Administrative aide vs assistant office manager

The differences between administrative aides and assistant office managers can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become an administrative aide, becoming an assistant office manager takes usually requires 4-6 years. Additionally, an assistant office manager has an average salary of $43,074, which is higher than the $38,714 average annual salary of an administrative aide.

The top three skills for an administrative aide include customer service, word processing and proofreading. The most important skills for an assistant office manager are customer service, patients, and financial statements.

Administrative aide vs assistant office manager overview

	Administrative Aide	Assistant Office Manager
Yearly salary	$38,714	$43,074
Hourly rate	$18.61	$20.71
Growth rate	-8%	-8%
Number of jobs	96,883	56,866
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 45%
Average age	50	47
Years of experience	2	6

What does an administrative aide do?

An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.

What does an assistant office manager do?

An assistant office manager's role is to perform administrative and management support-related tasks. Most of the responsibilities revolve around gathering information and maintaining a database, preparing presentations and processing necessary documents, arranging schedules and appointments, and taking charge of the procurement of office supplies. Furthermore, an assistant office manager may take part in maintenance activities and decisions, devise plans to maximize space, improve the office environment, and even attend meetings on behalf of the manager.

Administrative aide vs assistant office manager salary

Administrative aides and assistant office managers have different pay scales, as shown below.

	Administrative Aide	Assistant Office Manager
Average salary	$38,714	$43,074
Salary range	Between $30,000 And $48,000	Between $31,000 And $59,000
Highest paying City	Windsor, CT	Campbell, CA
Highest paying state	Connecticut	Alaska
Best paying company	Columbia University in the City of New York	Cambridge Associates
Best paying industry	Utilities	Finance

Differences between administrative aide and assistant office manager education

There are a few differences between an administrative aide and an assistant office manager in terms of educational background:

	Administrative Aide	Assistant Office Manager
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 45%
Most common major	Business	Business
Most common college	Western Carolina University	California State University - Bakersfield

Administrative aide vs assistant office manager demographics

Here are the differences between administrative aides' and assistant office managers' demographics:

	Administrative Aide	Assistant Office Manager
Average age	50	47
Gender ratio	Male, 22.0% Female, 78.0%	Male, 17.8% Female, 82.2%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7%	Black or African American, 10.6% Unknown, 4.7% Hispanic or Latino, 18.3% Asian, 5.2% White, 60.5% American Indian and Alaska Native, 0.6%
LGBT Percentage	6%	8%

Differences between administrative aide and assistant office manager duties and responsibilities

Administrative aide example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Job costing (normal), A/R.
Design charts for GBR-P and UEWR manuals using Powerpoint for the radar group.
Reconcile A/R and A/P; contact vendors and customers to resolve account discrepancies.
Design and prepare PowerPoint presentations.
Process payroll for the department maintaining accuracy on all documentation.

Assistant office manager example responsibilities.

Communicate Medicare and Medicaid benefits and regulations with patients.
Provide customer service to residents and family members in Medicaid process.
Maintain current patient demographic and insurance information, and ensure strict confidentiality of patients' records in accordance with HIPAA regulations.
Reduce overhead by thousands of dollars for waste management and EHR yearly cost with Aprima.
Review all diagnosis on the encounter forms to make sure that ICD-10 codes are used properly.
Organize patient information, insurance paperwork, and patient file management; closely follow and monitor HIPAA regulations.

Administrative aide vs assistant office manager skills

Common administrative aide skills

Customer Service, 15%
Word Processing, 14%
Proofreading, 13%
Data Entry, 10%
Clerical Support, 6%
Database Management, 5%

Common assistant office manager skills

Customer Service, 24%
Patients, 16%
Financial Statements, 5%
Front Desk, 4%
Appointment Scheduling, 3%
Office Equipment, 3%

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Administrative Aide
Administrative Aide vs Assistant Office Manager

Updated January 8, 2025

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