Administrative supervisor vs administrative aide

The differences between administrative supervisors and administrative aides can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become an administrative supervisor, becoming an administrative aide takes usually requires 1-2 years. Additionally, an administrative supervisor has an average salary of $52,656, which is higher than the $38,714 average annual salary of an administrative aide.

The top three skills for an administrative supervisor include patient care, patients and customer service. The most important skills for an administrative aide are customer service, word processing, and proofreading.

Administrative supervisor vs administrative aide overview

	Administrative Supervisor	Administrative Aide
Yearly salary	$52,656	$38,714
Hourly rate	$25.32	$18.61
Growth rate	-8%	-8%
Number of jobs	58,242	96,883
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 54%
Average age	47	50
Years of experience	6	2

What does an administrative supervisor do?

An administrative supervisor performs various administrative tasks for an organization. These include supervising administrative personnel and office managers, ensuring the smooth and effective management of the company's day-to-day business operations, and organizing training. Additionally, an administrative supervisor is expected to participate in the recruitment of administrative staff and evaluate their performance to ensure their ongoing success. Most employers look to hire someone with strong decision-making skills, relevant industry experience, and in-depth knowledge of policies and terminology.

What does an administrative aide do?

An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.

Administrative supervisor vs administrative aide salary

Administrative supervisors and administrative aides have different pay scales, as shown below.

	Administrative Supervisor	Administrative Aide
Average salary	$52,656	$38,714
Salary range	Between $35,000 And $77,000	Between $30,000 And $48,000
Highest paying City	San Mateo, CA	Windsor, CT
Highest paying state	New York	Connecticut
Best paying company	Calamos Investments	Columbia University in the City of New York
Best paying industry	Health Care	Utilities

Differences between administrative supervisor and administrative aide education

There are a few differences between an administrative supervisor and an administrative aide in terms of educational background:

	Administrative Supervisor	Administrative Aide
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	California State University - Bakersfield	Western Carolina University

Administrative supervisor vs administrative aide demographics

Here are the differences between administrative supervisors' and administrative aides' demographics:

	Administrative Supervisor	Administrative Aide
Average age	47	50
Gender ratio	Male, 32.7% Female, 67.3%	Male, 22.0% Female, 78.0%
Race ratio	Black or African American, 10.3% Unknown, 4.7% Hispanic or Latino, 19.2% Asian, 5.3% White, 59.8% American Indian and Alaska Native, 0.6%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7%
LGBT Percentage	8%	6%

Differences between administrative supervisor and administrative aide duties and responsibilities

Administrative supervisor example responsibilities.

Restructure, decentralize payroll and purchasing; achieve more productive use of headquarters staff; assume increased responsibilities without staff additions.
Delegated/Assign, review and evaluate work assignments, administer performance evaluations, approve payroll, facilitate team meetings/individual meetings, etc.
Scan and accurately attach respective laboratory test results to EMR system.
Enter patient demographics, personal details and insurance information into Medisoft EMR program.
Back office duties include taking vitals, perform EKGs, injections, phlebotomy, vaccines and assisting in minor procedures.
Create PowerPoint presentations to be present to company CEO of international company.

Administrative aide example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Job costing (normal), A/R.
Design charts for GBR-P and UEWR manuals using Powerpoint for the radar group.
Reconcile A/R and A/P; contact vendors and customers to resolve account discrepancies.
Design and prepare PowerPoint presentations.
Process payroll for the department maintaining accuracy on all documentation.

Administrative supervisor vs administrative aide skills

Common administrative supervisor skills

Patient Care, 22%
Patients, 21%
Customer Service, 10%
Office Procedures, 7%
Payroll, 6%
HIPAA, 3%

Common administrative aide skills

Customer Service, 15%
Word Processing, 14%
Proofreading, 13%
Data Entry, 10%
Clerical Support, 6%
Database Management, 5%

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Administrative Supervisor
Administrative Supervisor vs Administrative Aide

Updated January 8, 2025

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