Administrative coordinator jobs in Syracuse, NY - 375 jobs

The Administrative Assistant is responsible for maintaining the smooth day-to-day operations of the office, supporting the finance department, to include weekly payroll processing, administrative tasks, and providing HR support as needed under the guidance of the Chief People Officer. This position requires attention to detail, confidentiality, and strong organizational skills to ensure accuracy and consistency in office and payroll operations. Key Responsibilities Office Administration Serve as the first point of contact for incoming calls and visitors. Maintain office and kitchen supplies; track inventory and reorder as needed. Coordinate incoming and outgoing mail, deliveries, and courier services. Manage copier meter readings, toner inventory, and vendor communication. Organize company files, forms, and records (both paper and electronic). Maintain office supplies, equipment, and vendor relationships; track inventory and reorder as needed. Ensure meeting spaces are prepared and equipped for internal and external meetings. Payroll Administration Collect, verify, and enter weekly employee hours into the payroll system. Process weekly payroll accurately and on schedule. Maintain payroll files, employee pay rate lists, and other related documentation. Prepare certified payroll reports for applicable projects. Assist with payroll-related reporting such as union reports, deductions, and garnishments. Maintain confidentiality of all payroll and employee information. HR Support Assist with new hire onboarding paperwork (W-4, I-9, direct deposit, etc.). Maintain employee files and ensure documentation is complete and organized. Update employee lists and organizational data as directed. Support benefits enrollment or changes under guidance from the Chief People Officer. Assist with compliance tracking (certifications, training records, etc.) as assigned. Assist with filling HR documents and work closely with HR on daily operations and provide additional HR support as needed. General Support Assist with invoicing or accounts payable data entry as needed. Coordinate communication between departments when requested. Be available to support the team with unexpected, time-sensitive tasks and initiatives that arise outside of standard operation. Qualifications 3+ years of office administration experience; experience in payroll preferred. Basic understanding of HR functions and confidentiality standards. Proficiency in Microsoft Office and QuickBooks (or similar accounting software). Strong organizational and communication skills. Ability to prioritize and manage multiple tasks in a fast-paced environment. Supervisory Responsibilities This position does not supervise other employees. Reporting Structure Reports directly to the Controller. Works closely with the Chief People Officer for HR-related tasks and supports the Finance department as needed.

Administrative Specialist - We are looking for a responsible Administrative Specialist to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting with daily office needs and managing our project's general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, including MS Excel and office equipment. Job Type: Full-time Pay Rate: $26-28 (Depending on experience) Benefits: 401(k) Dental insurance Health insurance Life insurance Vision insurance ESSL-PTO After90 days Schedule: 8-hourshift Day shift Essential Functions and Responsibilities Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees Manage andmaintainemployee-related documentation, including time-off requests, vacation tracking, and personnel paperwork Serve as a point of contact for employee inquiries, including phone calls and general administrative requests Develop,maintain, and update Excel-based tracking tools, reports, and lists Assistwith daily and weekly operational reporting, including data compilation, validation, and formatting Utilize Excel functions and formulas to analyze data; create andmaintainpivot tables as needed Maintain organized electronic and physical filing systemsin accordance withcompany policies Support the implementation and adherence to office policies and procedures Order and manage office supplies; research vendors and pricing as needed Coordinatelogisticsand planning support for traveling personnel, including schedules and documentation Provide administrative support to visitors at the warehouse or office location Act as a liaison and point of contact for internal departments and external clients as needed Manage calendars, schedule meetings, and coordinate communications on behalf of leadership Preferred Skills, Qualifications, and Additional Responsibilities Advancedproficiencyin Microsoft Excel, including formulas, pivot tables, and data validation Strong organizational skills with the ability to manage multiple priorities simultaneously High levelof attention to detail and accuracy in data entry and reporting Professional written and verbal communication skills, particularly in email correspondence Demonstrated ability to work cooperatively with project leadership and cross-functional teams Experience supporting operations, field teams, or project-based environments preferred Ability to handle sensitive and confidential information with discretion Proactive problem-solver with the ability toanticipateadministrative needs Basic leadership or team coordination experience is a plus Willingness to adapt to changing project needs and timelines Other tasks as needed to support the project Education & Experience: High School Diploma or equivalent preferred.

**Dreaming big is in our DNA. It's who we are as a company. It's our culture. It's our heritage. And more than ever, it's our future. A future where we're always looking forward. Always serving up new ways to meet life's moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do?** **SALARY:** ** ** $55,000 - $65,000 **SHIFT:** This role is primarily day shift. Core hours are typically between 6:30 AM to 4:30 PM. Start and end times will vary based on business needs. Flexibility is required. **COMPANY:** Michelob ULTRA. Cutwater Spirits. Budweiser. Kona Brewing Co. Stella Artois. Bud Light. That's right, over 100 of America's most loved brands, to be exact. But there's so much more to us than our top-notch portfolio of beers, seltzers, and more. We are powered by a 19,000-strong team that shares our passion to create a future with more cheers. We look for people with talent, curiosity, and commitment and provide the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do? **ROLE SUMMARY:** We're looking for a highly committed, adaptable team member who brings strong ownership, professionalism, skilled communication, and creativity to our brewery operations. As the face of the brewery and a key brand ambassador, this role provides comprehensive administrative and operational support across teams, ensuring seamless day-to-day execution in a fast-paced environment. The ideal candidate is proactive, flexible, and resourceful-someone who can juggle a diverse workload with sound judgment, exceptional organization, and unwavering confidentiality. You'll take the lead on a wide range of responsibilities, including senior leadership support, employee inquiries, creative engagement and activity planning, community partnership development, volunteer coordination, onsite logistics and execution (including setup and breakdown) of events, hands-on operational support, running errands, budget tracking, travel coordination, onboarding, and committee participation. This role is perfect for someone who enjoys being at the center of the action, building meaningful connections, and finding new and innovative ways to enhance employee, guest, and community partnership experiences. Prior experience in manufacturing, professional services, hospitality, or HR is preferred but not required. **JOB RESPONSIBIL** **I** **TIES:** + Serve as a welcoming, friendly presence and support resource for employees and visitors as they enter the office or brewery. + Lead end-to-end coordination of events and employee engagement activities-including planning, logistics, vendor communication, onsite execution, and post-event cleanup. + Own and administer the employee rewards program, including but not limited to beer giveaways,appreciation gift ordering, and gift distribution. + Support community partnership initiatives and assist with volunteer coordination efforts. + Provide comprehensive administrative support to leadership and cross-functional teams, ensuring deadlines, tasks, and priorities are consistently met. + Support the recruitment process by coordinating candidate arrivals, enhancing the candidate experience, booking interview rooms, and printing or preparing interview materials for interviewers. + Execute tactical and physical duties as needed, including filing, shredding, mail handling, supplies management, and general workspace upkeep. + Manage expense submissions, travel arrangements, food ordering, and other operational logistics. + Prepare and update internal communications such as newsletters, announcements, presentations, and PowerPoint slides. + Run errands and support day-to-day operational needs to keep the brewery and office functioning smoothly. + Maintain data accuracy, track budgets, monitor timelines, and contribute to internal committees and engagement initiatives. + Act as a brand ambassador, reflecting the brewery's values and delivering an exceptional employee and guest experience. + Provide backup support to the People team by learning and assisting with payroll coverage, responding to employee inquiries, and supporting leave of absence administration as needed. + Other duties as assigned. **JOB QUALIFICATIONS:** + High school diploma or GED required; Bachelor's degree preferred. + Ability to partner effectively with employees at all levels and positively influence culture. + Strong PC skills, including Microsoft PowerPoint, Word, Excel, Outlook, etc. + Resilient, adaptable, and comfortable working in a fast-paced, ever-changing environment. + Exceptional customer service skills with both internal and external stakeholders; strong attention to detail. + Excellent verbal and written communication skills; able to clearly and proactively communicate with team members, leadership, and external partners. + Experience with data collection, analysis, and reporting, including spreadsheets and charts. + Strong ability to manage multiple tasks, phone inquiries, and concurrent projects with outstanding organization and follow-up. + Self-motivated, ambitious, and a proactive self-starter who is self-directed and seeks opportunities to improve and streamline processes. + Demonstrated ability and enthusiasm for organizing, standardizing, and building sustainable routines for recurring annual events. + Organized and comfortable keeping people on task, monitoring progress, and following up to ensure deadlines are met. + Able to lift 25+ pounds and travel throughout the brewery to support operational and event needs. **WHY ANHEUSER-BUSCH:** At Anheuser-Busch, our purpose is to create a future with more cheers. For more than 165 years, we have delivered a legacy of brewing great-tasting, high-quality beers that have satisfied beer drinkers for generations. 99 percent of the products we sell in the U.S are made in the U.S. with more than $700 million in high-quality ingredients sourced from American farmers and more than $7 billion in goods and services purchased from U.S. suppliers, and we have invested nearly $2 billion in our 100 facilities across the country over the past five years. Through these investments, and as a leading American manufacturer and the nation's top brewer, we drive economic prosperity nationwide through investments in our people, facilities, and communities. We are the only brewer that invests in the U.S. at this scale. **BENEFITS:** + Health benefits including Medical, Dental, Vision, Wellness and Tax-Advantaged Savings and Spending Accounts + Life Insurance and Disability Income Protection + Generous Parental Leave and FMLA policies + 401(k) Retirement Savings options with a company matching contribution + Chance to work in a fast-paced environment among a company of owners + Free Beer! **WHY ANHEUSER-BUSCH:** Anheuser-Busch is here for the times that matter. The moments where we celebrate, defy challenges, dream of the brighter future we are building today- and all the moments in between. We are a company that brings people together for richer conversations, sweeter celebrations and stronger communities. As the leading global brewer, Anheuser-Busch InBev is committed to finding innovative ways to continually improve. It's this kind of thinking that creates a unique work environment by rewarding talent and encouraging forward thinking. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other characteristic protected by applicable law. **REQUIRE ADDITIONAL ASSISTANCE?** Anheuser-Busch is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you are a qualified individual with a disability, or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access the Anheuser-Busch Careers website as a result of your disability. We will make a determination on your request for reasonable accommodation on a case-by-case basis. If you need an accommodation or assistance in using the Anheuser-Busch Careers website, please email disabilityaccommodation@anheuser-busch.com . _Disclaimer: Anheuser-Busch does not charge for any part of the hiring process. Additionally, the company will only share information via official channels including the company website and from Anheuser-Busch email accounts. If you have any questions or concerns, please email the Anheuser-Busch recruitment team at_ _***************************************_ _._ **CONTACT US (***************************************)** **EQUAL OPPORTUNITY EMPLOYER** **PRIVACY POLICY (***************************************************** **TERMS AND CONDITIONS** **PAY TRANSPARENCY POLICY STATEMENT (**********************************************************************************

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

Description & Requirements Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward. The Opportunity The Operations Coordinator will lead both operational and strategic projects for the Solvay mill incorporating the mill's culture of team concept. Roles And Responsibilities * Responsible for the safety, operation, quality, personnel training, and the maintenance of all associated equipment. Conducts/schedules training and ensures guidelines/policies are adhered to. This position reports to the Operations Manager. * Supervises the daily functions of the Shift Team Coordinators and their teams using our mill's team concept systems. * Development of STCs' and LTCs' along with review of monthly scorecard, development of action plans, reporting, accountability, and staffing. * Partners with HR to develop and maintain LTC training modules. * Partners with HR to develop and maintain STC training modules. * Helps troubleshoot problems on machines. * Monitors and helps to enforce safety policies and promotes safety engagement. * Conducts training of the workforce as needed and ensures compliance with company policy. * Functions as a leader on numerous mill committees to improve training, peer promotion, safety, policies, etc. * Functions as the lead in implementing strategic mill projects (DMS, DMSI, HOP). * Responsible for ordering and maintaining certain employee supplies to support the operations teams. * Support the operation and troubleshooting of processes throughout the mill. * Support the business units during annual outages and capital upgrades. * Owner of the Daily Management System (DMS). * Owner of electronic rounds system (DMSI). * Conduct segments in new hire orientations and training classes as needed. * Approve timecards in our payroll system. * Support of BUL's/BUS's/Operations Manager for short term vacancies. * On Call rotation for weekend duty. * Manage to the budget and have budget input. * Facilitates and shows leadership in Production Training Advisory Committee. Also, works with STCs' and this committee to ensure training plan compliance and effectiveness. * Facilitates and shows leadership in Peer Promotion Committee. * ISO knowledge. * Implement systems to sustain performance. * Knowledgeable on all areas of the mill - Stock prep, Paper machines, Water and Wastewater treatment, Boilers, Logistics, Enterprise Asset Mgmt. specifically work ID and control. Education What You Need: BS degree in a related field such as Chemical Engineering, Mechanical Engineering, or Pulp and Paper Science or High School Diploma. Experience Minimum of 7 years in the pulp and paper industry. Experience across multiple paper mills is preferred. Essential Requirements * Demonstrated leadership skills (safety, quality, cost, production). * Excellent interpersonal, communications, and collaboration skills. * Must have strong technical skills and analytical problem-solving ability. * Able to handle multiple priorities. * Leadership skills are essential as well as a strong customer-focused quality mindset. * Computer and Windows literate, PI capability a plus. Physical Requirements * Sitting, standing, and walking for extended periods of time. * Dexterity of hands and fingers to operate assigned equipment and a computer keyboard. * Reaching overhead and above shoulders to retrieve files and materials. * The employee must occasionally lift and/or move up to 50 lbs. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. The salary range for this position is $121,875.00 - $203,125.00, depending on your role, level, and location. The range listed is also the expected pay for roles in Illinois and Colorado. The benefits for this role include short-term bonus incentive, health, dental and vision insurance, flexible spending accounts or health savings accounts, retirement savings plans, life and disability insurance programs, and paid sick leave as required by applicable state/local law, 10 days of paid vacation, and 11 days of paid holidays, subject to annual change. Your pay will be based on factors such as your skills, experience, and education. To learn more about this posting, please contact your recruiter during the hiring process. You may apply online at Smurfit Westrock External Careers and the application window is expected to close by 01-Feb-2026.

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary This position provides essential administrative support by assisting with creation of proposals, organizing and maintaining project documentation, and assisting with client communications. This position is in-office, Monday-Friday, 8:30 AM - 5:00 PM. Responsibilities Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials. Document Management: Receive, organize, and maintain project-related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards. Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up-to-date records for project milestones, deadlines, and deliverables. Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses. Administrative Support: Coordinate internal communications between marketing and other departments. Qualifications Must possess a High School Diploma; Associate degree is preferred. Minimum of 2 years' experience performing administrative responsibilities. Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel. Possess good interpersonal and communication skills. Attention to detail and problem-solving skills. Compensation: $20 - 23 per hour Benefits CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

FMF&E is currently seeking a dynamic, full-time professional to join our growing Accounting & Auditing (A&A) team as an Assurance Administrative Specialist. This position is a newly established full-time administrative role to help support our A&A Department and responsibilities will include working with our Assurance team at all levels . In your critical role as an Assurance Administrative Specialist, you will be responsible for the following key administrative tasks: Assist in preparing and processing the department's client deliverables, including financial statements and client communication letters. Create automated client financial statements from engagement source data. Collaborate with the Assurance team and drive internal administrative process improvements, focusing on efficiency and improving digital applications. Support the department's long range scheduling process, including managing change requests. Assist with client portal administration, including initial set-up and monitoring. Assist Marketing department with proposals and special projects as needed. Assist with organization and administration of continuing professional education (CPE); including training seminars and webcast registration/set-up. Assist with other administrative matters as required; maintain tracking system and due date lists, meeting minutes, general correspondence, billing, mailings, conference/video call set-up. Qualifications: 2 year college degree plus a minimum of 3 years administrative experience Must be highly proficient in Microsoft Office applications and network utilization and good with new technology Excellent written and verbal communication/interpersonal skills Strong organizational skills and attention to detail Ability to work well independently, prioritize and multitask CPA industry or professional services experience ideal About Us Firley, Moran, Freer & Eassa, CPA, P.C. (FMF&E) is proud to be one of the leading certified public accounting firms in CNY. Over the past 40 years, we have grown our Firm organically while always emphasizing the importance of working together to get the job done. We stay dedicated to what we do best, and it shows in our work. We are dedicated to our clients and community, and serve locally and nationwide providing audit, accounting, tax and management consulting services. Our clients include construction contractors, credit unions, energy (independent power producers), professional service organizations, manufacturers, and wholesalers and distributors. For more information, visit our website at *************** Our Benefits We offer a competitive salary, career development program, generous paid time off program, paid holidays, 401(k) plan with firm contributions, employer parking benefit and a variety of health and welfare plan options. Firley, Moran, Freer & Eassa CPA, P.C. (FMF&E) is committed to a diverse and welcoming workplace in which all team members, clients, vendors, and all visitors are respected and included. FMF&E promotes respectful and mean ingful collaboration across our diverse teams. This includes collaboration and inclusion with consideration of personal identities and experiences including physical ability, age, appearance, ethnicity, family/marital status, gender, gender expression, language, military or veteran status, nationality, political ideology, race, religion/spirituality, sex, sexu ality and socio-economic status. Our diverse team strives to live our values of care, curiosity, and courage at all times in our work. Firley, Moran, Freer & Eassa is an equal opportunity employer SMS Privacy Policy SMS Terms

Description We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Syracuse, New York. In this Contract to permanent position, you will play a pivotal role in supporting daily administrative operations while ensuring seamless communication and scheduling. This role is ideal for someone with strong organizational skills and the ability to effectively manage multiple tasks in a fast-paced environment. Responsibilities: - Manage and maintain calendars, scheduling appointments and coordinating meetings to ensure smooth operations. - Respond to inbound calls and emails promptly, providing excellent communication and customer service. - Organize and maintain filing systems to ensure easy access to important documents and information. - Support donor communication efforts by managing databases and ensuring accurate records. - Assist with scheduling for home health services, ensuring staff availability and client needs are met. - Coordinate and communicate effectively with clients and team members to maintain strong relationships. - Prepare and send clear and timely email communications, ensuring clarity and timeliness. - Handle administrative tasks such as document preparation, data entry, and report generation. - Monitor workflows and prioritize tasks to ensure deadlines are consistently met. - Collaborate with team members to address and resolve operational challenges efficiently. Requirements - Minimum of 1 year of experience in administrative coordination or a related role. - Proficiency in managing calendars and scheduling appointments. - Strong organizational skills with the ability to maintain accurate filing systems. - Excellent interpersonal and communication skills, both written and verbal. - Ability to handle inbound calls professionally and provide outstanding customer service. - Experience with donor databases and familiarity with donor communication processes. - Knowledge of home health scheduling and coordination is preferred. - Capable of multitasking and managing priorities in a fast-paced work environment. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

This position provides administrative support to Kyle F Mumpton, CFP. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Kyle F Mumpton, CFP. Immediate growth track to get NY Life and Health Insurance Licensed (Life, Health, Annuity) within the first 6 months. This is a fully in-office position out of Liverpool, NY. Hours: 8a - 4pm, Monday - Friday Compensation: $20-25/hr. depending upon experience Benefits: Simple IRA with 3% match and 15 days PTO. Health benefits are not offered. Job Description Position Roles/Responsibilities/Accountabilities * Handles incoming telephone calls and responds to requests for information * Performs routine administrative duties such as maintaining office supplies and processing mail * Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature * Supports projects, administration of various programs, and processing functions as needed * Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors * Update the contact management system with client/member contact and preference information * Assist Financial Advisors in the preparation and follow up for the client/member meetings * Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed * Participates in the business planning process * Completes other miscellaneous tasks as assigned Position Qualifications * Previous administrative/secretarial experience desired * Insurance licensed; preferred or must be willing to attain. * Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn * Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions * Ability to maintain integrity of sensitive/confidential information * Basic understanding of our products and services, and Thrivent Financial Competencies * Planning/Organizing * Customer Focus * Communication * Interpersonal Skills * Teamwork and Collaboration * Adaptability/Flexibility * Technology Forward External/Internal Dependencies * Must be able to work with all roles of the team * Must be able to represent the organization in work with external clients * Must be able to cultivate and maintain relationships with outside organizations As part of Kyle F. Mumptons' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do:

Serves as the administrative lead for all Business Service activities, ensuring a positive member experience and effective post-closing portfolio management. ESSENTIAL JOB FUNCTIONS Support Business Development Officers by collecting and verifying loan documentation, entering data into origination systems, ordering services, and prioritizing applications. Foster member relationships and maintain open communication throughout the loan process and servicing. Identify staff training needs and communicate observations to the team. Assist Commercial Lenders by preparing correspondence and requesting financial documents for reviews and renewals. Track document requests, communications, and outstanding recordings. Coordinate with lenders to resolve document receipt issues and facilitate closings as needed. Serve as branch liaison for non-MBL loans, ensuring complete and accurate applications before underwriting. Distribute business service referrals and confirm timely resolution. Prepare Executive and Board reports. Record and maintain minutes and approvals for MBL meetings. Organize post-closing credit files with required documentation. Collaborate with the CDO to support audits and examinations. Assist with monitoring and tracking business delinquencies. Maintain and update the Business Service Portal. Stay current on business lending policies, procedures, and relevant systems/software. Maintain knowledge of all products, services, and alternative financing options (e.g., SBA, USDA). Build strong working relationships within the Business Services Team and with partners. Contribute to individual, team, and credit union goals. Participate in business networking events and community activities. Attend required compliance and departmental training. Perform other duties as assigned. UNIVERSAL BEHAVIORS Knowledgeable and Experienced I promise to take personal ownership for learning and using that knowledge to provide value to those that I serve by: Looking for answers until I find them. Seeking opportunities to learn from others. Appreciating and respecting others views. Acknowledging mistakes and learning from them. Going out of my way to share my knowledge and experience. Striving for Operational Consistencies I promise to make it easy for you through consistency, efficiency, and accuracy by: Doing it right the first time, being thorough and accurate. Taking pride and ownership in my work Making and keeping commitments. Continuing to look for better ways to do things and challenging the status quo. Rewarding Work Environment I promise to show care, compassion, and respect toward everyone I interact with by: Being approachable and accessible to others. Creating a pleasant work environment for each other. Always asking what more I can do. Resolving differences promptly Recognizing the contributions of others. Embracing diversity in the workplace. Committed to Member Service I promise to deliver exceptional member service by: Interacting with a natural and genuine friendliness. Being courteous and respectful. Creating a welcoming environment. Exceeding your expectations. Sharing the moment and finding common ground. QUALIFICATIONS, SKILLS AND EXPERIENCE College degree or at least 3 years of relevant work experience Strong written and verbal communication; professional demeanor Experience with business financials, loan documentation, and regulatory guidelines Excellent attention to detail and ability to multitask Proficient computer skills

The rewards at Healogics are immense, starting with the important work we do to change patients' lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide. Think you are a great fit? Learn more about this role here: Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships. The Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC. All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.Essential Functions/Responsibilities: Coordinates with Center leadership to maximize daily patient census. Actively participates in staff meetings to support key functions within the Center. Greets patients and other visitors, answers and routes calls to appropriate staff. Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model. Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases. Collects and enters patient charges in databases. Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers. Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures. Coordinates/schedules ancillary testing with other hospital departments. Arranges for patient transportation as needed. Maintains office equipment and supplies as needed, and medical supplies as directed. Performs other duties as required. Required Education, Experience and Credentials: High School Diploma or General Education Development (GED); Associate's degree preferred Minimum of Two (2) or more years office administration experience, preferably in a medical setting; Prior medical coding experience preferred Preferred Knowledge, Skills and Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) Good customer, interpersonal and communication skills, both orally and in writing Organization and time-management skills Ability to type 60 words per minute (wpm) Basic math skills Attention to details Ability to maintain confidentiality Ability to work in fast paced environment and to work on multiple projects at the same time Ability to work with others and in a team environment Physical Demands: Being in a stationary position for extended periods of time (4 hours or more) Viewing computer screen for extended periods of time (4 hours or more) Keying frequently on a computer for 4 hours or more Reading Communicating Detecting sounds by ear Close, distance and peripheral vision Lifting/moving items up to 75 pounds with equipment assistance Repetitive motions Bending/stooping Writing Work Environment: Patient care environment The hourly rate for this position generally ranges between $17.81-$21.90 Per Hour This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law. If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the “Jobs Hub”.

**_About_** **_this_** **_Position_** At Henkel, you'll be part of an organization that's shaping the future through innovation, sustainability and collaboration. With our trusted brands like Persil , 'all , Loctite , Snuggle , and Schwarzkopf and our cutting-edge technologies, you'll have countless opportunities to explore new paths and grow. This position is with our Consumer Brands business unit - where we empower our employees to bring the best Laundry & Home Care and Hair products to people around the world. **Dare to learn new skills, advance in your career and make an impact at Henkel.** **What you´ll do** + Assign and balance workloads across team members and zones to meet deadlines and prevent bottlenecks. + Monitor inbound/outbound operations and stock accuracy, reporting discrepancies and coordinating cycle counts. + Provide leadership and support, including resolving operational issues, training new hires, and documenting safety incidents. + Track and report performance metrics such as productivity, shipping accuracy, and shift results to management. + Drive continuous improvement by identifying process inefficiencies, suggesting solutions, and ensuring smooth handovers between shifts. **What makes you a good fit** + High School/GED a must + Schedule: 3:00 pm-11:00 pm Monday-Friday + Good verbal and written skills + Proficient math skills as demonstrated by job performance + Working knowledge of SAP operating systems + Demonstrated ability to work in a fast paced environment through job performance **Some benefits of joining Henkel** + **Health Insurance:** affordable plans for medical, dental, vision and wellbeing starting on day 1 + **Work-Life Balance:** Paid time off including sick time, vacation time and holiday time + **Financial:** 401k matching, employee share plan with voluntary investment and Henkel matching shares, annual performance bonus, service awards and student loan reimbursement + **Family Support:** 12-week gender neutral parental leave (up to 20 weeks for parents giving birth), fertility support, adoption & surrogacy reimbursement, discounted child and elderly care, and scholarships + **Career Growth:** skill development programs, promotional opportunities and tuition reimbursement + **Local Benefits:** Products giveaways, available, On-site cafeteria available for staff during designated hours and onsite Health Care Center for acute care. The salary for this role is **$20.00- $23.00 plus shift differential $1.00.** This is the range that we in good faith anticipate relying on when setting wages for this position. We may ultimately pay more or less than the posted range and this range. This salary range may also be modified in the future. Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore, Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories. **JOB ID:** 25089786 **Job Locations:** United States, NY, Geneva, NY **Contact information for application-related questions:** ***************************** Please do not use this email address for sending your application or CV. To apply, please click on the "Apply for this role" button below. Applications sent via e-mail will not be accepted. **Application Deadline:** As long as the vacancy is listed on our Career Site, we are happy to receive your application **Job-Center:** If you have an application already, you can create or log in to your accounthere (******************************************************************************************************************************************************** to check the status of your application. In case of new account creation, please use your email address that you applied with. Activate external content When clicking the button below external content will be loaded which involves transfer of personal data (e.g. IP address) to external servers. This may involve that cookies are set by the external content provider. Please see Data Protection Statement for further information. **Accept for all YouTube content** Deactivate loading external content from YouTube. How is work at Henkel

Job Description Mr. Rooter Plumbing is seeking a detail-oriented and organized individual to join our team as a Plumbing Administrative Assistant. The ideal candidate will provide administrative support to our plumbing team, assist with scheduling, invoicing, and customer service tasks, and contribute to the overall efficiency of our office operations. Responsibilities: - Assist with scheduling appointments for plumbing services and dispatching technicians to customer locations. - Answer phone calls and emails, providing excellent customer service and addressing inquiries or concerns in a professional manner. - Prepare and send invoices, process payments, and follow up on outstanding invoices to ensure timely payment. (Accounts Receivable) - Maintain accurate records of customer information, service requests, and billing details in our database. - Coordinate with technicians, customers, and vendors to ensure smooth communication and timely completion of plumbing services. - Assist with general office tasks, such as filing, data entry, and document management, to support the administrative needs of the plumbing team. - Collaborate with team members to streamline workflow and improve office efficiency. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred. - Previous experience in an administrative assistant role, preferably in a plumbing or construction industry. - Strong communication skills and ability to interact professionally with customers, technicians, and team members. - Proficiency in Apple products and familiar with a Mac desktop or laptop. - Experience with scheduling software or customer management systems. - Detail-oriented, organized, and able to prioritize tasks effectively in a fast-paced environment. - Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities. - Experience in Quickbooks Online, at least 1 year experience. - Can type at least 40 WP Pay will be $20.00 - $22.00 an hour. This could be part time or full time. Before you click apply, please make sure you take our typing test at : ********************************************** If you meet the qualifications and are interested in the Plumbing Administrative Assistant position at Mr. Rooter Plumbing, please submit your resume and cover letter highlighting your relevant experience. We are looking for a dedicated individual to support our plumbing team and contribute to the success of our office operations.

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Job DescriptionDescription: At Atlantic Testing Laboratories (ATL), we offer a dynamic career that blends fieldwork with office assignments. With 55 years of experience, ATL is a full-service engineering support firm operating from 11 offices throughout New York State. Our commitment to employee satisfaction and client service results in a culture of opportunity and inclusion. ATL is seeking qualified Administrative Assistant candidates for our Buffalo (Hamburg), New York office. This position provides an opportunity to work in a diverse marketplace and offers a challenging and rewarding career. Administrative Assistant Qualifications: Degree in Business or related field, or 2+ years of experience in an administrative role, preferably in the construction and/or architecture/engineering field Time management skills and the ability to prioritize work Attention to detail and strong organizational skills Proficient in the use of MS Office (Word, Excel, and Outlook) Strong written and verbal communication skills Ability to effectively multitask in a fast-paced, dynamic work environment Ability to work both independently and in a team environment Administrative Assistant Responsibilities: Provide direct administrative support to division management and technical staff Prepare proposals and invoices Answer and direct telephone calls Assist with scheduling and dispatching of field staff Process timesheets and expense reports for divisional staff Process purchase requisitions Assist with onboarding of new hires Competitive Benefits Package: Medical Dental Vision Life Flexible Spending 401(k) Paid time off ATL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sex, sexual orientation, gender identity, genetic characteristics, disability, military status, protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders. Requirements:

Job Title: Administrative Assistant Grade: 14 Salary: $24,818 - $28,405 The Research Foundation for Mental Hygiene, Inc. at the Hutchings Psychiatric Center is currently seeking a qualified candidate to fill a part time Administrate Support Assistance position. The incumbent will work 0.5 FTE (20 hours per week) as part of the OnTrack NY program multidisciplinary team. The OnTrack NY program is a mental health treatment program that empowers young people to make meaning of their experiences and to pursue their goals for school, work and relationships. OnTrack NY supports the well-being of young people across New York State who are impacted by unexpected changes in their thinking and perceptions. Equity, inclusion, rapid access, and self-determination are at the core of the model. Duties and Responsibilities: Setup and manage paper and electronic filing systems Create, maintain, and enter information into databases Maintain scheduling or event calendar Schedule and confirm appointments for participants, staff & supervisors Order office supplies from HPC storeroom Prepare correspondence, reports, and other documentation Assist with reports, data collection, & data entry Manage the logistics of virtual meetings, including Webex and Zoom Welcome and engage participants in the OnTrack Program Arrange transportation for participants when necessary Coordinate with community providers for participant linkages and requests for records Minimum Qualifications: A four‐year High School Diploma or its educational equivalent and three years of satisfactory clerical/administrative experience Preferred Qualifications: An associate degree and two years of clerical/administrative experience. Work Location: 600 East Genesee Street, Syracuse, NY 13202 To Apply: Submit an application through our website at ************************************ Please note only applications submitted through our website will be considered. The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer. The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.

Overview The Accounts Payable Specialist is responsible for managing the company's outgoing payments and ensuring that all invoices, expense reports, and vendor transactions are processed accurately and on time. This role supports the finance team by maintaining strong vendor relationships, ensuring proper financial recordkeeping, and contributing to efficient month-end closing processes. In addition Administrative Support is needed to direct incoming calls, greet visitors and assist with any support tasks required. Key Responsibilities Invoice & Payment Processing: - Receive, review, and verify invoices for accuracy, proper coding, and authorization. - Enter invoices into the accounting system and ensure timely processing. - Match purchase orders, packing slips, and invoices (three-way match). - Prepare and schedule weekly check runs. Vendor Management: - Maintain vendor files and ensure all information is accurate and up-to-date. - Respond to vendor inquiries and resolve discrepancies or payment issues. - Reconcile vendor statements and follow up on outstanding items. Reconciliations & Reporting: - Assist with month-end closing activities, including accruals and account reconciliations. - Monitor AP aging reports and ensure invoices are paid according to terms. - Support audits by providing documentation and payment histories. Compliance & Process Improvement: - Ensure adherence to internal controls, company policies, and accounting standards. - Assist in improving AP workflow processes to increase efficiency. - Maintain confidentiality of financial information. Qualifications - Associate's or bachelor's degree in Accounting, Finance, or related field (preferred). - 1-3 years of accounts payable experience. - Proficiency with accounting software (EVO). - Strong understanding of basic accounting principles (GAAP). - Excellent attention to detail and high level of accuracy. - Strong organizational and time-management skills. - Effective communication and problem-solving abilities. - Proficiency in Excel; VLOOKUP and pivot table knowledge is a plus. Key Competencies - Accuracy & attention to detail - Ability to manage multiple priorities - Strong interpersonal and vendor relationship skills - Integrity and professional judgment - Analytical thinking - Team collaboration

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative