Senior administrative assistant jobs in Springfield, IL - 1,087 jobs

A busy and in-demand entrepreneur is seeking a dedicated, highly organized professional to support both his growing company and philanthropic foundation while also providing personal support. In this pivotal role, you'll serve as the central force behind flawless scheduling, seamless communication, and effortlessly coordinated daily operations-enabling leadership to stay focused on high-level strategic priorities. We're looking for a proactive, solutions-driven professional who thrives in fast-moving environments and naturally anticipates needs before they surface. If you bring enthusiasm to every challenge, stay several steps ahead, and uphold exceptional standards of professionalism, discretion, and integrity, this role is an ideal fit for you. This full-time role offers a competitive salary ranging from $80,000 to $120,000, complemented by a comprehensive benefits package, including medical, dental, vision, life, and disability insurance, plus commuter benefits. Key Responsibilities of the Executive Assistant: Oversee intricate scheduling needs, coordinating meetings and ensuring timely follow-through on key priorities. Handle end-to-end travel planning-domestic and international-including flights, accommodations, transportation, and logistical details. Assemble and distribute agendas, briefings, and essential documents in advance to ensure leadership is fully prepared for every meeting. Monitor progress on cross-functional initiatives, driving tasks to completion with proactive updates and clear communication. Act as the primary point of contact and dependable representative for the executive office. Deliver personal assistant support and manage day-to-day operations with professionalism, enthusiasm, and a hands-on approach. Safeguard sensitive information, upholding the highest standards of confidentiality and integrity. Assist with internal communications, proofread materials, process expense reports, and complete general administrative work. Contribute to special assignments and strategic projects as directed by executive leadership. Qualifications of the Executive Assistant: Minimum of 2-5 years of experience in executive support, preferably working closely with senior leadership or UHNW individuals. Strong proficiency in Microsoft Office Suite-Outlook, Excel, Word, and PowerPoint. Exceptional organizational abilities and the skill to juggle multiple priorities with ease. Outstanding written and verbal communication skills. Meticulous attention to detail. Proven track record of handling confidential information with the utmost discretion. Excellent problem-solving skills combined with sound judgment and decision-making ability. Energetic, empathetic, and client-focused, with a readiness to tackle any task, big or small. Bachelor's degree preferred but not mandatory. P -9

Job Title: Senior Executive Assistant Employment Type: Full-time We are seeking an experienced Senior Executive Assistant to provide dedicated support for investor and advisor relationships within a fast-growing technology organization. Reporting to the Director of Strategy & Investments, this role is responsible for managing complex scheduling, coordination, and logistics that support high-value, confidential investor engagement. This is an execution-focused role requiring sound judgment, discretion, and the ability to operate effectively in high-stakes environments. Key Responsibilities Serve as a trusted point of coordination between investors, advisors, and internal leadership Manage complex, multi-party calendars across time zones Triage and prioritize investor communications, ensuring timely follow-up Coordinate investor meetings, calls, and events end-to-end, including agendas and materials Plan and manage detailed travel itineraries for investors and senior leaders Support investor events, offsites, and hosted gatherings, including vendor coordination Prepare and organize materials for investor meetings and strategic discussions Track action items, requests, and follow-ups related to investor interactions Maintain organized records while handling sensitive information with discretion Experience & Qualifications 8-10+ years of experience supporting C-level executives or senior leaders Experience supporting investor, board, or advisor relationships Proven ability to manage complex scheduling, travel, and logistics independently Background in fast-paced, high-performance environments (tech, finance, or similar) Strong written communication and proficiency in Microsoft Office (PowerPoint, Word, Excel) Key Traits High discretion and strong judgment Highly organized, detail-oriented, and reliable Calm under pressure and proactive in problem-solving Execution-driven with the ability to anticipate needs

Duravant is a global engineered equipment company with an over 100-year operating history. Through our portfolio of operating companies, we deliver trusted end-to-end process solutions for customers and partners through engineering and integration expertise, project management and operational excellence. With worldwide sales distribution and service networks we provide immediate and lifetime aftermarket support to all the markets we serve in the food processing, packaging and material handling sectors. Duravant's market-leading brands are synonymous with innovation, durability and reliability. POSITION SUMMARY: The Executive Assistant to the CEO and CFO serves as a trusted partner to the company's two most senior executives, providing high-level administrative support while also owning independent projects that advance strategic, operational, and organizational priorities. This role requires exceptional judgment, discretion, and the ability to operate with autonomy in a fast-paced, dynamic environment. The ideal candidate is proactive, detail-oriented, and comfortable working at the executive and Board level, with the confidence and capability to manage complex priorities and contribute beyond traditional administrative responsibilities. ESSENTIAL RESPONSIBILITIES: Executive Support (CEO & CFO) Manage complex calendars, travel arrangements, and meeting logistics across multiple time zones Anticipate executive needs and proactively resolve scheduling conflicts and priorities Prepare briefing materials, agendas, presentations, and meeting summaries Serve as a gatekeeper and liaison between executives and internal/external stakeholders Support Board of Directors and executive leadership meetings, including materials coordination and follow-up actions Independent Project Support Own and execute discrete projects on behalf of the CEO and CFO, often cross-functional in nature Conduct research, prepare analyses, and develop executive-ready summaries and recommendations Track progress on strategic initiatives and follow up on action items across the organization Support special projects related to strategy, communications, operations, or governance Drive projects independently with minimal oversight, ensuring deadlines and quality standards are met Communication & Coordination Draft and edit executive communications with a high degree of professionalism and confidentiality Coordinate with senior leaders, external partners, and advisors Represent the CEO and CFO with credibility, tact, and sound judgment Confidentiality & Judgment Handle highly sensitive information with discretion and integrity Exercise strong judgment in prioritizing issues and escalating matters appropriately Maintain professionalism in high-pressure or ambiguous situations POSITION REQUIREMENTS: 5+ years of experience supporting senior executives (C-suite preferred) Demonstrated ability to manage complex schedules and competing priorities Strong written and verbal communication skills Proven ability to work independently and exercise sound judgment High level of discretion and professionalism Advanced proficiency in Microsoft Office and collaboration tools PREFERRED QUALIFICATIONS: Experience supporting both a CEO and CFO or multiple senior executives Exposure to Board-level governance or public/private company environments Experience managing projects or initiatives beyond traditional EA responsibilities Bachelor's degree preferred CORE COMPETENCIES: Executive presence and confidence Exceptional organizational and time-management skills Proactive problem-solving mindset Ability to synthesize information and communicate clearly Adaptability and comfort with ambiguity Strong interpersonal skills and relationship management Duravant is committed to a culture that promotes long-term career satisfaction and provides an opportunity for personal and professional growth. We succeed by operating within our core values of Integrity, Teamwork, Respect, Sense of Urgency, and Winning Spirit. Competitive compensation package Comprehensive benefits package designed to support our employees' health, well-being, and financial security Work/life programs designed to provide a safe, secure, and balanced environment Education and training programs to develop and grow a high-performance workforce Performance-based rewards

Executive Administrative Assistant (Contract-to-Hire) Chicago-based (Hybrid) | 35 hours/week | Contract (strong conversion potential) Compensation: $40/hour Conversion salary target: $80,000-$85,000 The Opportunity We're seeking an experienced Executive Administrative Assistant to support senior leadership during a transitional period. This is a contract role with a strong likelihood of conversion for the right person. This role is EA-forward (approximately 60%), with additional general administrative responsibilities (40%). You'll support two senior executives and work closely with another experienced administrative partner. The ideal candidate is warm, proactive, highly organized, and energized by supporting leaders in a mission-oriented environment. Key Responsibilities Manage complex calendars for two senior executives, including coordination across internal and external stakeholders Handle travel planning, expense reporting, and scheduling logistics Support invoicing, contracts, and light financial/administrative processing Assist with internal operations and all-staff administrative needs Coordinate recurring operational tasks and follow established documentation and processes Oversee periodic on-site responsibilities (e.g., monthly office needs and deliveries) Partner closely with another EA/administrative professional to ensure seamless executive support What We're Looking For 3-5 years of experience as an Executive Administrative Assistant Prior experience supporting senior or C-level leadership Strong organizational skills with the ability to manage competing priorities Comfortable handling both executive-level support and routine administrative tasks Warm, approachable, team-oriented personality Demonstrated ability to learn quickly, take feedback well, and add value immediately Bachelor's degree preferred (not required) Industry background open

Fantastic opportunity to work for a highly reputable family in the Northern Suburbs of Chicago. Job Title: House Manager / Executive Assistant The House Manager / Executive Assistant will provide comprehensive personal, household, and administrative support to a High Net Worth Individual. This role requires exceptional discretion, organizational excellence, and the ability to manage complex, fast-moving priorities across both professional and personal domains. The ideal candidate is proactive, detail-oriented, service-driven, and comfortable operating with a high degree of autonomy. Key Responsibilities Household & Property Management Oversee day-to-day operations of private residences Manage household staff including scheduling, supervision, and contract negotiations Coordinate maintenance, repairs, renovations, and vendor relationships Manage household budgets, expenses, invoices, and petty cash Ensure property is maintained to the highest standards at all times Executive & Personal Assistance Manage the Principal's calendar, scheduling, and reminders Coordinate travel, including flights, accommodations, ground transportation, and itineraries Handle correspondence, phone calls, emails, and confidential communications Assist with personal projects, research, and ad hoc requests Act as a gatekeeper and point of contact on behalf of the Principal Maintain organized digital and physical filing systems Financial & Administrative Support Track personal and household expenses; prepare reports as needed Manage bill payments, subscriptions, and account administration Support compliance, insurance, and documentation management Confidentiality & Risk Management Handle highly sensitive personal, financial, and business information with absolute discretion Anticipate issues and proactively resolve problems Ensure privacy, security, and confidentiality at all times Qualifications & Experience Experience as a House Manager, Executive Assistant, Personal Assistant, or similar role supporting a HNI, UHNW individual, or C-level executive Strong organizational and multitasking skills with exceptional attention to detail High level of professionalism, discretion, and emotional intelligence Excellent written and verbal communication skills Tech-savvy; proficient in calendars, email, spreadsheets, and household management tools

Our client, a boutique financial firm, is hiring an Executive Assistant for their expanding Downtown office. They are known for their collaborative culture and low turnover. This is the ideal role for an Executive Assistant experienced working in a fast-paced environment and supporting a team of Finance Associates/Principal. You'll be serving in a highly visible role, developing relationships essential to the daily operations of this collaborative and fast-growing firm. **Note this position requires an in-office presence 5 days a week. The firm covers commute costs. Responsibilities: Manage the dynamic calendars of the Finance team (5 total) providing quick turnaround and response times Provide event planning coordination both internally and externally, including larger event support as needed Coordinate and communicate travel plans through meticulous documentation Oversee the expense reporting process Proactively communicate often sensitive information and updates to executive team and key stakeholders Manage both internal and external relationships on behalf of the team Requirements: 3+ years of Executive Assistant experience supporting Execs along with travel planning coordination Bachelor's degree strongly preferred Proficiency in Microsoft Office Suite preferred Ability to manage multiple projects simultaneously to a high level of detail A team-centered work ethic with an eye to developing relationships and conflict resolution Excellent communication skills including the handling of confidential materials Ability to work in-office 5 days Benefits: 100% company-paid benefits, unlimited PTO, exciting events and team collaboration, 401k w/ match, bonus eligible role, commute reimbursement

OpenGov is the leader in AI and ERP solutions for local and state governments in the U.S. More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov Public Service Platform to operate efficiently, adapt to change, and strengthen the public trust. Category-leading products include enterprise asset management, procurement and contract management, accounting and budgeting, billing and revenue management, permitting and licensing, and transparency and open data. These solutions come together in the OpenGov ERP, allowing public sector organizations to focus on priorities and deliver maximum ROI with every dollar and decision in sync. Learn about OpenGov's mission to power more effective and accountable government and the vision of high-performance government for every community at OpenGov.com. Job Summary We are seeking a highly organized and proactive Senior Executive Assistant to support three Senior Vice Presidents within the Go-To-Market (GTM) organization. This role operates at the center of a dynamic commercial team, providing vital administrative, scheduling, and coordination support to drive clarity and efficiency. You will fully own calendars, travel, and daily operations for your executives while building strong cross-functional relationships across OpenGov - with professionalism, confidentiality, and independent judgment.. This role requires someone who thrives in a fast-paced environment, adapts quickly to shifting priorities, and communicates with clarity, confidence, and discretion, contributing to the overall rhythm and execution of GTM strategy. This is an excellent opportunity to operate at the center of a high-impact commercial team and help shape the cadence, culture, and execution of GTM strategy. Key Responsibilities Executive Support Manage and optimize complex calendars across time zones with minimal conflicts, applying sound judgment to prioritize meetings aligned with business needs. Coordinate detailed domestic and international travel, including itineraries, agendas, and logistical arrangements. Ensure executives are prepared for all meetings by tracking agendas, briefing materials, and follow-ups. Draft and edit professional correspondence, presentations, and internal documentation as needed. Track key deliverables and action items to ensure follow-through on top priorities. Cross-Functional Coordination Partner closely with other executive assistants, Chiefs of Staff, and GTM leaders to manage alignment, meeting flow, and operational rhythms. Work closely with the Events Manager to support the planning and execution of GTM-led events and team offsites, handling executive logistics and communicating with stakeholders. Serve as a consistent and reliable point of contact for the GTM leaders and cross-functional stakeholders. Administrative Excellence Process and track expense reports, purchase orders, approvals, and other administrative workflows in compliance and company policy. Handle highly sensitive information with absolute discretion and professionalism. Occasionally provide light personal assistant support for executives (e.g., scheduling personal appointments). Work Hours & Overtime Expectations This role requires a standard 40-hour workweek, with the flexibility to support occasional after-hours needs. During peak periods-such as quarterly business reviews, executive offsites, or leadership planning cycles-additional hours may be necessary. Average Overtime: 3-5 hours per week Peak Period Overtime: May increase to 10-15 hours in select weeks Note: Overtime hours are not guaranteed and may vary based on business needs. Non-exempt employees will be compensated for all hours worked in accordance with applicable state and federal laws. Qualifications Bachelor's degree or equivalent experience required. 5+ years of experience supporting senior-level executives in a high-growth or fast-paced environment (SaaS or tech industry strongly preferred). Strong organizational and time management skills with a demonstrated ability to prioritize tasks independently. Proven success in managing high-volume scheduling, travel, and coordination across multiple stakeholders. Excellent written and verbal communication skills with a high degree of professionalism; able to represent executives with professionalism. Adaptable, level-headed, and able to handle confidential or time-sensitive matters with discretion. Proficiency in Google Workspace, Slack, Zoom, and other modern workplace tools. Personal Attributes Operates with discretion, reliability, and integrity at all times. Proactive and resourceful; takes ownership and solves problems independently. Brings calm and clarity in a fast-paced environment with shifting priorities. Collaborative and curious; committed to team and organizational success. Flexible and dependable-willing to support occasional off-hours needs. Confident, professional, and always raising the bar for what great support looks like. Compensation: $90,000 - $120,000 On target ranges above include base plus a portion of variable compensation that is earned based on company and individual performance. The final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate's geographical location. Why OpenGov? A Mission That Matters. At OpenGov, public service is personal. We are passionate about our mission to power more effective and accountable government. Government that operates efficiently, adapts to change, and strengthens public trust. Some people say this is boring. We think it's the core of our democracy. Opportunity to Innovate The next great wave of innovation is unfolding with AI, and it will impact everything-from the way we work to the way governments interact with their residents. Join a trusted team with the passion, technology, and expertise to drive innovation and bring AI to local government. We've touched 2,000 communities so far, and we're just getting started. A Team of Passionate, Driven People This isn't your typical 9-to-5 job; we operate in a fast-paced, results-driven environment where impact matters more than simply clocking in and out. Our global team of 800+ employees is united in our commitment to challenge the status quo. OpenGov is headquartered in San Francisco and has offices in Atlanta, Boston, Buenos Aires, Chicago, Dubuque, Plano, and Pune. A Place to Make Your Mark We pride ourselves on our performance-based culture, where every employee is encouraged to jump in head-first and take action to help us improve. If you have a great idea, we want to hear it. Excellent performance is recognized and rewarded, and we love to promote from within. Compensation Range: $90K - $120K Apply for this Job

Collabera is looking for an Admin Assistant/Coordinator to support the HR team of a Global Hospitality Company. This person will handle day-to-day administrative responsibilities, pull and summarize reports using Excel, and prepare PowerPoint materials for leadership. The role focuses on gathering and organizing information and requires close collaboration with senior leaders, including VPs, to support HR initiatives. Day to day: Provide comprehensive administrative support to HR leadership, including travel, expenses, meeting coordination, recognition initiatives, and preparation of HR Town Halls and leadership presentations. Manage HR financial and billing processes, including invoice processing, billbacks, legal and vendor billing, and special project and contractor/taskforce expenses. Maintain and administer HR leader workflows and onboarding processes, including system access setup, leader movement tracking, reporting, and weekly communications. Coordinate HRD orientation and development programs, supporting scheduling, communications, materials, logistics, surveys, and leadership assessments. Qualifications: 2-4 years of experience as an Administrative Assistant or Coordinator Expert-level Excel skills, including pivot tables and report creation Experience pulling and summarizing data and preparing PowerPoint materials for leadership Strong administrative, coordination, and organizational skills Strong written and verbal communication skills with experience supporting senior leaders Nice to Haves: Prior experience supporting an HR team The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

This role will mainly support our field service team. This role will require working with own team and cross functional teams to complete a variety of daily order to cash processes. This is a HYBRID Role. Wednesday's are mandatory in Glenwood, IL. 2 days in Office, 3 days remote. Job Responsibilities - Order Entry - Ticket Closure - Billing - Working with Service Techs on Issues - Sales Support Skills Required: -Multi-tasking -MS Office Suite (Excel basic formulas) -Good written and verbal communication -Cross Functional Communication -Task Prioritization -Works well with tight deadlines Preferred Skills: -Dynamix CRM -SAP

IDR is seeking an Administrative Assistant to join one of our top clients in Bolingbrook, IL. This role is pivotal in supporting global operations by ensuring seamless project coordination and administrative excellence. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: Manage executive and team calendars, coordinate meetings, and organize both domestic and international travel logistics. Support cross-functional and international projects by maintaining project plans, timelines, and deliverables using tools like SharePoint, Monday.com, or Smartsheet. Serve as a liaison across international and cross-functional teams to support communication flow and collaboration. Maintain a centralized project documentation repository and prepare professional documents, meeting summaries, and reports. This is a 6-month contract position with the possibility of extension. Required Skills for Administrative Assistant: Minimum of 2 years of experience supporting multiple leaders with scheduling and travel arrangements. At least 2 years of project coordination experience, including managing timelines and deliverables. Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint. Experience with SharePoint and either Monday.com or Smartsheet is preferred. Strong writing skills for clear recaps, meeting notes, and professional emails. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

Why This Is a Great Opportunity This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability. Perks include half days on Fridays and solid benefits, making this a role people tend to stay in. Key Responsibilities • Provide general administrative support to the office • Manage physical and digital files • Maintain and update data and records • Assist with day-to-day office coordination • Support team members with organization and documentation as needed Qualifications • Strong written communication skills • Proficient with Microsoft Office • Highly organized and detail oriented • Ability to multitask and prioritize effectively • Comfortable working independently and as part of a team Preferred (Not Required) • Prior administrative experience • Experience in a legal or commercial real estate office Benefits & Culture Highlights • Stable, long-standing commercial real estate firm • Laid-back, professional office environment • Half days on Fridays • Competitive benefits package • Consistent hours and strong work-life balance #30591

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

We are looking for a part-time Administrative Assistant to provide essential support to our Managing Partners in a dynamic and flexible work environment. This hybrid role offers the opportunity to engage in diverse tasks, ensuring the smooth operation of the firm while maintaining a high level of professionalism. Client does not offer health benefits and pay range for this position is $28-$32 hourly. Client offers flexibility working 24-30 hours a week Recruiter: Connie Stathopoulos Responsibilities: • Organize and manage schedules for the Managing Partners, ensuring efficient time management. • Coordinate activities involving clients and candidates, including meetings and follow-ups. • Prepare detailed reports, presentations, and documentation as required. • Serve as a point of communication for internal and external inquiries, maintaining professionalism. • Handle special projects with a focus on accuracy and meeting deadlines. • Conduct research and gather information to support decision-making for the Managing Partners. • Maintain and update records and databases, ensuring data accuracy and accessibility. • Provide administrative support for daily operations, including answering inbound calls and data entry. • Assist with receptionist duties, creating a welcoming environment for visitors and clients. • Utilize technology tools and applications to streamline processes and enhance efficiency. • Proven experience in administrative roles, showcasing strong organizational abilities. • Exceptional interpersonal skills, with the ability to effectively interact with team members, clients, and partners. • Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Ability to conduct internet research and quickly adapt to new technologies and applications. • Strong problem-solving skills, with a proactive approach to identifying and addressing challenges. • Detail-oriented and capable of managing multiple tasks while maintaining accuracy. • A flexible and adaptable mindset, ready to take on new responsibilities as needed. • Familiarity with tools like ACT! or similar CRM platforms is a plus. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job DescriptionOffice of the Illinois Secretary of State Alexi Giannoulias Job Title: Executive Assistant (Mng Asst III) Division: Director Staff Union: N/A Salary: Salary $5,000 - $6,000 monthly, commensurate with experience Overview: Performs a variety of administrative, confidential and/or sensitive work duties as direct assistant to Executive level staff, primarily the Director. Performs high level administrative support including coordination of the Director's schedule, preparation for meetings, responses to written and oral communication from staff, other department staff and outside entities. Assists in various high-level matters involving administrative, legal, labor and employment matters, liaising with Department staff, other department's personnel, Executive Office, and outside agencies on matters; serves as backup on Record Retention. Duties and Responsibilities: Performs a variety of administrative, confidential and/or sensitive work duties as direct assistant to Executive level staff. Performs high level administrative support including coordination of Executive schedule, preparation for meetings, responses to written and oral communication from staff, other department staff and outside entities. Assists in various high-level matters involving administrative, legal, labor and employment matters, liaising with Department staff, other department's personnel, Executive Office, and outside agencies on matters; serves as backup on Record Retention. Handles administrative matters for Executive level staff including sensitive and confidential situations; handles department functional operations including coordination of services through Physical Services, Property Control, etc.; assists other executive staff with confidential and sensitive matters; participates in complex studies and investigations regarding office operations; serves as Department Personnel Liaison, keeping staff informed of issues in operations. Maintains operational programs such as Statement of Economic Interests, Ethics/Harassment Training, and others as assigned; performs liaison functions with department staff, other department personnel, Executive Office and outside agencies on legal and personnel matters on behalf of the Director. Directs and participates in the gathering of information relating to legal matters or department operations, including but not limited to monthly union information; receives, opens, and reviews mail for the Director; takes independent action in handling correspondence matters within defined limits; responds to inquiries, obtains information, drafts correspondence; provides information to the Director, often involving confidential matters. Serves as backup on Records Retention Performs other related duties as required or assigned. Specific Skills: Experience in handling Executive level staff calendar, arrangements, correspondence and liaising with internal and external individuals and entities. Able to multi-task matters so that they are resolved in a timely fashion. Prefer candidate who has experience working in a local, state or government setting. Requires thorough knowledge of administrative practices and methods. Requires extensive knowledge of agency operations. Requires ability to express complex ideas clearly both orally and in written form. Requires ability to develop and maintain satisfactory working relationships with legislators, judicial and executive branch officials, other agency representatives and the general public. May require travel and possession of a valid Illinois driver's license as determined by individual positions within the class. Education and Work Experience: Requires knowledge, skill and mental development equivalent to the completion of four years of college, with coursework in public or business administration AND three years of responsible professional experience in a public or private organization. Experience in Word, Excel, Power Point, various databases. Experience in a fast-paced work environment. Additional requirements may need to be met for applicants to be deemed qualified for individual positions within the class; this may include specific licenses, certification or credentials as related to the position's duties and responsibilities as defined by the Department of Personnel. Application Process: Please visit ********************************** to apply by completing the online application; you may also upload a resume, or other attachments as needed. Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code. Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago ************** or Springfield **************. Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability. Powered by JazzHR yI1vxRBISF