Senior administrative assistant jobs in Salinas, CA - 134 jobs

This is a full-time, in-person position in Salinas, CA. Salary Range: $70,304 - $74,048 DOE How to Apply Please send a cover letter, resume, and 3 references with contact information to ********************. The full can be found on ****************************** Application deadline: Until filled, priority screening deadline December 12, 2025. About Action Council The Action Council of Monterey County was created in 1994 to address unmet needs of low-income residents due to welfare reform. It has since evolved into a hub for social innovation, incubation, and cross-sector collaboration. Action's mission is to empower people to transform their communities by incubating leaders, ideas, organizations, and collaborative action. It has incubated Building Healthy Communities (BHC), Mujeres en Acción, and other grassroots organizations. Building Healthy Communities Monterey County (BHCMC) engages and develops community leadership to achieve equitable outcomes in health, education, and economic opportunity. Coordinated through Action Teams, BHCMC works towards policy and systems change grounded in a healing-informed racial justice framework. Position Overview Action Council/Building Healthy Communities is seeking an organized individual passionate about supporting our mission to activate Monterey County resident voice and power to build an inclusive, anti-racist democracy and safe, thriving communities. Reporting directly to the Executive Director, the Executive Assistant will serve as a vital link between the Executive Director, the organization, and the community. In this role, the Executive Assistant will manage the Executive Director's calendar and projects, correspondence, and communications, ensuring smooth day-to-day operations. Responsibilities include preparing documents and presentations, scheduling and coordinating meetings, maintaining records, and facilitating communication with the Board of Directors and Board Committees. In addition to supporting the Executive Director, the Executive Assistant will collaborate closely with the Support Team, and assist with administrative duties as needed, as backup to the front office. Responsibilities include maintaining communication channels, bilingual media outreach, and supporting key relationships with a diverse set of stakeholders - from residents, partners and donors, to elected officials. This role is ideal for an energetic multitasker with a knack for relationship-building and a commitment to making a difference. This position is on-site at the Salinas office. College degree preferred, but not required. Responsibilities/Duties: Manage the Executive Director's schedule, coordinate meetings, and actively help prioritize tasks. Attend staff meetings, take notes and track outcomes and follow-up actions, and, facilitate some meetings. Support administrative tasks associated with the Board of Directors, maintaining accurate and organized records for Board and Committee activities. Prepare presentations, communications, and reports for the Executive Director and Board. Play a leadership role in developing internal policies and procedures across the organization. Support the development of bilingual communications, including external communications like press releases and web content. Schedule and coordinate Board and staff events, activities, and festivities. Maintain positive relationships with the Executive Director, Board members, staff, and the public. Act as the first point of contact when the Executive Director is out of the office. Other duties as assigned. Requirements: Commitment to activating resident voice and power to build an anti-racist, inclusive democracy and safe and thriving communities. Excellent verbal, written, and interpersonal communication skills. Must be able to interact effectively with external stakeholders and colleagues across the organization. Ability to gather information and work in collaboration with multiple teams to meet deadline-driven deliverables. Strong critical thinking, problem-solving, analytical, and organizational skills. Excellent project management skills with strong attention to detail, and the ability to prioritize working on multiple projects simultaneously while meeting internal and external deadlines. Willingness to take initiative, troubleshoot, and work with colleagues across departments to support short-term and long-term organizational goals. Ability to give, receive, and incorporate constructive feedback Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision. Ability to work independently and collaboratively. Ability to understand, communicate with, and effectively interact with people across race and cultures. Ability to multi-task in a fast-paced environment. Ability to travel occasionally to coordinate logistical activities, meetings, trainings, and conferences. (While a valid California Driver's License is not required, it is desirable along with the access to a reliable automobile for job related travel.) Skills: Strong attention to detail and accuracy. Experience using a computer, accessing the internet and corresponding by email. Fluency in English, spoken and written. Conversational fluency in Spanish is desired. Previous experience at effective communication and building meaningful relationships with mission-aligned organizations and people. Experience in general office work and customer service, experience supporting a senior manager, or director. Experience with listening and communicating with people of different cultural backgrounds. Experience working/interacting with a diverse set of stakeholders - residents, partners, donors, and elected officials. Experience supporting/working with Boards and Committees. Experience working effectively as a team member in a diverse environment. Proficiency in Google Suite, Word, Excel, PowerPoint, Outlook, various forms of web-based social media and other office software. Strong facilitation skills. Work Environment and Position Type This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is a full-time, in-person role based in Monterey County, with typical hours Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening or weekend work is required. Our office is located in downtown Salinas. Benefits Benefits include Medical, Dental, Vision and 403(b). We also provide competitive vacation, and sick leave. We value the well-being and health of our employees, which is why our benefits package also includes two yearly office closures of the organization mid-year and at the end of the year that will be considered paid holiday time off. Benefits are available when an employee completes the introductory period and meets eligibility. Physical Demands The employee should be able to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear, use hands, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. Able to lift a 30-pound box and carry it 100 feet; push a hand truck/ dolly with a load of 150 pounds a distance of 100 yards; and access items on shelves in files located 0 to 60 inches above the floor. Specific vision abilities required by this job include close vision and the ability to adjust focus. How to Apply Please send a cover letter, resume, and 3 references with contact information to ********************. The full job description can be found on ****************************** Application deadline: Until filled. Action Council of Monterey County is an Equal Opportunity Employer. We are committed to building a diverse and inclusive team and strongly encourage applications from people of color, women, LGBTQ+ individuals, people with disabilities, and members of other historically marginalized communities. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or any other protected characteristic as established by law. If you are selected for an interview and require accommodations, or if you have any questions about accessibility or the hiring process, please contact ********************. Values: Resident centered / Resident voice, Power-building, Equity, Compassion, Healing, Dignity, Authenticity, Love, Unity, Solidarity, Justice, Affirmation, Inclusion, and People matter and are valued.

Why join us? 💡Help build the first end-to-end AI recruiting marketplace that's modernizing how companies hire. You'll support the CEO and CTO at a company that's reshaping the $400B+ hiring industry 🚀 Join a rocket ship with 8x revenue growth last year with backing from top-tier investors 🎯Be part of the startup ecosystem in one of the world's tech capitals. Premium healthcare, catered meals, gym membership, flexible PTO, and bi-annual company offsites 💰Base Salary: $115k-$150k plus meaningful equity! 🔍 Overview We're looking to hire an experienced Executive Assistant with over 5 years of experience supporting senior executives, ideally within a fast-paced startup environment. You should be comfortable managing complex calendars and inboxes with exceptional precision and have a track record of proactively anticipating needs to ensure executives can focus on high-priority tasks. Bonus points if you have experience with light office management and special projects. 🧩 What You'll Be Doing: Own complex calendar management and scheduling for the CEO and CTO across internal and external stakeholders. Take ownership of inbox triage and correspondence, ensuring priorities are surfaced and nothing is missed. Work closely with the leadership team to handle light office management and day-to-day operational needs. Support a variety of special projects and time-sensitive requests as they arise. Act as a trusted partner, demonstrating proactivity, meticulous attention to detail, and composure under pressure. Create the space for our executives to focus on building and scaling the business by seamlessly managing logistics. 👤 What We're Looking For: 5+ years of experience Experience as an Executive Assistant, directly supporting C- level executives. Managed complex calendars and inboxes for multiple executives simultaneously. Supported C- level executives (CEO, CTO, President) at a startup. Experience at a high- growth, venture- backed tech company. Proficiency with modern productivity tools (e. g. , Google Workspace, Slack). Demonstrates exceptional judgment and discretion with sensitive information. Proactive and resourceful; anticipates needs without direct instruction. Thrives in fast- paced, ambiguous, and rapidly changing environments. Meticulous attention to detail and outstanding organizational skills.

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K-$100K We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities. This is a true hybrid role blending executive support, personal assistance, and light household management - perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment. Location: Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel. Key Responsibilities Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively Email/task management, meeting prep, and follow-ups Travel coordination, appointments, and logistics Household support: Vendors, maintenance, errands, and personal events Event planning (personal and professional) Act as trusted gatekeeper with impeccable discretion and confidentiality Clear, professional communication with staff, colleagues, and external contacts Ideal Candidate 4+ years as a Personal or Executive Assistant Exceptional organization, attention to detail, and ability to juggle multiple priorities High emotional intelligence and polished communication Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar) Experience with complex travel, events, and personal errands Discreet, adaptable, and calm under pressure Comfortable with direct communication and occasional irregular hours Compensation: $90,000-$100,000 + benefits

Required Profile (education, experience): Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment. Exceptional calendar management skills. Exceptional communication skills, verbal and written. High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative. Proven skills analytically with abstract problem-solving. Exceptional professionalism, soft-skills and being a team player. High level of work ethics, integrity, confidentiality and flexibility. Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive. Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice. Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety. Preferred/Assets profile (skills, experience, education): Experience assisting Vice Presidents in a Hi-Tech industry. Experience in highly demanding fast-paced start-up environment. Experience in working with a diverse multi-cultural environment. Must be reliable and work independently. Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our San Francisco, CA office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications. Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Lead the planning and execution process for internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Role: Executive Administrator Duration: Contract Key Highlights: • Direct support to senior leadership team • Calendar management across multiple time zones • Executive travel coordination & expense reporting • Handling confidential information with discretion • On-site office & facilities coordination • Support employee experience events & All-Hands meetings • Act as primary point of contact for office requests. Requirements: • 5+ years as Executive Admin / Executive Assistant • Strong organization, multitasking & problem-solving skills • Excellent written & verbal communication • Comfortable supporting multiple leaders • Thrives in a fast-paced, dynamic environment

Executive Assistant Duration: 12 months The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. Responsibilities: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Coordinate and organize meetings, including preparing agendas and taking minutes. Handle confidential information with utmost discretion and professionalism. Act as a liaison between executives and internal/external stakeholders. Assist with special projects and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize effectively. High level of discretion and professionalism. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $32 - $35 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

**Posting Title:** Executive Administrative Assistant - Data Center **Reports To:** Executive Assistant **Salary Range:** $102,000 to $134,000 Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** The **Executive Assistant** (EA) provides daily support to one or more of our C-suite executives based out of CEI's San Jose Headquarters. This role will be responsible for performing tactical and strategic administrative support tasks for upper executive level employees and their teams. They will work closely with executive leaders on calendar maintenance, records management, travel and expense reporting, and other general administrative tasks. The Executive Assistant performs and oversees special projects or assignments that are highly sensitive or complex, requiring a high level of independence and initiative in execution and implementation. Handles, details, and directs work of a highly confidential and critical nature to support the executive on matters of significance. The EA plans for special events, includes managing vendors, scheduling, selecting venues, and coordinating details. Advises executive team members regarding the Board and/or Board Committee agendas, materials, and action items. Manages, under general direction from the executive team, Board and/or Board Committee agenda development, meetings logistics, and completion of action items. + Directs the daily administrative operations for executives' offices. + Develops and implements efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses. + Functions as the gatekeeper, understanding the executive's requirements, prioritizing issues according to urgency, and allocating time accordingly. Protects Executives time/schedule. + Research, compiles, and summarizes complex and/or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive. + Briefs executive in a timely fashion regarding priorities and deadlines on the status of pending issues. + Prepares confidential reports and summarizes issues for executive team members and/or their teams + Handles the details of complex and highly sensitive matters on behalf of the executive. + Prepares responses to urgent requests on behalf of the executive; takes charge of complex and highly sensitive matters, and independently investigates issues and problems. + Makes high-level contacts of a sensitive nature with internal and external individuals, requiring a high level of discretion and diplomacy. + Researches, analyzes, and synthesizes information to prepare executive briefings, reports, and summaries. + Coordinates information from other departments and tracks to ensure completion with sufficient time for executive review in advance of meetings. + Coordinate the preparation of agendas and supporting documents for board and standing committee meetings in a sufficient time for members to prepare for meetings. + Attend board/committee meetings, take minutes, and keep an accurate record of the business conducted. + Provide necessary service and leadership to accomplish organizational goals effectively. + Manage multiple calendars including coordinating and scheduling meetings, travel arrangements, meeting venues, appointments, conference calls, conference reservations, catering, logistics, and other internal and external engagements + Emailing/sorting inbox, checking voicemail, responding on behalf of executive and all other forms of correspondence. + Ensuring senior executives are organized and prepared for all meetings and events + Assisting with presentations, meeting materials, proposals, and other business critical documents + Coordinating with other administrative assistants to maintain Salesforce pipeline and work-in-progress + Creating and maintaining organization charts + Preparing expense reports and credit card reconciliation + Assisting with headcount projections and the hiring process for key positions - managing senior leaders' open requisitions, review resumes, schedule interviews, etc. + Supporting onboarding of new employees + Serving as a liaison across teams, working with other divisions and corporate departments + Support other EAs as needed, facilitating admin team meetings, helping onboard and coach new admins, and keeping training and job reference materials up to date **Knowledge:** A seasoned, experienced professional with a full understanding of area of specialization; resolves a wide range of issues in creative ways. This job is the fully qualified, career-oriented, journey-level position. **Job Complexity:** Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Networks with senior internal and external personnel in own area of expertise. **Supervision:** Normally receives little instruction on day-to-day work, general instructions on new assignments. **ABOUT YOU** + High degree of discretion with confidential and sensitive information + Excellent written and verbal communication skills + Ability to direct multiple executives' administrative requirements. + Attention to detail. + Excellent time-management skills with the ability to multitask. + Excellent organizational, time management, and project management skills. + Demonstrated ability to work effectively in a fast-paced environment. + Comfortable with working collaboratively with others to support company initiatives, company values, and drive results (communicating in written, verbal and video) + Expert in MS Office, including Word, Excel, PowerPoint, Outlook. Oracle, JD Edwards, and Visio desirable + Advanced experience with Salesforce.com **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. BA/BS or equivalent work, construction industry preferred. **Licensure/Certifications:** N/A **Experience:** Five (5) years of administrative experience, including two (2) years at the senior level supporting executives. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. _\#LI-DM1_ **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role supporting our leadership team, you will partner with other executive assistants and interact with various levels of management, customers, and employees, while handling day to day priorities. The environment is fast paced, dynamic, and collaborative. THE PERSON: The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information. KEY RESPONSIBILITIES: * Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel * Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion * Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary * Review and answer mail and inquiries and determine if executive action is required * Exercise judgment and initiative with high degree of flexibility * Set up and maintain propriety files and record retention schedules * Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence * Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes * Support the department's financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc. PREFERRED EXPERIENCE: * Direct work experience supporting executive-level leaders and executives of our customers. * Experience of administrative support at a senior level * Strong organizational and communication skills; ability to work independently as well as part of a team * Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP * Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action * Strong multi-tasking skills * Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness ACADEMIC CREDENTIALS: * Bachelor's Degree or equivalent level of experience This role is not eligible for visa sponsorship. #LI-DR1 Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process. AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD's "Responsible AI Policy" is available here. This posting is for an existing vacancy.

MOTA imagines, builds and markets highly innovative wearable and creative consumer electronics. From stylish interactive personal devices to intelligent mobile and sound accessories, MOTA empowers users by enabling them to command their world while having fun. With over 400 global employees by we are committed to provide our people opportunities for growth and for making a real difference in one of the fastest-growing, most dynamic markets in the world. We will challenge you to excel as part of something big -- the search for the next, best consumer product. We hope you will consider joining our super fast-pace, dynamic team. Job Title: Jr. Executive Assistant Job Description: We are looking for a super sharp, bright, and organized individual to join our team in San Jose, CA for Jr. Executive Assistant position. Type: Full-time General Working Hours: Minimum of 40 hours per week. Irregular hours, and after hours as needed. Availability: Immediate Opening Qualifications REQUIREMENTS FOR IDEAL CANDIDATE: EXCEPTIONALLY SHARP, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZED Able to manage projects on behalf of executive, Sr executive assistant, and direct others "Get things done" Attitude Be able to work independently or as a team. Motivated with good interpersonal skills. Good research skills Able to multi-task and prioritize in a fast-paced environment Able to manage others, organize schedule, and make quick decisions. Able to work under time pressure/deadlines Strong internet skills (Searching online, Internet, Shopping online, etc) Proficient in Excel, Outlook and Word Legal to Work in the United States and be able to pass background check and screening Have a valid california driver license RESPONSIBILITIES (Include but not limited to): Work closely with the Sr. Executive Assistant on day to day basis. Managing aspects of Executive staff daily activities Complete ad hoc assignments and projects for executives as requested Operate and Manage on behalf of Sr. executive Assistant and/or executive on wide range of tasks Manage Prepare meeting materials or take notes Manage schedules, emails, including confirming appointments and preparation for meetings Be point of contact (POC) and direct and manage calls, emails and schedules Draft general correspondence, including letters, memos, emails, and reports Booking Flights and travel arrangements Create word and power point presentations or analyze and present as needed Perform other tasks as required by management PREFERRED QUALIFICATIONS: Be able to read contracts, understand them and explain them or background in paralegal/legal studies is a plus IN ORDER TO KNOW IF YOU'RE A RIGHT FIT TO APPLY FOR THIS POSITION, YOU SHOULD: Consider yourself a sharp and internet savvy person You're the person who get things done You are currently keeping detail track of your tasks you do not forget your tasks. Consider yourself a punctual person Consider yourself a very detailed-oriented and amazingly organized person (As an example) research on your own and understand what is the meaning of the word "Implied Warranty" or "Lex specialis." (As an example) be able to find things each on the internet, including shops, restaurants, reviews, etc Additional Information Please indicate your availability. This is a direct-hire by MOTA. This is an on-site position. Please do not apply if you are interested in remote work.

The Executive Assistant provides highly complex administrative office support for the Chief of Staff and the Office of the President. The incumbent performs specialized work of a highly sensitive and confidential nature requiring access to a variety of sources and forms of information as well as special projects requiring extensive research and analysis, including responsibility for the financial and personnel duties in the Office of the President. The Executive Assistant also supports Cabinet-level and department leadership search processes, campus-wide activities, and events hosted by the Office of the President; provides office support and guidance to confidential administrative support counterparts within and outside the division; and contributes to a welcoming environment for all students, employees, and community members. This position's responsibilities support the overall operations of the Office of the President. Key Responsibilities * Provide direct administrative support to the Chief of Staff (COS), including receipt and review of sensitive inbound correspondence, production of presentation materials and other communications as well as project management. * Oversee or assist with technical and facility needs and requests of the COS. * Coordinate travel, including pre-approval, logistics, and reimbursements; reconciles ProCard, GoCard, and Tower Card. * Anticipate the administrative needs of the Office of the President and the COS, while managing multiple tasks of a confidential and sensitive nature. * Coordinate and perform executive administrative and project management support for special committees, events, and projects as assigned by the President or COS. * Communicate and maintain policies, guidelines and procedures to support the accurate functions of the office. * Sensitively communicate on behalf of the office with high-ranking university officials, community leaders, campus colleagues, and the general public while maintaining strict confidentiality where needed. * Coordinate sensitive administrative, logistical tasks/timelines associated with Executive Searches. * Assist with high level support for the planning, executing and posting of payment for projects from all the departments listed under the President Office. * Coordinate and process all personnel actions for staff and students working in the office of the president including: hiring, recruitment, onboarding, offboarding, performance reviews, and disciplinary actions. * Request access to university-issued equipment and systems applications to maintain productivity while in the office or working remotely. * Process President's Emeritus Granting letters for all Emeritus faculty and staff. * Coordinate annual office assessment and improvement process including assembling relevant materials, preparing the agenda, and creating a template for the report and recommendations. * Work collaboratively with the Finance office to manage, monitor, and oversee the office budget, including processing financial transactions, such as requisitions, POs, contracts, and reconciling credit card transactions. * Assist with the coordination of special events in the Office of the President while coordinating with other campus entities that contribute to group and social cohesion within the division and across campus, staff events, as necessary. * Coordinate office administrative/logistical tasks associated with the various annual awards, sponsorship requests, and events that require decisions by the President. Knowledge, Skills & Abilities * Demonstrated ability to communicate effectively in written and oral communication and with sensitivity to different audiences * Thorough knowledge of and ability to apply extensive expertise to the principles, policies, and practices related to techniques of organization, administration, and functions of a highly sensitive and confidential executive office * Thorough knowledge of software applications such as MS Office products including Word, Excel, and PowerPoint, Google Suite, Google Mail, calendar, docs, sheets, forms, etc., and database management * Working knowledge of operational and fiscal analysis and techniques as well as software applications * Ability to effectively compose, edit, and appropriately format correspondence and reports * Skill in the research, development, and evaluation of policies and programs, including the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations * Ability to use tact and good judgment in responding to requests for information and/or interpretation of policies or procedures * Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved * Ability to perform accurately in a detail-oriented environment; handle multiple work priorities; organize, set deadlines, and plan work and projects * Ability to apply a high degree of judgment, discretion, and initiative in coordinating activities associated with the President's Office * Ability to process information quickly for a fast-paced office * Ability to establish and maintain effective working relationships with high-ranking campus administrators, community leaders, and the public Required Qualifications * Bachelor's degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position * Three years of administrative work experience Preferred Qualifications * Bachelor's Degree * Professional training in executive support * Five years of progressively responsible professional office coordination experience * Experience supporting executive management * Budget management experience * Experience in a higher education environment Compensation Classification: Confidential Administrative Support II Anticipated Hiring Range: $7,472/month - $7,875/month CSU Salary Range: $4,464/month - $10,669/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: December 5, 2025 through January 1, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. #LI-RC1 Advertised: Dec 05 2025 Pacific Standard Time Applications close:

Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are looking for a motivated Sr. Administrative Assistant to provide administrative support to leadership in our Corporate Development team. Collaborate closely with executives, Adobe's customers and partners, and senior leaders, E-team and SVP EAs, event coordinators and broad teams of product, engineering, legal, sales, marketing, etc. A successful candidate will have a proven track record of working in an accelerated environment with meticulous attention to detail. We thrive in ambiguity, be willing to roll up your sleeves with the team. Build rapport internally and with external partners. Demonstrate strong judgment, a high level of professionalism and confidentiality. Be resourceful in identifying the right collaborators, navigating Adobe's matrix to get results, and adept at managing and resolving scheduling conflicts across multiple calendars to keep priorities on track. What You'll Do · Extensive scheduling for Sr. Director and Directors, calendar coordination and managing complex, cross-geo multi-time-zone and changing calendars, working through scheduling roadblocks while optimizing for the needs and priorities of the business. · Filter and manage requests for internal & external commitments for above. · In collaboration alongside the Chief of Staff and VP EA, coordinate special projects including: Offsites, team building activities, and all-staff meetings. Assist in coordinating and communicating about organization-wide engagement and social events. Be available to provide onsite support for meetings. · Manage budget for team activities, working with Chief of Staff. · Help onboard new Corp Dev team members: equipment, first week 1:1 scheduling, welcome gifts, working with hiring managers. · Regularly collaborate with cross-functional Administrative & Executive Assistants to create a harmonious support network for our leaders, amplifying their effectiveness. Provide back up for vacation/illness · Anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work · Showcase Project Management skills as well as prioritizing work and balancing several workstreams at a time · Maintain organization distribution lists and charts, ability to review data with a keen attention to detail. · Support and own specialist projects on an as-needed basis What is Needed to Succeed · BA/BS degree preferred OR 5 + years of administrative experience OR equivalent practical experience · Positive, proactive, and can-do attitude in a fast-paced, ever-changing global environment · Take initiative, regularly identifies process improvements and ways to streamline complex efforts · Exceptional ability to prioritize conflicting demands and meet deadlines with little direction · Strong organizational skills, attention to detail, business acumen and timely follow-through with minimal direction · Excellent written and interpersonal communication skills · Ability to handle confidential information with integrity and exercises discretion · Confidence and strong decision-making skills · Technical proficiency with productivity applications from Adobe, Microsoft, Slack and others · Eagerness to build a network with other administrative and executive assistants at Adobe and cooperate as a team · Ability to travel occasionally to provide support at events/conferences Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $75,800 -- $157,650 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. In California, the pay range for this position is $108,900 - $157,650 At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP). In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award. State-Specific Notices: California: Fair Chance Ordinances Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances. Colorado: Application Window Notice If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs. Massachusetts: Massachusetts Legal Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call **************.

Job Description The Executive Assistant will provide comprehensive administrative support across multiple areas, ensuring efficient operations and seamless communication within the organization. This role will manage various day-to-day responsibilities including coordinating incoming calls, emails, and correspondence, supporting the Senior and Executive Pastors with calendar management, travel, and expense reporting, and handling the organization of meetings and events. Additionally, the position will contribute to the church's ministry and staff operations by assisting with sermon preparation, supporting the Men's Ministry activities, supporting the Elder team, and collaborating with HR on staff events. Key Responsibilities: Manage incoming calls, emails, and correspondence efficiently. Support executives with calendar management, travel arrangements, and expense reporting. Reserve and prepare Executive Conference Room and other meeting spaces and arrange for meals or refreshments as needed. Attend weekly Executive Team meetings, keeping the notes current (and archives), making them accessible to others for additions to ministry updates. Process mail and place supply orders. Contribute to the organization and execution of various church-wide activities and initiatives, fostering a positive culture. Produce, print, and post weekly sermon notes. Produce and prep sermon slides. Prepare for Better Man sessions by reserving space, lining up tech support, developing a promotional plan, communicating with attendees from previous years, set up online registration, and order supplies. Produce, print, and post weekly Better Man outlines; prep slides and upload for use by tech support. Upload links to each week's Better Man video recording and outline on the Men's Ministry or other landing page. Coordinate monthly Elders dinner meeting, produce and distribute meeting calendar with Zoom link, maintain confidential Elder notes file. Circulate annual Conflict of Interest forms and other compliance materials via e-signature for Finance department and auditors. Publish Elder candidate announcements and monitor follow-up prior to official addition to the board. Manage Staff Prayer Leader Calendar. Distribute/post staff Communication as needed (email and Workplace Chat). Partner with HR in arranging Staff Lunch / Meeting / Retreat. Coordinate celebration of Staff Workiversaries. The above summary represents the major tasks and duties. This is not intended to be an exhaustive list of all responsibilities. Therefore, the employee may perform other related tasks as needed to support the Venture ministry team as a whole. Qualifications - Education, Skills, Experience: Minimum of 5 years' experience as Executive Administrator. Ability to multitask and prioritize effectively in a fast-paced, dynamic environment. Outstanding interpersonal, written and verbal communication skills; ability to draft clear and professional correspondence. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite. Ability to maintain confidentiality and handle sensitive information with discretion. Exceptional organizational and time-management skills with strong attention to detail. Additional Expectations: Has accepted Jesus Christ as personal Lord and Savior. Articulate and model a Christ-centered life consistent with Scripture; a growing and visible personal relationship with Jesus Christ. Actively engaged in the life of the church and ministry outside the daily time at work. Fully support the mission, vision, doctrinal statements, strategy, and leadership of Venture Christian Church. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk, and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The ability to lift 25 lbs., open filing cabinets and bend, stand, or climb on step ladders as necessary. Work Schedule: Monday - Friday, generally 8:30 am - 5:30 pm. Schedule flexibility to meet position and program requirements. Schedule may change based on ministry and organizational needs.

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work.Visithere to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and hereto learn more about San José. The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran statusor any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at ************, 711 (TTY), or via email at *************************. About the Department About the Position This is a single-position class in the unclassified service. It is an executive-level Administrative position in the City Service. The Executive Assistant to the Assistant City Manager acts as the City Manager's representative both inside and outside the organization and must utilize a high degree of sensitivity to the impact of the decisions and responsibilities of the Assistant City Manager. Emphasis of this class is in the execution of administrative detail assisting a top-level executive or other entity. This class differs from that of Administrative Assistant in that incumbents of this class are privy to confidential and sensitive information/material that may affect City policy, and often are called upon to make independent decisions and assist with the coordination of complex projects. The duties of this position, including the position(s) this role reports to, may change as needed based on administration priorities within the Office of the City Manager. Position Duties General Qualifications * Ability to manage complex schedules, multiple priorities, and deadlines in a fast-paced environment. * Strong verbal and written communication skills, with a high level of professionalism and discretion. * Proven ability to exercise independent judgment, initiative, and confidentiality in administrative matters. * Strong interpersonal skills, with the ability to build effective working relationships with officials, staff, stakeholders, and the public. * Strong organizational and analytical skills, with the ability to think logically, prioritize tasks, and manage multiple deadlines simultaneously. * Experience organizing meetings and staffing Council Committees, including agenda preparation, proofreading, and logistics coordination. * Intermediate to advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. * Ability to interpret and apply policies, procedures, rules, and instructions accurately. * Ability to respond to inquiries and resolve routine public and internal issues independently. Desirable Qualifications * Knowledge of the functions, responsibilities, and operational relationships of City of San José staff and line departments. * Ability to communicate executive priorities and directives clearly and accurately to internal and external stakeholders, including but not limited to the City Manager, City Council, Mayor, and external parties * Experience conducting independent research and synthesizing data into concise reports. * Ability to track and coordinate multiple projects simultaneously while ensuring adherence to timelines and deadlines. * Knowledge of principles of public administration, management, organizational structure, supervision, and the role of city staff and line departments in delivering municipal services. * Ability to work independently with minimal supervision while maintaining high standards of accuracy and accountability. COMPETENCIES * Building Trust - Communicates an understanding of the other person's interests, needs and concerns; identifies and communicates shared interests and goals; identifies and communicates differences as appropriate; demonstrates honesty, keeps commitments, and behaves in an appropriate manner. * Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. * Computer Skills - Experienced with common business computer applications, including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel. * Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions. * Flexibility - Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment. * Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. * Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Minimum Qualifications Education and Experience Associate of Arts degree from an accredited college in business or closely related field plus five (5) years of progressively responsible work experience in the business field and/or office management. Other Qualifications The selection process will consist of an evaluation of the applicant's training and experience based on the resume and responses to the job-specific questions. Only those candidates whose backgrounds best match the position will continue to the next phase of the selection process. Interviews are tentatively scheduled for February 2, 2026, but the posting will remain open until the position has been filled. You MUST answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Answers referring to a resume will be considered non-responsive and result in disqualification. Additional Information: Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please note that applications are currently not acceptedthrough CalOpps or any other third party job board application system. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email ************************* and we will research the status of your application. AI and the Hiring Process We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be avaluable tool for learning, research, and professional growth. We encouragecandidates to use AI responsibly as a support in preparing application materials, liveassessments, and interviews. However,we value authenticity, accuracy and truthfulness.Application responses and interview answers must reflect your ownknowledge, skills, and experiences. While AI can supplement preparation, it cannotreplace the originality and judgment we look for in our employees. This ensuresfairness,transparency, and equityfor all applicants in the hiring process.

The Executive Assistant will provide comprehensive administrative support across multiple areas, ensuring efficient operations and seamless communication within the organization. This role will manage various day-to-day responsibilities including coordinating incoming calls, emails, and correspondence, supporting the Senior and Executive Pastors with calendar management, travel, and expense reporting, and handling the organization of meetings and events. Additionally, the position will contribute to the church's ministry and staff operations by assisting with sermon preparation, supporting the Men's Ministry activities, supporting the Elder team, and collaborating with HR on staff events. Key Responsibilities: Manage incoming calls, emails, and correspondence efficiently. Support executives with calendar management, travel arrangements, and expense reporting. Reserve and prepare Executive Conference Room and other meeting spaces and arrange for meals or refreshments as needed. Attend weekly Executive Team meetings, keeping the notes current (and archives), making them accessible to others for additions to ministry updates. Process mail and place supply orders. Contribute to the organization and execution of various church-wide activities and initiatives, fostering a positive culture. Produce, print, and post weekly sermon notes. Produce and prep sermon slides. Prepare for Better Man sessions by reserving space, lining up tech support, developing a promotional plan, communicating with attendees from previous years, set up online registration, and order supplies. Produce, print, and post weekly Better Man outlines; prep slides and upload for use by tech support. Upload links to each week's Better Man video recording and outline on the Men's Ministry or other landing page. Coordinate monthly Elders dinner meeting, produce and distribute meeting calendar with Zoom link, maintain confidential Elder notes file. Circulate annual Conflict of Interest forms and other compliance materials via e-signature for Finance department and auditors. Publish Elder candidate announcements and monitor follow-up prior to official addition to the board. Manage Staff Prayer Leader Calendar. Distribute/post staff Communication as needed (email and Workplace Chat). Partner with HR in arranging Staff Lunch / Meeting / Retreat. Coordinate celebration of Staff Workiversaries. The above summary represents the major tasks and duties. This is not intended to be an exhaustive list of all responsibilities. Therefore, the employee may perform other related tasks as needed to support the Venture ministry team as a whole. Qualifications - Education, Skills, Experience: Minimum of 5 years' experience as Executive Administrator. Ability to multitask and prioritize effectively in a fast-paced, dynamic environment. Outstanding interpersonal, written and verbal communication skills; ability to draft clear and professional correspondence. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite. Ability to maintain confidentiality and handle sensitive information with discretion. Exceptional organizational and time-management skills with strong attention to detail. Additional Expectations: Has accepted Jesus Christ as personal Lord and Savior. Articulate and model a Christ-centered life consistent with Scripture; a growing and visible personal relationship with Jesus Christ. Actively engaged in the life of the church and ministry outside the daily time at work. Fully support the mission, vision, doctrinal statements, strategy, and leadership of Venture Christian Church. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk, and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The ability to lift 25 lbs., open filing cabinets and bend, stand, or climb on step ladders as necessary. Work Schedule: Monday - Friday, generally 8:30 am - 5:30 pm. Schedule flexibility to meet position and program requirements. Schedule may change based on ministry and organizational needs.

Credo is engineering the future of high-speed connectivity for the AI-driven world. With a deeply rooted legacy of innovation and a passion for solving the most complex networking challenges, we deliver industry-leading solutions that power the next generation of cloud, AI, and hyperscale data centers. Credo is pioneering a systems-level approach to connectivity, integrating hardware, software, and architecture to deliver holistic solutions. This strategy not only differentiates us in the market but also creates significant value for our customers by accelerating deployment, improving performance, and reducing complexity across their infrastructure. At Credo, you'll be part of a team of world-class technologists and engineers that thrive on pushing the limits of what's possible for some of the world's most important companies. Our portfolio includes cutting edge solutions including our software, optical DSPs, PCIe/CXL products, SerDes IP, and advanced Active Electrical Cables (AECs) all designed for maximum performance, energy efficiency, and scalability. We foster a culture of technical excellence, collaboration, and continuous learning, where your ideas can shape the future of connectivity. From silicon architects to systems engineers, every role at Credo contributes to solving real-world problems at scale. Join us and help us architect the next generation of disruptive networking technologies - because at Credo, We Connect. About the role We are seeking a professional and proactive Senior Office Coordinator to serve as the welcoming face of our office while providing comprehensive administrative support. This role combines front desk responsibilities with facilities management, ensuring our workplace runs smoothly and efficiently. The ideal candidate will be organized, friendly, and capable of managing multiple tasks while maintaining a professional environment for employees, visitors, and vendors. Responsibilities: Serve as first point of contact for front desk/receptionist duties, greeting guests and managing vendor/visitor sign-in processes Provide daily administrative support to office operations and staff Maintain office cleanliness and manage supply inventory Manage office supply inventory and restocking for both office and breakroom supplies Coordinate weekly lunch orders and assist with event planning Handle Costco deliveries and manage supply orders to maintain adequate stock levels Maintain accurate office site maps and seating arrangements Support new hire onboarding and workstation setup Assist with vendor and contractor onboarding through financial systems like Coupa for payment processing Process check deposits for Credo Handle confidential information with discretion and maintain appropriate confidentiality standards Basic Qualifications High school diploma or equivalent with 1+ years of experience in office administration or facilities coordination. Experience managing calendars, travel arrangements, and expense reporting. Strong organizational and multitasking skills. Professional communication and interpersonal abilities. Ability to lift up to 40 lbs. Proficiency with Microsoft Office Suite and basic financial tools. Demonstrated ability to maintain confidentiality and handle sensitive information. Preferred Qualifications Bachelor's degree in Business Administration, Office Management, or related field. Familiarity with procurement and financial systems (e.g., Coupa). Event planning experience. The base salary range for this position is $29-$34 an hour. The base salary ultimately offered is determined through a review of education, experience, training, skills, qualifications, and location. This position is also eligible for a discretionary bonus, equity and a full range of medical and other benefits. Credo is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and welcome applicants from diverse backgrounds without regard to race, color, religion, gender, sex, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email ********************.

Credo is engineering the future of high-speed connectivity for the AI-driven world. With a deeply rooted legacy of innovation and a passion for solving the most complex networking challenges, we deliver industry-leading solutions that power the next generation of cloud, AI, and hyperscale data centers. Credo is pioneering a systems-level approach to connectivity, integrating hardware, software, and architecture to deliver holistic solutions. This strategy not only differentiates us in the market but also creates significant value for our customers by accelerating deployment, improving performance, and reducing complexity across their infrastructure. At Credo, you'll be part of a team of world-class technologists and engineers that thrive on pushing the limits of what's possible for some of the world's most important companies. Our portfolio includes cutting edge solutions including our software, optical DSPs, PCIe/CXL products, SerDes IP, and advanced Active Electrical Cables (AECs) all designed for maximum performance, energy efficiency, and scalability. We foster a culture of technical excellence, collaboration, and continuous learning, where your ideas can shape the future of connectivity. From silicon architects to systems engineers, every role at Credo contributes to solving real-world problems at scale. Join us and help us architect the next generation of disruptive networking technologies - because at Credo, We Connect. About the role We are seeking a professional and proactive Senior Office Coordinator to serve as the welcoming face of our office while providing comprehensive administrative support. This role combines front desk responsibilities with facilities management, ensuring our workplace runs smoothly and efficiently. The ideal candidate will be organized, friendly, and capable of managing multiple tasks while maintaining a professional environment for employees, visitors, and vendors. Responsibilities: * Greet visitors and manage front desk operations. * Provide administrative support to office operations and staff. * Maintain office cleanliness and manage supply inventory. * Coordinate weekly lunch orders and assist with event planning. * Support new hire onboarding and workstation setup. * Assist with vendor onboarding and payment processing (e.g., Coupa). * Process check deposits for Credo. * Manage complex calendars and schedule meetings. * Arrange travel and book reservations. * Prepare and submit expense reports. * Handle sensitive and confidential information with discretion. Basic Qualifications * High school diploma or equivalent with 1+ years of experience in office administration or facilities coordination. * Experience managing calendars, travel arrangements, and expense reporting. * Strong organizational and multitasking skills. * Professional communication and interpersonal abilities. * Ability to lift up to 40 lbs. * Proficiency with Microsoft Office Suite and basic financial tools. * Demonstrated ability to maintain confidentiality and handle sensitive information. Preferred Qualifications * Bachelor's degree in Business Administration, Office Management, or related field. * Familiarity with procurement and financial systems (e.g., Coupa). * Event planning experience. The base salary range for this position is $29-$34 an hour. The base salary ultimately offered is determined through a review of education, experience, training, skills, qualifications, and location. This position is also eligible for a discretionary bonus, equity and a full range of medical and other benefits. Credo is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and welcome applicants from diverse backgrounds without regard to race, color, religion, gender, sex, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email ********************.

Job Description The Role: Join our dynamic Farm Department and gain hands-on experience contributing to the production of high-quality crops. This internship will be a combination of farm administration and field intern work, giving you exposure to both the organizational and practical aspects of agriculture. As an intern, you will engage in a variety of tasks and projects, including irrigation management, soil analysis, and more, providing valuable experience in modern agricultural practices. Location(s): Salinas, CA Areas of Responsibility: Develop a working understanding of irrigation systems, tractor operations, and farm field methods. Monitor and track disease and pest levels to support crop health. Ensure proper maintenance and lubrication of wells and equipment. Collect and log irrigation well depths across multiple ranch locations. Gather and submit soil and water samples for laboratory testing. Assist Farm Managers in testing soil nitrate levels in different crops. Perform stand counts in a variety of crops as well as planting acre validation. Support Farm Managers in the day-to-day activities as needed. Operate tractors and irrigation equipment when required. Monitor irrigation flow meters by district. Special projects as assigned. Preferred Qualifications: High school diploma and current college enrollment as a Sophomore, Junior, or Senior. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to interpret and follow written, verbal, and diagram-based instructions. Working knowledge of basic computer systems; MS Excel experience preferred. Must have valid driver's license. Ideal Candidate: Highly self-motivated, independent, and eager to contribute beyond assigned duties. Hands-on learner with strong problem-solving abilities and a willingness to take initiative. Effective communicator, both verbally and in writing. Team-oriented and supportive of collaborative goals. Observant, proactive, and able to identify small issues before they become problems. Curious, adaptable, and excited to gain real-world agricultural experience. Job Posted by ApplicantPro