribution. Potentially review time cards and assist with unemployment claims. Support the Safety, Quality, and Operations departments with administrative tasks as needed. Requirements and Qualifications for HR / Administrative Assistant High school diploma or GED with at least 1 year of relevant experience. Strong communication skills, including the ability to speak, read, write, and comprehend English. Attention to detail and organizational skills for managing employee records. Ability to handle sensitive information with discretion and confidentiality. Basic computer skills, including proficiency in HRIS and Microsoft Office. Willingness to learn new tasks and assist with additional responsibilities in various departments. Pay for HR / Administrative Assistant: $21/hour.Benefits for HR / Administrative Assistant Health insurance. Paid time off. 401k with company match. Paid weekly. Direct deposit. Paid training. Type: 1st Shift, Full-time Schedule: Monday - Friday from 8:00 am - 5:00 pm Apply Now!Are you ready to move from the worries of today to your dreams of tomorrow? If so, give Hughes a call. We are the top-rated staffing, recruiting, and HR experts in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Where we have offices, we have connections to the best local jobs! Walk in our doors and you'll find friendly professional staff who dig deep, get results, and most importantly have fun! The reviews speak for themselves, at Hughes we quickly hook you up with companies that offer competitive pay rates, great culture & benefits, and a chance to elevate your life. We offer health insurance and 401(k) too to all our employees. To get the ball rolling, visit us online at www.hughesrecruiting.com and complete our application. We'll be in touch soon!$21 hourly 9d agoPart Time Administrative Assistant
Abaca Inc.
Senior administrative assistant job in Elgin, IL
Job DescriptionSmall business office seeking a part-time Administrative Assistant who is professional, organized, and detail-oriented Key Responsibilities: Process weekly payroll for multiple locations using ADP Payroll Prepare, edit and format documents in Microsoft Word and Excel Maintain and update paper and electronic filing systems Answer calls and handle mail and email Perform data entry, copying, and scanning as needed Qualifications: Small office administrative assistant experience preferred Proficiency in Microsoft Office, particularly Word and Excel, and Quicken or similar Familiarity with payroll processing in collaboration with a payroll services provider Organizing skills and attention to detail Strong verbal and written communication skills Ability to manage multiple tasks, prioritize effectively, and meet deadlines What We Offer: Supportive, collaborative work environment Competitive salary commensurate with experience To Begin Applying: Please send your resume and a brief cover letter outlining your experience. We look forward to hearing from you!$30k-40k yearly est. 9d agoWarehouse Administrative Assistant (Part-Time)
A W Faber Castell Cosmetics
Senior administrative assistant job in Elgin, IL
Do you have a high attention to detail?Do you like having everything in order? We are looking for a: Warehouse Administrative Assistant (Part-Time - 20 hours per week) We are Faber-Castell Cosmetics, a division of Faber-Castell (you know us for our pencils and pens). We have taken our expertise to the cosmetic industry. We are one of the leading providers of private label cosmetic pencils (face, eye, lip, and nail). We are almost 800 employees worldwide with production facilities in Germany and Brazil Our clients are well known brands in cosmetics and we are bringing our state-of-the-art facilities, process, and knowledge to Elgin, IL. You can learn more about us at ******************** Help us color the world! In this role you will be supporting and working alongside the warehouse team by completing data entry and printing labels. Your attention to detail will be essential in keeping the database (SAP) updated. You will be assisting the warehouse associates by printing out the labels needed for production and shipping. Your professionalism will be appreciated by the team. Requirements This position will be ideal for you if you: Have a high school diploma or equivalent Have at least 2 years of administrative experience Are able to work independently and in a team environment Are organized Possess strong interpersonal and communication skills In return you will receive competitive pay and flexible hours.$30k-39k yearly est. 21d agoAdministrative Assistant - Morton Grove
Parkland Preparatory Academy
Senior administrative assistant job in Streamwood, IL
Secretarial/Clerical/Secretary - 12-Months Additional Information: Show/Hide Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office. Must have excellent verbal and written communication skills and excellent computer skills. Experience with Student Information Systems and special education a plus. Essential Functions: * Oversees all aspects of general office coordination. * Maintains confidentiality in all aspects of students, staff, and school information. * Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages. * Greets, screens, and directs visitors / students. * Interacts and communicates with students, staff and visitors. * Signs for, distributes and prepares USPS / UPS / FedEx or similarly delivered letters and packages. * Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing. * Maintains and updates student data within the Student Information System. * Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications. * Prepares appropriate documents and systems for the arrival of a new student. * Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students. * Acts as a liasion between school districts, parents, transportation companies and other outside agencies. * Organizes the distribution of large mailings/emailings. * Maintains inventory of office equipment and supplies. * Arranges for the repair and maintenance of office equipment. * Assists with special event planning such as field trips, assemblies or graduation. Educational/Experience: Must have a High School Diploma. Job Specifications: Skills/Knowledge and Abilities * Must be able to communicate effectively with a positive customer service attitude. * Must possess good writing, analytical and problem-solving skills. * Must be able to follow oral and written instructions. * Must be proficient in Microsoft Office Word, Excel and Google. * Must have the ability to operate standard office equipment, including, but not limited to telephone systems, computers, copiers, facsimile machines, and calculators. * Must accept direction, adhere to policies and procedures and carry out assignments. * Must demonstrate tact, resourcefulness, patience, and dedication and react calmly and effectively in emergency situations. * Must demonstrate exemplary interpersonal skills, verbally communicate clearly and distinctly in a noisy environment, and be visually observant in dealing with staff, students, and parents. * Must project a positive image of the school to the students, parents/guardians, and staff as well as exhibit a positive employee attitude. * Must possess a valid Illinois driver's license. * Ability to communicate effectively, verbally and in writing, with Parkland students, supervisors, coworkers, subordinates, support agencies, and a variety of external consumers. * Adheres to the policies and procedures of Parkland Preparatory Academy.$30k-40k yearly est. 1d agoExecutive Assistant
Furststaffing
Senior administrative assistant job in Loves Park, IL
We are seeking a highly competent, organized, and experienced Executive Assistant to provide comprehensive support to a busy executive. The ideal candidate is proactive, emotionally mature, and capable of working independently with minimal direction. This role requires exceptional attention to detail, strong time-management abilities, and the ability to manage complex scheduling and administrative tasks in a fast-paced environment. Key Responsibilities Maintain and optimize a dynamic executive calendar. Schedule meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing accordingly. Coordinate with internal and external stakeholders to ensure seamless scheduling and communication. Manage incoming emails, calls, and requests; prioritize and respond on behalf of the executive when appropriate. Prepare, edit, and format documents, reports, presentations, and correspondence. Track deadlines, follow up on action items, and ensure commitments are met. Process invoices, pay bills, and track expenses with accuracy and confidentiality. Assist with budgeting, expense reports, and reconciliation. Manage vendor relationships and maintain organized administrative systems. Work autonomously to solve problems, anticipate needs, and take initiative without waiting for direction. Exercise sound judgment, especially when handling sensitive or confidential information. Stay proactive in keeping the executive informed and prepared. Demonstrate exceptional discretion, reliability, and emotional intelligence. Maintain composure and professionalism in high-pressure or rapidly changing situations. Qualifications 5+ years of executive support or administrative professional experience. Strong proficiency in Microsoft Office Suite / Google Workspace. Exceptional organizational and time-management skills. Ability to manage multiple priorities and meet strict deadlines. Excellent written and verbal communication skills. High level of integrity, discretion, and emotional maturity. Experience managing financial tasks (invoices, bill pay, expense reporting) preferred. Benefits:Salary $65-80k/year, depending on experience. Medical, dental, retirement plan, paid holidays and vacation. Please apply directly to the Executive Assistant position or contact Rachel w/any questions at rachel.thomann@furstpros.com or 815-997-1417.$65k-80k yearly 9d agoAdministrative Assistant II
Elgin Community College
Senior administrative assistant job in Elgin, IL
About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: M-F, Flexible with some evenings and Saturdays Rate of Pay: This is a Part-Time Support Staff position at grade 10, with an hourly pay rate of $16.93 to $20.49. The offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: * Retirement Plans (Pension, 457b, 403b) * Paid Time Off * Professional Development/Expense * Tuition Reimbursement * Employee Assistance Program (EAP) FLSA Status: Non-Exempt Grant Funded: Yes Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: * Associate's degree (AA) or equivalent from a two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. * Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher * Considerable skills in researching topics online. * Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. * Working skills in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. * Working skills in verbal and written communication. * Working skills in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. * Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills, and Abilities * Working knowledge using databases, including enterprise-wide databases (e.g. Colleague). Essential Duties: 1. Perform a variety of administrative and clerical duties, including, but not limited to: * Collect and prepare information for reports, proposals, documents, manuals, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. * Research and process documents to update and maintain files/records. * Establish and maintain filing systems. * Compose, format and type routine correspondence, reports and other documents. * Create and maintain databases. * Verify discrepancies and make corrections. * Coordinate office and departmental activities. * Coordinate calendars, schedules, training, travel arrangements, meetings and special events. * Post information on college intranet and other electronic communication systems. * Greet and assist office/department visitors. * Answer and route telephone calls. * Sort and distribute mail, identifying priority items. * Enter and retrieve data and information from computer systems and software applications. * Disseminate information. * Assist with projects that are central to the operation of the department/office. * Order office and program supplies, including arranging for equipment maintenance. * Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget. * Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information as requested. * Serve as a liaison to the faculty, students, other employees or members of the outside community. * Maintains required training, licensure and/or certifications * Maintains confidentiality of privileged information and adheres to applicable privacy laws * Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. * Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. * Adheres to department guidelines for attendance and punctuality Other Duties: * Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. * Perform other job-related duties as assigned which pertain to the job description. * Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The initial posting date for this position is 01/14/2026. Elgin Community College Support Staff Association (SSECCA) members that apply by 01/21/2026 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.$16.9-20.5 hourly 4d agoExecutive Administrative Assistant
Meyers Pet Care
Senior administrative assistant job in Roscoe, IL
Job DescriptionSalary: Compensation is negotiable, depending on experience. Performance based bonus upon approval. EXECUTIVE ADMINISTRATIVE ASSISTANT TO KENT & GWEN MEYER GENERAL DESCRIPTION We're searching for the one in a million to assist Kent and Gwen with honesty, integrity, and responsibility at their core who are motivated to help Meyer's accomplishing their vision. We know you are out there so we have a plan in place to make the transition smooth for our next assistant. Being part of Meyer's Pet Care team is more than a job; this is a career formed out of the response to a calling and a love for the work. We need someone who has a 70/30 split administrative/personal support brain. The right brain and the left brain must be firing on all cylinders. We need someone who balances the details both administratively and the personal assistance of the Meyer family. Can you coordinate travel, event details and trainings? Can you research and gather information for special projects? Can you assist in planning fun events, celebrations, and contests for the team? Can you attend team meetings, take notes, create agendas, coordinate catering, and follow up on deliverables? Can you get on board with supporting Kent and Gwen and help bring out the best for the team and customers with your gifts? This is the stuff we work through daily, so are you up to the challenge? What winning looks like: You are collaborative, you enjoy round tables and knocking around an idea until it clicks. You play an active role in communication, development and execution. You can hustle. You articulate ideas and intangibles well. You have a deep sense of empathy for the people we serve. You laugh when things are funny. You have great discernment and are a gatekeeper. You firmly believe in what we are doing. Youre excited to work with Gwen, who can dig into a pepperoni pizza and an itemized budget with the same level of intensity and excitement. And by the way, were not stuffy and corporate around here. We wear blue jeans. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks, the basic benefits plus things such as . . . Simple IRA retirement match on first 3% Ongoing personal and professional development training by the best in the industry Core values that promote work-life balance, excellence in the ordinary, and a self-employed mentality Working with amazing people in a culture where we recognize each others wins and celebrate together often with lunches, fun activities such as our company-wide Battle of the Sides, and one legendary Christmas Party Meyers organization is about people and their dogs. Its about helping people and INSPIRING them to do with and more for their dogs. We are a group of energetic, motivated people who love what we do and are looking for other like-minded, high-quality people to join us. We offer exciting opportunities that will challenge your abilities, expand your skills and reward your contributions. Pet care is the core of our operations at Meyers but there are a lot of moving parts to make all things happen. You are joining a team that strives to take customers all the way to Wow!, doing work that matters. Meyers has a strong sense of community with many staff being part of the team for over 10 years building, innovating, and being part of something bigger than themselves. This is NOT an entry-level role, or for someone looking to get their foot in the door. Were looking for someone who loves administrative work and is passionate about the mission of Meyer's Pet Care. Day-to-day, you will be a jack of all trades, working right beside Kent and Gwen. Its true, no two days will be the same. We have a lot of fun and we love the customers and pets we get the privilege to work with. REPORTING RELATIONSHIP This position reports to the owners. SKILLS & REQUIREMENTS NEEDED 3+ years of experience in an administrative role Strong Outlook calendar experience and Microsoft Office programs Detail-oriented and ability to multitask while maintaining a positive attitude Ability to anticipate needs before they occur Strong connection to the mission of Meyer's Pet Care Have a desire for doing work that matters Ability to complete tasks independently or with a team without direct supervision Impeccable communication and interpersonal skills EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.$37k-55k yearly est. 1d ago
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Learn more about senior administrative assistant jobs
How much does a senior administrative assistant earn in Rockford, IL?
The average senior administrative assistant in Rockford, IL earns between $34,000 and $63,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.
Average senior administrative assistant salary in Rockford, IL
$46,000
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