Branch office administrator jobs in Youngstown, OH

Summitville Laboratories - General Shale, Inc., Minerva, OH Summitville Laboratories, a division of General Shale, Inc., the nation's leading manufacturer of brick, masonry siding, and outdoor hardscape products, is seeking an Office Administrator for our grout and mortars manufacturing facility in Minerva, OH. In this role, you will support daily plant operations through scheduling, communication, inventory tracking, and administrative coordination. The ideal candidate is organized, dependable, and comfortable working in a manufacturing environment while collaborating with multiple departments. Key Responsibilities: Utilize Enterprise Resource Planning software (SAP) and demonstrate strong computer skills. Communicate and coordinate with production, shipping, maintenance, customer service, sample departments, and occasionally sales representatives. Schedule and attend meetings with sales reps, suppliers, operations management, safety teams, and the Lab Manager. Track raw material inventory, create purchase orders, monitor delivery status, and record incoming materials. Manage production scheduling for all finished materials. Process vendor invoices for Accounts Payable. Perform monthly inventory of materials and research discrepancies. Process all inventory adjustments, including cycle counts and scrap requests. Work closely with team members to support efficient plant operations. Perform safety and productivity walk-arounds throughout the day. Serve as part of the first responder team for CPR, first aid, and facility needs. Ability to lift up to 50 lbs as required. Preferred Qualifications: 2-3 years of experience in an office, operations, or manufacturing environment. Excellent communication skills, both verbal and written. Strong problem-solving and analytical abilities. Ability to work effectively in a fast-paced environment. Proficiency in Microsoft Office Suite and general computer systems. SAP experience preferred, but not required. Forklift/lift truck experience and/or willingness to learn. Experience onboarding or training new hires is a plus. Benefits: 401(k) with company match Health Insurance Paid Time Off Learn more about General Shale and our portfolio of masonry and building solutions at *********************

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 35 N Main St, Columbiana, OH This job posting is anticipated to remain open for 30 days, from 21-Nov-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $21.38 **Hiring Maximum:** $22.71 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

December 3, 2025 School Year 2026-2027 Coordinator of K-12 Curriculum Assignment 209 Day Contract Applitrack Job ID 2020 The Coordinator of Curriculum is an instructional leader who exhibits a focus on student achievement, believes in the capacity of all children to learn and succeed, and possesses the interpersonal skills to motivate and influence others to accomplish goals. This person is responsible for providing support to the assistant superintendent for all aspects of the district's instructional programming. Qualifications: * Master's degree (MA) from an accredited college or university in curriculum required * Valid Ohio State Department of Education and Workforce administrative license * Evidence of successful experience in school leadership, curriculum development/program design, and staff development * Acceptable report on required BCI/FBI background investigations * Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate Please review the attached for more information about this opportunity. Coordinator of K-12 Curriculum Job Description Applications will only be accepted via AppliTrack. Please be advised that we do not accept letters of interest for positions in a paper format, nor will they be accepted in an email. Applications accepted as follows: Internal/External Applications Accepted: December 3, 2025 Deadline for all applications: December 19, 2025 EQUAL OPPORTUNITY EMPLOYER The Cuyahoga Falls City School District Board of Education has dedicated itself to providing equal admission opportunities, equal education opportunities, and equal employment opportunities. It is the policy of the Board that no staff member, or candidate for a position, in this district shall, on the basis of race, color, religion, military status, national origin, creed or ancestry, age, sex, actual or perceived gender, actual or perceived sexual orientation, marital status, disability, or genetic information be discriminated against. Upon request to the Director of Human Resources, the District shall make reasonable accommodations for a person with a disability to be able to participate in this process. Preferential consideration will be given to those applicants who are properly certified/licensed. All applicants (internal and external) must apply for the position and submit any supporting materials via the AppliTrack system. Simply go to Departments - Human Resources and follow the link under Job Seekers and complete the online application.

Join a USA Today Top Workplace! Morris Group, Inc., one of the largest machine tool distribution networks in North America, is a third generation, family owned and operated business that serves manufactures of precision machined parts in the United States. Our mission is to help manufacturers maintain a competitive advantage in the world economy by improving productivity. Morris Great Lakes is a division of Morris Group, Inc. We supply CNC machine tools, tooling, accessories, software, automation, and more to manufacturers of precision machined parts. Our customer base is in western PA, western NY, and WV. Our mission is to help manufacturers from all industry sectors achieve and maintain a competitive advantage by improving productivity. We help you make better parts, less expensively. Summary of Responsibility: The Office Administrator serves as the first point of contact for visitors, customers, and vendors, maintaining a professional and welcoming environment. They manage front-office operations, including calls, emails, conference rooms, and common areas, while performing administrative tasks to support overall office efficiency. Responsibilities also include processing invoices and deposits, managing vendor and company portals, assisting with service billing, and ensuring all interactions and operations uphold confidentiality, professionalism, and company policies. What You Will Contribute: Greet visitors and represent the company with a professional, friendly demeanor. Maintain organized, clean, and presentable office spaces, including conference rooms, lobby, and common areas. Field and direct incoming calls and emails from customers, vendors, and internal teams. Monitor and respond to inquiries sent to group email and phone lines. Perform administrative and organizational tasks to support smooth office operations. Process check deposits and manage vendor invoices, coordinating with accounting as needed. Manage company portals, including EZ-Pass updates and renewals. Assist with service invoicing in the ERP system, ensuring accuracy and timely delivery to customers. Uphold confidentiality, professionalism, and adherence to company policies in all interactions. Provide exceptional customer service to both internal and external stakeholders. Other Functions: Perform related duties as required The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position. Qualifications & Competencies: Office admin experience is a plus Bachelors degree a plus Strong organizational skills and high attention to detail. Ability to handle multiple tasks and prioritize effectively. Comfort using Microsoft Office Suite, especially Excel. Strong written and verbal communication skills. Professional customer service mindset. Must be available to work onsite Monday-Friday, 8:00 AM-5:00 PM (40 hours). What's in it for You: We take great pride in our employees and offer a variety of benefits that allow our employees to be successful inside and outside of work: • Competitive starting salary • Market competitive comprehensive health benefits including a zero premium medical plan offering, vision, dental, and company paid life insurance • 3+ Weeks' Vacation to Start • 10 Company Paid Holidays • 401(k) retirement plan with company contribution • Tuition reimbursement • Employee appreciation events and perks • Employee Assistance Program **************************************** Mental and Physical Requirements: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Must be highly mobile, able to access all areas of the premises. • Ability to concentrate and remain focused while prioritizing multiple tasks, responsibilities, and projects. • Ability to sit for prolonged period of times. • Able to perform bending, twisting, stooping, reaching, and lifting of moderate to heavyweight material up to 50 lbs. with assistance from equipment or other employees. • Ability to frequently use hands and arms. • Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. • Ability to keep their composure with the public and co-workers in everyday, stressful situations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Job Req: #1485B, Cranberry Township PA

Northeast Wisconsin Technical College is a nationally recognized and locally trusted college dedicated to advancing the success of all students and economic vitality of the communities we serve through access, high-quality education, and strategic partnerships. The community that we serve is home to people with a rich range of backgrounds and experiences. We are committed to supporting an environment where all students and employees thrive and succeed. We believe every team member enriches our organization with unique skills, perspectives, and solutions. We seek applicants who are motivated and equipped to support all students, to work effectively with colleagues from a range of backgrounds, and to build the vibrancy of our community. You belong here. See why you will love working at NWTC. Department: College Advancement - Foundation Reports To: Executive Director, Foundation LOCATION: Green Bay STANDARD HOURS: 40 Hours per week; Typical hours Monday-Friday 8:00 a.m. - 4:30 p.m.; Flexibility required to include other evening and/or weekend hours, as necessary. STARTING PAY RANGE: $22.90 - $24.69 per hour * Salaries/Wages for all finalists (internal and external) will be placed within the range based upon education, experiences, current wages, and internal equity. POSITION SUMMARY The Office Coordinator provides administrative support to the Executive Director and College Advancement (Educational Foundation/Alumni) department. The position is responsible for organizing workflow for processes and completion of projects. Creating reports for donors, committees, and data entry are key functions of the position. In addition, the position includes performing support tasks such as mass mailings, record keeping, sort/distribute mail, maintain copy machine, maintain inventory/order office supplies and printed materials. ESSENTIAL FUNCTIONS Administrative and Office Support * Provide administrative support for the Executive Director and College Advancement (Educational Foundation/Alumni) Team. * Function as backup support for other positions on the team including accounting, alumni, fundraising, and scholarships by maintaining up-to-date working knowledge of these areas. * Responsible for mass mailings, publications, filing, copying, record keeping, sort/distribute mail, maintain copy machine, and printed materials; maintain/order office supply inventory and ordering * Maintain confidential files and records of donor and departmental information * Coordinates and prepares all board-related documents, reports and correspondence for meetings * Prepare meeting minutes for staff meetings and board committee meetings. * Record and process forms related to gifts made in person and online including special appeals and event or activity specific fundraising * Coordinate travel arrangements for the Executive Director including registrations, transportation, and lodging. * Reconcile and process expense reports, payment authorizations, and pro-card purchases. * Understand and adhere to college policies, guidelines, and procedures related to purchasing, fleet vehicle usage, expense reimbursements, pro-card usage, special rates, and tax-exempt discounts. * Provide logistics support for Foundation & Alumni events including venue booking, catering, attendance tracking, and materials preparation. Data Management and Reporting * Responsible for data entry in multiple databases and other sources of data collection * Generates weekly stewardship mailings including but not limited to tax receipts, acknowledgement letters, in memory/honor of notifications, and sponsorship correspondence * Collects, compiles, and prepares materials, statistics, and documents for department planning and reporting needs including but not limited to action planning, grant applications and reports, and donor impact reports * Assists in preparation of paper, electronic documents, and communications as needed * Independently create and prepare reports, documents, and communication * Responsible for maintaining compliance of record retention Customer and Donor Relations * Provide excellent customer service to stakeholders and donors * Accurately answer questions regarding scholarship awards, disbursements, application support for students, and donor inquiries in a timely manner * Greet internal and external customers in person or via phone and email. Operational Excellence and Team Collaboration * Contribute to a culture of professionalism, innovation, and shared success within the Foundation and Advancement Team. * Prioritize tasks to effectively meet deadlines in a fast-paced, dynamic environment. * Anticipate needs and resolve conflicts as needed. * Organize workflow, processes, and completion of projects for advancement * Perform other duties as assigned by the Executive Director MINIMUM QUALIFICATIONS AND WORK EXPERIENCE * Associates Degree * 2-3-years administrative experience. Experience should include: * Excellent written and oral communication skills. * Professional, ethical conduct in all aspects of the work environment and maintenance of the highest levels of confidentiality. * Working effectively under pressure and adapting to changing priorities as needed. * Dependable, punctual, and independent work without close supervision. * Proficient in Microsoft Office Suite and experience with donor CRM (Raiser's Edge preferred) An equivalent combination of education and work experience may be considered. Skills and Abilities: * Student Success: Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives. * Values: Demonstrate behaviors and action that support the College's values * Collaboration: Demonstrate behaviors and actions that create respectful environments and services for all, and the ability to work effectively across differences in background and experience. PHYSICAL DEMANDS * Extended Sitting: Ability to sit for extended periods while working on a computer or attending meetings * Mobility: Ability to move around the campus to attend meetings and events * Manual Dexterity: Proficiency in using hands and fingers to handle or operate office equipment, tools, or controls. * Visual and Auditory: Ability to read documents and communicate effectively with students and staff. * Light Lifting: Capability to lift and carry materials weighing up to 25 pounds. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. We strive to accommodate any individual who requires adjustments to ensure a fair and equal employment process. If you require specific accommodations during the application and/or screening process due to a disability or other reasons, please contact Talent and Culture at ************************* or ************. Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture. NWTC does not discriminate on the basis of political affiliation, age, race, creed, marital status, color, religion, national origin, disability, veteran status, sex, sexual orientation, gender, genetic testing or other applicable legislated categories. Inquiries regarding the College's nondiscrimination policies may be directed to the Associate Vice President of Student Affairs at ************ or **************************.

Our award-winning client is conducting a search for an Office Administrator to join their team. The Office Administrator is responsible for assisting with the oversight of office responsibilities which requires attention to detail and the ability to organize documents efficiently. Responsibilities: Assist with the oversight of office activities Work with the CTL Database for general usage Process Buffing, Slitting and Leveling Run Sheets Maintain and document daily time and attendance of Plant and Office employees Document call offs and record in the attendance tracker Notify Plant Production Manager of employee attendance issues Process and transmit new hire paper work and ensure completion Communicate with temp agencies to attain temporary workers Assist with time and attendance document(s) for payroll Assist with incident investigation, compile and file reports of accidents and injuries on an incident report and document in the tracker Schedule and facilitate quarterly safety meetings Document the employee training in the tracker Transmit necessary employee documents to HR Serve as a back up for shipping and receiving, purchasing, order entry and invoicing Foster an environment of fairness, trust, and collaboration Ensure competency and performance reviews are scheduled and completed Cross trained in various office duties as needed Acts as the bridge between the office and the Plant Production Manager Displays and demonstrates versatility, openness, maturity, neutrality, and confidentiality when dealing with employee relations to include grievances Works as a liaison with HR Business Partner Expected to communicate tasks that are outstanding Required Qualifications: Prior experience as an Office Administrator, Office Manager, Payroll Assistant, Accounting Assistant or related role provided administrative support to a variety of office functions. Bonus points if experience in manufacturing, production or assembly related work environment. Degree in business related field preferred. Ability to effectively work and collaborate with plant and office personnel, as well as management Excellent oral and written communication skills Knowledgeable in ISO 9001, Quality Processes and Procedures (preferred). Prioritizes and plans work activities; uses time efficiently, ability to multi-task Balances team and individual responsibilities; gives and welcomes feedback; contributes to building a positive team spirit; shares expertise with others Adaptable/flexible to changes in the work environment. Enjoys doing work that requires frequent shifts in customer and labor needs Manages competing demands and displays good problem-solving skills Takes responsibility for own actions; keeps commitments; completes tasks on time Self-driven and has the capacity to produce desired results Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality Identifies and resolves problems in a timely manner High energy, great initiative and a "Can Do" attitude

Headquartered in Atlanta, Georgia and founded in 1993, Precision Aviation Group (PAG) is a leading provider of maintenance, repair, and overhaul (MRO) and value-added supply chain services to the aerospace and defense industries. With 25 FAA-approved repair stations, 27 locations worldwide, 1,100+ employees, and over 1.2 million square feet of production/distribution facilities, PAG offers comprehensive MRO services on over 200,000 product lines. PAG supports operators in the Airline, Business and General Aviation (BGA), Military and Rotary Wing markets through its Inventory Supported Maintenance, Repair, and Overhaul (ISMRO ) business model. JOB PURPOSE The Office Administrator for the Butler PA facility plays a multi-role in this quick-moving but small shop. This position fills many roles as needed, including Customer Service, Materials buying and scheduling, and assisting with light inventory and packaging as needed. It requires a detail-oriented individual with strong organizational and communication skills, as it also manages direct customer communication, orders and tracking. JOB DUTIES AND RESPONSIBILITIES Essential Job Functions: Answers and transfers phone calls, screening when necessary. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Responds to and resolves administrative and customer inquiries and questions. Develops and maintains positive relationships with existing and potential clients. Ensuring orders are received into the ERP system and managing scheduling and alignment of these orders. Retrieves inventory as requested for floor production Performs basic bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Prepares agendas and schedules for production Maintains and orders office supplies and coordinates maintenance of office equipment. Performs other related duties as assigned. Required Job Functions: Knowledge of general office clerical procedures. Strong computer skills with a solid knowledge of Microsoft Excel. Ability to regularly exercise sound judgment. SAFETY REQUIREMENTS Will participate in and support safety initiatives, safe work practices and compliance. Will participate in safety activities including the following: immediately reporting hazards, unsafe work practices and accidents/injuries. Will follow all safety rules, FAA regulations, PPE compliance and equipment operation requirements. WORKING CONDITIONS Physical Demands: Requires sitting or standing for extended periods of time. Requires some walking, bending, and reaching to shoulder level. Requires limited lifting, carrying, pushing or pulling weight up to 20 pounds. Requires repetitive hand movement. Requires eye-hand coordination and manual dexterity. Requires corrected vision and hearing to normal range. Equipment Operated: Ability to operate office machines and equipment Work Location: Butler, PA location Education/Training: High school diploma or equivalent. Experience: At least two years of experience in administrative type role in other business, customer service, or related field preferred. Certificates/Licenses: None Other: Other duties may be assigned in role to support events or projects. We offer competitive pay and a wide variety of benefits. Full time associates qualify for health benefits the first of the month following 30 days' employment. Options include medical, dental, vision, base life (company paid), voluntary life, short and long-term disability, flex spending accounts, and telemedicine. Other benefits include vacation and PTO time accrued with each pay cycle with a vacation carryover/payout option at year end, 9 paid holidays, 401k with company match contributions. Qualified candidates with strong drive, work ethic and commitment to quality are invited to apply at www.precisionaviationgroup.com using the Careers tab. AA/EOE/M/F/D/V

UPMC University of Pittsburgh Physicians is hiring a full-time Office Coordinator for the Tri-Rivers Musculoskeletal Centers team (6998 Crider Road, Mars, PA 16046). This position is a Monday-Friday, daylight position. No nights, weekends or holidays. This position will require some travel to other offices such as North Hills Passavant, Butler Crossroad, Butler Clearview, Slippery Rock and remain also at Cranberry/Mars office (mileage reimbursement provided and free parking at all locations). Purpose: The Office Coordinator manages the front office staff in collaboration with the Practice Manager. Coordinates front office scheduling and staff assignments. Serves as resource to address patient, family, staff, or Physician needs or concerns. Responsibilities: * Obtain accurate demographic, next of kin, insurance information including referrals/authorizations. * Ensure patient scheduling is accurate. * Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable. * Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable. * Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments. * Work denial work queues in conjunction with the CBO. * Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes. * Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads. * Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels. * Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints. * Collaborate with manager in selecting, monitoring and evaluating front office staff. * Bachelor's Degree + 6 months of healthcare experience * OR associate's degree in health care or business + 1 year of healthcare experience * OR High School Diploma + 2 years of healthcare experience * EPIC experience preferred Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

JOB OBJECTIVES: The primary purpose of the CAPS Administrative Assistant position is to assist the Child & Adult Protective Services Division Administrator and Supervisors in performing supportive tasks such as creating business correspondence, maintaining confidential files and records and supporting projects and events. ESSENTIAL JOB FUNCTIONS: Prepare documents, develop and follow processes; maintain accurate files on confidential material including but not limited to correspondence, discipline, grievances, quality improvement plans, court cases and state/federal audits and reviews. Schedule meetings; may conduct or be included in meetings in order to record/communicate decisions, assignments, directives, etc. to appropriate staff members. Provide clerical support to the Child & Adult Protective Services PCSA Division Administrator and Supervisors; compose correspondence; prepare memoranda and reports. Monitor compliance of Random Moments. Monitor PCSA digital imaging program. Answer routine questions and inquiries from employees, clients and the public. Order supplies/equipment for Children Services through Fiscal Department. Assist the Training Supervisor with scheduling training and maintenance of Social Service Workers' training records. Support the coordination of events for children in care, foster families, community partners and employees. Oversee the use of Children Services' county vehicles and coordinate maintenance needs and safety issues with Business Services and the JFS Director. Coordinate and complete special assignments, projects and other duties as assigned. NON-ESSENTIAL JOB FUNCTIONS: Performs related Essential and Non-Essential functions as needed.

UPMC University of Pittsburgh Physicians is hiring a full-time Office Coordinator for the Tri-Rivers Musculoskeletal Centers team (6998 Crider Road, Mars, PA 16046). This position is a Monday-Friday, daylight position. No nights, weekends or holidays. This position will require some travel to other offices such as North Hills Passavant, Butler Crossroad, Butler Clearview, Slippery Rock and remain also at Cranberry/Mars office (mileage reimbursement provided and free parking at all locations). Purpose: The Office Coordinator manages the front office staff in collaboration with the Practice Manager. Coordinates front office scheduling and staff assignments. Serves as resource to address patient, family, staff, or Physician needs or concerns. Responsibilities: * Obtain accurate demographic, next of kin, insurance information including referrals/authorizations. * Ensure patient scheduling is accurate. * Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable. * Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable. * Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments. * Work denial work queues in conjunction with the CBO. * Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes. * Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads. * Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels. * Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints. * Collaborate with manager in selecting, monitoring and evaluating front office staff. Qualifications: * Bachelor's Degree + 6 months of healthcare experience * OR associate's degree in health care or business + 1 year of healthcare experience * OR High School Diploma + 2 years of healthcare experience * EPIC experience preferred Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Tidewater Staffing Solutions is assisting a Solon headquartered CPA firm with the search for an Office Administrator. My client offers a terrific work schedule, The firm is looking for 30 hours weekly for the non-peak periods. For peak periods, the firm is expecting 40 hours or more as required by the workload. BASIC REQUIREMENTS The role of the Office Administrator is to perform administrative and office activities for multiple supervisors and directly report to the owner of the firm. Duties include fielding telephone calls, managing calendars, handling meeting and event arrangements, receiving and directing visitors, customer relation support, word processing for multiple types of correspondence, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

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Immediate Need - Office Administrator (Manufacturing) We are currently seeking to add a full time office administrator to our team. We strive to maintain a casual business work space where employees can create and innovate in a relaxed environment. We offer flexible work hours during standard business hours to accommodate the demands of today's lifestyle, as well as a competitive salary with a complete benefit package (medical and dental insurance, health savings account and 401k). Primary Responsibilities: Accounts Payable and Accounts Receivable (QuickBooks experience required) Reconciling accounts, resolving discrepancies, and ensuring compliance with financial procedures. Responding to vendor inquiries and maintaining positive vendor relationships. Assist with general office management (ordering office supplies, shop supplies, answering phones). The ideal candidate: is proficient with QuickBooks has excellent written/verbal communication and interpersonal skills. is detail oriented. is organized. has good time management. is proficient with Microsoft Office (primarily Outlook, Word, Excel) has a minimum of 3 years of similar experience If you are looking for a career - APPLY TODAY

Job Description Immediate Need - Office Administrator (Manufacturing) We are currently seeking to add a full time office administrator to our team. We strive to maintain a casual business work space where employees can create and innovate in a relaxed environment. We offer flexible work hours during standard business hours to accommodate the demands of today's lifestyle, as well as a competitive salary with a complete benefit package (medical and dental insurance, health savings account and 401k). Primary Responsibilities: Accounts Payable and Accounts Receivable (QuickBooks experience required) Reconciling accounts, resolving discrepancies, and ensuring compliance with financial procedures. Responding to vendor inquiries and maintaining positive vendor relationships. Assist with general office management (ordering office supplies, shop supplies, answering phones). The ideal candidate: is proficient with QuickBooks has excellent written/verbal communication and interpersonal skills. is detail oriented. is organized. has good time management. is proficient with Microsoft Office (primarily Outlook, Word, Excel) has a minimum of 3 years of similar experience If you are looking for a career - APPLY TODAY

Expand Access. Build Partnerships. Transform Care. The Office Coordinator plays a vital role in supporting daily branch operations and ensuring compliance with non-clinical policies and practices. This position is key to maintaining accurate medical records, coordinating patient care, and providing essential administrative support to the hospice team. Essential Functions of the Position Maintain and close medical records per policy. Review records to ensure compliance with documentation standards. Identify and obtain missing chart information, including physician signatures and other required documentation. Manage appropriate release of information, including obtaining authorizations and distributing copies. Collaborate with clinical staff to support timely admissions. Conduct medical record audits as requested. Purge closed cases, prepare records for archival, and maintain the master patient index. Participate in hospice quality assessment and performance improvement programs. Oversee tactical HR processes, contracts, and personnel files for staff and contractors. Support branch leader with new hire orientation and onboarding. Serve as a resource connecting staff to IT, HR, and Compliance as needed. Prepare weekly schedules, review for productivity and geographic efficiency, and coordinate with the Executive Director for approval. Coordinate interdisciplinary team meetings and manage care coordination communication. Provide administrative support including answering phones, ordering supplies, and data entry. Process accounts payable and route invoices as needed. Complete annual compliance training and attend in-services as required. Perform other duties as assigned. About You Education High school diploma required. Experience Minimum of three years of experience in the healthcare industry. Strong preference for medical records experience. Skills & Qualifications Proficiency in Microsoft Office Suite and Electronic Medical Records systems (HomeCare HomeBase preferred). Strong organizational, record keeping, filing, typing, and time management skills. Excellent oral and written communication skills. Ability to adapt to changing tasks with flexibility and professionalism. Strong interpersonal skills with the ability to communicate effectively across diverse backgrounds. Demonstrated maturity, cooperation, and tact in the workplace. We Offer Benefits for All Associates (Full-Time, Part-Time & Per Diem): Competitive Pay 401(k) with Company Match Career Advancement Opportunities National & Local Recognition Programs Teammate Assistance Fund Additional Full-Time Benefits: Medical, Dental, Vision Insurance Mileage Reimbursement or Fleet Vehicle Program Generous Paid Time Off + 7 Paid Holidays Wellness Programs (Telemedicine, Diabetes Management, Joint & Spine Concierge Care) Education Support & Tuition Assistance (ASN to BSN, BSN to MSN) Free Continuing Education Units (CEUs) Company-paid Life & Long-Term Disability Insurance Voluntary Benefits (Pet, Critical Illness, Accident, LTC) Apply Today - Help Us Transform Care Together. Legalese This is a safety-sensitive position Employee must meet minimum requirements to be eligible for benefits Where applicable, employee must meet state specific requirements We are proud to be an EEO employer We maintain a drug-free workplace Location SouthernCare Our Company At SouthernCare, part of Gentiva, it is our privilege to offer compassionate care in the comfort of wherever our patients call home. We are a national leader in hospice care, palliative care, home health care, and advanced illness management, with nearly 600 locations and thousands of dedicated clinicians across 38 states. Our place is by the side of those who need us - from helping people recover from illness, injury, or surgery in the comfort of their homes to guiding patients and their families through the physical, emotional, and spiritual effects of a serious illness or terminal diagnosis. Our nationwide reach is powered by a family of trusted brands that include: Hospice care: Gentiva Hospice, Emerald Coast Hospice Care, Heartland Hospice, Hospice Plus, New Century Hospice, Regency SouthernCare, SouthernCare Hospice Services, SouthernCare New Beacon Palliative care: Empatia Palliative Care, Emerald Coast Palliative Care Home health care: Heartland Home Health Advanced illness management: Illumia Health With corporate headquarters in Atlanta, Georgia, and providers delivering care across the U.S., we are proud to offer rewarding careers in a collaborative environment where inspiring achievements are recognized - and kindness is celebrated. Related Job Titles Hospice Administrator, Area Director of Hospice, Healthcare Operations Manager, Multi-Site Healthcare Manager, Hospice Leadership Jobs, Director of Hospice Services, Healthcare Executive Non-RN, Field-Based Healthcare Leader, Hospice Quality & Compliance Leader, AVP of Hospice Compensation may vary within the salary range provided based on several factors including but not limited to a candidate's location, experience, education, skills, licensure, certifications and department equity. Gentiva provides associates with a comprehensive benefits and total rewards package, of which base pay is just one piece. Salary Range - $16.45/hr to $20.50/hr

UPMC University of Pittsburgh Physicians is hiring a full-time Office Coordinator for the Tri-Rivers Musculoskeletal Centers team ( _6998 Crider Road, Mars, PA 16046_ ). This position is a Monday-Friday, daylight position. No nights, weekends or holidays. This position will require some travel to other offices such as North Hills Passavant, Butler Crossroad, Butler Clearview, Slippery Rock and remain also at Cranberry/Mars office ( _mileage reimbursement provided and free parking at all locations_ ). **Purpose:** The Office Coordinator manages the front office staff in collaboration with the Practice Manager. Coordinates front office scheduling and staff assignments. Serves as resource to address patient, family, staff, or Physician needs or concerns. **Responsibilities:** + Obtain accurate demographic, next of kin, insurance information including referrals/authorizations. + Ensure patient scheduling is accurate. + Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable. + Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable. + Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments. + Work denial work queues in conjunction with the CBO. + Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes. + Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads. + Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels. + Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints. + Collaborate with manager in selecting, monitoring and evaluating front office staff. + Bachelor's Degree + 6 months of healthcare experience + OR associate's degree in health care or business + 1 year of healthcare experience + OR High School Diploma + 2 years of healthcare experience + EPIC experience preferred **Licensure, Certifications, and Clearances:** + Act 34 **UPMC is an Equal Opportunity Employer/Disability/Veteran**

Career Site Header Job Summary Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities.Job Duties Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager. (Essential) Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals. (Essential) Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi; records in the proper accounts and issues receipts. (Essential) Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual. (Essential) Performs general administrative functions such as answering phones, typing, copying, faxing, and filing. (Essential) Reviews and codes invoices and statements for Community Manager approval. Schedules clubhouse rentals and processes rental fees. Ensures office supplies are sufficiently stocked and prepares supply orders as needed. Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections. Processes resident move-ins and move-outs in accordance with the Operations Manual. Assists with planning and coordinating resident relations events and activities within the community. Assists with the preparation of marketing materials, including brochures and flyers that pertain to homes for sale (new, pre-owned and brokered homes), community events, and other community-related information as directed by the Community Manager. Refers all sales prospects to the Community Manager and enters prospect information into Yardi in a timely manner. Assists prospective residents by checking the status of Sun Homes inventory. Reviews new and pre-owned home listings, shows homes to prospective residents, and assists with rental applications at the discretion of the Community Manager. Forwards Sun Homes customer service requests to the Community Manager in a timely fashion. Completes new move-in incentive requests for non-Sun Homes deals. Coordinates with the Underwriting team at the Main Office to obtain approvals on prospective resident applicants; tracks all approvals and denials. Maintains the petty cash fund, ensuring to record expenditures in the proper accounts. Prepares bank deposit slips and deposit funds as required; makes daily bank runs as needed. Other duties as assigned. Requirements High School Diploma or GED (Required) 2 years in administrative experience (Required) 6 months in previous experience using NetSuite (Preferred) 6 months in property management office experience (Preferred) Excellent written and verbal communication skills Strong customer service skills Excellent problem solving skills Intermediate computer proficiency Professional appearance Must have a valid driver's license REWARDING BENEFITS At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, cool perks, and flexibility. 401(k) Plan with employer matching contribution Employee Assistance Program Identity Theft Insurance Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more Site Rent Discounts for team members who live in our communities Paid sick leave Various paid holidays, bereavement time and pay for jury duty

**Expand Access. Build Partnerships. Transform Care.** The Office Coordinator plays a vital role in supporting daily branch operations and ensuring compliance with non-clinical policies and practices. This position is key to maintaining accurate medical records, coordinating patient care, and providing essential administrative support to the hospice team. **Essential Functions of the Position** + Maintain and close medical records per policy. + Review records to ensure compliance with documentation standards. + Identify and obtain missing chart information, including physician signatures and other required documentation. + Manage appropriate release of information, including obtaining authorizations and distributing copies. + Collaborate with clinical staff to support timely admissions. + Conduct medical record audits as requested. + Purge closed cases, prepare records for archival, and maintain the master patient index. + Participate in hospice quality assessment and performance improvement programs. + Oversee tactical HR processes, contracts, and personnel files for staff and contractors. + Support branch leader with new hire orientation and onboarding. + Serve as a resource connecting staff to IT, HR, and Compliance as needed. + Prepare weekly schedules, review for productivity and geographic efficiency, and coordinate with the Executive Director for approval. + Coordinate interdisciplinary team meetings and manage care coordination communication. + Provide administrative support including answering phones, ordering supplies, and data entry. + Process accounts payable and route invoices as needed. + Complete annual compliance training and attend in-services as required. + Perform other duties as assigned. **About You** **Education** + High school diploma required. **Experience** + Minimum of three years of experience in the healthcare industry. + Strong preference for medical records experience. **Skills & Qualifications** + Proficiency in Microsoft Office Suite and Electronic Medical Records systems (HomeCare HomeBase preferred). + Strong organizational, record keeping, filing, typing, and time management skills. + Excellent oral and written communication skills. + Ability to adapt to changing tasks with flexibility and professionalism. + Strong interpersonal skills with the ability to communicate effectively across diverse backgrounds. + Demonstrated maturity, cooperation, and tact in the workplace. **We Offer** **Benefits for All Associates (Full-Time, Part-Time & Per Diem):** + Competitive Pay + 401(k) with Company Match + Career Advancement Opportunities + National & Local Recognition Programs + Teammate Assistance Fund **Additional Full-Time Benefits:** + Medical, Dental, Vision Insurance + Mileage Reimbursement or Fleet Vehicle Program + Generous Paid Time Off + 7 Paid Holidays + Wellness Programs (Telemedicine, Diabetes Management, Joint & Spine Concierge Care) + Education Support & Tuition Assistance (ASN to BSN, BSN to MSN) + Free Continuing Education Units (CEUs) + Company-paid Life & Long-Term Disability Insurance + Voluntary Benefits (Pet, Critical Illness, Accident, LTC) **Apply Today - Help Us Transform Care Together.** **Legalese** + This is a safety-sensitive position + Employee must meet minimum requirements to be eligible for benefits + Where applicable, employee must meet state specific requirements + We are proud to be an EEO employer + We maintain a drug-free workplace Related Job Titles Hospice Administrator, Area Director of Hospice, Healthcare Operations Manager, Multi-Site Healthcare Manager, Hospice Leadership Jobs, Director of Hospice Services, Healthcare Executive Non-RN, Field-Based Healthcare Leader, Hospice Quality & Compliance Leader, AVP of Hospice Compensation may vary within the salary range provided based on several factors including but not limited to a candidate\u2019s location, experience, education, skills, licensure, certifications and department equity. Gentiva provides associates with a comprehensive benefits and total rewards package, of which base pay is just one piece. Salary Range \u2013 $16.45/hr to $20.50/hr ReqID: 2025-130507 Category: Branch Admin and Clerical Position Type: Full-Time Company: SouthernCare

Full Time (40 hours per week) M-F 8:00am to 4:30pm Onsite for ENT The Office Coordinator meets administrative and secretarial requirements for department management. Responsibilities: 1. Meets administrative and secretarial requirements of the Department Supervisor of the office. 2. Responsible for maintaining a safe and orderly office environment. 3. Monitors safe and reliable functioning of office equipment and facility. 4. Trains and oversees the work of clerical staff in all functional areas. 5. Communicates with other offices, hospital departments, and outside agencies. 6. Researches appointment, scheduling, billing and customer service problems for patients/families. 7. Works with the Department Manager to develop systems/procedures to help the office run more efficiently. 8. Other duties as required. Technical Expertise 1. Experience in a front office medical function is required. 2. Experience with maintaining confidential information is required. 3. Experience working with all levels within an organization is required. 4. Experience in healthcare is preferred. 5. Proficiency in MS Office [Outlook, Excel, Word] or similar software is required. Electronic Medical Record software and scheduling software is preferred. Education and Experience 1. Education: High school diploma or equivalent is required; Associate's degree is preferred. 2. Certification: None. 3. Years of relevant experience: 3 years is preferred. 4. Years of experience supervising: None. Full Time FTE: 1.000000 Status: Onsite