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The differences between administrative aides and assistant secretaries can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative aide and an assistant secretary. Additionally, an assistant secretary has an average salary of $107,366, which is higher than the $38,714 average annual salary of an administrative aide.
The top three skills for an administrative aide include customer service, word processing and proofreading. The most important skills for an assistant secretary are telephone calls, payroll, and scheduling appointments.
| Administrative Aide | Assistant Secretary | |
| Yearly salary | $38,714 | $107,366 |
| Hourly rate | $18.61 | $51.62 |
| Growth rate | -8% | -8% |
| Number of jobs | 96,883 | 52,165 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 54% | Bachelor's Degree, 47% |
| Average age | 50 | 50 |
| Years of experience | 2 | 2 |
An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.
An assistant secretary is responsible for performing administrative and clerical duties to support the daily operations of various departments and management personnel and ensure the efficiency of business functions. Assistant secretaries usually assist in business communications, responding to customers' inquiries and concerns, reaching out to existing clients to schedule appointments, welcoming guests on the office, and routing calls to the appropriate department. They also handle data entry procedures, updating customer information on the database, as well as creating reports on business and financial transactions.
Administrative aides and assistant secretaries have different pay scales, as shown below.
| Administrative Aide | Assistant Secretary | |
| Average salary | $38,714 | $107,366 |
| Salary range | Between $30,000 And $48,000 | Between $38,000 And $302,000 |
| Highest paying City | Windsor, CT | Washington, DC |
| Highest paying state | Connecticut | Rhode Island |
| Best paying company | Columbia University in the City of New York | Elanco |
| Best paying industry | Utilities | - |
There are a few differences between an administrative aide and an assistant secretary in terms of educational background:
| Administrative Aide | Assistant Secretary | |
| Most common degree | Bachelor's Degree, 54% | Bachelor's Degree, 47% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | Western Carolina University |
Here are the differences between administrative aides' and assistant secretaries' demographics:
| Administrative Aide | Assistant Secretary | |
| Average age | 50 | 50 |
| Gender ratio | Male, 22.0% Female, 78.0% | Male, 21.7% Female, 78.3% |
| Race ratio | Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7% | Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.3% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 6% | 6% |