Departmental assistant jobs near me - 526 jobs

RESIDENCY PROGRAM ADMINISTRATIVE COORDINATOR Grand Canyon Conservancy (GCC) is the official nonprofit partner of Grand Canyon National Park. As the official philanthropic and collaborative partner of Grand Canyon National Park, Grand Canyon Conservancy's mission is to inspire generations of park champions to cherish and support the natural and cultural wonder of Grand Canyon. GCC raises private funds, operates retail shops within the park, and provides premier educational programs about the natural and cultural history of the region. GCC is currently seeking a Residency Program Administrative Coordinator to support the effective operation, organization, and promotion of the Residency Program. This role ensures smooth administrative processes, facilitates communication among internal and external stakeholders, and contributes to data management, research, and marketing efforts that strengthen the program's visibility and impact. The coordinator collaborates closely with staff, residents, alumni, and partners to uphold high standards of efficiency, professionalism, and engagement across all program functions. This predominantly remote, full-time (40 hours per week), nonexempt/hourly, benefit-eligible position reports to the Senior Residency Program Manager. Applicants must confirm that, if hired, they will reside and work within a five-hour drive of the South Rim of the Grand Canyon, as approximately 16 hours per month are spent on-site at Grand Canyon National Park or in the field. When working outside GCC's main office at GCNP, temporary housing will be provided at no cost. PRIMARY RESPONSIBILITIES In addition to participation in all-staff events and program team meetings, duties vary with the workload and could include, but are not limited to: Administrative and Operational Support • Manage daily administrative processes, including ordering program supplies and submitting payment and reimbursement requests. • Complete Facilities and Maintenance Requests as needed. • Organize departmental files and shared resources for easy access and efficiency. • Oversee shared calendars for residency scheduling, cleaning rotations, and vehicle reservations. • Ensure detailed, accurate, and timely completion of core departmental documents and records. • Draft and format presentations, manuals, and form templates as needed. Communication and Coordination • Coordinate meetings and events with partners, residents, alumni, and other stakeholders. • Respond to public inquiries about the program and provide excellent customer service to applicants and community members. Program and Data Support • Assist Residency Staff in organizing and analyzing evaluation and feedback data. • Support the proposal review process by answering applicant questions, reviewing submissions for completeness, and communicating feedback to applicants. Research and Information Management • Research and compile information on program partners, potential residents, local events, and relevant industry trends to inform program strategy and outreach. Program Promotion • Represent the Residency Program at local and industry-specific events to raise visibility and build relationships. • Manage digital and video assets, ensuring files are properly organized and maintained across websites, cloud storage, and media platforms. • Coordinate marketing deliverables by managing the annual marketing schedule and providing materials such as photos, videos, and program descriptions to internal and external stakeholders. MINIMUM QUALIFICATIONS · Prior professional experience supporting the administrative functions of a program and/or project, preferably within a non-profit organization that is mission-driven; skillset is generally obtained within a minimum of three years of experience, but academic achievement and/or related endeavors may be considered in part in lieu of expressed level of professional experience. · Excellent professional and interpersonal communication skills, including verbal and written. · Intermediate knowledge of MS Office (Outlook, Teams, Excel, SharePoint, PowerPoint, Forms, Planner). · Technological fluency, including experience with online meeting platforms like Zoom and Teams. · Detail-oriented, self-motivated, excels at time management, and loves working with others. · Experience with digital asset management and proofreading. PREFERRED QUALIFICATIONS, SKILLS, AND CHARACTERISTICS · Commitment to and knowledge of Grand Canyon National Park. · Education and/or demonstrable experience in the arts or sciences. · Passion for equitable practices in art and science administration. · Friendly, curious, and communicative. TOTAL COMPENSATION This is a full-time, non-exempt, benefit-eligible position. The starting salary rate is $23.00 per hour (approximately $47,480 annually). Full-time employee benefits include employer-sponsored health insurance options with free or low-cost premiums and select HSA contributions; life, disability, and AD&D insurance policies at no charge; eligibility for participation upon hire in retirement plans with employer match and financial planning services; paid time off, leaves, and sick time; and discounted retail store and GCC-sponsored outdoor training classes. A complete list of GCC programs under the Total Compensation Program is available through the Human Resources department. WORKING CONDITIONS · Must have a quiet and comfortable environment conducive to working from home. · Ability to sit for several hours and complete repetitive, focused tasks at the computer. · Able to travel to Grand Canyon National Park regularly and attend regional events several times a year. · May occasionally work more than 40 hours per week or on weekends and holidays to meet critical deadlines and to attend special functions. · Valid Driver's License and ability to travel without assistance. GCC CORE VALUES GCC has identified four core values representing how we interact with our employees, partners, visitors, supporters, and followers. Our values include the following: · Integrity: We are honest, respectful, inclusive, caring, and accountable for our actions. We operate at a high level of excellence, utilizing our resources to their best and fullest potential. · Education: We are a dynamic learning organization uniquely positioned to cultivate the “awe” of the Grand Canyon. · Service: We embrace our role as a valued partner of the National Park Service at Grand Canyon National Park and will provide the highest level of excellence in every interaction with employees, partners, visitors, supporters, and donors. · Connection: We foster a sense of wonder and adventure for the Grand Canyon. HOW TO APPLY Please visit our website at ************************************** to submit your application. Please include a resume and cover letter with your application. Grand Canyon Conservancy is the official nonprofit partner of Grand Canyon National Park. We are an Equal Opportunity Employer.

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities: Perform a variety of administrative and clerical duties to support assigned department(s). Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials. Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner. Gather data and prepare standard and custom reports to support business decision-making. Draft, edit, and proofread correspondence, presentations, and other communications. Provide support for department-specific tasks as required by specialty area. Coordinate basic procurement, expense tracking, or task management activities as needed. Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality. Required Qualifications: 1 - 5 years of on-the-job administrative experience. Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required. Proven ability to manage multiple priorities and deadlines effectively. Strong problem-solving skills, organizational and documentation management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated attention to detail and accuracy in all work. Preferred Qualifications: Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba). Experience in a corporate or manufacturing environment, ideally within the automotive industry. Work Environment: This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility. Schedule may adjust based on business needs or project requirements. Location: Raymond, OH Type: Contract Duration: 12+ months, with possibility of extension No 3rd party agencies or C2C

Why You Want To Work Here We are the leading provider of transportation management and logistics solutions. This position offers the opportunity for a stable, long-term career with a growing organization. We provide global support and are looking for someone who is a quick learner with strong mathematical skills. We Offer: Room for growth Flexible schedule Health, vision, and dental insurance PTO & sick leave 401(k) Energetic, collaborative environment Work-from-home schedule Responsibilities of an Administrative Assistant Adjust price quotes according to cost and location Enter orders for product transfers or customer orders Manage domestic and international freight shipments Prepare export documents Approve freight invoices Maintain a high standard of ethics and integrity Gain a sufficient understanding of the industry and customers Generate reports and share with team members Positively impact customer service Qualifications for Administrative Assistant Bachelor's degree in Business, Mathematics, or related field Experience and interest in transportation/logistics preferred Previous logistics or dispatch experience a plus Excellent verbal and written communication skills Strong problem-solving skills Tech-savvy with knowledge of Microsoft Office (Excel, Word, PowerPoint) Strong sense of teamwork

If you are a meticulous and organized professional with a passion for mental health support, we have the ideal opportunity for you! The Bureau of Financial Management and Administration is seeking an Administrative Assistant to join our amazing team. With excellent communication skills and a desire to help others, you will thrive in our dynamic office and have the chance to grow your knowledge and skills. Advance your professional talents and apply today! DESCRIPTION OF WORK As an Administrative Assistant, your responsibilities will involve identifying and acquiring necessary office supplies and equipment, as well as maintaining an adequate inventory of disposable office supplies. In addition, you will serve as the Telecommunications Officer, overseeing all communication systems and equipment, including wired and wireless systems, and facsimile machines. Your budget management duties will include assisting in the development of the annual budget and providing cost estimates for technology needs. Other duties include organizing and maintaining a database of computers and other devices utilized within the bureau, in addition to monitoring the use of corporate cards and resolving any issues that may arise during the application process. Furthermore, you will serve as the Right to Know Law Requests Coordinator, ensuring that all requests are processed accurately and in a timely manner. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment, 37.5 hours per week Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university; or Any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

If you're looking for a high-energy, inclusive atmosphere and a company that understands the importance of work/life balance, Commonwealth is your match! From generous bonus and 401(k) programs to tuition reimbursement and flexible work schedules, Commonwealth is focused on helping its employees thrive in an environment suited to their needs. On top of all that, the Virtual Administration department offers a remote work schedule. We're looking for a new virtual administration specialist to join our team. Commonwealth's Virtual Administration team is a group of focused, highly organized, and service-minded problem solvers who work directly with our independent financial advisors, through two service models- one dedicated and one pooled. Our team provides middle office support functions, such as document preparation and submission, account opening and updating, CRM management, meeting preparation, money movement requests, and client support. Key Responsibilities Working as a virtual member and operational point of contact for advisors' offices and providing task ownership, support, and coordination with other Commonwealth departments Collaborating with various internal operational teams across the firm to research and resolve complex issues Managing client data in Commonwealth's CRM platform to create and distribute reports, prepare for client meetings and calls, and create procedure workflows Submitting money movement requests and working with partner departments to resolve issues Monitoring alerts and advisor action items and proactively collaborating on responses to time-sensitive requests Building relationships by consistently providing the highest level of customer service Collaborating with Sponsor Companies to research and obtain required documents Use our account opening platform to open and update accounts, prepare documents, and send DocuSign documents to clients Core Strengths and Skills Comfortable adapting to a variety of environments, and able to cultivate lasting relationships with advisors Superior problem-solving skills, with a detail-oriented approach to task execution Strong written communication skills and ability to take detailed and accurate notes Strong active listening skills and ability to communicate complex information clearly and concisely Ability to learn, understand, and apply new information quickly Highly refined time management and organizational skills, with the aptitude to use multiple systems Ability to thrive on a highly collaborative team At least two years of experience working in a financial advisory firm preferred; other relevant experience considered Proficient in Microsoft Word, Excel, and Outlook, with knowledge of CRM applications Have we piqued your curiosity? Can you see yourself thriving in this opportunity? Picture Yourself Here At Commonwealth, we believe in a better world. We hold ourselves and each other to higher standards. We take care of one another. That's why we invest in you-we encourage employee growth both in your career and education; we offer incredible health care benefits; and we find plenty of occasions to celebrate. What's not to love? We are always striving to be better, and we are looking for employees who share that same mindset. Better people, better coworkers, better leaders, better creators. Bring your best work and your full self to the table, and we will do the same. Together, we can build a better future for our advisors, their clients, our company, and you. About Commonwealth Commonwealth Financial Network, Member FINRA/SIPC, a Registered Investment Adviser, provides a suite of business solutions that empowers more than 3,000 independent financial advisors nationwide. Founded in 1979, the firm has headquarters in Waltham, Massachusetts; San Diego, California; and Blue Ash, Ohio. Turning our advisors into raving fans starts by doing the same for our employees. We foster an environment of excellence, growth, rewards, and fun in equal measure. The Fine Print We care about your online safety as a prospective employee and encourage you to exercise caution when responding to job postings online. Commonwealth will never ask potential hiring candidates to pay or transfer funds as a precondition of interviews or employment, nor will we authorize recruiters or agents to do so on our behalf. Commonwealth is an equal opportunity employer, making intentional efforts to source talent from all backgrounds. Min USD $55,700.00/Yr. Max USD $63,900.00/Yr.

Our team are seeking an unwearied as well as detail-oriented individual to be the following Administrative Assistant to our Editor-in-Chief, for 16 weeks. Our visually-driven journal is actually devoted to publishing unique interviews with the best prolific as well as popular modern fine art professional photographers as well as performers. Rewards: Belongings in-depth and hands-on experience behind magazine publications Institution credit rating Letter of recommendation upon fulfillment Become part of a fun and also prominent system of a photographers and also performers Tasks Potential to work en masse and successfully with others Issue dealing with to enhance business performance Great communication and creating skills, Expert and respectful through email or phone Deal with schedule for Editorial director Opening, sorting, as well as distributing incoming document Work as part of a group along with writers, digital photographers, cartoonists as well as advertising and marketing experts Acquire college praise Requirements Must possess schedule 3 times a week, essentially 24 hr per week, for a minimum required of 4 months Extremely managed as well as personable Excellent interaction, syntax, and opportunity monitoring capabilities Efficient in Microsoft Office and also Google Ride Pliable Knowledge in Photography and/or Fine Arts is actually recommended Please take note that this is actually an unpaid remote job. Job Types: Part-time, Unsettled Teaching Fellowship, University Credit Work Style: Management Job Kind: Unpaid Internship/College Credit Score

, Inc. Arsenault is a rapidly growing company working to help communities use data to tackle their greatest social challenges. Our software and services help non-profit, government, and community organizations build effective response systems to homelessness and are used in more than 75 communities, including high-profile communities serving the densest populations of homelessness nationwide. Our professional services set us apart from other software companies. We provide typical software administration services, but the heart of our service is the partnership we build with our communities to better understand their needs and goals when it comes to addressing homelessness. We collaborate with community leaders, share knowledge gained working with communities across the county, act as liaisons between policymakers and staff on the front lines, and we take the lead on a variety of projects and initiatives to help our communities meet their goals around ending homelessness. Our diverse and inclusive culture has played a key role in our success at Arsenault. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, veteran status, or disability. THIS IS A FULLY REMOTE POSITION - SUCCESSFUL CANDIDATES WILL BE REQUIRED TO WORK FROM HOME. About our Community Administration Team: The Community Administration team partners closely with communities across the United States to maximize the role of HMIS as a key element of a strong homelessness response system. Our role varies widely and the day-to-day work may include responsibilities such as: Working closely with community partners to guide, plan, and manage complex initiatives in response to new federal funding. Consulting with county leadership about how to bring new shelters into the local coordinated entry system. Configuring Clarity Human Services to allow two agencies to share data with each other. Reviewing data quality and outcomes dashboards to identify priority areas for agency outreach and support. Collaborating with other Arsenault departments to develop a custom report. Designing audience-appropriate trainings for front line staff, agency managers, and other community stakeholders. Topics may include: HMIS requirements, coordinated entry workflow, local initiatives, CoC best practices, and/or other HMIS-related topics. And so much more! Success/Impact Statement: As an invested member of the local community, Community Admin Specialists perform a range of cross-functional duties in support of customer-facing teams and multiple communities, including project management, system administration, data analysis, and community trainings. The Community Admin Specialist develops and maintains a comprehensive partnership with the internal teams and the customers at multiple levels, anticipating needs and providing solutions as a critical part of a regions homelessness response systems. As a Community Admin Specialist (Data Analysis and Compliance), You Will: Assist customer-facing teams with data quality review and outreach, data analysis, data visualization, and/or submission of system-wide reports. Manage and/or assist on time-limited projects such as compliance audits, updates per data standards, and/or research and launch of new solutions. Develop subject matter expertise on Clarity Human Services software. Develop subject matter expertise on the local and national policies, practices, and program models that impact the homelessness response system. You Will Love This Position If: You get excited about graphs, charts, and trendlines. You seek and are inspired by new ideas and new ways of thinking. You never let your ego get in the way. People always tell you youre a good listener. Youre obsessed with supporting team success. Spreadsheets and project plans bring you peace. Bringing order to chaos is your personal slogan. Required Experience That Drives Success In This Role: You have proven data analysis skills You have strong attention to detail and some project management skills. You have experience in fields requiring compliance with regulations and policies (eg, public housing, healthcare, education, city government, etc.). You have the ability to be flexible and pivot in order to adapt to changing needs and requirements. You have the proven ability to learn new technologies, databases and/or software applications. You have a demonstrated ability to reliably meet deadlines and contractual obligations, including the ability to constantly triage, moving projects along parallel timelines while responding to new priorities. You are highly organized with excellent time management skills. What Makes You Stand Out: You have expert skills using data analysis tools (bonus points for Looker) You have experience with data integrations/interoperability You understand the complexities and nuances of homelessness response systems. Subject matter expertise in one or more of the following domains: Coordinated Entry Homelessness Management Information System(s) (HMIS) HUD and/or Federal Partner Requirements & Reporting Continuum of Care Roles and Responsibilities Data Quality Improvement Data Visualization How Arsenault Will Support You: Work in a primarily remote/virtual environment A unique, friendly, and caring culture! Hear more from our employees on Glassdoor Medical (100% paid for employees) 12 weeks of 100% paid parental leave Dental and vision insurance 24/7 telehealth services for your whole family 401K Retirement Plan Paid time off Paid volunteer time off 13 paid holidays Arsenault primarily uses Apple computers; all new employees receive either an iMac or MacBook Pro to use in their role at Arsenault Opportunities for professional growth and development

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Administrative Specialist. In this role, you will play a vital part in providing exceptional administrative support to the Technology Division's Shared Business Services team, which serves over 250 employees and contractors. Your contributions will enhance the efficiency of daily operations while collaborating with internal and external partners. The position offers the flexibility of remote work, allowing you to manage tasks effectively from your preferred location while making a significant impact on the organization.Accountabilities Manage the Technology Division shared mailbox and respond to inquiries for information. Coordinate with business partners on onboarding and offboarding requests. Assist with maintaining division data on SharePoint sites. Maintain electronic files, records, and meeting room calendars. Arrange business travel and coordinate meeting arrangements. Prioritize projects based on team needs and goals. Facilitate safety tours for division staff. Requirements High School diploma and 5 years of related experience. Proficient in Microsoft Office and other software applications. Excellent attention to detail and strong organizational skills. Proven time management and prioritization abilities. Strong verbal and written communication skills. Experience with Ariba or Concur is a plus. Benefits Comprehensive healthcare options (Medical, Dental, and Vision) 401(k) match and fully-funded pension plan Paid time off and holidays Free public transportation passes Annual educational assistance On-site fitness facility Professional development programs and training opportunities Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.#LI-CL1We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity. SierTeK Ltd. is seeking (6) Administrative Specialist to support a remote opportunity. Position Overview Section The Administrative Specialist will support AFWERX Program Management Office (PMO) in carrying out its mission to increase participation to the maximum practicable extent in DAF acquisitions and the transfer/transition of these technologies to the warfighter and the commercial sector. Minimum Position Requirements * Experience with workflow and project management tools such as Smartsheets, Google Workspace products, and Office 365 products * Ability to synthesize and format talking points, briefings, presentations, and meeting notes into concise communications deliverables * Create visual products such as 1-pagers, infographics, and social media posts for division specific needs * Support overall Division/Branch/Section operations functions, such as interacting, coordinating, and communicating with internal and external organizations via various communications methods * Assist in developing and processing various reports, written communications, and packages for coordination, review, and finalization * Supports the digital enablement of survey administration * Support in development, maintenance, and modification of calendars and schedules * Support Electronic Records Management activities * Support, plan, coordinate, facilitate, and execute organizational meetings, to include room reservations and seating activities * Support proper assignment, tracking, monitoring, reporting, and completion of assigned taskings and suspense * Support in all aspects of travel management * Secret Clearance * 1-3 years of experience SierTeK is an equal opportunity employer. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. If you need assistance or accommodation due to a disability, you may contact us at 1+************. * This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on SierTeK being awarded the contract.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Under the supervision of the Office of Social Health Sciences and Programs (OSHSP) Executive Assistant and close collaboration with the Administrative Director, the Administrative Assistant provides comprehensive administrative support to the Wisconsin Partnership Program team. Key responsibilities include: Serving as WPP's primary point of contact: The Administrative Assistant works closely with colleagues across WPP and consults with the Administrative Director to establish priorities. Serving as WPP's primary point of contact, the Administrative Assistant responds to and directs inquiries from faculty, staff, community organizations and the public, and oversees WPP's shared email account to ensure timely and accurate responses. Supporting grants management processes: The Administrative Assistant collaborates with the Operations and Finance teams to implement WPP's grants management policies and procedures and contribute to process improvements. This position oversees an extensive grant application and award database, and following training, assists applicants, grantees, reviewers and staff in accessing and using the database. Key responsibilities include bundling application and reporting documents, entering review assignments, reporting requirement logs, and grant contacts; and processing amendments and related correspondence. Coordinating governance committee and other meetings and events: The Administrative Assistant supports WPP's two governance committees and is responsible for managing meeting schedules and coordinating logistics, including preparing materials, securing space, arranging web conferencing, and taking notes and drafting minutes. This position ensures compliance with Wisconsin's open meetings and public records laws by posting meeting agendas and minutes as required. Additionally, the Administrative Assistant provides scheduling support for colleagues and assists with meetings and event coordination. Maintaining administrative processes: The Administrative Assistant supports WPP's document sharing and filing systems, project and contact management systems, and coordinates in-person and virtual events throughout the year, including meetings, applicant information sessions and grantee orientations and learning collaboratives. This position also processes payments, reimbursements and similar financial transactions in a timely manner; coordinates staff travel; orders computer equipment and supplies; and enters and runs reports. Other responsibilities: The Administrative Assistant provides administrative support for other SMPH programs and initiatives as assigned by the OSHSP Executive Assistant. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Knowledge, Skills, and Abilities: Highly proactive, service oriented, and efficient professional with a strong commitment to teamwork and the organizational goals and mission. Demonstrated ability to manage multiple priorities and deadlines effectively. Strong written, verbal and interpersonal communication skills. Proven ability to work independently and adapt to changing priorities. Proficiency in Microsoft Office 365, including Outlook, Word, Excel and PowerPoint. Key Job Responsibilities: Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies Serves on committees and attends meetings, representing the interests of the unit or program Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Department: School of Medicine and Public Health, Wisconsin Partnership Program, Administration The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health (SMPH) Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research. Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities. WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner's Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin. WPP's approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin's most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities. Compensation: The starting salary for the position is $55,000 annually but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Academic Staff Benefits Flyer Required Qualifications: Minimum two years of experience in administration, operations or office support. Demonstrated experience: Managing multiple professional calendars. Scheduling and coordinating meetings or events, including experience with virtual collaboration tools such as Zoom, MS Teams or similar. Managing data in databases, such as those used for grants, project or customer relationship management, to include entering data and creating structures and workflows. Processing payments, reimbursements or similar financial transactions in a timely manner. Preferred Qualifications: Experience working in a community-based organization, governmental or tribal public health agency, university or academic institution, philanthropic foundation, or health care setting. Experience with grants administration. Knowledge of or experience with Wisconsin's open meetings and public records laws requirements. Experience with University of Wisconsin System or UW Health administrative, financial or research systems, such as Workday and RAMP. Education: Bachelor's Degree preferred. How to Apply: To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials. Important: There is only one attachment field. All required documents must be combined into a single file and uploaded in that field. Required documents: • Cover letter • Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Kim McFarlane, ******************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Resilient Solutions Plus, LLC is an emerging professional services firm that provides management consulting services and product solutions to federal, state, and commercial entities. We endeavor to be a trusted partner that helps a global network of clients solve complex business challenges through Strategy, Operations, and Innovation. Join us as we help our clients reimagine how they do business and transform their toughest challenges into solutions. Title: Administrative Specialist I Key Roles & Responsibilities: As an Administrative Assistant I on our team, your key role is to: Schedule appointments, arrange meetings/conferences and prepare appropriate background materials. Manage and monitor calendars, daily correspondence, daily itineraries and records management. Manage Outlook shared in-boxes, multiple calendars, and action tracker tasks. Develop short/long range operational schedules. Coordinate travel arrangements and travel schedules to include status of orders and itineraries, transportation, and accommodation arrangements, create and submit travel authorizations and vouchers. Proficiency in the use of Microsoft Office, (Microsoft Word, Excel, Power Point, OneDrive, and Outlook) is required, to type, prepare, store, transfer, and print documents and correspondence including letters, memoranda, forms, reports, charts, graphs, and presentations from handwritten or electronic drafts or from supplied samples and provided data, as well as preparing correspondence documents for distribution. Proficiency with Adobe Professional is required, must be able to edit, highlight and convert PDF files. Send documents via electronic methods, U.S. Mail, or use of overnight delivery services (or a combination of more than one) using a correspondence tracking system. Receive, sort, and distribute incoming mail, other documents, and packages. Coordinate the pick-up and distribution of office supplies and equipment. Perform all administrative, operational, and secretarial support tasks with outstanding customer service and business professionalism. Schedule appointments/meetings for senior management and document meeting decisions, action items (and action owner), track progress and provide meeting minutes. Attend staff meetings if requested and take minutes if required by management. Update and maintain weekly status reports, dashboard(s) and any other recurring information requested by program offices. Required Skills/Qualifications: 3+ years of experience in providing administrative support in the federal or private sectors Proficient in Microsoft Office applications and Adobe Professional Ability to work in a fast-paced environment Must be proficient in keyboard typing with a 60 words per minute minimum. Must have at a minimum, a high school diploma, a bachelor's degree is preferred Preferred Skills /Qualifications: Knowledge of U.S. Government clients Experience with developing, staffing, and coordinating military documents, memorandums, and other materials Knowledge of the Defense Travel System and Army Correspondence requirements Secret Clearance preferred Benefits: We offer Competitive salaries as well as benefits such as Health, Dental, Prescription coverage, remote work, paid time off and much more. RSP is an Equal Employment Opportunity Employer who is committed to maintaining a diverse environment. All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by applicable law.

Job DescriptionThe State of Mississippi, Division of Medicaid (DOM), is seeking proposals from interested and qualified professional entities to provide an Assistant Database Administrative/Worksite Specialist. This specialist will assist DOM with iManage Services. The resource will be required to execute a Business Associate Agreement (BAA) with DOM. This contract will be a three (3) year contract, with an option for two 1-year renewals. | PREFERRED QUALIFICATIONS Ability to create and publish workflow forms and electric workflow processes to reduce paper dependency. Ability to create and customize forms from scanning and data capture. Individual(s) proposed must have the following business skillsets Business Skill Set Requirement: Ability to effectively communicate in English verbally and in writing Ability to interact with and translate between technical staff and business users regarding business and information technology needs Strong listening and problem resolution skills Demonstrate strong analytical skills and critical thinking skills Ability to be flexible, multi-task and work within deadlines Ability to work as a part of a team or independently This is a remote position.

Exceed the expectations of our residential mortgage borrowers & business partners through superior service, simple processes, and effective communications. We deliver on this mission by empowering our employees by encouraging and recognizing superior performance and innovative solutions, by promoting teamwork and divisional cooperation. Primary Function The Document Administration Collateral Specialist II is responsible for receiving, cataloging, and shipping requested collateral and/or servicing documentation or full physical files to 3rd party firms, 3rd party document custodians, and/or 3rd party vendors. The Document Administration Collateral Specialist II communicates heavily with vendors, custodians and servicing and originations partners to facilitate all collateral requests in a timely manner. The Document Administration Collateral Specialist II is expected to have an intermediate working knowledge of all systems, investor requirements, custodial and archive processes. They should be able complete their workload with limited input from supervisors while acting as a resource for more junior team members. Principal Duties: * Ensure requested documentation is accurately completed within specific task SLAs. * Request collateral files from investor designated document custodians to ensure that all needed documentation is obtained (within specific SLAs) to efficiently process Loss Mitigation, Bankruptcy and Foreclosure proceedings. * Identify and cure collateral exceptions for delivery, sales, and certifications. * Address inquiries from vendors, investors, Portfolio Managers, etc. professionally and in a timely fashion. * Review daily task queue and exception reports to ensure completion of assigned duties within specific SLAs. * Update and annotate all actions/follow-ups processed on loans in all appropriate systems. * Prepare required reporting - management, investor, vendor, etc. * Update Mortgage Electronic Records System, Inc. (MERS) database to ensure adequate reporting of changes in mortgage servicing rights and beneficial ownership interests in loans serviced by SMS. * Update and maintain real-time inventory of received physical collateral and servicing files. * Update and maintain real-time inventory of images of documents contained within the physical collateral and servicing files received. * Identify, process, catalog/inventory and prepare shipments of any requested documents (Assignments of Mortgage, Allonges, Lost Note Affidavits, Lost Mortgage Affidavits, etc.) or full collateral/servicing files for loans serviced by Shellpoint Mortgage Servicing with various levels of complexity. * Ensure requested collateral files and/or specific documents are accurately processed within the inventory system within predefined SLAs. * Review and process exception reporting at various stages of the inventory and check-in/check-out process. * Complete monthly inventory audits with custodians, file centers and the onsite file room. * Performs related duties as assigned by supervisor. * These essential functions are fundamental to the role, and must be performed on-site, as they cannot physically be performed remotely. In addition, the Company has determined that an in-person presence is important to critical components of our work, including oversight, training, collaboration, and productivity. Items not marked (*) as essential on-site may still require partial on-site work to perform the role satisfactorily. Education and Experience * High school diploma or equivalent, required. * Associates or bachelor's degree preferred. * 2-4 years' experience in Document Administration or Mortgage Servicing or similar field. * Prior year performance evaluation of 3.3 or better. (Internal candidates only) * Direct Supervisor recommendation. (Internal candidates only) Knowledge, Skills, and Abilities * Intermediate understanding of mortgage servicing and originations - Post Closing, Loss Mitigation, Bankruptcy, Foreclosure, and REO (Real Estate Owned). * Intermediate knowledge of all servicing systems, image repositories, MERS, collateral tracking systems, custodial systems, and vendor systems. * Basic knowledge of abstracting land records. * Intermediate knowledge of investor requirements for perfected collateral for delivery, sales, and certifications. * Intermediate knowledge of Foreclosure and Bankruptcy requirements for perfected collateral. * Ability to handle confidential material in a professional, ethical manner. * Strong interpersonal skills to build and maintain professional relationships with vendors, co-workers, etc. * Professional communication skills - written & verbal. * Strong time management skills & ability to respond to vendor/inter-departmental requests in a timely fashion. * Ability to prioritize workload to meet deadlines and achieve volume goals and performance standards. * Proficient knowledge of MS Office: Word, Excel & Outlook Ability to merge, summarize and present data using excel functions such as pivot tables and formulas. * Research & analytical skills to comprehend applicable state laws. While this description is intended to be an accurate reflection of the position's requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary. All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Okta Verify and Microsoft Authenticator. Employment will be contingent on this requirement. By applying to this position candidate acknowledges that this is not a remote role and is required to be on-site. Additional Information: While this description is intended to be an accurate reflection of the position's requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary. All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Okta Verify and Microsoft Authenticator. Employment will be contingent on this requirement. Company Benefits: Newrez is a great place to work but we are only as strong as our greatest asset, our employees, so we believe in rewarding them! * Medical, dental, and vision insurance * Health Savings Account with employer contribution * 401(k) Retirement plan with employer match * Paid Maternity Leave/Parental Bonding Leave * Pet insurance * Adoption Assistance * Tuition reimbursement * Employee Loan Program * The Newrez Employee Emergency and Disaster Fund is a new program to support our team members Newrez NOW: * Our Corporate Social Responsibility program, Newrez NOW, empowers employees to become leaders in their communities through a robust program that includes volunteering, philanthropy, nonprofit grants, and more * 1 Volunteer Time Off (VTO) day, company-paid volunteer day where all eligible employees may participate in a volunteer event with a nonprofit of their choice * Employee Matching Gifts Program: We will match monetary employee donations to eligible non-profit organizations, dollar-for-dollar, up to $1,000 per employee * Newrez Grants Program: Newrez hosts a giving portal where we provide employees an abundance of resources to search for an opportunity to donate their time or monetary contributions Equal Employment Opportunity We're proud to be an equal opportunity employer- and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. 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Roland Berger US is excited to launch our 2026 HERizon program for undergraduate Sophomore students graduating in the Spring of 2028. Roland Berger is a global management consultancy for transformation, innovation across all industries, and performance improvement. Be our next woman leader, apply for our 2026 HERizon Program today! Job Description What is our HERizon Program? Our HERizon Program is a women-oriented career building program designed for undergraduate Sophomore students. The aim of our program is to help participants build the professional skills, tools and network to succeed as women professionals in consulting, as well as prepare for the rigorous consulting interview process. Program participants will gain exposure to real-life consulting through dedicated mentorship, informational sessions with the Roland Berger team, and a hands-on case challenge. Over the course of the program, participants will work directly with Roland Berger team members to learn about consulting, develop their consulting toolkit, prepare for interviews, network with fellow program participants, tackle the case challenge and hear insights from experienced professionals. Our HERizon program will run from March 2026 through June 2026 and is comprised of three main elements: Training & Development - learn more about consulting and Roland Berger, as well as develop key consulting and interviewing skills through dedicated mentorship, support from experienced consultants, and informational sessions Hands-On Case Challenge - get hands-on case solving experience through personalized mentorship from the Roland Berger team, while collaborating with fellow program participants to tackle the case and prepare a final presentation In-Person Celebration Event in April 2026 - culmination of the case challenge to share final presentations with Roland Berger leadership, followed by an in-person celebration with Roland Berger team members and program participants At the end of our HERizon program, all program participants will be guaranteed a first round-interview in June 2026 to interview for our 2027 summer internship program. Qualifications We welcome ambitious undergraduate Sophomore students to apply for our program. Undergraduate students from all academic backgrounds are welcome to apply. The program is specifically intended for students graduating between December 2027 - June 2028. We are looking for students who: Have strong analytical and communication skills Have outstanding academic and/or professional achievements Possess an entrepreneurial spirit Excel in collaborative environments Demonstrate a passion for continuous learning Are able to participate in a hands-on case challenge in March - April Previous consulting experience is a plus, but not a requirement to join our HERizon program Additional Information About Roland Berger Roland Berger is a global management consultancy for transformation, innovation across all industries, and performance improvement. Founded in 1967 in our home city of Munich, we are one of the leading representatives of our industry, with more than 50 offices and 3,500 dedicated colleagues around the world. What unites us all is the goal of making a positive contribution for our clients and their entire value chain, and harmonizing business and society with a sustainable outlook. The success of Roland Berger is rooted firmly in our values: entrepreneurship, empathy, and excellence. We have built our reputation on the development of "creative strategies that work." Our consulting approach is based on our global network of industry, functional experts who provide our clients with creative and unique solutions, combined with a strong regional presence in the Americas. Roland Berger provides equal employment opportunity (EEO) to all persons without regard to race, color, religion, ancestry, national or ethnic origin, pregnancy (including childbirth, or related medical conditions), marital status, sex, sexual orientation, gender, gender identity, gender expression, transgender status, age, military and veteran status, physical condition, physical or mental disability, health status, political opinion, social condition or background, or any other applicable legally protected characteristics. Roland Berger is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact your recruiter. All your information will be kept confidential according to EEO guidelines. Due to challenges with the visa process and requirements of the department of labor, we are currently not providing sponsorship for undergraduate candidates.

Job DescriptionBenefits: Work from Home Competitive pay Flexible schedule Opportunity for advancement About Us: Autopilot Recruiting is dedicated to connecting talented individuals with small business owners to foster growth and success. We provide meaningful work, competitive compensation, and a collaborative environment that values your contributions. Position Overview: Looking for a role where your adaptability and organizational skills make a difference? Join our team as an Administrative Specialist! This position provides coverage across accounts, assisting with recruiting support when additional help is needed. Because this role is flexible and varies based on business needs, youll gain broad exposure while making an immediate impact. Key Responsibilities: Provide recruiting support across different client accounts as assigned. Assist with sourcing and identifying qualified candidates. Review applicants, conduct phone screens, and document activity. Help maintain strong client relationships through professional communication. Adapt quickly to varying workflows and account needs. Demonstrate strong organizational skills to keep processes running smoothly. Requirements: Excellent interpersonal skills Excellent communication skills written, verbal, and listening Strong organizational and multitasking abilities Self-motivated and detail-oriented Comfortable adapting to new tasks and clients as needs change Details: Remote, independent contractor position Accounts and workload will vary based on coverage needs This is a remote position.

Remote Remote Administrative Support Assistant / Records Clerk Evolution Sports Group is a leading sports management company that represents professional athletes and provides comprehensive services to help them achieve their goals. Our team is dedicated to providing top-notch support and guidance to our clients, allowing them to focus on their athletic careers. Position Overview: We are seeking a highly organized and detail-oriented Remote Administrative Support Assistant / Records Clerk to join our team. This is a full-time, remote position that will provide administrative support to our team and assist with managing our clients' records. Key Responsibilities: - Provide administrative support to our team, including scheduling appointments, managing emails, and organizing documents - Maintain accurate records for our clients, including contracts, performance evaluations, and other important documents - Communicate with clients, agents, and other team members to ensure all records are up-to-date and accurate - Assist with drafting and reviewing contracts and other legal documents - Conduct research and compile information as needed - Help with general office tasks such as answering phone calls and managing mail - Other duties as assigned by the management team Qualifications: - High school diploma or equivalent required; associate's or bachelor's degree preferred - 1-2 years of administrative experience, preferably in a remote setting - Strong organizational and time-management skills - Excellent communication and interpersonal skills - Proficient in Microsoft Office and other relevant software - Ability to work independently and handle confidential information with discretion Benefits: - Competitive salary - Full-time, remote position with flexible hours - Opportunities for growth and advancement within the company - Collaborative and supportive work environment Suppose you are a self-motivated and detail-oriented individual with a passion for sports and administrative work. In that case, we encourage you to apply for this exciting opportunity with Evolution Sports Group. Join our team and help us provide top-notch support to our clients as they reach their full potential in the sports industry. Package Details Pay Rate: $50-70 per hour, depending on experience Training Pay: $40 per hour (1-week paid training) Training Bonus: $700 incentive upon completion Work Schedule: Flexible - Full-time (30-40 hrs/week) or Part-time (20 hrs/week) Work Type: 100% Remote (U.S.-based only) Benefits: Paid Time Off, Health, Dental & Vision Coverage Home Office Setup: Company-provided workstation and equipment Growth Opportunities: Internal promotion and career development support

Administrative Specialist Responsibilities: Provide remote high-volume calendaring, travel, and expense support Provide Admin services during designated support hours Manage complex calendars for multiple clients Schedule internal and external meetings for multiple clients Schedule and manage recurring and ad-hoc meetings and room bookings across campuses Learn and utilize internal and external tools to provide calendar support Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination Provide proactive time management recommendations to clients Coordinate domestic and international travel arrangements via Concur Prepare and submit corporate card expense reports Maintain program scope of support within agreed-upon service level agreements Educate and inform clients on program goals, scope and service level agreements Draft and send communications to clients about transitions or changes in support Provide coverage support for Admin Specialist colleagues Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing Minimum Qualifications: 2+ years of experience providing administrative support 2+ years of experience managing calendars 1+ years of experience coordinating travel logistics 1+ years of experience managing expense reports Experience prioritizing multiple tasks and activities Experience with Microsoft Office Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action Preferred Qualifications: Experience supporting 2+ more executives simultaneously 1+ years customer service experience 1+ years high-volume coordination experience (shared services, recruiting coordination) Experience building relationships across a larger company

Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department. You should be accurately described as A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company's success, growth, and program quality. The candidate selected will be responsible for the following: Data Entry/Systems Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable Maintain and track all referrals through applicable databases, if applicable Complete all state-specific database requirements Fiscal and Medicaid Service Management Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate Provide current and accurate information to the team regarding per diems and any other missing/needed financial data Process and submit expenses to the state or other entities for reimbursement, if applicable Pay invoices in Certify, as required Electronic File Management Maintain electronic employee files and ensure their accuracy Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed Team Responsibilities Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards Submit quarterly office checks/audits to Safety and Risk, as applicable Attend and participate in Necco meeting structure, administrative specialist conference calls and activities Communicate in a responsible, courteous and professional manner with stakeholders Ensure the confidentiality of client records and office environment Accept additional tasks from self-directed work team as appropriate Understand and Execute our Corporate Culture Principles and Strategy Participate in achieving our mission of We Build Families Participate & Take Ownership of the Individual Performance Scorecard Position Qualifications Minimum of 21 Years of Age High School Education (Degree Preferred) Valid Driver's License Minimum of 3 Years' experience in office, data entry and/or billing Valid driver's license 25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities Training and Travel willingness Excellent organizational and technological skills Excellent written and oral communication skills Successful completion of all required criminal background checks Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard) Must have the ability to identify issues and willingness to discuss with appropriate teammates Must have the ability to enter timely and accurate data Must have the ability to adhere to scheduled and unplanned deadlines At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

Administrative Associate in Augusta, ME Maine Center for Disease Control & Prevention (CDC) Infectious Disease Epidemiology Team An overview of the work, briefly summarizing the job, the main purpose, the objectives, and the results expected. The office associate supports: (1) the monitoring and control of Notifiable Conditions, and (2) assists with intake of disease reports, documenting consults, entering laboratory reports, and creating investigations and (3) ensures the office runs smoothly by assisting with meeting scheduling, opening and sorting mail, making copies, and filing as a member of the Infectious Disease Epidemiology Team. Work is performed under administrative direction. Knowledge, Skills and Certifications Specific qualifications needed to perform the job including, necessary licenses, knowledge, skills, education, experience, training, and technical skills. Required: High School diploma or GED Two years experience in a healthcare setting Strong interpersonal skills including experience providing quality customer service by phone Organization and prioritization skills Strong writing skills including spelling and alphabetizing The ability to establish and maintain effective working relationships with a diverse group of internal and external partners Computer skills, including knowledge of the Microsoft Suite Pleasant attitude and ability to represent Maine CDC in a positive manner Preferred: Certified Medical Assistant Duties and Deliverable (Outline of specific job duties) Specific duties required of the resource, as well as any expected deliverables, including necessary travel expectations. Assist in answering the disease reporting and consultation line Assist with vector-borne disease surveillance through case creation and electronic patient chart review Enter lab reports Filing Collate and distribute mail Coordinate scheduling of meetings and room reservations Provide date entry support for the epi team Make calls to provider offices to verify data Schedule Summary of work schedule, including normal working hours, on-call expectations, allowed time off (which is non-billable), ability to work remote. This is a full time 8 AM - 5 PM position. Normal schedule is M-F, but a modified schedule may be required as needed by Maine CDC. Each resource must conform to the State working schedule (i.e. snow days, holidays etc.), if the State of Maine is working the contractor will be required to work. Rate includes an additional 10 days PTO beyond the minimum (20 days total per year)