Administrative coordinator jobs in Vienna, WV

Future Ready Five Future Ready Five (FR5) is a dynamic nonprofit organization dedicated to preparing children for success in kindergarten and beyond. We focus on providing essential early learning resources and support to underserved communities. Our goal is to create a solid foundation for lifelong learning and development. Position Summary The Executive Administrative Manager supports the Chief Executive Officer (CEO) in the effective management of organizational operations, board relations, grant administration, and core administrative functions. This position plays a central role in coordinating cross-departmental activities, maintaining operational systems, supporting governance requirements, and ensuring timely execution of priorities. The Executive Administrative Manager also performs basic bookkeeping functions and partners with the Chief Financial Officer to support financial accuracy and compliance, the development team to support grants management and other functions, and the operations team to help coordinate events and external communications. The position requires strong organizational skills, discretion, sound judgment, and the ability to work collaboratively across all levels of the organization. Essential Duties and Responsibilities Board and Governance Support - Serve as primary point of contact for the Board of Directors and board committees. - Prepare board meeting agendas, materials, presentations, and minutes. - Maintain governance records, board documents, and organizational policies. - Coordinate meeting schedules, communications, and follow-up actions. - Attends and takes notes at critical meetings on behalf of the CEO. - Ensure compliance with governance requirements, bylaws, and reporting obligations. Grant Management - Track all grant activities, including application deadlines, reporting requirements, and deliverables. - Assist in preparation of grant proposals and supporting documentation. - Maintain accurate grant files and documentation for audit and compliance purposes. - Collect program data and financial information needed for grant reporting. - Monitor grant budget expenditures and provide updates to the CEO and program staff. Operations and Administrative Management - Assist in developing and maintaining systems, policies, and procedures that support efficient operations. - Oversee administrative workflows, including vendor management, scheduling, and internal communications. - Manage organizational calendars, shared files, and operational documentation. - Support human resources tasks such as onboarding coordination and benefits paperwork. - Lead or manage special projects as assigned by the CEO. - Represents the organization at key building facilities meetings. -Process and distribute external mail communications. -Coordinates, sets up, and delivers materials for organizational events. Bookkeeping and Financial Support - Process invoices, reimbursements, credit card receipts, and vendor payments in accordance with financial policies. - Monitor grant-related spending and prepare financial summaries for internal review. Executive Support - Manage and prioritize the CEO's schedule, meetings, correspondence, and follow-up tasks. - Prepare briefing materials and background documents for CEO engagements. - Support internal and external communications on behalf of the CEO. - Track progress on strategic initiatives and organizational goals. Required Qualifications - Bachelor's degree preferred; education may be substituted with commensurate professional experience. - 3+ years of progressively responsible experience in nonprofit administration, operations, project management, or a related field. - Experience working with executive boards, grants, or funder relationships is strongly preferred. - Familiarity with bookkeeping and financial systems is preferred (e.g., Financial Edge) - Excellent written and verbal communication skills. - Strong organizational skills with ability to manage multiple priorities and meet deadlines. - Demonstrated discretion, confidentiality, and professionalism. - Ability to work independently and collaboratively in a small-team environment. - Proactive problem solver who can creatively identify challenges and provide solutions quickly. - Embraces change in a fast-moving environment. -Tech savvy: · Uses AI effectively to produce better results, faster. · Expertise with Google Apps (Drive, Calendar, Docs) · Strong skills with Microsoft Office · Project Management & CRM software experience a strong plus. Work Environment and Physical Requirements - This position operates in a professional office environment or hybrid setting. - Requires regular use of standard office equipment such as computers, phones, and printers. - Occasional evening or weekend hours may be required for board meetings, events, or deadlines. - Must be able to sit or stand for extended periods and lift to 35 pounds on occasion. Compensation Salary Range: $70,000 - $85,000 annually, depending on experience, responsibilities, and organizational budget. A comprehensive benefits package is offered, including health insurance, paid time off, retirement contributions, and/or hybrid work flexibility.

About Habitat MidOhio Habitat for Humanity-MidOhio (Habitat MidOhio), is an Ohio non-profit housing organization working to solve the affordable housing crisis in the Central Ohio region. Established in 1987, Habitat MidOhio serves the communities of Franklin, Licking, and Madison Counties. Mission Statement: Seeking to put God's love into action, Habitat for Humanity - MidOhio brings people together to inspire hope, build homes, empower families, and develop communities. Vision Statement: A world where everyone has a decent place to live. Habitat MidOhio's North Star: We are a leader in connecting people to opportunity and hope through obtaining and maintaining affordable housing . Position Summary The Administrative Assistant / Office Manager ensures the smooth and professional operation of the Habitat MidOhio office while providing high-level administrative and logistical support to the President & CEO, Chief of Staff and Executive Leadership Team (ELT). As the first point of contact for visitors and callers, this role creates a welcoming environment and delivers exceptional service to internal and external stakeholders. Responsibilities include calendar and meeting coordination, board and governance administration, stakeholder tracking, event logistics, and maintaining the professional “look and feel” of the office. Key Responsibilities Administrative Support Manage the CEO's calendar and coordinate meeting preparation, including compiling and organizing briefing materials and profiles. Provide calendar and scheduling support for the President and CEO, Chief Financial Officer, Chief Operating Officer, and Chief Advancement and People Officer. Maintain and update the database of public stakeholders, tracking engagement, and follow-up actions. Track CEO stakeholder meetings, requests, and outcomes. Complete monthly expense reports for the President & CEO, Chief Financial Officer, Chief Operating Officer, and Chief Advancement and People Officer (as requested). In coordination with the chief of staff, prepare donor profiles and other briefing materials for meetings and events. Coordinate technology and logistical support for meetings, retreats, and events. Review, route, and process correspondence; channel inquiries appropriately. Maintain organized administrative filing systems (digital and physical). Board & Governance Administration Monitor and maintain board documentation, databases, terms and engagement. Coordinate logistics for committee meetings, including scheduling, materials preparation, and follow-up action tracking. Support logistics for retreats and board events in partnership with the Chief of Staff. Ensure meeting materials are accurate, timely, and accessible to board members. Office Management & Staff Support Provide first-level support to families/applicants. Serve as the primary point of contact for day-to-day office operations. Order and maintain office and kitchen supplies, ensuring cost-effective purchasing. Oversee front desk coverage, greet visitors, and answer the main phone line. Sort and distribute incoming mail and manage outgoing mail processes. Coordinate parking and building access for special events and visitors. Support all staff meetings and organization-wide functions. Collaborate with the Director of People & Culture to plan and execute special staff events. Maintain the professional “look and feel” of the office environment. Coordinate with vendors for office equipment, facility needs and catering as necessary. Event Support Assist in the planning and execution of special events, including staff gatherings, external meetings, volunteer appreciation events, and community functions. Provide on-site logistical support during events, ensuring seamless execution. Qualifications & Experience: What you Bring Detail oriented, with solid organization and multi-tasking skills. Strong work ethic, self-starter, and ability to work independently with minimal guidance. Has high EQ and demonstrates tact, confidentiality and displays discretion Ability to effectively prepare reports, graphs, and communications for management review. Ability to work effectively in a team environment and collaborate with common goals and objectives. Nonprofit experience is helpful but not required. Ability to work on a flexible schedule, including weekends and evenings as required. Minimum 3 years' experience that demonstrates requisite proficiency. Commitment to the mission, vision, and values of Habitat for Humanity-MidOhio. Advanced proficiency with MS Office, including Excel, Word, and PowerPoint. Why Habitat MidOhio? At Habitat for Humanity MidOhio, we believe in building more than homes - we build communities, partnerships, and hope. You'll join a team that's passionate, purpose-driven, and rooted in service. Here, your work directly impacts lives and helps build a more just, compassionate future. Compensation & Benefits Salary range: $55,000 - $65,000 annually Paid Time Off program + paid holidays + paid floating holidays Health Care Plan - medical, dental, vision: a generous portion is paid by Habitat MidOhio $2,500 annual employer-funded Health Reimbursement Arrangement (HRA) account Company Paid Life Insurance and Short- and Long-Term Disability 401(k) enrollment upon 6 mos. of employment: 50% employer match up to 6% of salary Monthly cell phone stipend or company cell phone Training & development programs Employee Assistance Program (EAP)

Support ADC / ASC - Regional Spec Control with Design Change and Manufacturing Instruction delivery to downstream units and HDMA departments. Work Closely with all internal ASC units to ensure on time and accurate delivery of Design Changes and Manufacturing instructions. Responsibilities: Review work list and set delivery priority for Design Changes and Manufacturing Instructions using dashboard coupled with Group Leader and New Model Project Leader direction to achieve milestones. Daily delivery of Design Changes to LSC with detail and accuracy. Review and resubmit Manufacturing Instructions to departments when not complete and ready for delivery. Deliver Manufacturing Instructions to LSC with detail and accuracy. Work with team and unit to ensure all items are delivered before purchase orders. Actively participate in team meetings and support other team members when needed with delivery. Requirements: Excellent Communicator: Work with other spec control associates and external departments on questions and concerns with Design Changes and Manufacturing instructions. Self-motivated and detail oriented with ability to work with: Microsoft platform, and SharePoint. Should be a quick learner of new systems for BOM delivery - DCMS and BEAM. Should be a doer and respond quickly and effectively to ASC associates and external departments. A minimum of 5+ years on-the-job experience. Education: High School/GED level reading, communication, math and problems solving skills required to perform administrative support work. Completion of vocational training program may be substituted for 1 year of experience.

R.C. Moore, Inc., a leading 3PL company involved in Trucking, Warehousing, and Brokerage, is seeking a full-time Planner/Dispatch Operations Coordinator to join our dynamic team in Pittston PA . Established in 1956, we became 100% employee-owned (ESOP)in 2022. We offer a national third-party logistics network to support our diverse range of food and beverage providers, and we are committed to delivering exceptional and timely service to all our customers. We are in search of a team player with professional qualities to help us drive service excellence and add their own unique value to our business! Position Overview The Logistics Coordinator oversees daily transportation operations to ensure the safe and timely movement of freight. This role serves as the main point of contact among drivers, dispatch, customers, and third-party carriers while supporting fleet utilization and compliance in a fast-paced trucking environment. Key Responsibilities Manage the load board using dispatch software (TURVO and LOADOPS) to efficiently assign loads and routes while adhering to DOT Hours of Service (HOS) regulations. Lead load planning for the assigned region and collaborate with Fleet Managers to enhance asset utilization and profitability. Monitor daily operations to meet on-time performance goals. Communicate regularly with Fleet Managers and Customer Service to address issues with drivers, equipment, and loads. Build relationships with brokers and set expectations for brokered freight. Review the “Revenue by Driver” report and adjust processes to achieve company performance goals. Identify and report any issues related to utilization, on-time performance, or retention, providing solutions proactively. Fill in for Fleet Managers as needed and assist with additional workflows. Support the development and implementation of transportation software and train Fleet Managers in load planning. Report on load planning, delivery performance, and financials to the Director of Operations. Willingness to travel for training and coverage may be required. Benefits: 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Experience: Dispatching: 3 years (Required) Turvo/LoadOps: 1 year (Preferred) Ability to Commute: Pittston, PA 18640 (Required)

Immediate need for a talented Wealth Administrative Assistant. This is a 06+ Months contract opportunity with long-term potential and is located in Morgantown, WV(Onsite) Please review the job description below and contact me ASAP if you are interested. Job ID; 25-95210 Pay Range: $35 - $36/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities; Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. Key Requirements and Technology Experience: High School Preferred Work Experience 2+ Years Preferred Our client is a leading Insurance Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

The Customer Service & Administrative Assistant will be responsible for processing customer orders, providing support to clients and internal departments, and assisting with general office tasks. The ideal candidate is organized, efficient, and enjoys working in a fast-paced environment. Key Responsibilities Receive and process customer orders accurately and efficiently. Communicate with customers via phone, email, and in person to provide order updates, answer questions, and resolve issues. Coordinate with production and shipping departments to ensure timely order fulfillment. Maintain accurate records of customer interactions, orders, and shipping details. Prepare invoices, shipping documents, and other administrative paperwork. Assist with data entry, filing, and other office duties as needed. Support sales and logistics teams with administrative tasks. Help maintain an organized and professional office environment. Qualifications High school diploma or equivalent required; associate degree preferred. 1-2 years of customer service or administrative experience (preferably in produce, food distribution, or manufacturing). Strong data entry and computer skills (Microsoft Office, QuickBooks, or ERP systems preferred). Excellent verbal and written communication skills. Strong attention to detail and ability to multitask in a busy environment. Team-oriented, dependable, and professional demeanor. Spanish language skills are helpful but not required.

Operations Coordinator - Visible Logistics Type: Full-Time Experience Level: Entry-level to early career About the Role Visible Logistics is growing fast, and we're looking for a driven, detail-oriented Operations Coordinator who wants to be part of that growth. This role supports our operations and accounting teams by keeping our internal processes organized, accurate, and running smoothly. You don't need years of freight experience - we'll train you. What matters most is that you're sharp, organized, comfortable with technology, and hungry to grow within the company. This is perfect for someone who wants to get into logistics, learn a ton, and build a long-term career in a fast-paced industry. What You'll Do (High-level & vague enough for flexibility) Operational Support Help keep daily operations organized and moving forward. Work with brokers and carriers to confirm information, clear up questions, and resolve simple issues. Support LTL and truckload operations by helping with rate discrepancies, paperwork follow-up, and general load support. Accounting / AP Support Assist in managing incoming bills and ensuring they're routed correctly. Help match documents to loads and keep records accurate. Communicate with team members on payment status, missing info, or basic questions. Support weekly billing processes and invoice checks. General Coordination Keep systems and records updated across multiple platforms. Work with leadership to maintain clean data and smooth workflows. Jump into new tasks and projects as the company grows - you'll learn a lot here. Who You Are Hungry, motivated, and eager to grow with a fast-moving company. Detail-oriented - you catch things other people miss. Tech-comfortable: Excel/Google Sheets, email, and learning new systems. Great communicator (written and verbal). Organized and able to juggle multiple tasks without losing accuracy. Coachable - you like being trained and getting better every day. Someone who enjoys solving problems and keeping things running smoothly. Why Join Us Fast-growing company with huge upside and room for advancement. Hands-on training in logistics, operations, accounting systems, and LTL/TL freight. Opportunity to move into leadership, operations, accounting, or sales support. Culture that values initiative, ownership, and continuous improvement.

About the role Eclipse is a fast growing real estate development company working across multifamily, mixed use, and residential projects in Philadelphia. We operate at a high standard and need someone who brings structure, organization, and reliability to a fast moving environment. This role supports the founders and helps manage essential daily operations. What you will do • Manage schedules, meetings, and day to day coordination • Keep the office organized and operations running smoothly • Handle administrative tasks, logistics, and follow up • Assist with occasional errands or personal support as needed • Anticipate needs and help the team work efficiently What makes you a fit • Organized, detail oriented, and proactive • Strong communication skills and polished professional presence • Comfortable juggling shifting priorities • Trustworthy, discreet, and reliable • Able to work independently and solve problems quickly Requirements • Two to six years experience in EA, administrative, or office support roles • Strong written and verbal communication skills • Comfortable with Microsoft Office • Full time in office availability in Philadelphia

We're looking for an enthusiastic, people-focused Office Coordinator to join our growing team in West Virginia. If you're detail-oriented, love connecting with people, have a proven track record of success in office administration, and genuinely enjoy making processes better for everyone, we want to hear from you! Responsibilities: Provide exceptional customer service, addressing client inquiries and concerns professionally, promptly, and with a warm, relationship-building approach. Manage daily office operations, including filing, data entry, and ensuring day-to-day staff needs are met. Support accounting tasks such as invoicing, payment processing, and record reconciliation. Coordinate shipping and logistics for both incoming and outgoing goods, ensuring accuracy, timely tracking, and delivery. Actively collaborate with team members to optimize workflow, identify inefficiencies, and implement creative improvements. Maintain accurate and detailed records, ensuring information is consistently up-to-date and organized. Assist with preparing various reports and documents as needed by the management team. Serve as a positive culture leader by fostering strong relationships with coworkers and customers, promoting teamwork, and bringing energy and new ideas to the office every day. Qualifications: Proven experience in an office assistant role or similar administrative position. Solid understanding of basic accounting principles and practices. Familiarity with shipping and logistics processes. Exceptional communication and customer-service skills with a natural ability to connect with people and build lasting relationships. Highly organized, detail-oriented, and able to juggle multiple tasks in a fast-paced environment. Proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.). Experience with Sage accounting software is a plus. Who We're Looking For (Culture & Mindset): A true culture leader who brings positivity, enthusiasm, and a team-first attitude every day. Someone with a strong need to connect-building genuine relationships with customers, coworkers, and vendors is second nature to you. Highly collaborative; you thrive when working with others and actively contribute ideas. Entrepreneurial mindset-you see challenges as opportunities and naturally look for better, smarter ways to get things done. Creative problem-solver who doesn't just follow processes but continually asks, “How can we make this even better?” Comfortable taking initiative and ownership; you're not satisfied with “good enough” and enjoy improving systems that impact the whole team.

Trifecta Metal Works combines the expertise of three established Pennsylvania manufacturers-Logue Industries, Houseknecht's Machine & Tool, and M&M Sheet Metal-into a single solution for precision machining, welding, fabrication, and sheet metal services. Specializing in the aerospace, defense, and industrial sectors, Trifecta delivers high-quality, U.S.-made components and assemblies. As an ITAR-registered and ISO 9001:2015 certified company with CMMC Level 2 compliance, Trifecta ensures reliable and performance-driven manufacturing processes to meet exacting quality and regulatory standards. Role Description This is a full-time, on-site Administrative Assistant role based in Montoursville, PA. The Administrative Assistant will provide comprehensive administrative support, including scheduling, handling correspondence, managing records, and assisting with daily operations. The role involves interacting with internal teams and external clients, maintaining documentation, answering phone inquiries, and performing various clerical tasks to ensure the smooth functioning of office activities. Qualifications Proficiency in Administrative Assistance and Clerical Skills to manage records, files, and organizational tasks effectively. Excellent Phone Etiquette and Communication skills for professional interaction with internal and external stakeholders. Experience in Executive Administrative Assistance to support management with scheduling, correspondence, and other administrative needs. Strong organizational skills, attention to detail, and the ability to prioritize tasks in a dynamic work environment. Proficiency in office software and tools, including word processing, spreadsheets, and email applications. Prior experience in a manufacturing or industrial setting is a plus.

ABOUT US We are a fast-growing field operations and labor services company serving the construction sectors across the state of Ohio. Our field teams move fast, our clients expect accuracy, and our internal operations depend on organization, structure, and consistent follow-through. We are not a slow-paced administrative office. We are an operations-driven business where clarity, discipline, and accountability matter every single day. POSITION SUMMARY The Office Administration Specialist is the central administrative force that holds the back-of-house operations together. This role keeps the administrative side of the business running smoothly, organized, and fully aligned with the owner's direction. You will serve as the unifying link across all core administrative lanes - ensuring information flows clearly, action items are tracked, and the office environment remains structured, efficient, and ready to support day-to-day operations. This role spans all major administrative functions, including HR support, vendor coordination, scheduling assistance, compliance tracking, supply management, office organization, and the maintenance of accurate documentation and internal workflows. You are the person who ensures nothing falls through the cracks - the one who keeps the different administrative segments (finance, legal coordination, general office operations, HR support, scheduling, and documentation) aligned with the same goals, timelines, and expectations. This is a hands-on role for someone who is naturally organized, highly tech-savvy, and capable of managing multiple workflows simultaneously. The ideal candidate is self-sufficient, takes initiative without needing constant direction, and thrives when given a set of priorities to run with independently. A project-management mindset - meaning you can break down work, keep tasks on track, follow timelines, and see processes through from start to finish - is essential. An operations mindset is also important: you should understand how systems, people, and processes connect across the business. You will help ensure all three Polanko offices remain organized, supplied, and fully functional by maintaining structure, order, and readiness. In addition to general administrative tasks, you will support key HR-related functions such as recruiting coordination, onboarding and offboarding, maintaining accurate and updated personnel files, and assisting with training and development documentation as the company continues to grow. This role requires a calm, steady, detail-focused individual who enjoys being the operational backbone behind the scenes. If you take pride in being reliable, resourceful, self-motivated, and the person who keeps every moving part aligned, this position will be an excellent fit. KEY RESPONSIBILITIES Administrative Operations Maintain organized office systems, digital files, and physical documentation Track daily, weekly, and monthly action items for internal teams and external partners Support purchasing, supply management, and vendor coordination Maintain logs, checklists, and compliance documentation Assist leadership with administrative projects and operational tasks Monitor and update internal technologies, software tools, and office systems HR Support Functions Coordinate recruiting activities (candidate communication, scheduling, follow-up) Support onboarding and offboarding processes (paperwork, digital files, checklists) Maintain accurate personnel files and compliance documentation Assist with training and development materials as the company grows Help manage documentation related to attendance, write-ups, or personnel changes as directed Operations Support Assist with scheduling coordination and timekeeping reviews Track equipment assignments, office inventory, and supply levels Ensure all three offices remain organized, supplied, and operationally ready Support leadership with communication between administrative teams and field operations Maintain structure and readiness across all administrative workflows WHAT SUCCESS LOOKS LIKE The right person for this role will: Keep administrative systems organized, up to date, and easy to navigate Maintain clean, accurate, timely documentation Follow direction clearly and take initiative to complete tasks independently Anticipate needs and maintain office readiness Support HR, operations, and administrative functions without being micromanaged Communicate clearly, professionally, and calmly Serve as a steady, grounding presence in the office Bring order, structure, and alignment to a fast-paced environment PERSONALITY & WORK-STYLE FIT We're looking for someone who is: calm, steady, and grounded reliable and consistent organized and detail-oriented proactive and self-motivated respectful and professional mature and able to handle fast-paced environments comfortable with structure, systems, and deadlines drama-free, ego-free, and solution-focused

Ashley | The Wellsville Group's Cuyahoga Falls, Ohio location is looking for a Retail Operations Coordinator. As a Retail Operations Coordinator you are responsible for ensuring operational excellence within the store while supporting retail management and the sales team. You'll work closely with the General Manager in executing standard operating procedures. The ideal person for this position is a problem solver who is detail oriented, and process driven. What You'll Do Audit all sales and payment transactions within retail location Receive weekly merchandise transfer trucks Conduct and reconcile weekly inventory; complete inventory cycle counts on showroom floor Review missed punches and overtime hours for showroom team members Assist with maintaining schedule for showroom team members Partner with GM weekly to help support needs of sales team Conduct training(s) on current systems and processes for all team members Facilitate building maintenance, technician and IT needs Partner with Customer Service Center on resolving customer service concerns Review guest accounts for payment breakdowns and service resolutions Reconcile showroom funds monthly Assist merchandise and design team by generating tags, resolving inventory and SKU discrepancy Generate routine reports outlined by GM or Corporate Operations Serve as a liaison between Corporate Support Departments and Retail location Update and assign walkie talkies Oversee office and cleaning supply list Encompass the Company's Vision, Mission and Values daily What We're Looking For Full availability to work a full-time retail schedule including Saturdays! Ability to define problems, collect data, establish facts and draw valid, actionable conclusions Ability to interpret and follow a variety of instructions given in many forms Working knowledge of Microsoft office, STORIS, and point of sales programs Strong attention to detail and excellent organizational and time management skills Strong verbal and written communication skills; knowledge of proper spelling and grammar Ability to communicate effectively both verbally and in writing with co-workers, colleagues and external contacts Ability to be highly productive in an autonomous environment with the ability to ask for guidance when needed Strong interpersonal skills and strong sense of ethics High School Diploma or GED Prior retail operational experience preferred, but not required Why You'll Love Working Here We're more than just a store-we're a community. Our mission is to provide exceptional customer service and high-quality home products while fostering a workplace where employees thrive. What We Offer: Competitive Weekly Pay - Starting at $16/hour Monthly Bonus Opportunity - Up to $800/month based on written volume and other qualifiers Desirable Retail Schedule - Full-time 5-day work week, 8am-5pm with Sundays and one weekday off Paid Time Off + 3 Paid Holidays + 2 Personal Days to Use as You Choose Health Insurance Generous employee discount Short-term & Long-term disability 401K Retirement Plan Long-Term Career Opportunities - Many of our leaders have been promoted within our own company. When you start at The Wellsville Group dba Ashley, you aren't just starting your next job, but you're beginning a career Perks - As sales team members excel, you qualify for prize perks. Random monthly selections occur for support team members. Cash in your points at level 1 or save them for a larger prize at a higher level Team environment, supportive management, lunch perks and more Ready to Join Us? If you're ready to make a difference in our customers' lives and help them create the home of their dreams, we would love to have you as part of the Ashley | The Wellsville Group family. Compensation details: 16 Yearly Salary PI2efac85e72c5-37***********5

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Professional Development Initiatives and Communications Division with Core Competency Capstone for DOs (C3DO) and other administrative needs. Hybrid Work Schedule: Two days remote (Monday & Friday) and three days onsite work (Tuesday through Thursday). Responsibilities Administrative support for C3DO, including but not limited to: Monitoring of the pilot schedules Maintenance of program management files and of secure file sharing site for C3DO participants Maintenance of the C3DO email inbox Other duties as assigned by Supervisor or Senior Leadership staff Meeting Support Responsible for support of team meetings, committee meetings, and workshops, assisting with meeting scheduling, as needed. Communication with invitees, staff, and vendors; Adherence to meeting support checklist; Meeting minutes; Attendance at meetings and related events; may include evenings and weekends. Qualifications: High School Diploma or equivalent Minimum 1 year experience in administrative support roles. Experience with Zoom or Microsoft Teams preferred Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint Strong time management and organizational skills Strong written and oral communication skills

We are seeking a highly organized, proactive, and discreet Client Service Associate (CSA) to provide dedicated administrative, operational, and client support to our lead Financial Advisor. The ideal candidate is a self-starter who thrives in a fast-paced environment and is committed to maintaining the highest level of professionalism and confidentiality. This role is crucial to the smooth operation of our practice and requires exceptional time management, communication, and technological skills. Key Responsibilities I. Administrative & Operational Support Calendar Management: Expertly manage the Advisor's calendar, including scheduling client meetings, internal appointments, and professional commitments. Coordinate travel logistics (flights, hotels, ground transportation) as needed. Communication Management: Act as the primary gatekeeper, screening and prioritizing incoming emails, calls, and mail. Draft and proofread correspondence, reports, and presentations for internal and external audiences. Practice Management: Maintain an organized practice. Assisting with internal practice tracking, management, and administration. Technology & Systems: Proficiently utilize internal software (e.g., CRM, Practice Dashboard, …) to manage client data and workflows. Serve as the point of contact between the practice and back office. II. Client Service & Meeting Preparation Meeting Preparation: Prepare all necessary materials for client meetings, including performance reports, agendas, application forms, and presentation packets. Follow-up: Initiate and track post-meeting follow-up tasks, ensuring all necessary documentation is completed, submitted, and properly recorded. Client Interaction: Professionally work with clients and prospects, handle routine client inquiries and direct complex issues to the appropriate team member. Event Coordination: Assist in the planning and execution of client appreciation events, seminars, and other practice-building activities. Client Onboarding: Handling of all new account paperwork and client onboarding process. III. Compliance & Documentation Documentation Management: Ensure all client and business documentation adheres strictly to industry and firm compliance standards and regulations. Record Keeping: Maintain meticulous, up-to-date records of all client communication and transactions. Qualifications Required Experience: Minimum of 3+ years of experience in a Client Service Associate, Executive Assistant, or Senior Administrative role, preferably within the financial services industry (brokerage, advisory firm, or bank). Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with a CRM platform is essential. Communication: Exceptional written and verbal communication skills with a polished, professional demeanor. Personal Attributes: High integrity for the work that they do and a strong desire to help other people. Seeks solutions with optimism. Impeccable attention to detail, strong organizational and prioritization abilities, and a proven track record of exercising discretion with confidential information. Preferred Licensing: Prior experience or current active Client licenses (Series 7 or SIE) is a plus, but not required. Education: Associate's or Bachelor's degree preferred.

This person will support a small team of individuals supplying talent and services to the events industry. You will serve as a general administrative assistant, office manager, bookkeeper and file clerk. We are looking for someone with a positive attitude and a willingness to learn in an ever-changing environment. LOCATION: Our office is located in Franklinton (downtown Columbus) above the Chromedge studios. This is some of what you will do: Keep us organized with electronic filing & record keeping. Contract management. Sending client and vendor contracts electronically. Recording contracts returned. Generating custom contracts for recurring customers. Transactional Bookkeeping in QuickBooks Online. Recording all incoming and outgoing payments. Generating and sending customer monthly invoices. Reconciling our event database and our accounting records. Provide email and phone support to customers and artists. Office supply management & organization. Assist with website updates and maintenance. Internal and external office communication. Database and list updates and management. Update artist promotional material. Do you possess these skills? Excellent organizational and time management skills. Understanding of general bookkeeping and accounting practices including familiarity with Quickbooks Online. Strong verbal and written communication skills. Love of the music and events industry. Enjoy behind the scene work. Experience in a support role that requires heavy multi-tasking. Able to work with a very diverse clientele. Extreme attention to detail. Proactive with ability to anticipate and prioritize task lists. Candidates must be self driven and have a strong work ethic. Ability to multi-task, organize, and prioritize work. Technology savvy and proficient in common computer apps including Google Apps, MS Office suite, web browsers, Wordpress. ------------------------------------------------------------------------- Do you love the events and music industry? Do you have the skills needed to thrive in this position? If so, please send us your cover letter and resume. This is a full time position paid hourly with benefits. Class Acts Entertainment is an equal opportunity employer.

Do you desire to be a very important person inside an elite department, within an award-winning organization? No executive administrative experience? That's okay! We look at skill sets and can train the rest! People that are successful in this role also come from a background of: Teaching Office Management Marketing/Communications Project Management Paralegal Banking/Finance Event Planning The right individual will supported a department, helping to organize Their wide and extensive calendar of responsibilities, projects, ordering, activities, and involvements. Successful candidates will possess the following traits and attributes: Extremely organized and great at arranging a complex schedule. Thrives in an up-tempo, fast-paced, and multi-faceted environment. Always displays a can-do, “make it happen” attitude and effort. Great at connecting and building relationships with a wide range of individuals and organizations. Prides themselves on being great at multi-tasking, problem solving, and thinking through logistics. Is truly looking for a career where they can make a significant, visible difference. The Connor Group is a national leader in operating luxury apartment communities and is considered the best in its industry. In nearly 30 years, we've grown from zero to $5 billion in assets. Along the way, we've won national awards for best places to work, innovation, leadership, and community involvement. In 2019, we were recognized for Best Company Culture and Best Company for Women. In addition, we won Best Places to Work in 2017, 2019 and 2020, becoming 1 of 50 companies to win this award back-to-back. But we're most proud of our more than 400 associates, who remain our No. 1 key to success. The right candidate will be afforded the following opportunities.... Outstanding Pay, Industry-leading benefits Reward and recognition Onsite gym Dog friendly office Growth potential Ability to earn equity in the company by becoming a partner which can double or triple your salary. Opportunity to work with an exceptionally talented group of individuals.

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities: Perform a variety of administrative and clerical duties to support assigned department(s). Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials. Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner. Gather data and prepare standard and custom reports to support business decision-making. Draft, edit, and proofread correspondence, presentations, and other communications. Provide support for department-specific tasks as required by specialty area. Coordinate basic procurement, expense tracking, or task management activities as needed. Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality. Required Qualifications: 1 - 5 years of on-the-job administrative experience. Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required. Proven ability to manage multiple priorities and deadlines effectively. Strong problem-solving skills, organizational and documentation management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated attention to detail and accuracy in all work. Preferred Qualifications: Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba). Experience in a corporate or manufacturing environment, ideally within the automotive industry. Work Environment: This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility. Schedule may adjust based on business needs or project requirements. Location: Raymond, OH Type: Contract Duration: 12+ months, with possibility of extension No 3rd party agencies or C2C

Locals Only! OSP Permitting Coordinator Pittsburgh, PA: 100% Onsite 6 + Months The team manages pole attachment permits, focusing on railroad and highway crossings (no municipal/UG permits). The role involves working with pole owners, stakeholders, finance, legal, and internal construction teams. Key Responsibilities: Collaborate with pre-construction stakeholders to define scope and design. Coordinate site walks, pole profiles, and permit submissions. Manage OSP permitting and work with external partners. Ideal Candidate: Previous OSP permitting experience. Project management background preferred. Experience reading fiber designs and understanding financials is a plus. Familiarity with railroad/highway crossings is beneficial. Desired Skills and Experience Locals Only! OSP Permitting Coordinator Pittsburgh, PA: 100% Onsite 6 + Months Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit ******************** Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Permit Coordinator experienced in OSP fiber and utility poles with strong organizational and communication skills, including hands-on coordination with power and utility companies Key Responsibilities: Manage and process pole permits, including township, state, and county permits. Collaborate with jurisdictions to improve permitting conditions Handle and submit permit applications Utilize Excel, Smartsheet, and Salesforce for tracking and reporting. Track and report on aerial inspection and restoration completion Follow up on permit status and ensure smooth progression through each step of the process. Report to the Project Manager with updates on permit statuses. Submit permit packages via online systems and track them Skills: Experience with Pole Permitting Strong organizational skills Proficiency in Excel and Smartsheet for data tracking and reporting. Ability to manage multiple tasks and deadlines efficiently.