Administrative coordinator jobs in Saint George, UT - 1,800 jobs

GoldenWest Management is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing, maintenance, and a multitude of Tenant/Landlord requests; all within the guidelines of GWM standard operating procedures. Service Description: The administrative assistant position is the backbone of each office. Without a congenial disposition, attention to detail, ability to multi-task, and expert organizational skills, the office work flow for all team members can easily fall behind and out of sync. Requirements: Working vehicle transportation Cellular Telephone with email receiving capabilities and professional voicemail Submit to criminal background and credit check as well as verification of references Fluent Spanish speaker Admin Assistant Roles & Responsibilities: Conduct all real estate activities in accordance with the Local, State & Federal Real Estate laws and guidelines. In accordance with GWM SOP's, assist in the day to day operations of the assigned office portfolio Oversee and maintain organization and proper distribution of all documents and files Maintain excellent communication standards between GWM and clients/customers. Assist staff in solving complex Landlord/Tenant and Property issues. Carry out any additional tasks as assigned by Portfolio Manager or Senior company personnel. Ensure all legal or Administrative complaints are forwarded to the Broker in a timely manner. Focus on the tracking and reporting of Portfolio Key Principle Indications (KPI's): Leasing and Renewal Unit Vacancy & Property Turnover Management Fee collection Key Position Tasks: Office Support Assist the Office Manager in day to day office tasking and organization. Assist the Property Manager in Landlord-Tenant updates and client service. Assist the Leasing agent in Tenant screening, placement & move-in process. Coordinate with Headquarters staff including Maintenance and Accounting department to solve both basic and complex day to day issues. Answering Phone Calls Screen all calls and pass along messages to the appropriate staff member. Answer base level questions from prospective Tenants inquiring about available property. Disbursing Notices and Messages Assist manager in sending and tracking all notices. Assist manager in coordinating, scheduling & tracking all turnover repairs. Assist manager in sending and tracking all HOA and Lease Violation Notices. Filing System (Paper & Electronic) Tenant files - updated with all pertinent information including leases, applications, walk-thrus, notices, appropriate documents. Owner files - updated with all pertinent information including management contracts, property profiles, W-9, year-end statements, and conversation log. Organize and maintain GWM operational files. Rent Collection Assist Property Manager in rent collection duties Rent Roll and small balance tracking Initial leasing fee and security deposit collection Data Accuracy Keep an updated Tenant and Owner contact information file Keep an updated Employee contact information file Data accuracy should be maintained both with paper and electronic files Assist with listing properties and passing along the appropriate information for properties for rent or for sale. Appfolio Management Systems Operations Utilize company property management software to conduct all Tenant/Landlord/Employee records. Use Appfolio to update all Landlord and Tenant user portals in order to give updated information regarding notices and violations of the property. Stay current and educated on Appfolio updates and system tools. Maintenance and Repairs Assist maintenance in ordering and following up on all repair requests. Assist manager in tracking outstanding turnover/maintenance items. Assist manager in making sure Landlords are kept abreast of all major issues pertaining to their property with respect to turnover and violation notices. Assist in monthly property inspection scheduling. Miscellaneous General maintenance and upkeep of the office space. Mail collection from the post office box. Manage office inventory and ordering process. Kitchen clean up and morning/afternoon prep/take down. Pay: $19.00 - $20.00 per hour

Full-Time | Monday-Friday | 7:00am-4:00pm or 8:00am-5:00pm Salt Lake CIty, Utah In-Office | $60,000-$65,000/year Join a growing, well-established company with a strong culture, supportive leadership, and excellent benefits. We are looking for a highly organized, proactive Administrative Operations Coordinator to support our day-to-day operations and help drive efficiency across the organization. This role is ideal for someone who enjoys ownership, problem-solving, and making a meaningful impact. What You'll Do Manage daily administrative tasks and serve as a go-to resource for the office. Complete monthly invoicing and accounts payable with accuracy and timeliness (Intermediate Excel skills required - formulas, pivot tables, v-lookups). Coordinate company events, leadership off-sites, trade shows, and catering. Handle quick errands (DMV, post office) and follow up with states on fuel tax refunds. Assist with contracting/POAs and shipping plates, permits, and decals. Communicate professionally with customers, government agencies, and internal teams. Identify opportunities to improve administrative processes. Support team members and leadership wherever needed, flexibility and collaboration are key. What You Bring Strong Microsoft Office skills, especially Excel Exceptional organization and communication skills Positive attitude and team-first mindset Ability to multitask, prioritize, and stay calm under pressure Passion for helping others and creating a smooth, efficient work environment Join a team where your work is valued, your growth is supported, and your contributions make a difference every day. PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.

Role: Administrative Assistant (IT / Procurement Support) - 12 Month Contract Pay: $25/hour (W2) Contract: 12 months + extension Schedule: Monday-Friday, 5 days onsite (40 hours) About the Role We are seeking a reliable and detail-oriented Administrative Assistant to support an enterprise banking environment. This role focuses on purchasing computer equipment, managing requests through ServiceNow, and coordinating with IT teams to ensure employees receive new laptops, desktops, and accessories efficiently. This is a great opportunity for someone who enjoys working in a structured, professional environment and has experience supporting IT or operations teams. Key Responsibilities Process hardware and equipment requests using ServiceNow Create, update, and track tickets and requests within ServiceNow Purchase laptops, desktops, monitors, and other IT equipment through approved vendors Create and track purchase orders (POs) Coordinate with IT technicians to schedule device deployments and replacements Communicate with employees regarding request status and delivery timelines Track inventory of IT equipment and accessories Maintain accurate documentation and records of assets and assignments Provide general administrative and operational support to the team Required Qualifications Experience in an administrative assistant, office coordinator, or similar role Hands-on experience using ServiceNow (ticketing, request management, workflows, etc.) Strong organizational and time-management skills Comfortable using Outlook, Excel, and other office productivity tools Strong communication skills and a professional demeanor - positivity is key in the team! Ability to work onsite 5 days per week in an enterprise environment Nice to Have Experience supporting IT, procurement, or asset management teams Familiarity with purchase orders, invoicing, or vendor coordination Experience working in a banking or highly regulated environment Why This Role? Long-term 12-month contract stability Experience supporting a large enterprise banking organization Strong resume-building experience in IT operations and corporate processes

America's Auto Auction (AAA) is a used-vehicle auction services provider that facilitates the wholesale remarketing of used vehicles for (Business to Business) B2B customers. Corporate offices are located in Carmel, IN. AAA facilitates the selling and buying of used vehicles at physical auction sites across 20 states as well as on digital platforms. The Company's daily mission is simple and straightforward: to provide high quality service and operational execution for dealers and institutional customers. Are you passionate about cars and have an eye for detail? Join our team as a Outside Fleet Operations Coordinator and help ensure every vehicle consigned by our commercial partners meets the highest standards before it hits the auction block. This role is ideal for someone with automotive knowledge, strong communication skills, and a commitment to quality and customer satisfaction. Key Responsibilities: • Responsible for the evaluation and verification of vehicles consigned by commercial customers. • Verifies vehicle condition reports for accuracy, making changes when necessary, and communicating shortfalls to management. • Recommends value added repairs based on the condition and value of consigned vehicles; builds timely, high-quality estimates as identified by commercial account requirements. • Ensures pricing for repairs are within the thresholds of each account prior to suggesting the repairs. • After repairs are approved, ensures that suggested repairs are marked as repaired within AutoIMS to generate a new AutoGrade. • Moves vehicles through the reconditioning process including Body, Mechanical, and Detail in preparation for sale. • Designates vehicle disclosures and conditions based on NAAA and Commercial Account Guidelines • Responsible for timely and thorough communication with commercial accounts regarding conditions, recommendations, and all matters pertaining to their consignments. • Designates and ensures vehicles are ready for scheduled sale dates and ensures vehicles are prepped and staged for sale within the required timeline. • May move and stage vehicles throughout the facility in support of auction operations. • Ensure removal of all Personally Identifiable Information (PII) from vehicles. • Deliver first-class customer service in line with company values and standards. • Communicate professionally with customers, vendors, and internal teams. • Address customer inquiries and complaints promptly; escalate issues to management as needed. • Maintain productivity goals and deliver high-quality results within established timeframes. • Maintain cleanliness and organization in the work area. • Properly care for tools, equipment, and devices, report maintenance or safety concerns to management. • Stay current on industry technologies, tools, and vehicle models. • Travel locally when required to support other company locations. • Perform additional duties as assigned by management. • Follow all company and client protocols, compliance requirements, and confidentiality guidelines. Requirements Qualifications: • High school diploma or equivalent required; technical trainings/certifications are a plus. • Prior experience in automotive service preferred. • Strong attention to detail and ability to identify cosmetic and mechanical issues. • Excellent verbal and written communication skills. • Self-motivated with a strong work ethic and a team-oriented mindset. • Valid driver's license and clean driving record. • Ability to lift/move items as needed and work outdoors in various weather conditions. • Must be at least 18 years of age. Here's a taste of the benefits we offer:? • Medical • Dental • Vision • FSA • 401K with company contribution • Short Term Disability • Long Term Disability • Life Insurance • Accidental Death and Dismemberment • Accident Insurance • Critical Illness • Hospital Indemnity • Employee Assistance (EAP) • Paid Holidays • Paid time off Salary Description $19-$23/hr

Blau & Associates is seeking a highly capable, organized, and discreet Executive Assistant to provide direct support to senior leadership and the broader consulting team. The Executive Assistant will play a critical role in ensuring the smooth day-to-day functioning of the firm - supporting executive scheduling, communications, document preparation, and internal coordination - while contributing to operational efficiency across multiple concurrent initiatives. This role is based onsite in Las Vegas, with occasional national and international travel. ABOUT YOU You are exceptionally organized, resourceful, and detail-oriented, with the ability to anticipate needs and manage multiple priorities with calm efficiency. You are comfortable operating in a fast-paced, high-expectation environment and take pride in producing polished, accurate work. You are discreet, dependable, and proactive - able to work independently while remaining closely aligned with leadership priorities. You communicate clearly and bring a genuine interest in hospitality and food & beverage to your work. RESPONSIBILITIES Provide direct executive-level administrative support to senior leadership Manage complex calendars, scheduling, travel arrangements, and meeting logistics Coordinate internal and external meetings, including preparation of agendas, materials, and follow-up items Draft, edit, format, and organize internal documents, correspondence, and materials in support of executive and team workflows Support internal communications, project coordination, and organized record-keeping across active initiatives Coordinate invoicing and expense documentation in collaboration with accounting, including tracking, organization, and follow-up as needed Handle confidential and time-sensitive information with discretion Provide operational and logistical support across multiple concurrent initiatives Serve as a reliable point of coordination between leadership, internal teams, and external partners Additional duties as assigned SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES The individual must possess the following knowledge, skills, and abilities and be able to demonstrate performance of essential job functions, with or without reasonable accommodation: Exceptional organizational, communication, and time-management skills Strong attention to detail and follow-through Polished professional writing and editing skills Comfort working in a fast-paced, deadline-driven environment Ability to manage multiple priorities and shifting demands with composure High proficiency in spoken and written English Ability to work collaboratively while maintaining autonomy and accountability Passion for and familiarity with hospitality, food & beverage, or related industries preferred Willingness to travel occasionally, nationally and/or internationally Must demonstrate intermediate to advanced proficiency with standard business software and digital productivity tools, including: Intermediate proficiency with the Microsoft Office suite, including Outlook, Teams, Drive, Word, Excel, and PowerPoint Beginner to intermediate proficiency with Adobe products, including Acrobat, InDesign, and Illustrator Intermediate proficiency with workflow efficiency and document-sharing platforms, including Dropbox and Monday Familiarity with QuickBooks / Intuit software a plus QUALIFICATION STANDARDS Education: Associate or bachelor's degree required; business, communications, or hospitality-related background a plus Experience: Two to four years of relevant executive administrative or operational support experience required. Experience supporting senior leadership in a professional services, consulting, or hospitality environment strongly preferred. Licenses or Certificates: Not applicable PHYSICAL DEMANDS Most work tasks are performed indoors; temperature is moderate and controlled by environmental systems Must be able to sit at a desk for long periods of time; walking and standing are required the rest of the working day, including travel to and from meetings Must be able to lift up to 20 lbs. occasionally Requires manual dexterity to use and operate technological and possibly additional equipment COMPENSATION Salary commensurate with experience Discretionary annual bonus BENEFITS Competitive health benefits upon 1st day of 2nd month Opportunity for advancement ABOUT BLAU & ASSOCIATES Blau & Associates is a boutique food and beverage consulting firm based in Las Vegas, Nevada. Founded by Elizabeth Blau in 2002, the group is focused on providing strategic food and beverage solutions for the hospitality industry. Utilizing a three-tiered approach of strategic assessment, concept development, and project management, Blau & Associates takes a dynamic, operations-oriented approach to developing workable programming solutions for its clients. With a small team and an elite skill set combining significant past and present operations experience with analytics and market research, Blau & Associates is one of the most respected consulting groups in the industry.

We are seeking a proactive and detail-oriented Administrative Assistant to support our fast-growing SaaS organization. This is not a traditional admin role - you'll be an integral part of the operations backbone that helps our product, onboarding, and customer success teams deliver a world-class client experience. This position offers a clear growth path into Onboarding, Customer Success, or Sales for individuals eager to build a long-term career in the SaaS industry. Key Responsibilities Operational Support Coordinate daily communications, schedule meetings, and manage calendars for cross-department teams. Assist in preparing client documentation, onboarding materials, and customer reports. Maintain organized digital records within CRM and project management tools (e.g., Salesforce, HubSpot, Asana, or ClickUp). Customer & Onboarding Assistance Support new client setup processes, ensuring data accuracy and timely activation of software licenses. Assist onboarding managers in preparing client training sessions, tracking milestones, and gathering feedback. Respond to basic customer inquiries and route requests to the appropriate departments. Sales & Marketing Coordination Update CRM entries, prepare proposals, and track follow-ups. Support marketing campaigns with administrative tasks such as contact list organization or event coordination. Collaborate with sales reps to ensure smooth handoffs from prospect to client onboarding. Team & Culture Support Help coordinate internal communications, company events, and performance dashboards. Maintain internal documents such as policies, SOPs, and department trackers. Identify opportunities to improve operational workflows using automation tools (e.g., Slack, Zapier, AI assistants). Qualifications Bachelor's degree or equivalent experience preferred. 4+ years of experience in administrative, customer service, or operational support roles (preferably in a SaaS or tech-driven environment). Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication abilities. Comfortable using SaaS tools such as CRM, ticketing systems, collaboration apps, and cloud file management. Typing speed of 60+ words per minute (WPM) with minimal errors. Career Growth Opportunities This role is designed as a launchpad into the SaaS ecosystem. High-performing Administrative Assistants can progress into: Onboarding Specialist - leading new client implementations and training. Customer Success Associate - managing post-launch relationships and renewals. Sales Development Representative (SDR) - qualifying inbound leads and supporting account executives. You'll receive mentorship, structured training, and shadowing opportunities across these departments as part of your professional development plan. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Mechanical BIM/VDC Specialist Pay: $70k - $80k Summary: Piping VDC/BIM professional specializing in coordinated modeling, shop drawings, and constructability support to improve project accuracy, efficiency, and field execution. Qualifications: Experience with piping Proficiency in piping VDC/BIM modeling using Revit Experience producing coordinated 3D models, shop drawings, and fabrication-ready deliverables. Strong understanding of piping systems, layouts, and installation methods. Ability to perform clash detection and resolve coordination issues with trade partners. Experience interpreting construction documents, specifications, and submittals. Knowledge of BIM execution plans, modeling standards, and coordination workflows. Familiarity with fabrication workflows, spooling, and field installation sequencing. Strong communication skills to support coordination meetings and field teams. Ability to manage multiple projects, deadlines, and priorities simultaneously. Attention to detail with a focus on accuracy and constructability. Projects: Commercial and Multifamily Some Industrial High rises, government, resorts, banks, retail, etc.

A non profit client of Insight Global is looking to add a Office Coordinator to the team. If you're someone who enjoys keeping things organized, likes being the go-to person, and wants your work to truly matter in the community-you'll feel right at home here. Park City Community Foundation is a fun, hardworking, purpose-driven team making a real difference in Summit County. They value collaboration, integrity, curiosity, and work-life balance-and we genuinely enjoy working together. The Office Coordinator is the hub of our organization. You'll keep our office running smoothly, support key finance and administrative systems, and help ensure that everyone who interacts with the Foundation-donors, board members, nonprofit partners, and staff-has a great experience. Office & Operations: -Be the friendly first face and voice of the Foundation -Manage office space, supplies, mail, meetings, and calendars -Keep the office welcoming, organized, and fully stocked -Coordinate vendors, cleaning, maintenance, insurance, and permits Finance & Donor Support -Handle gift processing, deposits, and donor acknowledgment letters -Maintain accurate records and digital files -Partner with Finance leadership to improve systems and accuracy People & Administrative Support -Coordinate onboarding for new staff and interns -Help keep policies and the employee handbook current -Support staff meetings, board meetings, and special events Required Skills and Experience: -You enjoy details, checklists, and making things work better -You love learning and figuring things out, especially when systems or processes need improvement -You're organized, reliable, and comfortable juggling priorities -Strong communication skills and a positive, can-do attitude -Comfortable with Excel, Outlook, Word-and learning new tools -High integrity and discretion (this matters a lot here) Valid driver's license; 18+ THIS POSITION IS CONTRACT GUAREENTED UNTIL AT LEAST MARCH 1 2026 - POSSIBLE EXTENSION

Nomad Temporary Housing, a Global Corporate Relocation Company, Headquartered in San Diego with offices in Phoenix, Hong Kong, and London is looking for a Reservations Coordinator to join our growing organization. This position is Full-time in a customer service support role. Schedule: Monday-Friday, 8 hour shifts & 1 hour lunch. Shifts fluctuate between 5:30am PST and 6:00pm PST. Responsibilities - Working with established clients to provide optimal temporary housing options for relocating employees - Provide well-written emails to clients consulting on temporary housing options - Sourcing and managing suppliers - Moderate amount of supply chain management - Negotiation skills aimed to provide clients with attractive options - Ensuring clients have arrived safely and handle any issues they have with the apartment - Moderate data entry & phone use - Must be able to manage 8-10 client new leads per day - Answer incoming calls - Provide support to our clients - Other responsibilities, as assigned. Qualifications 1. College Degree 2 or 4-year college degree required 2. Excellent verbal and written communication skills 3. Must be well versed in Outlook and Microsoft Word 4. 1-3 years of customer service experience 5. Must have great attention to detail. If you have this, put 'have' in the subject line when replying. 6. Strong organizational skills required 7. Ability to work autonomously and take 'ownership' of situations 8. Positive 'go-getter' attitude & Sense of Urgency are a must

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY Administrative Specialist Public Works Department Hiring Range: $21.02 to $26.28 Per Hour FLSA Status: Non-Exempt Pay Grade: 105 Full Pay Range: $21.02 to $31.54 Per Hour Deadline to Apply: 01/29/2026 Benefits Summary: Major Benefits for Full-Time Regular Employees: A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching Paid time off up to 20 days in first year of employment 10 paid holidays and 1 floating holiday per year Free employee only coverage for medical, dental, vision, short-term disability, and life insurance Free family coverage for select medical and dental plans Pension and long-term disability through Arizona State Retirement System, click here for more details Supplemental benefits such as deferred compensation plans and additional life insurance Position Summary: Performs clerical, technical, and diversified administrative support; helps maintain a variety of digital programs, databases, and systems, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within assigned department. Essential Duties: Provides high-level administrative and office support, including specialized program support for assigned departments or functions. Serves as the primary point of contact by answering, screening, and directing phone calls; greeting and assisting visitors; responding to general inquiries and complaints; and referring matters as appropriate. Manages scheduling and coordination, including maintaining calendars, scheduling appointments, and reserving conference rooms. Prepares, types, proofreads, and finalizes a variety of documents, including correspondence, reports, forms, work orders, requisitions, invoices, bids, and training materials. Conducts research and prepares reports, spreadsheets, and other supporting documentation. Processes financial and administrative transactions, including billings, invoices, P-Cards, credit card transactions, purchasing, deposits, and refunds, depending on department assignment. Provides payroll support by reviewing time records for accuracy and responding to basic payroll and policy questions. Serves as department purchasing support by ordering supplies and office equipment, maintaining inventory, and coordinating equipment repair and servicing. Organizes, maintains, and retrieves paper and electronic records; assists with records retention schedules; assists with public records requests; and assists with preparing regulatory reports as needed. Maintains departmental databases and files; collects, tracks, and reports data; and manages safety and training records. Provides administrative support to management, assigned projects, and special programs. Assists employees and crews with research, information requests, travel arrangements, and other administrative needs. Opens, sorts, and distributes incoming mail. Attends required meetings and performs other duties as assigned. Qualifications: Education and/or Experience: High school diploma or equivalent; three (3) years of full-time administrative work experience, including customer service in an office environment and proficiency in computer programs utilizing Windows computer applications; or any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Licensing, Certification, and Other Requirements: Possess a valid Arizona driver's license. Employee Core Beliefs City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice. Knowledge, Skill and Abilities: Knowledge of public relations and customer service principles, practices, and techniques. Knowledge of modern office methods, practices, procedures, and recordkeeping principles. Knowledge of accounting, business practices, and basic financial processes. Knowledge of the City's governmental organization, policies, procedures, and applicable rules and regulations. Knowledge of occupational hazards and safety precautions related to assigned duties. Skill in using a variety of computer software and applications, including word processing, spreadsheets, databases, financial systems, and presentation tools, preferably Microsoft Office (Word, Excel, PowerPoint, Access, Outlook), Adobe PDF, and Lucity. Skill in operating standard office equipment, including computers, phones, calculators/10-key, printers, copiers, scanners, and two-way radios. Skill in typing, word processing, organizing, and maintaining accurate records, reports, and files. Skill in verbal and written communication, including responding professionally to inquiries and complaints. Skill in applying basic mathematical concepts and preparing computations, tabulations, and reports with accuracy. Skill in organizing work, prioritizing tasks, and managing multiple projects. Ability to maintain confidentiality of records and sensitive information. Ability to type at least 50 words per minute (wpm). Ability to establish and maintain effective working relationships with City residents, elected officials, department heads, employees, business and professional groups, and the general public. Ability to understand and follow oral and written instructions and to exercise judgment in completing assigned tasks. Physical Demands And Working Conditions: Work is performed in a normal, but fast paced, City office environment Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, two-way radio, 10-key calculator, and copier, requiring continuous and repetitive arm, hand, and eye movement Clearly, concisely, and effectively communicates both in person and over the telephone Possesses physical and visual abilities sufficient to effectively and safely perform required duties Safely lifts 50 pounds without assistance; performs repetitive bending, twisting, and walking Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs Successful candidate will receive a post-offer, pre-employment background screening to include: Drug screening Motor vehicle records check Criminal background screening City of Prescott Contact Information 201 N. Montezuma Street, Suite 207 Prescott, AZ 86301 Email: ****************** Website: ******************* Phone: ************ / Fax: ************ When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.

Apply Administrative Officer Department of the Interior Bureau of Reclamation Upper Colorado Basin, Glen Canyon Field Division, Administrative Services Group Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply Summary Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Administrative Officer. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment. Duty Location: Page, Arizona. For more information click here. Summary Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Administrative Officer. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment. Duty Location: Page, Arizona. For more information click here. Overview Help Accepting applications Open & closing dates 01/08/2026 to 01/22/2026 Salary $89,508 to - $116,362 per year Salary listed is based on the 2026 Rest of US Pay Table Pay scale & grade GS 12 Location 1 vacancy in the following location: Page, AZ Remote job No Telework eligible Yes-Full time telework or remote is not available, selectee will report to Page, AZ. Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed Yes-Permanent Change of Station (PCS) expenses or first-post-of-duty relocation expenses are authorized, as applicable, with the exception of the Guaranteed Home Sale Provision. Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential None Job family (Series) * 0341 Administrative Officer Supervisory status Yes Security clearance Other Drug test No Position sensitivity and risk Noncritical-Sensitive (NCS)/Moderate Risk Trust determination process * Suitability/Fitness Financial disclosure Yes Bargaining unit status No Announcement number BOR-UCB-26-MP-12859557-LC Control number 853909000 This job is open to Help Federal employees - Competitive service Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Land and base management Current or former employees of a base management agency. Veterans Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference Military spouses Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty. Individuals with disabilities Individuals who are eligible under Schedule A. Peace Corps & AmeriCorps Vista Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA. Special authorities Individuals eligible under a special authority not listed in another hiring path. Clarification from the agency Current Federal employees serving under career/career-conditional appointment in the competitive service; former Federal employees with reinstatement eligibility; CTAP/ICTAP eligible; Veterans Employment Opportunities Act (VEOA); 30% or More Disabled Veterans; Military Spouses under Executive Order 13832; Individuals with Disabilities eligibles; Public Land Corps eligibles & Land Management Workforce Flexibility Act (LMWFA) eligibles. Duties Help * Provide management advisory services to the Division Manager and supervisors on problems or issues which encompass substantive administrative services. * Oversee the conduct of administrative studies concerning the effectiveness and efficiency of administrative program operations and substantive administrative functions. * Manage the division's physical security plan which includes physical and electronic access controls to safeguard facilities and protect Reclamation's assets by ensuring proper handling of information. * Provide technical advice or guidance on HR programs. * Develop annual work plans and justifications for procurement of large budget items and projects. * Investigate all accidents/incidents including preparation of reports and forms, evaluation of the causes and effects, and determination of corrective action required. * Plan the work to be accomplished by subordinates. Requirements Help Conditions of employment You must be a U.S. Citizen or U.S. National. You must be suitable for federal employment, determined by a background investigation. You must submit a resume and supporting documentation (see Required Documents). You must submit eligibility documents for veterans consideration (see Required Documents). You must meet any minimum education and/or experience requirements (see Qualifications). You will be required to obtain and use a government issued charge card. You will be required to complete a Financial Disclosure Form as required by 5 CFR Part 2634.904, within 30 days of reporting for duty and annually thereafter. You will be required to become a Contracting Officer's Representative (COR) as articulated in the DOI Acquisition, Assistance, and Asset Policy (DOI-AAAP) 0051, and Federal Acquisition Certification and Programs Policy, within one year of being hired and maintain COR certification. You may be required to serve an initial supervisory probationary period. As a condition of employment for accepting this position, you may be required to serve a one year probationary or two-year trial period during which your fitness and whether your continued employment advances the public interest will be evaluated. This period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. Continue to the Additional Information section for the Condition of Employment For Probationary Period. Who May Apply: * 30% or More Disabled Veterans * Bureau of Reclamation Employees (Competitive) * Bureau of Reclamation Employees (Non-Competitive) * Career Transition Assistance Plan (CTAP) * Department of the Interior Employees (Competitive) * Department of the Interior Employees (Non-Competitive) * Federal Employees (Competitive Transfer) * Federal Employees (Non-Competitive Transfer) * Former Federal Employees (Competitive Reinstatement) * Former Federal Employees (Non-Competitive Reinstatement) * Individuals with Disabilities (Schedule A) * Interagency Career Transition Assistance Plan (ICTAP) * Land Management Workforce Flexibility Act (LMWFA) * Military Spouses * Miscellaneous Appointing Authorities * Peace Corps & AmeriCorps VISTA Volunteers * Public Lands Corps (PLC) Hiring Authority * Special Hiring Authorities * Veterans Employment Opportunities Act (VEOA) Qualifications In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement - this information must be clearly supported in the resume. To qualify at the GS-12, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-11 level in Federal Service having demonstrated experience in 3 of the following 5 duties: 1. Analyzing administrative methods, procedures, practices, and/or programs; 2. Providing advice or guidance on human resource programs; 3. Preparing and/or implementing budget requirements; 4. Conducting inventory and purchasing supplies; and/or 5. Records management. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b). You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 01/22/2026. Education This position does not allow substituting education for experience. Additional information Condition of Employment For Probationary Period continued: In determining if your employment advances the public interest, the agency will consider: * your performance and conduct; * the needs and interests of the agency; * whether your continued employment would advance organizational goals of the agency or the Government; and * whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval. If otherwise eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive. Current agency employees may be eligible to receive a referral bonus for recruitment of this position. For information visit: Referral Bonus Awards. Permanent Change of Station (PCS) expenses or first-post-of-duty relocation expenses are authorized, as applicable, with the exception of the Guaranteed Home Sale Provision. The Tax Cuts and Jobs Act (TCJA), signed into law December 2017, suspends the moving expense deduction and the exclusion from income of qualified employer reimbursements of moving expenses that was allowed under previous tax laws. Employer reimbursements for moving costs are now generally taxed at the same rate as ordinary income. Related non-Federal experience or related experience as retired members of the uniformed services may be credited towards computing entitlement to leave accrual, at managerial discretion, providing that experience meets certain criteria. This provision allows new employees to earn annual leave at a higher rate than would otherwise be allowed. (5 Code of Federal Regulations, 630). For additional information, please visit: Creditable Service for Annual Leave DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit ************************* This position is designated as a MODERATE RISK Public Trust position. It requires a fully completed and favorably adjudicated Public Trust Suitability Background Investigation (T2S or T2RS or equivalent) that is current (within the last 5 years). This is a condition of employment. Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: ******************* This is a non-bargaining unit position. Additional vacancies may be filled using this job announcement. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. Please limit your resume to no more than 2 pages. If more than 2 pages are submitted, only the first 2 pages will be reviewed to determine your eligibility/qualifications. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide to the application questionnaire, and the result of an additional assessment required for this position. You will be assessed on the following Competencies (knowledge, skills, abilities, and other characteristics): * Administration and Management * Budget Administration * Managing Human Resources * Public Safety and Security In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of an additional assessment, a Subject Matter Expert (SME) review. This assessment will measure the critical competencies listed above that are required to successfully perform the job. The application questionnaire can be previewed here: ******************************************************** Your answers will be verified against information provided in your resume. Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position. You must make a fair and accurate assessment of your qualifications. If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible or your score could be lowered. For evaluating the quality of candidates for referral to the selecting official, a three-phased process will be used. Phase 1: Applicant resumes will be reviewed by Human Resources (HR) to ensure they meet the basic qualification requirements (see definition of specialized experience). If applicants meet basic qualifications, they will continue on to the second phase and will be given an interim score based on the application questionnaire, which will take the applicant approximately 30 minutes to complete when initially applying. Phase 2: Candidates who were minimally qualified based on the resume review completed by HR in the first phase will be advanced to a structured resume review by a Subject Matter Expert (SME) panel. The SME panel will score resumes using a pre-determined scoring matrix based on the previously listed competencies. Phase 3: Candidates will be given a final score which combines the scores from the first and second phases. Those candidates who score as best qualified will be referred to the selecting official for consideration. Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies with the same occupational series, grade, full performance level and in the same geographic location(s). Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration. You may choose to opt in of having your information shared with other agencies when applying for this position. If an agency requests a copy of a certificate you are on, you will be notified. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help Please submit the supporting documents outlined below for your claimed eligibility status for the position and grade to which you are applying. Failure to submit required documents will result in non-consideration due to an incomplete application package. RESUME: You must submit a resume that reflects how skills and experiences through job duties meet the qualifications and requirements listed in the announcement to be considered. Each job experience must include start and end dates of employment (month and year), work schedule (full-time or part-time), and hours worked per week. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications.For more information, click here. PERFORMANCE APPRAISAL: Please submit 1) a copy of your most recent performance appraisal/evaluation, and 2) a list of any awards (e.g. quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documents you submit will be sent to the hiring manager. The hiring manager will review these documents and give it due weight consideration during the overall selection process. If you do not have your recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level. FEDERAL EMPLOYEES: Competitive Service current and/or former federal employees eligible for Promotion, Reassignment, Transfer, Reinstatement, etc. You must submit a copy of your non-award SF-50, Notification of Personnel Action, verifying highest rate of pay and documenting career or career-conditional status in the competitive service (Tenure 1 or 2) for which you are claiming eligibility. If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly reflect you meet the one year time-in-grade (TIG) requirement so you will need to submit a SF-50 which clearly shows you meet the TIG requirement (e.g. SF-50s include Promotion, Within Grade Increase, and SF-50 with an effective date more than one year old). For more information, click here. CAREER TRANSITION PROGRAMS: Permanent Federal employees who are surplus, displaced, or involuntarily separated. You must submit a copy of your most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location. To be considered under CTAP/ICTAP, you must be well-qualified (i.e., meet the minimum qualification requirements, including experience requirements) and score at least 85.0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry. For more information, click here. VETERANS: VEOA, 30% or more Disabled, or Disabled Veterans Enrolled in a VA Training Program. If you are claiming eligibility based on veterans preference entitlement, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit a disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15. For more information, click here. LAND MANAGEMENT WORKFORCE FLEXIBILITY ACT: Current or former land management agency appointees. You must submit (1) a copy of your SF-50, that reflects having initially been hired under competitive examining procedures to a time limited (temporary/term) appointment; (2) a copy of SF-50(s), that reflect having served under one or more time-limited (temporary/term) appointments by a land management agency for a period totaling more than 24 months without a break in service of two or more years; and (3) a copy of your Performance Appraisal Plan and/or Supervisor Memo that reflects having performed at an acceptable level during each period of service. For more information, click here. PUBLIC LAND CORPS: Former PLC members. You must submit a copy of your signed Certificate of Non-Competitive Eligibility and clearly state in your resume time served and duties performed on an appropriate conservation project. For more information, click here. OTHER HIRING AUTHORITIES: Applicants claiming eligibility based on a Special Hiring Authority must submit applicable proof of eligibility as outlined in the following site(s): Special Hiring Authorities, Schedule A, Peace Corps & AmeriCorps, Interchange Agreement, Military Spouse. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help Applications (resume, assessment questionnaire, and supporting documentation) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on 01/22/2026. To apply, click the blue APPLY ONLINE button at the top of the page. Do not submit photographs with the application package. Documents with photographs may not be seen by hiring officials - applicant must remove any images from badges, licenses, etc. Agency contact information Adam Curtis Phone ************ Email ***************** Address Upper Colorado Basin Region, Power Office Bureau of Reclamation 125 South State Street Room 8100 Salt Lake City, UT 84138 US Next steps Upon successful submission of the application packet, you will receive a confirmation email from USAJOBS. If you do not receive this email confirmation, the application has not yet been accepted by the system. After all application packages have been received, resumes and supporting document(s) will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the resume, application questionnaire, and other assessment criteria identified in the "How You Will Be Evaluated" section above. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help Please submit the supporting documents outlined below for your claimed eligibility status for the position and grade to which you are applying. Failure to submit required documents will result in non-consideration due to an incomplete application package. RESUME: You must submit a resume that reflects how skills and experiences through job duties meet the qualifications and requirements listed in the announcement to be considered. Each job experience must include start and end dates of employment (month and year), work schedule (full-time or part-time), and hours worked per week. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications.For more information, click here. PERFORMANCE APPRAISAL: Please submit 1) a copy of your most recent performance appraisal/evaluation, and 2) a list of any awards (e.g. quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documents you submit will be sent to the hiring manager. The hiring manager will review these documents and give it due weight consideration during the overall selection process. If you do not have your recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level. FEDERAL EMPLOYEES: Competitive Service current and/or former federal employees eligible for Promotion, Reassignment, Transfer, Reinstatement, etc. You must submit a copy of your non-award SF-50, Notification of Personnel Action, verifying highest rate of pay and documenting career or career-conditional status in the competitive service (Tenure 1 or 2) for which you are claiming eligibility. If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly reflect you meet the one year time-in-grade (TIG) requirement so you will need to submit a SF-50 which clearly shows you meet the TIG requirement (e.g. SF-50s include Promotion, Within Grade Increase, and SF-50 with an effective date more than one year old). For more information, click here. CAREER TRANSITION PROGRAMS: Permanent Federal employees who are surplus, displaced, or involuntarily separated. You must submit a copy of your most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location. To be considered under CTAP/ICTAP, you must be well-qualified (i.e., meet the minimum qualification requirements, including experience requirements) and score at least 85.0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry. For more information, click here. VETERANS: VEOA, 30% or more Disabled, or Disabled Veterans Enrolled in a VA Training Program. If you are claiming eligibility based on veterans preference entitlement, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit a disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15. For more information, click here. LAND MANAGEMENT WORKFORCE FLEXIBILITY ACT: Current or former land management agency appointees. You must submit (1) a copy of your SF-50, that reflects having initially been hired under competitive examining procedures to a time limited (temporary/term) appointment; (2) a copy of SF-50(s), that reflect having served under one or more time-limited (temporary/term) appointments by a land management agency for a period totaling more than 24 months without a break in service of two or more years; and (3) a copy of your Performance Appraisal Plan and/or Supervisor Memo that reflects having performed at an acceptable level during each period of service. For more information, click here. PUBLIC LAND CORPS: Former PLC members. You must submit a copy of your signed Certificate of Non-Competitive Eligibility and clearly state in your resume time served and duties performed on an appropriate conservation project. For more information, click here. OTHER HIRING AUTHORITIES: Applicants claiming eligibility based on a Special Hiring Authority must submit applicable proof of eligibility as outlined in the following site(s): Special Hiring Authorities, Schedule A, Peace Corps & AmeriCorps, Interchange Agreement, Military Spouse. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

About the role Looking for an admin role where your organisation and communication skills make a real difference? Join our Podiatry Service as an Administration Officer and become the welcoming first point of contact for patients while supporting a team of health professionals. You'll actively manage appointments, handle enquiries, keep records accurate, and ensure systems run smoothly - all to help patients receive the best possible care experience. Be part of a supportive, patient-focused service that values teamwork, efficiency, and professionalism. Your contribution will keep the department running at its best every day, while giving you the chance to grow in a varied and rewarding role. Ready to shape the patient experience with your skills? Apply today! A workplace that invests in you A competitive salary that increases each 12 months until you reach the salary maximum. A generous annual leave entitlement, a Privilege Day and 10 Bank Holidays; your annual leave will increase after your first year and again after your third year. A flexi-time scheme where you can accrue additional time worked to take as leave. Enjoy occasional remote working opportunities, with prior agreement from your manager. Subject to meeting eligibility criteria, the IOM Public Service offers two pension arrangements: the Isle of Man Government Unified Scheme 2011 or the Isle of Man Government Defined Contribution (DC) Arrangement. Access to the Learning, Education and Development training facility, which is exclusively for Public Service employees, to keep on top of your continuous professional development. Free access to the Isle of Man Government Staff Welfare Service which offers professional counselling, emotional support and sign-posting on a wide range of issues. Ability to apply for an unpaid career break after 3 years' service. Access to the Isle of Man Public Service Cycle to Work scheme after your first year of employment. Free car parking. Working for the Isle of Man Public Service We are the largest employer on the island delivering a diverse range of services to the people of the Isle of Man. We care, nurture and value our employees' wellbeing, development and career and place great importance on rewarding the commitment by our wonderful employees. We support and promote flexible working, recognising the importance of working flexibly around your life and commitments and the benefits in improving work-life balance. We are happy to discuss flexible working arrangements where possible and if interested you should discuss this with the Recruiting Manager. The Isle of Man Public Service is committed to creating an inclusive culture that celebrates equality, diversity and inclusion. We understand how a wide range of views and experiences can benefit us as we work together for the Isle of Man. Your candidate experience is important to us. As a proud member of The Circle Back Initiative, we commit to respond to every applicant that applies for an Isle of Man Public Service role. We are committed to net zero by 2050 and as an entire nation UNESCO Biosphere Reserve, we are transforming public services for a sustainable future and your contributions will directly benefit our community, economy, and environment. Things to note A standard police check is required for this post, the cost of which will be covered by the Isle of Man Government. Please note a relocation package is not available for this role. Ready to apply? We understand that you might have some questions about the role and the Recruiting Manager is on hand to support you. You can contact them at *******************. To get the best out of your application, read our article on the important essentials you need to know before applying. Applications will be accepted up to midnight of the closing date specified. If you have difficulties applying online please contact us on 01624 685000 or by email at ******************.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Ensure the continuing AACSB accreditation for the School of Business. Develop and support external relations with industry, donors, and grant agencies. Provide ongoing and project-based data analysis. Administrative tasks as required. Date of first consideration: 01/21/2026 * Accreditation compliance tracking and report preparation for the School of Business (AACSB). Track faculty qualification and compliance, including scholarly and professional activities and teaching schedules. Compile and submit annual AACSB surveys. Administer discipline and college- level assurance of learning assessments. Support Continuous Improvement Report preparation. Coordinate and ensure follow-up on department-level accreditation activities. * Industry partners development and advancement support. School-level support to develop industry partner connections, cultivate donor base, manage advisory boards, serve as secretary for the National Advisory Board, and research and apply for external grant funding. * Data analysis and project management. Provide ongoing project-based data analysis and reporting and manage key projects and initiatives for the Dean's office. * Dean and Associate Deans administrative support. Administrative support to Dean and Associate Deans includes, but is not limited to calendar management, requisitions, reports, and meeting support. * School of Business administrative support including course scheduling coordination. * Other duties as assigned. Minimum Qualifications * 4 Year / Bachelors degree. * Demonstrated competency with Microsoft Office Suite and Google Workspace. * Outstanding Microsoft Excel skills, including the use of pivot tables and other analytical tools. * Demonstrated strong data analysis skill set. Preferred Qualifications * Graduate degree. * Experience with higher education accreditation processes. * Experience working with Banner and Argos data systems. * Experience working with accreditation software. Position is contingent on funding. This position works 11 months of the year, paid over 12 months. Due to recent changes in H1B visa fees, Southern Utah University is no longer able to sponsor international faculty and staff that require an H1B visa and are currently living outside of the United States.

HURRICANE CITY Recreation Department Staff Assistant Salary Range $13 - $15 per hour (experience pending) Part-time (approximately 24 hours per week) Monday, Wednesday, & Friday 6:00 a.m. - 2:00 p.m. Tuesday, Thursday, and Saturday 2:00 p.m. - 10:00 p.m. Benefits A benefit package is not offered with this part-time position. Position Summary Performs a variety of routine clerical and administrative duties related to answering phones, receiving the public, providing customer assistance, cashier services and data processing for the Hurricane Recreation Department. Supervision Received Works under the general supervision of the Recreation Director. Essential Functions(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.) · Answers telephones, greets and directs patrons, provides general information regarding programs and services. · Assists with facility scheduling and rentals. · Assists patrons with program enrollment and information. · Performs cashiering services and compiles daily deposit. · Maintains good public relations by being pleasant, courteous, cooperative and provide excellent customer service. · Assist with miscellaneous office tasks such as use of the computer, typing, filing, mail handling, copying, maintaining records, compiling data and other support tasks. · Closely monitors facility and equipment use to prevent thefts or damage. Conducts inventories at the end of each shift. · Enforces the policies and established for the use of equipment and facilities in the recreation center. · Initiates proper emergency first aid when necessary, if trained to do so. Follows department policy for handline and reporting accidents and completing and submitting accident/injury reports. · Opens and closes the facility as needed. Secures the facility when working the final shift or waits to be properly relieved before leaving an area unsupervised. · Participates as a member of the Hurricane City Community Center Special Events Committee. · Assists Program Coordinator in the administration and conduct of a variety of program offerings throughout the year. · Maintain public information and flyer displays inside the Hurricane City Community Center. · Performs other duties as required. Knowledge, Skills and Abilities · Ability to exercise tact and diplomacy and communicate effectively and courteously with staff and patrons. · Service-oriented and able to resolve customer grievances. · Accurately handle cashiering operations and procedures. · Correct English usage, spelling, punctuation and grammar. · Proficient computer skills with the ability to learn new software. · Use a personal computer, calculator, cash drawer, postage meter, copy machine, FAX and telephone. · Develop effective working relationships with supervisors, subordinates and the general public. Minimum Qualifications 1. Qualifications, Education and Experience a. High school diploma or equivalent. b. Minimum of one (1) year general office experience, customer service and cashiering/cash handling experience related to the duties listed for this position. c. CPR Certified (employer will provide if needed). d. Successful completion of pre-employment drug screening required. Typical Physical/Mental Demands/Working Conditions The conditions described herein are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. · Position performs in a typical office setting with appropriate climate controls. · Tasks require variety of physical activities, sitting or standing for extended periods while assisting customers and while operating assigned office equipment. · Walking, standing, stooping, sitting, reaching and light lifting. · Talking, hearing and seeing essential in the performance of daily tasks. · Common eye, hand, finger dexterity exist. · Mental application utilizes memory for details, verbal instructions, emotional stability and critical thinking. · Considerable exposure to stress as a result of human behavior, including dealing with unpleasant, angry or discourteous individuals as part of the job requirements. Condition of Employment Employee may be required to work extended or irregular hours such as nights, weekends and holidays. Hurricane City employment can require employees to occasionally work outside of their normal job duties to assist with city sponsored events and/or projects. The employee is expected to forgo normal work duties to assist with the completion of these events and/or projects. In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the deliver and restoration of vital services. The above statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. The approved class specifications are not intended to and do not infer or create any employment, compensation, or contract rights to any person or persons. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time. To Apply Submit a completed City of Hurricane Employment Application. Applications can be mailed to 147 N 870 West, Hurricane, Utah 84737. Refer questions to Human Resources at ************ ext. 108. Successful completion of pre-employment drug screening is required. Hurricane City is an Equal Opportunity Employer.

Handles administrative matters relating to the total functioning of an academic or administrative unit. Position is anticipated to primarily administer payroll and employment record management to start, and as that gets organized, transition into more general departmental administrative tasks, while continuing to administer payroll and employment records. Responsibilities 1. Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology. 2. Helps maintain employment record management system. 3. Submits, reviews and evaluates personnel action forms. 4. Makes budgetary recommendations and adjustments. 5. Writes and edits program related publications and promotional or educational materials. 6. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures. 7. May develop departmental procedures as needed. 8. Other department tasks as assigned. Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials. Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university's automated systems. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Job Description About the Client: This role supports a Financial Advisor working with a well-established financial services organization that focuses on helping middle-income families improve their financial well-being. The client provides straightforward financial education and offers solutions such as term life insurance, investments, and debt-management guidance. Their mission is to help individuals and families make informed financial decisions and build a stronger financial future. About the Role: We are seeking a reliable and motivated Remote Administrative Assistant to support a Financial Advisor with daily administrative and client-service tasks. This position is ideal for someone who has strong computer skills, communicates well, and is eager to learn within the financial services environment. No extensive experience is required just a positive attitude, professionalism, and willingness to grow. Key Responsibilities: Send, respond to, and manage emails using Microsoft Outlook. Make and receive phone calls on behalf of the Financial Advisor. Prepare, edit, and organize documents. Schedule meetings and manage calendars. Create and maintain reports. Assist with general administrative and organizational tasks. Required Qualifications: Basic computer proficiency. Familiarity with Microsoft 365 (Word, Excel, Outlook, Teams). Strong verbal and written communication skills. Ability to work independently and manage time effectively. Willingness to learn new tasks and tools. Familiarity with CRM software is a plus.

The Administrative Support Specialist ensures our Flagstaff facility runs like a well-oiled machine. You'll manage front-desk operations, serve as the first point of contact for employees and external partners, and coordinate administrative workflows. You'll also partner closely with our Cookeville headquarters to process HR paperwork, route accounting documents, and liaise with IT for system setups and troubleshooting. Your work will be pivotal in maintaining compliance, accurate record-keeping, and timely communication across both sites. Responsibilities: * Manage inbound calls, route inquiries, and maintain a professional front-desk presence * Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution * Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms * Enter shipping data into ERP system and track logistics metrics for weekly reports * Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions * Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions * Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies * Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting * Implement and maintain standard operating procedures for administrative tasks * Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams Skills & Qualifications: Required * High school diploma or equivalent * 2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution * Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems * Excellent organizational skills, attention to detail, and ability to prioritize competing tasks * Strong written and verbal communication skills, with a customer-focused mindset * Proven ability to work independently and as part of a cross-functional team Preferred * Associate's degree in Business Administration, Office Management, or related field * Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager) * Familiarity with HRIS and basic accounting processes * Exposure to lean manufacturing or Six Sigma methodologies * Basic understanding of IT hardware/software lifecycles and ticketing systems Working Environment & Schedule * Fully onsite Schedule TBD * Fast-paced manufacturing floor atmosphere; occasional heavy lifting (up to 25 lbs) when handling office supplies or shipping materials Benefits: As a direct hire, we offer a competitive salary and a comprehensive benefits package including, but not limited to: * Health, Vision and Dental Insurance * Health Savings and Flexible Spending Accounts * 401k with Company match * Company Paid Life Insurance * Short-Term and Long-Term Disability * Paid Holidays * Paid Time Off * Tuition Reimbursement * Wellness Programs & Health Premium Discounts

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager