Departmental assistant jobs near me

We are currently looking for a Site Administrative Assistant for our client in the Jeffersonville, OH area. Job requirements / duties are listed below: Key Project Requirements: 5+ years of experience in an Administrative Assistant capacity, with a proven track record of providing high-level administrative support. Construction experience preferred. Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment. Excellent communication skills, with the ability to interact effectively with team members and stakeholders at all levels. Job Summary: Seeking a highly organized and detail-oriented Administrative Assistant to join our team at a construction site near Jeffersonville, OH. This contract position offers a dynamic and fast-paced environment, where the Administrative Assistant will provide essential support to the Project Manager and the on-site team. The ideal candidate will demonstrate exceptional organizational and communication skills, the ability to manage multiple priorities simultaneously, and a strong commitment to maintaining accuracy and confidentiality. The role requires a proactive, problem-solving mindset and the ability to thrive under pressure while contributing to the overall success of the project. Essential Duties and Responsibilities Provide high level administrative support, such as preparing reports and memorandums, and answering phone calls. Manage and maintain schedules, appointments and travel arrangements, when needed. Prepare expense reports when requested. Handle confidential information, requiring extreme discretion at all times. File and retrieve documents and reference materials. Conduct research, assemble and analyze data to prepare reports and documents. Monitor, respond to and distribute incoming communications. Arrange and coordinate meetings and events. Occasional errands involving the use of a vehicle may be requested from time to time. Job Requirements: Proficient computer skills and in-depth knowledge of relevant software such as MS Office and Outlook. Ability to type a minimum of 50 words per minute. Ability to learn and use new software programs as systems are upgraded. Exceptional communication skills required with all levels of personnel. Ability to prioritize multiple tasks, work effectively under stress, meet short deadlines, and take direction with minimum supervision. Ability to pivot, responding to quick changing situations. Occasional overtime may be necessary, often at short notice, when required. Excellent command of English language, to include grammar and correspondence composition. Physical Requirements: Ability to reach, climb, and stoop and lifting up to 10 pounds, if needed. Prolonged periods of walking and sitting. Education / Experience: High School diploma required. Associate degree or equivalent from a two-year college or technical school, or 4+ years related experience and/or training, or a combination of experience and/or education. 5+ years experience in an Administrative Assistant capacity required. All interested candidates should send an MSWord resume to rgaliczynski@blackrockres.com

ABOUT US We are a fast-growing field operations and labor services company serving the construction sectors across the state of Ohio. Our field teams move fast, our clients expect accuracy, and our internal operations depend on organization, structure, and consistent follow-through. We are not a slow-paced administrative office. We are an operations-driven business where clarity, discipline, and accountability matter every single day. POSITION SUMMARY The Office Administration Specialist is the central administrative force that holds the back-of-house operations together. This role keeps the administrative side of the business running smoothly, organized, and fully aligned with the owner's direction. You will serve as the unifying link across all core administrative lanes - ensuring information flows clearly, action items are tracked, and the office environment remains structured, efficient, and ready to support day-to-day operations. This role spans all major administrative functions, including HR support, vendor coordination, scheduling assistance, compliance tracking, supply management, office organization, and the maintenance of accurate documentation and internal workflows. You are the person who ensures nothing falls through the cracks - the one who keeps the different administrative segments (finance, legal coordination, general office operations, HR support, scheduling, and documentation) aligned with the same goals, timelines, and expectations. This is a hands-on role for someone who is naturally organized, highly tech-savvy, and capable of managing multiple workflows simultaneously. The ideal candidate is self-sufficient, takes initiative without needing constant direction, and thrives when given a set of priorities to run with independently. A project-management mindset - meaning you can break down work, keep tasks on track, follow timelines, and see processes through from start to finish - is essential. An operations mindset is also important: you should understand how systems, people, and processes connect across the business. You will help ensure all three Polanko offices remain organized, supplied, and fully functional by maintaining structure, order, and readiness. In addition to general administrative tasks, you will support key HR-related functions such as recruiting coordination, onboarding and offboarding, maintaining accurate and updated personnel files, and assisting with training and development documentation as the company continues to grow. This role requires a calm, steady, detail-focused individual who enjoys being the operational backbone behind the scenes. If you take pride in being reliable, resourceful, self-motivated, and the person who keeps every moving part aligned, this position will be an excellent fit. KEY RESPONSIBILITIES Administrative Operations Maintain organized office systems, digital files, and physical documentation Track daily, weekly, and monthly action items for internal teams and external partners Support purchasing, supply management, and vendor coordination Maintain logs, checklists, and compliance documentation Assist leadership with administrative projects and operational tasks Monitor and update internal technologies, software tools, and office systems HR Support Functions Coordinate recruiting activities (candidate communication, scheduling, follow-up) Support onboarding and offboarding processes (paperwork, digital files, checklists) Maintain accurate personnel files and compliance documentation Assist with training and development materials as the company grows Help manage documentation related to attendance, write-ups, or personnel changes as directed Operations Support Assist with scheduling coordination and timekeeping reviews Track equipment assignments, office inventory, and supply levels Ensure all three offices remain organized, supplied, and operationally ready Support leadership with communication between administrative teams and field operations Maintain structure and readiness across all administrative workflows WHAT SUCCESS LOOKS LIKE The right person for this role will: Keep administrative systems organized, up to date, and easy to navigate Maintain clean, accurate, timely documentation Follow direction clearly and take initiative to complete tasks independently Anticipate needs and maintain office readiness Support HR, operations, and administrative functions without being micromanaged Communicate clearly, professionally, and calmly Serve as a steady, grounding presence in the office Bring order, structure, and alignment to a fast-paced environment PERSONALITY & WORK-STYLE FIT We're looking for someone who is: calm, steady, and grounded reliable and consistent organized and detail-oriented proactive and self-motivated respectful and professional mature and able to handle fast-paced environments comfortable with structure, systems, and deadlines drama-free, ego-free, and solution-focused

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities: Perform a variety of administrative and clerical duties to support assigned department(s). Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials. Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner. Gather data and prepare standard and custom reports to support business decision-making. Draft, edit, and proofread correspondence, presentations, and other communications. Provide support for department-specific tasks as required by specialty area. Coordinate basic procurement, expense tracking, or task management activities as needed. Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality. Required Qualifications: 1 - 5 years of on-the-job administrative experience. Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required. Proven ability to manage multiple priorities and deadlines effectively. Strong problem-solving skills, organizational and documentation management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated attention to detail and accuracy in all work. Preferred Qualifications: Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba). Experience in a corporate or manufacturing environment, ideally within the automotive industry. Work Environment: This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility. Schedule may adjust based on business needs or project requirements. Location: Raymond, OH Type: Contract Duration: 12+ months, with possibility of extension No 3rd party agencies or C2C

Flyte is redefining the experience of private aviation. We combine sleek, high-touch service with modern tools to deliver seamless flights for high-net-worth clients across the country. As our Flight Operations Assistant, you'll be working for the Head of Operations of our day-to-day flight activity. You'll support our brokers, operators, and clients by managing the details that ensure each trip is booked cleanly, scheduled correctly, and executed flawlessly. This is a client-facing, high-responsibility support role built for someone who thrives in a fast-paced environment, has incredible attention to detail, and knows how to stay calm when things move fast. If you've worked in executive support, hospitality, client services, or private travel, and want to play a key part in building a top-tier charter brand… This is your role. What You'll Do: Send, manage, and follow up on contract and payment for bookings Schedule flights on Avinode and track flights in coordination with brokers and operators via SMS & E-mail Be the main point of contact for clients on the day of their flight Monitor day-of changes and ensure clients stay informed and supported Handle back-end coordination so our brokers can focus on selling Flag issues, delays, or changes and step in to resolve before they become problems Assist with post-flight follow-up and client experience insights Finishing touches of the in-flight experience (from coordinating any in-flight catering from our clients' favorite restaurants to sourcing their favorite champagne for the ride). What We Offer: Competitive salary: $75,000-$150,000 Fully remote role (NYC Metro preferred for occasional in-person meets) A front-row seat to the inner workings of a fast-growing private aviation startup Direct access to founders and brokers-you won't be siloed Clear lane for career growth as Flyte expands Flexibility and autonomy within a clear structure You MUST Have: 2+ years of experience in admin, operations, executive assistance, or client services 1+ years of Private Aviation industry experience A calm, confident communication style, especially with high-end clientele Precision and attention to detail in scheduling, tracking, and follow-through Tech-savvy with tools like DocuSign, Google Calendar, and Slack Comfort working in a remote, fast-paced startup environment Bonus: Exposure to the world of private aviation, hospitality, or luxury services NYC Metro preferred (but not required) Compensation: Contractor role: $75,000-$150,000 salary

, Inc. Arsenault is a rapidly growing company working to help communities use data to tackle their greatest social challenges. Our software and services help non-profit, government, and community organizations build effective response systems to homelessness and are used in more than 75 communities, including high-profile communities serving the densest populations of homelessness nationwide. Our professional services set us apart from other software companies. We provide typical software administration services, but the heart of our service is the partnership we build with our communities to better understand their needs and goals when it comes to addressing homelessness. We collaborate with community leaders, share knowledge gained working with communities across the county, act as liaisons between policymakers and staff on the front lines, and we take the lead on a variety of projects and initiatives to help our communities meet their goals around ending homelessness. Our diverse and inclusive culture has played a key role in our success at Arsenault. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, veteran status, or disability. THIS IS A FULLY REMOTE POSITION - SUCCESSFUL CANDIDATES WILL BE REQUIRED TO WORK FROM HOME. About our Community Administration Team: The Community Administration team partners closely with communities across the United States to maximize the role of HMIS as a key element of a strong homelessness response system. Our role varies widely and the day-to-day work may include responsibilities such as: Working closely with community partners to guide, plan, and manage complex initiatives in response to new federal funding. Consulting with county leadership about how to bring new shelters into the local coordinated entry system. Configuring Clarity Human Services to allow two agencies to share data with each other. Reviewing data quality and outcomes dashboards to identify priority areas for agency outreach and support. Collaborating with other Arsenault departments to develop a custom report. Designing audience-appropriate trainings for front line staff, agency managers, and other community stakeholders. Topics may include: HMIS requirements, coordinated entry workflow, local initiatives, CoC best practices, and/or other HMIS-related topics. And so much more! Success/Impact Statement: As an invested member of the local community, Community Admin Specialists perform a range of cross-functional duties in support of customer-facing teams and multiple communities, including project management, system administration, data analysis, and community trainings. The Community Admin Specialist develops and maintains a comprehensive partnership with the internal teams and the customers at multiple levels, anticipating needs and providing solutions as a critical part of a regions homelessness response systems. As a Community Admin Specialist (Data Analysis and Compliance), You Will: Assist customer-facing teams with data quality review and outreach, data analysis, data visualization, and/or submission of system-wide reports. Manage and/or assist on time-limited projects such as compliance audits, updates per data standards, and/or research and launch of new solutions. Develop subject matter expertise on Clarity Human Services software. Develop subject matter expertise on the local and national policies, practices, and program models that impact the homelessness response system. You Will Love This Position If: You get excited about graphs, charts, and trendlines. You seek and are inspired by new ideas and new ways of thinking. You never let your ego get in the way. People always tell you youre a good listener. Youre obsessed with supporting team success. Spreadsheets and project plans bring you peace. Bringing order to chaos is your personal slogan. Required Experience That Drives Success In This Role: You have proven data analysis skills You have strong attention to detail and some project management skills. You have experience in fields requiring compliance with regulations and policies (eg, public housing, healthcare, education, city government, etc.). You have the ability to be flexible and pivot in order to adapt to changing needs and requirements. You have the proven ability to learn new technologies, databases and/or software applications. You have a demonstrated ability to reliably meet deadlines and contractual obligations, including the ability to constantly triage, moving projects along parallel timelines while responding to new priorities. You are highly organized with excellent time management skills. What Makes You Stand Out: You have expert skills using data analysis tools (bonus points for Looker) You have experience with data integrations/interoperability You understand the complexities and nuances of homelessness response systems. Subject matter expertise in one or more of the following domains: Coordinated Entry Homelessness Management Information System(s) (HMIS) HUD and/or Federal Partner Requirements & Reporting Continuum of Care Roles and Responsibilities Data Quality Improvement Data Visualization How Arsenault Will Support You: Work in a primarily remote/virtual environment A unique, friendly, and caring culture! Hear more from our employees on Glassdoor Medical (100% paid for employees) 12 weeks of 100% paid parental leave Dental and vision insurance 24/7 telehealth services for your whole family 401K Retirement Plan Paid time off Paid volunteer time off 13 paid holidays Arsenault primarily uses Apple computers; all new employees receive either an iMac or MacBook Pro to use in their role at Arsenault Opportunities for professional growth and development

(5 to 15 hours a week) and is fully remote. Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute's mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. This position provides a variety of administrative and research program support functions for the Thoracic Translational and Clinical Research Program and the Schneider Laboratory. The individual would be expected to dedicate 5-10 hours per week with no more than 15 hours per week. The individual in this role will support general office operations as well as key laboratory infrastructure activities including assistance with lab reagent and supply management, IACUC mouse protocol preparation/updates, lab website updates, onboarding of new lab personnel, and general administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with scientists, clinicians, and administrative staff across Dana-Farber and affiliated institutions. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities Under close supervision, will perform the following: * Provide administrative support for the department, clinicians, and/or faculty. * Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues. * Manage meeting planning and schedules for individuals and teams within assigned department group. * May liaise between patient and clinical staff to provide scheduling support. * Draft communications for members of the department or individuals that the position is supporting for review. * May be responsible for data entry. * Provide email and phone communication with internal and external teams or collaborators. * May serve as onsite representative for external groups, visitors, or collaborators. * Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing. * Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering. * Coordinate travel arrangements as required/needed by department staff. * Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. * • Assists with onboarding of new team members, including systems access requests, scheduling orientation, and coordinating welcome activities. * • Assists with preparation, updates, and maintenance of IACUC animal protocols and related compliance documentation.• Oversees ordering of laboratory supplies, reagents, and vendor accounts; maintains inventory and tracks routine restocking needs.• Coordinates shared lab equipment scheduling, service calls, and preventative maintenance logs. * Other duties as assigned. Qualifications * High school diploma required. * Bachelor's degree preferred. * 1 year of relevant experience. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: * Good written and oral communication skills. * Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe. * Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. * Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail. * Ability to organize, multi-task, prioritize, and follow-through. Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) $24.07/hr - $29.20/hr At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity. SierTeK Ltd. is seeking (6) Administrative Specialist to support a remote opportunity. Position Overview Section The Administrative Specialist will support AFWERX Program Management Office (PMO) in carrying out its mission to increase participation to the maximum practicable extent in DAF acquisitions and the transfer/transition of these technologies to the warfighter and the commercial sector. Minimum Position Requirements * Experience with workflow and project management tools such as Smartsheets, Google Workspace products, and Office 365 products * Ability to synthesize and format talking points, briefings, presentations, and meeting notes into concise communications deliverables * Create visual products such as 1-pagers, infographics, and social media posts for division specific needs * Support overall Division/Branch/Section operations functions, such as interacting, coordinating, and communicating with internal and external organizations via various communications methods * Assist in developing and processing various reports, written communications, and packages for coordination, review, and finalization * Supports the digital enablement of survey administration * Support in development, maintenance, and modification of calendars and schedules * Support Electronic Records Management activities * Support, plan, coordinate, facilitate, and execute organizational meetings, to include room reservations and seating activities * Support proper assignment, tracking, monitoring, reporting, and completion of assigned taskings and suspense * Support in all aspects of travel management * Secret Clearance * 1-3 years of experience SierTeK is an equal opportunity employer. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. If you need assistance or accommodation due to a disability, you may contact us at 1+************. * This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on SierTeK being awarded the contract.

The Administrative Specialist II is responsible for a wide variety of office support, conference room set-up, and excellent customer service. Tasks may include answering phones, data entry, drafting and editing documents such as letters, memos, and spreadsheets as well as scheduling and calendar management. Primary duty will be data entry entering project data The primary system used: PeopleSoft time and labor system * Needs to be fast and accurate in data entry * Willing to work on-site in a physically distanced environment (currently remote) * Is able to learn new data systems quickly 1 to 3 years experience data entry experience Monday through Friday 40 hours a week Location:Renton Duration: 5 to 6 months (Currently remote but may go back on-site) Pay: $22.40 per hour

Resilient Solutions Plus, LLC is an emerging professional services firm that provides management consulting services and product solutions to federal, state, and commercial entities. We endeavor to be a trusted partner that helps a global network of clients solve complex business challenges through Strategy, Operations, and Innovation. Join us as we help our clients reimagine how they do business and transform their toughest challenges into solutions. Title: Administrative Specialist I Key Roles & Responsibilities: As an Administrative Assistant I on our team, your key role is to: Schedule appointments, arrange meetings/conferences and prepare appropriate background materials. Manage and monitor calendars, daily correspondence, daily itineraries and records management. Manage Outlook shared in-boxes, multiple calendars, and action tracker tasks. Develop short/long range operational schedules. Coordinate travel arrangements and travel schedules to include status of orders and itineraries, transportation, and accommodation arrangements, create and submit travel authorizations and vouchers. Proficiency in the use of Microsoft Office, (Microsoft Word, Excel, Power Point, OneDrive, and Outlook) is required, to type, prepare, store, transfer, and print documents and correspondence including letters, memoranda, forms, reports, charts, graphs, and presentations from handwritten or electronic drafts or from supplied samples and provided data, as well as preparing correspondence documents for distribution. Proficiency with Adobe Professional is required, must be able to edit, highlight and convert PDF files. Send documents via electronic methods, U.S. Mail, or use of overnight delivery services (or a combination of more than one) using a correspondence tracking system. Receive, sort, and distribute incoming mail, other documents, and packages. Coordinate the pick-up and distribution of office supplies and equipment. Perform all administrative, operational, and secretarial support tasks with outstanding customer service and business professionalism. Schedule appointments/meetings for senior management and document meeting decisions, action items (and action owner), track progress and provide meeting minutes. Attend staff meetings if requested and take minutes if required by management. Update and maintain weekly status reports, dashboard(s) and any other recurring information requested by program offices. Required Skills/Qualifications: 3+ years of experience in providing administrative support in the federal or private sectors Proficient in Microsoft Office applications and Adobe Professional Ability to work in a fast-paced environment Must be proficient in keyboard typing with a 60 words per minute minimum. Must have at a minimum, a high school diploma, a bachelor's degree is preferred Preferred Skills /Qualifications: Knowledge of U.S. Government clients Experience with developing, staffing, and coordinating military documents, memorandums, and other materials Knowledge of the Defense Travel System and Army Correspondence requirements Secret Clearance preferred Benefits: We offer Competitive salaries as well as benefits such as Health, Dental, Prescription coverage, remote work, paid time off and much more. RSP is an Equal Employment Opportunity Employer who is committed to maintaining a diverse environment. All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by applicable law.

Who We Are: Approximately one in four U.S. jobs requires some level of science knowledge, but companies are struggling to find and retain employees with the skills they need-especially skills like math and programming. Back On Course Educational Services is the solution to this problem. We provide personalized educational support for adults who want to thrive in a career in the science workforce. Our experts have hands-on experience and deliver a variety of engaging methods of support including one-on-one training sessions and workshops. They specialize in and have a passion for working with adults that are underrepresented in the science workforce. We know what it's like, because we've been there. We've helped our clients gain new skills, earn certifications, and more. It's time to reimagine how we develop our workforce. It's time to get back on course. Job Overview: We are currently seeking an Administrative Specialist to serve as the logistical expert and key support for our team. This is an exciting opportunity to join a growing, mission-driven company at a pivotal stage.The ideal candidate has stellar organizational skills, can quickly establish a rapport and communicate well, and has a high degree of self-directedness and efficiency. Read on to learn how you will make an impact and contribute to the operational health and success of the Back On Course Educational Services team in your role. Responsibilities include: Exhibit professional, caring, and welcoming communication that models patience, compassion, and respect for diverse cultures and experiences Perform general administrative tasks including scheduling, answering and directing phone calls, and email correspondence Maintain up-to-date and organized records and databases Provide regular updates, presentations, and reports on business metrics Assist with planning activities including meetings, workshops, and conferences Process travel and expense reimbursement requests Maintain supply and equipment inventory and request equipment orders and repairs Audit and perform account receivable functions Facilitate staff onboarding and training Benefits: Benefit eligible Paid sick & vacation time Mission driven, people-first culture Opportunities for growth & advancement Required Qualifications/Skills: High school diploma or equivalent education required At least 2 years of administrative experience Excellent organizational, verbal communication, and writing skills Strong skills in Microsoft Office and Google Workspace Experience with online meeting and messaging software (Zoom, WebEx, Microsoft Teams, etc.) Aptitude to learn new software and systems Ability to prioritize and manage deadlines Ability to work seated in front of a computer for long periods of time Ability to maintain confidentiality Ability to successfully pass background check Preferred Qualifications/Skills: Experience developing internal processes and filing systems Experience managing invoices and expenses Experience with learning and course management systems (Blackboard, Canvas, Google Classroom, etc.) Statistical analysis experience Bilingual in Spanish Note: This is a full-time hourly role currently scoped at 30 hours/week. This is a remote position. Compensation: $20.00 - $23.00 per hour

Job DescriptionAbout the Role:We're working with an organization seeking a part-time Administrative Specialist to support membership services, events, and day-to-day operational needs. This role is ideal for someone who enjoys providing excellent customer service, staying organized, and keeping processes running smoothly behind the scenes.Responsibilities of the Administrative Specialist:Member & Customer Support Serve as a primary contact for members by responding to emails and calls in a timely and professional manner Assist with general inquiries and route questions to the appropriate internal teams Maintain and update the membership database; approve new memberships and generate membership reports Administrative Support Provide consistent administrative support to internal staff and leadership Maintain accurate physical and electronic files and follow established procedures Support general operational tasks, including organization of materials, inventory tracking, and office coordination needs Education & Event Support Assist with preparation and logistics for webinars, training sessions, and conferences Set up events within internal systems (AMS/LMS) and support attendee registration and questions Help prepare, coordinate, and manage conference materials, including organizing shipments and on-site setup needs as required Qualifications: Strong written and verbal communication skills Excellent attention to detail with strong organizational skills Ability to manage multiple priorities in a fast-paced environment Customer service experience and comfort supporting daily inquiries Experience working with databases or data entry systems Ability to learn new technology and systems quickly Previous nonprofit or association experience is a plus Proactive, resourceful, and able to anticipate needs Part Time, Remote $20-25/hr

Vendor Administration Specialist | 100% Remote (WFH) Opportunity Under the direct supervision of the Vendor Administration and Compliance Supervisor, the Vendor Administration Specialist coordinates and administers through data entry, accurate maintenance of the Claims system's vendor file for the Company. This position ensures that all job functions are performed accurately and within appropriate timeframes in compliance with established internal procedures and external rules and regulations. Working hours: 7:00am Pacific Time - 3:30pm Pacific Time (10am Eastern - 6:30pm Eastern) may flex 30 min later. Essential Duties and Responsibilities * Manages multiple email addresses for vendor and W-9 related issues. * Verifies and enters billing and demographic information for Claims payees including vendors, and beneficiaries. Manually creates work item for the adjuster to process the pending bill. * Validates IRS reporting information obtained from all new vendors through regular W-9 solicitation and online verification processes (i.e. IRS TIN Matching). * Processes B-Notices received from the IRS for erroneous tax reporting information submitted and * Form1096 corrections for 1099 corrections for previous years. * Research and resolve quarterly 1099 returned mail exceptions to include updating/adding the customer record in the claim system. * Processes vendor liens according to all internal, state, and federal rules and regulations. * Performs administrative functions related to mandatory federal and state information reporting processes. * Performs medical license verification on medical providers paid through the Claims system. * Performs EDD Independent Contractor reporting for California vendors. * Maintains the integrity of vendor records through vendor maintenance functions such as vendor inactivation or other appropriate clean-up activities. * Coordinates report distribution to appropriate recipients. * Provides superior service and responsiveness to both internal and external customers. * Coordinates processing schedules, adheres to internal and external deadlines, and enters data accurately. * Ensures quality control of all Vendor Administration processes. * Research nature of problems and identifies potential solutions. * Other duties as assigned. Requirements * Minimum 1 year experience in a similarly situated position. * Experience with 1099 reporting requirements. * Above average computer skills, typing skills and working knowledge of Microsoft Word, Excel and Access. * Excellent verbal, written and interpersonal skills. * Highly organized with strong multi-taking abilities. * Experience in the Workers' Compensation Insurance Industry preferred - claims technical and/or claims operations preferred. * Experience in vendor administration and relations preferred. Education * High school education or equivalent required. Work Environment: * Remote: This role is remote, and only open to candidates currently located in the United States and able to work without sponsorship. * It requires a suitable space that provides a private and quiet workplace. * Expected Work Hours: Schedules are set to accommodate the requirements of the position and the needs of the organization and may be adjusted as needed. * Travel: May be required to travel to off-site location(s) to attend meetings, as necessary Salary Range: $17.00 - $24.00 per hour and a comprehensive benefits package, please follow the link to our benefits page for details! ********************************************************* About EMPLOYERS As a dynamic, fast-growing provider of workers' compensation insurance and services, we are seeking a goal-oriented individual willing to put their ideas to work! We offer a positive, challenging work environment, combined with an opportunity to build your career as you help us grow our business, in innovative and imaginative ways that are uniquely EMPLOYERS! Headquartered in Nevada, EMPLOYERS attributes its long-standing success to its most valuable resource, our employees across the United States. EMPLOYERS is known for the quality service and expertise we provide to our clients, and the exemplary work environment we provide for our employees. We live and breathe our core values: Integrity, Customer Focus, Collaboration, Initiative, Accountability, Innovation, and Personal Fulfillment. These are the pillars that support how we do business with our clients as well as how we treat each other! At EMPLOYERS, you'll discover an energetic environment that inspires top achievement. As "America's small business insurance specialist", we have the resources, a solid reputation and an expanding nationwide identity to enrich your work/life and enhance your career. #LI-Remote

Paralegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ

Personal Trust Administrator directs and coordinates activities relative to setting up and administering personal trusts, agencies, foundations, guardianships and estates. The Administrator works in conjunction with the Portfolio Manager to assist in the development and execution of the customer's investment goals. The Administrator also works in conjunction with the Operations area to ensure the collection of income, dividends, receipts, disbursements and statements. At times, the Administrator will assist a client's attorney, accountant, etc. to establish an estate plan. ESSENTIAL DUTIES and RESPONSIBILITIES include, but are not limited to the following: Effectively administer complex fiduciary trust accounts, agencies and foundations according to terms of the document. Monitor accounts on a daily basis, monitor daily cash balances, and prepare account reviews on a monthly basis. Assist in the administration of Estates and Guardianships (prepare inventories, distributions, court accountings), determine date of death values, tax basis issues. Assist in preparation of fiduciary income tax returns, preparation of gift tax returns/federal estate tax returns. Obtain all information necessary to establish accounts including documents, assets, beneficiary details, tax fillings and assisting in establishing investment objectives. Maintain accurate data on all client files together will full documentation. Monitor compliance matters and maintain compliance with all internal policies and procedures as well as with regulatory and legal requirements. In conjunction with the Portfolio Manager, assist in the coordination of investment needs for clients, including cash management and asset allocation choices. Proactively provide professional service to satisfy client needs. Identify and resolve client issues arising in the course of administration of an account. Assist in developing Trust Company services and products. Maintain communication with attorneys, CPAs, etc. for potential trust business. Have a general knowledge of bank products and the ability to introduce trust clients to bank services to support new business for the Trust Company and the Bank Perform tasks/projects/duties as assigned Complete all mandatory and elective training, including BSA (Bank Secrecy Act) and Anti-Money Laundering procedures. Maintain compliance with all appropriate rules and regulations. Regular, predictable attendance is an essential requirement of this position EDUCATION and/or EXPERIENCE: Bachelor's Degree in Business Administration, Finance, or related field. JD or CPA preferred. Minimum 3-5 years background in Trust or related business E-Verify is used to confirm the identity and employment eligibility of all newly hired employees. Farmers National Banc Corp. is an Equal Opportunity Employer: disability/veteran

Remote Remote Administrative Support Assistant / Records Clerk Evolution Sports Group is a leading sports management company that represents professional athletes and provides comprehensive services to help them achieve their goals. Our team is dedicated to providing top-notch support and guidance to our clients, allowing them to focus on their athletic careers. Position Overview: We are seeking a highly organized and detail-oriented Remote Administrative Support Assistant / Records Clerk to join our team. This is a full-time, remote position that will provide administrative support to our team and assist with managing our clients' records. Key Responsibilities: - Provide administrative support to our team, including scheduling appointments, managing emails, and organizing documents - Maintain accurate records for our clients, including contracts, performance evaluations, and other important documents - Communicate with clients, agents, and other team members to ensure all records are up-to-date and accurate - Assist with drafting and reviewing contracts and other legal documents - Conduct research and compile information as needed - Help with general office tasks such as answering phone calls and managing mail - Other duties as assigned by the management team Qualifications: - High school diploma or equivalent required; associate's or bachelor's degree preferred - 1-2 years of administrative experience, preferably in a remote setting - Strong organizational and time-management skills - Excellent communication and interpersonal skills - Proficient in Microsoft Office and other relevant software - Ability to work independently and handle confidential information with discretion Benefits: - Competitive salary - Full-time, remote position with flexible hours - Opportunities for growth and advancement within the company - Collaborative and supportive work environment Suppose you are a self-motivated and detail-oriented individual with a passion for sports and administrative work. In that case, we encourage you to apply for this exciting opportunity with Evolution Sports Group. Join our team and help us provide top-notch support to our clients as they reach their full potential in the sports industry. Package Details Pay Rate: $50-70 per hour, depending on experience Training Pay: $40 per hour (1-week paid training) Training Bonus: $700 incentive upon completion Work Schedule: Flexible - Full-time (30-40 hrs/week) or Part-time (20 hrs/week) Work Type: 100% Remote (U.S.-based only) Benefits: Paid Time Off, Health, Dental & Vision Coverage Home Office Setup: Company-provided workstation and equipment Growth Opportunities: Internal promotion and career development support

About the Role: United Community is seeking a detail-oriented and proactive Special Assets Administrative Support Specialist I to assist with administrative functions related to Loss Mitigation and Special Assets Management. This role plays a key part in minimizing financial loss to the bank by supporting departmental operations, maintaining accurate records, and ensuring timely processing of documentation and transactions. What You'll Do: Assist with departmental projects and maintain records on operational trends. Support Loss Mitigation personnel with various administrative duties. Handle incoming inquiries related to Loss Mitigation with minimal supervision. Maintain property tax files and coordinate with tax service providers. Review and process invoices and property tax payments. Compile and manage spreadsheets tracking Loss Mitigation packages, unpaid taxes, and appraisal orders. Maintain past due queues and facilitate loan transfers into Loss Mitigation, including system coding. Coordinate with internal departments for loan booking and transfers. Order departmental supplies, flood certifications, title updates, and appraisals. Book closing packages and loan payments. Conduct online research related to taxes, deeds, and property records. Provide backup support for Special Assets Management administrative duties. Participate in all required compliance training, including Bank Secrecy Act/anti-money laundering programs. What We're Looking For: • Experience: Minimum of 3 years in a credit-related position preferred. Familiarity with financial institution policies and procedures. Experience with documentation and real estate-related processes preferred. • Education: High school diploma or equivalent required. • Required Skills: Proficiency in Microsoft Excel, Word, PowerPoint, and Access. Strong customer service and communication skills. Ability to operate standard office equipment. Detail-oriented with strong organizational and multitasking abilities. Capable of working within deadlines and managing a filing system. Ability to learn internal systems such as Navigator, Director, and Shaw. Internet research skills related to property and tax records. • Preferred Skills: Strong documentation knowledge. General understanding of legal documentation and real estate document perfection. Travel: Up to 20% travel required. Supervisory Responsibility: This position does not have direct supervisory responsibilities. Conditions of Employment: Must be able to pass a criminal background & credit check This is a full-time, non-remote position FLSA Status: Non-Exempt We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administrative Specialist Responsibilities: Provide remote high-volume calendaring, travel, and expense support Provide Admin services during designated support hours Manage complex calendars for multiple clients Schedule internal and external meetings for multiple clients Schedule and manage recurring and ad-hoc meetings and room bookings across campuses Learn and utilize internal and external tools to provide calendar support Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination Provide proactive time management recommendations to clients Coordinate domestic and international travel arrangements via Concur Prepare and submit corporate card expense reports Maintain program scope of support within agreed-upon service level agreements Educate and inform clients on program goals, scope and service level agreements Draft and send communications to clients about transitions or changes in support Provide coverage support for Admin Specialist colleagues Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing Minimum Qualifications: 2+ years of experience providing administrative support 2+ years of experience managing calendars 1+ years of experience coordinating travel logistics 1+ years of experience managing expense reports Experience prioritizing multiple tasks and activities Experience with Microsoft Office Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action Preferred Qualifications: Experience supporting 2+ more executives simultaneously 1+ years customer service experience 1+ years high-volume coordination experience (shared services, recruiting coordination) Experience building relationships across a larger company

Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department. You should be accurately described as A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company's success, growth, and program quality. The candidate selected will be responsible for the following: Data Entry/Systems Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable Maintain and track all referrals through applicable databases, if applicable Complete all state-specific database requirements Fiscal and Medicaid Service Management Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate Provide current and accurate information to the team regarding per diems and any other missing/needed financial data Process and submit expenses to the state or other entities for reimbursement, if applicable Pay invoices in Certify, as required Electronic File Management Maintain electronic employee files and ensure their accuracy Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed Team Responsibilities Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards Submit quarterly office checks/audits to Safety and Risk, as applicable Attend and participate in Necco meeting structure, administrative specialist conference calls and activities Communicate in a responsible, courteous and professional manner with stakeholders Ensure the confidentiality of client records and office environment Accept additional tasks from self-directed work team as appropriate Understand and Execute our Corporate Culture Principles and Strategy Participate in achieving our mission of We Build Families Participate & Take Ownership of the Individual Performance Scorecard Position Qualifications Minimum of 21 Years of Age High School Education (Degree Preferred) Valid Driver's License Minimum of 3 Years' experience in office, data entry and/or billing Valid driver's license 25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities Training and Travel willingness Excellent organizational and technological skills Excellent written and oral communication skills Successful completion of all required criminal background checks Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard) Must have the ability to identify issues and willingness to discuss with appropriate teammates Must have the ability to enter timely and accurate data Must have the ability to adhere to scheduled and unplanned deadlines At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

What Makes a Honda, is Who makes a Honda Honda has a clear vision for the future, and it's a joyful one. We are looking for individuals with the skills, courage, persistence, and dreams that will help us reach our future-focused goals. At our core is innovation. Honda is constantly innovating and developing solutions to drive our business with record success. We strive to be a company that serves as a source of “power” that supports people around the world who are trying to do things based on their own initiative and that helps people expand their own potential. To this end, Honda strives to realize “the joy and freedom of mobility” by developing new technologies and an innovative approach to achieve a “zero environmental footprint.” We are looking for qualified individuals with diverse backgrounds, experiences, continuous improvement values, and a strong work ethic to join our team. If your goals and values align with Honda's, we want you to join our team to Bring the Future! Job Purpose Provide competent support of assigned buyer/account representative activity. Provide customer service to assigned account base in the purchase of steel related raw materials. Invoice customers for products sold and determine GP impact of sale including deviation management. Key Accountabilities Support Sales Account Representative activities, assisting with expediting, customer supply issues, and project support. Support customer order and expedite requests. Update customer requirements, input orders into MRP system, and generate weekly expedites. Create monthly sales and purchase orders to allow for accurate and timely invoicing. Provide explanations for profit margins that are abnormal, and back up all invoices with written detail. Process material claims in a timely manner, processing claims and rejections, ensuring a timely follow up by mill tech reps. Control and maintain inventory through effective communication of inventory, transformation, and cost issues. Work with counterpart in the Inventory Management Team to resolve any outstanding issues. Enhance efficiency of daily operating procedures by analyzing current procedures for gaps and deficiencies. Maintain filing system by keeping invoices filed and archived according to department procedures. Qualifications, Experience, and Skills Minimum Educational Qualifications: Bachelor's degree or equivalent work experience Minimum Experience: Experience with financial analysis Customer service related experience Other Job-Specific Skills: Knowledge of MS office suite Oral and written communication skills Basic knowledge of cost accounting Job Dimensions No. of Direct Reports: 0 No. of Indirect Reports: 0 Financial Dimensions (e.g. annual revenue, operating budget): 0 Decisions Expected Elevate customer issues to the appropriate level when needed Determine need for cross supply of inventory Determine root cause of transaction GP deviations What differentiates Honda and make us an employer of choice? Total Rewards: Competitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.) Paid Overtime Regional Bonus (when applicable) Industry-leading Benefit Plans (Medical, Dental, Vision, Rx) Paid time off, including vacation, holidays, shutdown Company Paid Short-Term and Long-Term Disability 401K Plan with company match + additional contribution Relocation assistance (if eligible) Career Growth: Advancement Opportunities Career Mobility Education Reimbursement for Continued Learning Training and Development programs Additional Offerings: Tuition Assistance & Student Loan Repayment Lifestyle Account Childcare Reimbursement Account Elder Care Support Wellbeing Program Community Service and Engagement Programs Product Programs Honda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.