Administrative coordinator jobs in Greenville, SC

Notice of Job Opening Classification Code AA50 / Slot 0000 For ALL Faculty Positions - An unofficial/student copy of your transcript must be submitted along with your on-line application if the position you are applying for requires a degree and/or certificate. Official transcripts are required when you begin employment. For Staff Positions - If you are applying for a position that requires a degree and/or certificate, an official transcript will be required when you begin employment. * International transcripts must be evaluated through World Education Services* If you are applying for a position that requires current Licensures/Certificates- a copy must be submitted along with your on-line application. Official current licensures/certificates will be required when you begin employment. Please feel free to submit any electronic documents with your on-line application as an attachment. STATE SALARY RANGE:SC Pay Band 03 $ $28,060 - $39,991 - $51,923 ANTICIPATED HIRING RANGE - MIN:$28,060ANTICIPATED HIRING RANGE - MAX:$39,991HOURS:MTWR 7:45am-5:00pm F 8:00am-1:00pmCAMPUS:Thomas E. Barton Campus GENERAL RESPONSIBILITIES In this challenging role, you will be supporting the CCE - Corp and Continuing Edu department at Greenville Technical College. Duties may include any or all of the following. * Provide superior customer service at the Student Success Center for Corporate and Continuing Education (CCE) Customer Service to both internal and external customers through telephone, written, and in-person inquiries. Provide support to customers and staff, handle inquiries, and provide solutions. Register students and take credit card payments. Communicates in an efficient, effective and professional manner to resolve all customer issues such as student registration. Communicates class/program details and requirements to customers efficiently and effectively. Utilize strong customer service skills to assist staff with class enrollment management. * Log into the phone cloud and provide customer service in both inbound and outbound calls. Registering students in correct courses and providing accurate information on the courses. Receive payment and provide confirmation receipts to students via the preferred method. Register students into contract courses. Provide excellent customer service at all times. * Meet with walk-in students in conversation room. Answering questions and advising when needed to clarify the students need. Register and take payment. Provide confirmation receipt. * Transcript request and/or Education verification. Research data and provide correct information. Ensuring all required documentation is received and on file. Process any request for duplicate name corrections, duplicate certificate requests, transfer of students between courses, refunds to students, Plan 60, and fee waiver requests. Monitor abandoned cart. * Monitor our voicemail system periodically throughout the day. Return all calls by end of each business day. Monitor and respond to CE Customer Service emails. * Maintain accurate website pages and Standard Operating Procedures (SOPs) related to CE Customer Service * Other duties as required Greenville Technical College is one of the largest institutions of higher learning in South Carolina and we invite you to consider becoming a part of our team! MINIMUM QUALIFICATIONS A high school diploma. Related clerical experience may be substituted for a high school diploma. PREFERRED QUALIFICATIONS Knowledge of continuing education programs, registrations procedures and objectives. Customer service and call center experience. Experience with Modern Campus Lifelong Learning Workforce and Community. Associate degree or a HS diploma plus two (2 ) years related work experience. Greenville Technical College is an Equal Opportunity/Affirmative Action Employer Minorities/Females/Disabled/Veterans are encouraged to apply (EOE/AA/M/F/D/V) It is the policy of Greenville Technical College, in accordance with applicable laws, to recruit, hire, train, and promote people throughout all college levels, without regard to race, color, religion, sex, age, disability, sexual orientation, or national origin, or any other basis prohibited by applicable law. All employment decisions shall be consistent with the principle of equal employment opportunity. * Greenville Technical College is a tobacco-free institution*

Part-Time, Non-Exempt (20 hours per week; occasional increase up to 30 hours with prior approval) Boiling Springs, North Carolina Gardner-Webb University invites applications for a part-time Academic Administrative Associate to serve in the Gayle Bolt Price School of Graduate Studies. This position plays an essential role in supporting graduate enrollment, admissions, and student services, contributing directly to the university's mission of providing meaningful academic experiences and excellent student support. Primary Responsibilities · Manage graduate admissions processes for the College of Education and Accelerated Master's programs, including: o Verifying admissions requirements and processing conditional/provisional acceptances o Preparing and sending decision letters o Communicating with applicants, faculty, and Graduate Admissions staff · Coordinate registration and onboarding for newly admitted graduate students · Provide exceptional customer service through timely and accurate communication · Respond to email inquiries · Oversee coordination of off-site facilities, including scheduling and faculty access · Create and maintain reports for program leadership and accreditation purposes · Support the Dean of Graduate Studies as needed · Participate in Graduate Admissions and enrollment meetings Required Qualifications · Proficiency in Microsoft Office (Word, Excel, Outlook) · Comfort learning data systems such as Banner, Slate, and Crystal Reports · Strong written and verbal communication skills · Excellent organizational ability, attention to detail, and commitment to service · Ability to manage multiple priorities and meet deadlines · Commitment to confidentiality and professional discretion Interested candidates should complete the application and submit a cover letter, résumé, and contact information for three professional references with their submission. Gardner-Webb University (gardner-webb.edu) is a coeducational, residential, private, historically Baptist, Christian institution, located in Boiling Springs, North Carolina with easy access to Charlotte, Asheville, and Greenville-Spartanburg. The University offers 80+ undergraduate and graduate degree programs to approximately 3,000 students. GWU is a Carnegie-classified Doctoral/Professional University. In 2023, Gardner-Webb was home to students from 93 counties in North Carolina, 44 US states, and 43 foreign countries. GWU is a NCAA Division I institution with 22 athletic teams and 460 student-athletes.

Welcome to Furman University's Career Site! * IMPORTANT: Load all documents in the My Experience area under Resume/CV. This may include your resume/C.V., cover letter, unofficial transcript, teaching philosophy, etc. Please wait for all documents to finish uploading before clicking Next. * If the process times out you will lose your progress, so please ensure you have all necessary documents available before starting. * The drop-down lists only display so many options: please type into a drop-down list to search for your option. For example: in Field of Study, you may need to enter your field name. If you have no field, type "None." * If you have previously applied, make sure your information is current as you can transfer it to another application. * Prior to submitting your application, verify all information for accuracy and ensure you have uploaded all appropriate documents. Once submitted, you will not be able to edit your application other than to change your contact information. If you have any questions or need additional assistance, please contact the Office of Human Resources via email at ********************** or by calling ************. Job Title: Administrative Assistant - Facilities Services Job Family: Administrative Support Full-Time/Part-Time: Full time Compensation Grade: 4H Pay Type: Hourly Department: Facilities Services Admin Job Summary: Provide office support for the Facilities Services staff and complete essential functions that enable our team to provide exceptional customer service to the university. Job Description: Responsibilities Inventory and order general office supplies, business cards, medical/first aid supplies, as well as staff uniforms. Order special items for departments such as planning calendars, parts or tools on an ad hoc basis. Obtain quotes on the purchasing of large equipment and complete a requisition or purchase order. Assist the stockroom with maintaining needed inventory. Order stockroom inventory when needed and assist with check-in and inventory controls. Coordinate contracted services such as shredding (Shred Away) and first aid supplies (Cintas). Sort and distribute incoming mail. Assist with drafting communications sent within department, across departments, and university wide notifications. Provide initial troubleshooting for any computer/software or Workday related issue and escalate the issue to ITS or Finance Department when/if deemed necessary Act as appointed liaison with other campus partners Collect and process time sheets for contract employees (via Marketplace) on a weekly basis. Schedule meetings for Facilities staff as needed. Maintain updated schedule for conference rooms at Facilities and post as needed. Maintain information boards throughout facilities with pertinent information for the staff. Keep information updated on a weekly and monthly basis including Human Resources notifications, new employees listings, workplace anniversaries, upcoming campus events, etc. Maintain a Facilities phone list. Update periodically when new staff is brought in and distribute to the Facilities team. Maintain and update Facilities shared email account by adding/removing users with staff changes and send pertinent information to the team. Maintain accurate building supervisor list and distribute to the Facilities team. Manage Coffee Club program for Facilities. Be available to work on various campus committees from academic year to year such as Staff AC, Benefits Committee, etc. to ensure representation of Facilities Division. Work with picnic committee to organize and implement social events like our annual picnic. Coordinate, implement, and track periodic training for Risk Management team such as Defensive Driving, Van Safety, Golf Cart Safety, Hazardous Communication, Vulnerable Persons on Campus Policy via Vector Solutions. Assist with maintaining Pesticide Regulation License renewal annually. Work with Facilities departments and staff to keep the facilities web page updated including pertinent personnel changes at Facilities. Investigate and create social media accounts for Facilities that improve communications to various stakeholders on campus. Assist with filing and documenting information for staff including filing key forms for the Locksmith and updating monthly Electrical Reports (Generator and Emergency Lights) Assist with monitoring the work order system for new work requests and assigning them to the appropriate department. Assist visiting customer/guests with registration at guest portal and/or direct them as needed. Respond to customer requests that arrive via phone & email and direct them as needed according to established policies and procedures. Assist employees with recording and initiating accident reports. Provide backup assistance to the Risk Management Department. General support for members of the management team. Complete any annual compliance trainings such as Sexual Harassment Prevention, Title IX, Data Security Training, etc. Providing support may include managing and booking travel, meeting scheduling, and expense analysis . Communicate regularly with immediate supervisor, other department heads and university personnel to plan and coordinate activities, exchange information, and resolve problems. Maintain current knowledge of university policies and procedures. Completes University new employee orientation and sexual harassment training. Performs other related duties as assigned. Education Requirements: Certification Requirements: Job Posting End Date (if date is blank, posting is open ended):

Salary: $20.00-21.00/hr Is this your perfect fit? Run errands on your lunch break! This office is near restaurants and shopping. Work with an independent practice with a family feel. If that describes you, we need to talk! What your future day will look like: Print all direct mail materials Answer phones Ordering supplies and inventory as needed Assist with design updates as needed Social media and ad updates Benefits offered: Godshall offers benefits to eligible employees Type: Full time To be a champion in this role, you will need: Prior experience with InDesign and Photoshop Organizational skills Attention to detail Excellent Communication skills New grads encouraged to apply Hours are Monday-Friday 8:45a-5p We know you are more than a resume and understand your next career move needs to be the right fit! If this is your first time considering Godshall as your trusted partner, welcome! Once you have applied, we will review your experience and skills. You will then hear back quickly with the next steps. If you have already spoken with Godshall, please reach out to your recruiter. We will happily update your file and make sure we are considering you for all roles your experience and skills are a perfect fit for. Godshall & Godshall Personnel Consultants, Inc. is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, status as a parent or protected veteran status. #hiringperfected

SUMMARY OF POSITION: The Administrative Assistant reports to the Director of Facilities and performs multiple support functions for the facilities department including processing and administration of procurement activities, development and processing of work orders and reports using computerized maintenance management systems, various forms of data entry, utility and energy utilization and billing, supply and materials monitoring and ordering, service contract administration and management, budget report development, and general administrative and support duties. ESSENTIAL DUTIES/NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Under limited supervision employee will perform office management and administrative support functions in support of the Facilities Department. Specific duties include but are not limited to: Monitors, reviews and processes financial transactions and procurement activities; assists the Director in assigning transactions to appropriate budget and alerts the Director of abnormalities. (15%) Orders office supplies and manages internal department inventory, assists facilities functional area supervisors with ordering of supplies and materials, receives and processes deliveries to the Facilities Department. (5%) Maintains accurate facilities records and data for (including but not limited to) construction and renovation projects, maintenance and deferred maintenance activities, utilities and outside service contracts. (5%) Administers and utilizes computerized maintenance management system/software including account administration, data entry, work order generation and routing, report generation, monitoring, and other related functions. (15%) Assists the Director with scheduling and arranging of meetings and other activities; transcribes and or records meetings and distributes notes and minutes as necessary. (5%) Manage multiple facility service contracts and vendors and ensure timely delivery of goods and services, processes associated requisitions, purchase orders, invoices, etc. (15%) Assists in orientation of new facilities employees, vendors, and contractors. Handles processes and files confidential information. (5%) Assists with the development and review of project information including specifications, drawings, project manuals, requests for proposals, solicitation and opening of bids, processing of submittals, payment requests, and records. (10%) Assists the Director of Facilities in establishing departmental procedures. Determines needs, prepares justification for and requisitions maintenance supplies/equipment. Plans, prepares, and monitors assigned budget areas. (5%) Answers and responds to calls and emails to the Facilities Department. Communicates and coordinates with college faculty, staff and administrators, utility providers, insurance providers, government and regulatory agencies to ensure facilities needs and expectations are satisfied. (15%) Perform other duties as assigned. (5%) JOB QUALIFICATIONS: MINIMUM QUALIFICATIONS: Ability to understand and follow oral and written instruction. Must have the ability to lift 25lbs and be able to frequently walk, the campus area. Must have data entry and typing skills and experience. Valid driver's license required. PREFERRED QUALIFICATIONS: Associates degree in a related field and a minimum of 4 years of related experience or high school diploma and a minimum of 6 years of related experience. Ability to understand and follow oral and written instruction. Campus facilities experience in a higher education environment and/or project management experience is preferred. KNOWLEDGE, SKILLS, AND ABILITIES: Applicant should have knowledge and experience in facility maintenance and/or construction project management. Must have a good work ethic, positive attitude, professional appearance. Ability to communicate efficiently with other faculty and staff and administration and leadership. Experience with School Dude or similar CMMS. Experience with Microsoft Office product suite. GUIDELINES AND SUPERVISION: The employee will perform assigned duties under limited supervision from the Director of Facilities; may be expected to occasionally supervise and assign work and tasks to student interns assisting in facilities administrative duties. SPECIAL CONSIDERATIONS: This position is considered essential personnel and may be required to work during adverse weather conditions and other emergency situations to support facilities operations. Work Schedule: ☒Onsite ☐Hybrid ☐Remote Hours: M-Th, 8am-5pm; F, 8am - 1pm Licenses: Driver's License DISCLAIMER: The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. We believe that a diverse faculty and staff are essential to achieving academic excellence; thus, we strongly encourage applications from candidates from all racial, ethnic, and cultural backgrounds.

Job Details Greenville office - Greenville, SC SECRETARY The Bair Foundation is a non-profit, social service ministry looking to recruit candidates who have a passion for serving families and children and who exhibit our core values of Caring, Helping, Dedication and Teamwork. If this sounds like you, we look forward to viewing your application! BENEFITS: Generous Holiday and PTO benefits Medical, Dental, Vision 401K Traditional and ROTH Training and Educational Assistance Eligible employer for the Public Service Loan Forgiveness (PSLF) program ESSENTIAL FUNCTIONS: Type and electronically file correspondence and documents Answer telephone/route calls Assist with inputting information and compliance maintenance into the electronic database systems Ensure all paperwork is accurate and up to date with state regulations Order office supplies and keep office equipment in good working order Make copies, send scanned documents via email, distribute mail, schedule appointments Assist in pre-hire documents or requirements of new staff Relieve supervisor or staff of details associated with various projects and activities Compile and process various reports, records, tracking systems, and notifications to fulfill regulatory and internal reporting requirements which could include billing Proficient with Word and Excel JOB QUALIFICATIONS: High School Diploma or GED One year general office experience Must be proficient in the Windows operating system

Job Description Are you hard-working and detail-oriented? Do you love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An Administrative Assistant is needed for a top-ranking real estate agent in the SC area. With the help of this individual, the agent hopes to focus more on selling real estate and much less on back-end daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond to help the business grow. The ideal candidate will possess a background in real estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office environment. This person will have a strong sense of urgency and must enjoy to-do lists. The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team. Compensation: Salary Range: $40,000 - $50,000 Paid Time Off (PTO) Stipend Benefits Available Bonuses - Considered after a 60-day period Growth potent Compensation: $40,000 - $50,000 yearly Responsibilities: This person's primary responsibilities include, but are not limited to: Providing administrative support to the agent and team to ensure efficient office operations. Managing email inboxes and responding to routine inquiries on behalf of the team. Organizing and maintaining physical and digital filing systems, including transaction files, contracts, and client records. Assisting with the preparation of real estate documents such as listing agreements, purchase agreements, and disclosures. Coordinating property showings, inspections, and open houses, including scheduling and confirming appointments. Assisting with MLS input, property flyers, signage coordination, and lockbox tracking. Updating client databases and CRM systems with accurate and timely information. Supporting marketing efforts, including drafting and scheduling basic social media posts and managing email campaigns. Ordering office supplies and ensuring the workspace is well-organized and stocked. Assisting with follow-up communication to clients, vendors, and cooperating agents. Performing data entry, document scanning, and other clerical duties as needed. Preparing checklists for listings, escrows, and closings to ensure nothing is missed. Supporting team events, client appreciation efforts, and community outreach initiatives. Qualifications: Highly organized with strong attention to detail. Dependable and consistent in managing recurring tasks and responsibilities. Comfortable with technology, including Microsoft Office, Google Workspace, and basic CRM tools. Quick to learn new software and platforms (experience with real estate systems like MLS, Dotloop, or Command is a plus). Able to manage time effectively and prioritize tasks in a fast-paced environment. Excellent written and verbal communication skills. Friendly and professional customer service mindset. Team-oriented but capable of working independently with minimal supervision. Ability to follow processes and checklists consistently. Comfortable with data entry, file management, and document accuracy. Social media familiarity is a plus (especially Facebook and Instagram for business). Open to feedback and eager to grow in the role. Positive, proactive, and “how can I help?” attitude. Previous real estate or administrative office experience is preferred, but not required. Willingness to adapt as the business grows and take on new challenges over time. About Company With over 20 years of real estate experience and a background in Construction Management, Anna Ryan brings a wealth of knowledge and heart to every transaction. A licensed Broker in both Texas and South Carolina, Anna is passionate about helping clients build wealth through smart real estate decisions. Her leadership background with Keller Williams and her love for training, tech, and client care make her a standout in the industry.

Notes: Applications without a cover letter will not be considered. Salary: $16-$20 per hour Movement Solutions is looking for an Administrative Assistant to join our team. This person will work to support the daily operations of the office and build relationships with prospective patients. The ideal candidate for this role has experience with inside sales, following up with prospects, and communicating with a team. He/she should also be comfortable with day-to-day administrative tasks, learning new software, meeting deadlines, and adapting to changing needs. Responsibilities: Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Build out and maintain processes to keep files and office supplies organized and easily accessible. Act as point person for clients of our practice. Persistent follow-up via phone, email, and text. Ability to make quality phone calls (be able to listen for ~20 minutes so our patients feel heard), Keep accurate records of phone calls and follow-ups. Send follow-up emails to support phone calls. Reactivate past patients. Put together/process follow-up packages ("WOW" boxes). Prepare itemized receipts. Schedule patients using electronic software. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary, or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in learning new software able to handle objections/rejections and persistence in follow-up proficient in computer skills comfortable speaking to strangers and hesitant patients good storyteller/conversationalist listening and empathy towards others goal-oriented/likes key performance indicators About Us: We are a small physical therapy practice located at 115 Pelham Road, Unit 12, in Greenville, SC 29615. We focus on helping active adults, ages 40-60+, in Greenville, SC overcome pain and injury and get back to an active life without medications, injections, or surgery. We teach our patients how to use their bodies and educate them on the contributing factors to pain. We are out of network with all insurance companies. This means our patients receive the care they deserve so they can reclaim their active lives. Value Alignment: You should have a history of demonstrating our core values in your professional life: Providing a WOW Experience People First Patient Second Building Lasting Relationships Connecting with the WHY Anticipating Unstated Needs Embracing and Driving Change Being Passionate and Determined Creating a Positive Team and Family Spirit Pursuing Growth and Learning Communicating Openly and Honestly

Basic office responsibilities include the following: Data Entry Order Processing and Tracking No experience required, however, MUST have computer skills MUST be Proficient with Microsoft Outlook, Word, and Excel Strong Computer and Organizational Skills Hours: 8am-5pm (M-F) Pay: $15/$16 (Depends on Experience) CHASE provides Equal Employment Opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, status as disabled veteran, marital status, sexual orientation, gender identity, hairstyles, hair textures, pregnancy, childbirth, and related medical conditions or any other legally protected characteristic in accordance with applicable laws. In addition, CHASE complies with applicable state and local laws governing nondiscrimination in employment in every location. CHASE is committed to complying fully with the Americans with Disabilities Act (ADA) and ensuring equal opportunity in employment for qualified persons with disabilities. #INDSC02

About Us: Palmetto Infusion provides comprehensive ambulatory and home-based infusion services to both acute and chronically ill patients. Our centers care for people by providing patients and their families with a convenient, affordable, and safe place to receive infusion treatments. We strive for more than personal service - always delivering a warm and attentive health care experience that boosts patients' state-of-mind, improves their health, and quality of life. At Palmetto Infusion, we believe in creating an experience that goes beyond just a job. It's about being part of something bigger than yourself - a connected group of caretakers who work together to restore health and hope to our patients. We call it The Palmetto Experience, and we believe it's what sets us apart from other employers. For our employees, The Palmetto Experience means we serve and support people in our purpose to restore health and hope, we build a culture of belonging and collaboration, we deliver on our promise to treat people with respect and empathy, and we strive to embrace change and search for new opportunities. About the Role: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Schedule: 2 days a week; Monday - Friday; 8:00 AM - 5:00 PM, 1 Saturday shift per month. Service Areas: Greenville, SC. May travel to nearby clinics as needed. Minimum Qualifications: Experience/Education: * High School Diploma or Equivalent * 2 years experience in an administrative role * Proficient at partner programs (i.e.: MS Outlook, Word, Excel). * Ability to cope with ambiguous, changing environment while under pressure in a calm * Must be able to work as a team member and develop productive and cooperative working relationships with all members of the Palmetto Infusion team. Essential Functions: * Prepares clinic schedule and prepares patient charts. * Checks in patients and coordinates with nursing staff. * Follows department standard operating procedure on payment and collection processes. * Maintains filing systems as assigned. * Retrieves information as requested from records, email, and other related documents. * Answers and transfers phone calls, screening when necessary. * Responds to and resolves administrative requests. * Maintains office supplies. About the Benefits: * Competitive Compensation * Comprehensive Medical Insurance * Dental and Vision Insurance * Company Life Insurance * Voluntary Life and Disability Insurance * Additional Voluntary Supplemental Plans * Flexible Spending Account (Medical and Dependent Care) * Health Savings Account * 401K Retirement Plan * Employee Assistance Program (EAP) * Employee Discounts * Ramsey SmartDollar Program * Referral Program * Tuition Assistance * Paid Time Off * 8 Paid Company Holidays Patient Advocacy Statement: At Palmetto Infusion, we believe that patient advocacy is at the heart of everything we do, regardless of our roles within the organization. Each member of our team is dedicated to putting the needs and well-being of our patients first. Whether we're working directly with patients or supporting them behind the scenes, our commitment to being a compassionate advocate is paramount. We understand that every interaction, every decision, and every effort contribute to the quality of care our patients receive. Together, we strive to ensure that every individual feels heard, supported, and empowered throughout their healthcare journey. This dedication to patient-centered care is what creates "The Palmetto Experience" - a standard of excellence that defines us and enriches the lives of those we serve. Physical Demands: * The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee may be required to frequently stand, walk, sit, bend, twist, talk and hear. There may be prolonged periods of sitting, keyboarding, reading, as well as driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with patients, vendors, and staff. OTHER All employees must uphold the confidentiality of protected health information and follow all HIPAA policies. This position has access to sensitive information and a breach of information may be grounds for immediate termination. We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job SummaryUnder regular direction and in compliance with standard operating procedures and policies, performs diverse administrative and clerical duties in support of the City Clerk's Office. Ensures high level customer service by acting as a receptionist, handling general phone calls, emails, correspondence and visitor assistance. Provides administrative and legislative support to office staff and City Council, including document preparation, scheduling meetings and events, financial and budgetary assistance, and weekly agenda packets and calendars preparation and posting as required under the Freedom of Information Act (FOIA). Supports City Council meeting preparation and offers administrative assistance during meetings, as necessary. Provides boards and commissions support. Assists in collecting, filing and maintaining legislative history including ordinances, resolutions, formal minutes, agenda packets, indexes, Code of Ordinances, minutes and attendance records. Performs research requests for both internal and external customers. Attends City Council meetings as required, which may extend into the evening.Essential Functions Essential Functions % of Time * Perform Customer Service: Act as a receptionist for the City Clerk's Office. Answer telephones and respond to various requests for information from internal and external customers. Greet individuals entering the office. Pick up and distribute incoming mail as well as ensure that outgoing mail is processed properly. Order and maintain adequate office supplies and promotional items. Review and collect relevant media and news articles pertaining to the City. 30% * Provide Administrative and Legislative Support: Perform diverse administrative duties in support of various City Clerk Office functions. Assist with scheduling City Council members for meetings and events and respond to requests on their behalf. Assist in assembling City Council meeting agenda packets, prepare weekly meeting calendars, and issue public notice of meetings and agendas as required under FOIA. Assist with setting up and cleaning up meeting facilities for City Council meetings. Assist with special committees established by City Council; prepare and type correspondence, emails, legislative documents such as ordinances, resolutions and minutes, presentations, reports, and other such documents as necessary; and accept legal documents and petitions on behalf of the City. Assist with providing notification of approved annexations and abandonments to utilities and agencies as required by state law. Assist with processing payments and auditing the budgets of City Council and City Clerk's Office for accuracy. Assist with attending City Council meetings and transcribing minutes as directed. 30% * Provide Boards and Commissions Support: Assist in posting calendars and meeting agendas as required under FOIA. Assist with collecting minutes and attendance records of the City's Boards and Commissions. Assist in preparing correspondence to applicants and appointees, scheduling interviews, and confirming appointment recommendations. Assist in preparing memorandums and supporting documents for City Council review as directed. Assist in reviewing new applications and validating residency. 20% * Provide Archives and Records and Retention Management Support: Assist in collecting, filing and maintaining legislative history including ordinances, resolutions, formal minutes, agenda packets, indexes, Code of Ordinances, minutes and attendance records of City Boards and Commissions and other such records as requested by the City Clerk. As directed, perform research requests for both internal and external customers. Assist in auditing current and archived records for accuracy. Assist in digitizing and organizing manual records and meeting the retention schedule for municipal records as required by the South Carolina Department of Archives and History (SCDAH). Assist in filing supplements to the City's Code of Ordinances. 20%Perform other duties as assigned.Job Requirements * Associate degree in administrative office, business, secretarial or related field. * Over two (2) years of experience in a secretarial or administrative assistant role. * Any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job, may be substituted for evaluation at the discretion of City management. Preferred Qualifications * International Institute of Municipal Clerks(IIMC) Certified Municipal Clerk Certification (CMC) and/or Municipal Association of South Carolina (MASC) Municipal Clerk Training Institute graduate within two (2) years of employment. Driver's License Requirements * Valid South Carolina Class D Driver's License. Performance RequirementsKnowledge of: * Policies, regulations, procedures, and functions to the department to which assigned. * Standard office practices and equipment. * Computer research techniques, methods, and procedures. * Pertinent federal, state, and local laws, codes, and regulations. * Legal requirements related to open meetings, public records, and related record keeping requirements and maintenance. * Methods and techniques of public meeting agenda preparation and notification requirements. * Principles and practices used in recording, transcribing, and maintaining public meeting minutes. * Principles and practices of customer service. Ability to: * Perform clerical and administrative duties in support of the City Clerk's Office. * Establish and maintain effective working relationships with City Council, City Manager, department directors, board and commission members, City staff, and the public. * Communicate clearly and concisely, both orally and in writing, in a respectful and knowledgeable manner. * Use effective judgement in discussing and resolving customer related issues consistent with City and department policies and procedures. * Maintain excellent organization and attention to detail; maintain complex records using a variety of source materials. * Handle and maintain confidentiality of information. * Understand and follow complex oral and written instructions. * Work with frequent interruptions and changes in priorities. * Read papers, periodicals, journals, manuals, and policies. * Prepare written reports, summarize meeting minutes, and compose emails, business letters, and various correspondence in a clear and professional manner. * Make basic mathematical calculations, track and reconcile expenditures, as well as ensure accuracy of invoices and other related documents. * Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite. * Utilize specialized software systems in performance of job duties which include work management system, archival records program, board and commission applications, mapping system, and purchasing and financial systems. * Adapt to changing technologies and learn functionality of new equipment and systems. Working ConditionsPrimary Work Location: Office environment. Protective Equipment Required: None. Environmental/Health and Safety Factors: Relatively free from unpleasant environmental conditions or hazards.Physical Demands: Constantly requires fine dexterity, sitting, handling/grasping, vision, and hearing. Frequently requires talking, standing, walking, climbing, and foot controls. Occasionally requires lifting, carrying, reaching, kneeling, pushing/pulling, bending, crouching and stooping, and twisting. Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.Mental Demands: Frequently requires time pressures, frequent change of tasks, irregular schedule/overtime, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work and noisy/distracting environment. Occasionally requires emergency situations.Americans with Disabilities Act ComplianceThe City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.DisclaimerThe above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job Title: Administrative Assistant II 6 months + Contract Compile records, documentation and data necessary for standard reports and prepare for use. May use various application databases to obtain information or run reports as requested. May handle confidential or company sensitive data. Schedule appointments, meeting and use of meeting rooms. Organize and plan meetings and special events as instructed. Assure location and equipment are in order to facilitate a smooth meeting experience. Make travel arrangements as directed and submit expenses for budget and reimbursement within policy guidelines. Compose letters and memoranda from dictation, verbal direction, or from knowledge of the company policy or procedures. Input or type and revise material from rough draft, corrected copy, or previous versions. Read instructions accompanying material, or follow verbal instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Type and revise material such as correspondence, reports, statistical tables, addresses and forms from rough draft, corrected copy, or previous version displayed on screen. Draft responses to correspondence containing routine inquiries. Input items for purchase and accounts payable and assure process transaction to meet deadline requests. May track, monitor, and gather information for department budget(s). Answer phone, provide information to callers, route calls to appropriate persons and place outgoing calls. Obtain office supplies, equipment and services as necessary within authority to effectively and timely respond to operational needs. File documents, records and reports. Locate and attach appropriate file as requested. Open, sort, and distribute incoming mail. May prepare mail for posting and small package distribution. Receive and route deliveries. May provide relief to receptionist as assigned. May lead other administrative support associates. Other Duties as assigned Skills: Ability to use a personal computer and job-related software Excellent communication skills, both written and verbal Ability to work and multi-task in a fast paced environment Detail-oriented Excellent customer service skills Type 60+ wpm Knowledge of company policies and procedures preferred 5-7 years of experience 6 years of professional administrative experience Education: Associates or equivalent experience. Associates degree in Business or related field.

Job Description Are you interested in a career that will allow you to help those you serve? This could be the right fit for you- apply today! Join our dedicated team at a mid-sized clinic in East Flat Rock, where we prioritize patient care and service excellence. We are currently seeking a responsible and dependable Front Office Administrator to join our East Flat Rock, NC location. This is a full-time position with office hours on Monday through Friday, from 8 AM to 5 PM. We provide on-the-job training to ensure your success in this crucial role. Job Responsibilities: Welcome patients with courtesy and compassion, creating a positive and welcoming atmosphere. Ensure that patients have completed all necessary paperwork for efficient and accurate record-keeping. Manage patient appointments to optimize the clinic's workflow and meet patient needs. Operate a multi-line switchboard telephone system, providing prompt and professional assistance to callers. Verify insurance coverage and obtain necessary authorizations for patient services. Conduct thorough checks on patient benefits to facilitate accurate billing. Enter patient demographics into the Electronic Medical Records (EMR) system. Scan and file documentation accurately to maintain organized and accessible records. Prepare patient charts for the next day, ensuring seamless operations. Assist in ordering necessary devices for patients as required. Type notes and file paperwork with attention to detail. Handle the collection of payments with accuracy and professionalism. Requirements: Maintain a friendly and positive attitude in patient interactions. Demonstrate professional phone etiquette at all times. Possess strong organizational skills for effective task management. Ability to multitask in a fast-paced medical office environment. This position does not allow for remote work. If you are a motivated individual looking to contribute to a positive patient experience and possess the required skills, we encourage you to apply. Join us in making a difference in the healthcare community. We look forward to welcoming a new member to our team!

Description As Tax Support, you will: Complete an extensive training program using classroom, online, and software based learning Provide telephone and e-mail support to branch employees and Supervisor regarding tax law, tax software, tax forms, correct signature and dating of paperwork, bank product paperwork, and other various administrative support Maintain log of incoming and outgoing calls in the Help Desk program Assist branch personnel in completing individual federal and state income tax returns using Drake Tax Software Review forms related to tax preparation scanned in from branches to ensure proper data entry Assist branch personnel with rejected tax returns Review various tax return related documents including internal forms, IRS, State, and Bank Product related compliance documents utilizing KOFAX validation and the OnBase and Home Office systems; determine if the forms meet required standards; communicate with branches on unacceptable documents and assist with correction Review and clear returns containing large refund amounts Assist in the preparation of, and clearance of, returns with more advanced items, such as: Itemized Deductions, Self-Employment, Capital Gains, Rental or Royalty Income, Farm Income, and other specialized items Assist with random bank audits Assist with processing of various bank product offerings and disbursements (debit cards, check printing) Assist with Tax prep collections - including RePay “Dial-in” to branches to provide assistance with: reviewing tax returns, printing return paperwork, processing RePay payments and PTIN applications/renewals Assist with tax training for field personnel to include: reviewing training materials, coordinating the printing and shipping of training materials, assist in live webinars and monitor the Learn Center Assist 1040 Tax Processing Supervisors as needed and help seasonal, temporary staff with common questions Conduct random internal audits including specific return types, various paperwork and IRS Due Diligence Requirements Special projects as requested Prompt and regular attendance is required You could be a great addition as Tax Support, if you have: Ability to work a flexible schedule and extended hours, including Saturdays as needed Knowledge of word processing, grammatical rules, and clerical formats Computer literate (Word and Excel) with data entry experience Analytical with the ability to solve problems quickly Ability to work in a high-paced environment and remain detailed, organized and courteous Customer service experience Meet IRS requirements to obtain and maintain a PTIN Bookkeeping/math background a plus English/Spanish bilingual a plus We offer: TOP-of-the-line training - We are committed to helping you build a solid foundation and do your job to the best of your abilities. An EXCELLENT benefits bundle that includes medical insurance (minimal cost to the employee), dental, life insurance, short-and long-term disability, profit sharing, 401k with company matching, and paid sick, holiday, and vacation time. Community Service - As a company, we are pro-active members of the community. We make ongoing contributions to charities, local food banks, educational institutions, and more. Growth Potential - We believe in fostering our employees' talents and providing a pathway for their individual career story. We are a leader in the financial services industry since 1955, and proudly provide easy and safe installment loans and income tax preparation to the communities where we operate. Thanks to our conveniently located branches, we are honored to provide personal service from people our customers know they can trust. At Security Finance, it is about being good stewards of our community, helping neighbors in times of need, and treating customers with the respect they deserve. Come Begin Your Story! Apply today!This position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be evaluated and will not automatically disqualify the candidate.

Job Details Clinton SC - Clinton, SC Seasonal Negligible Day Accounting Join our Tax Team as a Seasonal Tax Administrative Specialist, where you'll play a key role in supporting our clients and team during tax season. You'll help ensure a smooth, client-focused experience from January through April! The Seasonal Tax Administrative Specialist is responsible for answering and directing incoming telephone calls, greeting visitors and clients, preparing client reports and maintaining contact with clients to provide service and obtain information while maintaining a positive and client centric approach. The Seasonal Tax Administrative Specialist can expect to focus in the following areas: Professionally answer and direct incoming telephone calls Professionally greet and assist visitors Deliver superior client service by troubleshooting problems, scheduling and organizing meetings, and serving as liaison between advisor and client as needed Seat and serve clients in the office for meetings Review Master Calendar daily to confirm upcoming appointments Operate computer to perform a variety of tasks Open, sort, and deliver incoming mail daily Inventory and print or order brochures and documents needed for client meetings Execute opening and closing procedures including phones, doors, and shredding client documents Ensure conference room and lobby areas meet Savant standards by stocking supplies and maintaining cleanliness of lobby, conference rooms, and kitchen throughout the day Inventory and order supplies for office Process UPS shipments, maintain a shipping log, and order shipping supplies Assemble and mail client mailings Maintain team approach by assisting and filling in for others Perform other duties as requested. A couple things to note about our Seasonal Tax Administrative Specialist position: This is a seasonal role to support Tax Season needs, starting January 7, 2026 and ending April 25, 2026. The position is based in our Clinton, SC office. It's a hourly opportunity working Monday through Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). This role is 100% in-office. The Seasonal Tax Administrative Specialist position typically requires the following qualifications: High School Diploma or equivalent Proficiency in Word, Outlook, CRM software Must be organized, detail-oriented and able to multitask Client first attitude Effective written and verbal communication skills Team player, collaborative, able to work with and through others Compensation: At Savant, we are committed to supporting our employees as well as investing in their well-being and growth. We take a market-based approach to compensation. The expected base salary range for this role nationally is $20 - $25/hr. However, final base pay will be carefully determined based on several factors, including responsibilities, skills, relevant experience, geographic location, and market conditions. Why Join Us? For nearly 40 years, Savant Wealth Management has served as a trusted advisor to established individuals, families, and businesses seeking clarity and confidence in their financial lives. Our name, rooted in the Latin word sapere -“to be wise”-reflects our commitment to evidence-based investing and the power of decision-making based on deep knowledge. We are a fee-only, independent, fiduciary wealth management firm providing comprehensive guidance on investments, financial planning, tax and business consulting, estate planning, trust services, and family office support. At the heart of our firm is a culture of lifelong learning-one that values curiosity, continuous improvement, and helps clients pursue their ideal future with purpose and discipline. Our Vision: Transform personal and financial dreams into goals and goals into reality. Our Mission: To build one million ideal futures for our clients, our team, and the communities we serve. Our Values: Excellence, Integrity, Lifelong Learning, Respect, Growth, Servant Leadership Take your career to new heights, apply today! All applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. We are not accepting unsolicited resumes from agencies and/or search firms for this job posting. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. Any combination of equivalent education and work experience will be considered. Savant Capital LLC, is an Equal Opportunity Employer.

Bookkeeper / Front Desk Administrative Assistant Location: Forest City, NCPay: $20/hour | Full-Time | Temp-to-Hire About the Role:PSU is partnering with a reputable CPA tax office in Forest City, NC to fill a Bookkeeper / Front Desk Administrative Assistant role. This position includes greeting clients, managing the front desk, and performing daily bookkeeping tasks using QuickBooks. Key Responsibilities: Serve as the first point of contact for clients Provide professional customer service in person and by phone Manage front desk operations, scheduling, and daily office tasks Handle bookkeeping duties, including data entry, invoicing, reconciliations, and maintaining accurate financial records Utilize QuickBooks for day-to-day accounting tasks Support the CPA team with administrative and clerical needs Requirements: Previous experience in bookkeeping or administrative support Proficiency in QuickBooks (required) Strong communication and customer service skills Ability to multitask while maintaining accuracy and professionalism Dependable, organized, and attentive to detail Interested?Apply today or contact Personnel Services Unlimited (PSU) in Forest City for immediate consideration. ? (828) 287-7778Join PSU - where great people meet great opportunities!Personnel Services Unlimited is an Equal Opportunity Employer.

Part-Time, Non-Exempt (20 hours per week; occasional increase up to 30 hours with prior approval) Boiling Springs, North Carolina Gardner-Webb University invites applications for a part-time Academic Administrative Associate to serve in the Gayle Bolt Price School of Graduate Studies. This position plays an essential role in supporting graduate enrollment, admissions, and student services, contributing directly to the university's mission of providing meaningful academic experiences and excellent student support. Primary Responsibilities * Manage graduate admissions processes for the College of Education and Accelerated Master's programs, including: o Verifying admissions requirements and processing conditional/provisional acceptances o Preparing and sending decision letters o Communicating with applicants, faculty, and Graduate Admissions staff * Coordinate registration and onboarding for newly admitted graduate students * Provide exceptional customer service through timely and accurate communication * Respond to email inquiries * Oversee coordination of off-site facilities, including scheduling and faculty access * Create and maintain reports for program leadership and accreditation purposes * Support the Dean of Graduate Studies as needed * Participate in Graduate Admissions and enrollment meetings Required Qualifications * Proficiency in Microsoft Office (Word, Excel, Outlook) * Comfort learning data systems such as Banner, Slate, and Crystal Reports * Strong written and verbal communication skills * Excellent organizational ability, attention to detail, and commitment to service * Ability to manage multiple priorities and meet deadlines * Commitment to confidentiality and professional discretion Interested candidates should complete the application and submit a cover letter, résumé, and contact information for three professional references with their submission. Gardner-Webb University (gardner-webb.edu) is a coeducational, residential, private, historically Baptist, Christian institution, located in Boiling Springs, North Carolina with easy access to Charlotte, Asheville, and Greenville-Spartanburg. The University offers 80+ undergraduate and graduate degree programs to approximately 3,000 students. GWU is a Carnegie-classified Doctoral/Professional University. In 2023, Gardner-Webb was home to students from 93 counties in North Carolina, 44 US states, and 43 foreign countries. GWU is a NCAA Division I institution with 22 athletic teams and 460 student-athletes.

SUMMARY OF POSITION: The Administrative Assistant reports to the Director of Facilities and performs multiple support functions for the facilities department including processing and administration of procurement activities, development and processing of work orders and reports using computerized maintenance management systems, various forms of data entry, utility and energy utilization and billing, supply and materials monitoring and ordering, service contract administration and management, budget report development, and general administrative and support duties. ESSENTIAL DUTIES/NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Under limited supervision employee will perform office management and administrative support functions in support of the Facilities Department. Specific duties include but are not limited to: * Monitors, reviews and processes financial transactions and procurement activities; assists the Director in assigning transactions to appropriate budget and alerts the Director of abnormalities. (15%) * Orders office supplies and manages internal department inventory, assists facilities functional area supervisors with ordering of supplies and materials, receives and processes deliveries to the Facilities Department. (5%) * Maintains accurate facilities records and data for (including but not limited to) construction and renovation projects, maintenance and deferred maintenance activities, utilities and outside service contracts. (5%) * Administers and utilizes computerized maintenance management system/software including account administration, data entry, work order generation and routing, report generation, monitoring, and other related functions. (15%) * Assists the Director with scheduling and arranging of meetings and other activities; transcribes and or records meetings and distributes notes and minutes as necessary. (5%) * Manage multiple facility service contracts and vendors and ensure timely delivery of goods and services, processes associated requisitions, purchase orders, invoices, etc. (15%) * Assists in orientation of new facilities employees, vendors, and contractors. Handles processes and files confidential information. (5%) * Assists with the development and review of project information including specifications, drawings, project manuals, requests for proposals, solicitation and opening of bids, processing of submittals, payment requests, and records. (10%) * Assists the Director of Facilities in establishing departmental procedures. Determines needs, prepares justification for and requisitions maintenance supplies/equipment. Plans, prepares, and monitors assigned budget areas. (5%) * Answers and responds to calls and emails to the Facilities Department. Communicates and coordinates with college faculty, staff and administrators, utility providers, insurance providers, government and regulatory agencies to ensure facilities needs and expectations are satisfied. (15%) * Perform other duties as assigned. (5%) JOB QUALIFICATIONS: MINIMUM QUALIFICATIONS: Ability to understand and follow oral and written instruction. Must have the ability to lift 25lbs and be able to frequently walk, the campus area. Must have data entry and typing skills and experience. Valid driver's license required. PREFERRED QUALIFICATIONS: Associates degree in a related field and a minimum of 4 years of related experience or high school diploma and a minimum of 6 years of related experience. Ability to understand and follow oral and written instruction. Campus facilities experience in a higher education environment and/or project management experience is preferred. KNOWLEDGE, SKILLS, AND ABILITIES: Applicant should have knowledge and experience in facility maintenance and/or construction project management. Must have a good work ethic, positive attitude, professional appearance. Ability to communicate efficiently with other faculty and staff and administration and leadership. Experience with School Dude or similar CMMS. Experience with Microsoft Office product suite. GUIDELINES AND SUPERVISION: The employee will perform assigned duties under limited supervision from the Director of Facilities; may be expected to occasionally supervise and assign work and tasks to student interns assisting in facilities administrative duties. SPECIAL CONSIDERATIONS: This position is considered essential personnel and may be required to work during adverse weather conditions and other emergency situations to support facilities operations. Work Schedule: ☒Onsite ☐Hybrid ☐Remote Hours: M-Th, 8am-5pm; F, 8am - 1pm Licenses: Driver's License DISCLAIMER: The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. We believe that a diverse faculty and staff are essential to achieving academic excellence; thus, we strongly encourage applications from candidates from all racial, ethnic, and cultural backgrounds.