Executive administrator vs administrative aide

The differences between executive administrators and administrative aides can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become an executive administrator, becoming an administrative aide takes usually requires 1-2 years. Additionally, an executive administrator has an average salary of $52,855, which is higher than the $38,714 average annual salary of an administrative aide.

The top three skills for an executive administrator include powerpoint, customer service and expense reports. The most important skills for an administrative aide are customer service, word processing, and proofreading.

Executive administrator vs administrative aide overview

	Executive Administrator	Administrative Aide
Yearly salary	$52,855	$38,714
Hourly rate	$25.41	$18.61
Growth rate	-8%	-8%
Number of jobs	141,235	96,883
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 54%
Average age	49	50
Years of experience	4	2

What does an executive administrator do?

An executive administrator is responsible for assisting the senior management staff in planning strategies and analyzing business decisions to achieve the company's goals and objectives. Executive administrators schedule meetings and handle appointments, as well as helping with the implementation of training and programs for the employees to reach their maximum operational potential and increase productivity to meet projects' demands and ensure the highest customer satisfaction. They must have exceptional time-management and organizational skills, especially on performing administrative and clerical duties as needed, as well as excellent communication skills to respond to clients' inquiries, concerns, and requests.

What does an administrative aide do?

An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.

Executive administrator vs administrative aide salary

Executive administrators and administrative aides have different pay scales, as shown below.

	Executive Administrator	Administrative Aide
Average salary	$52,855	$38,714
Salary range	Between $35,000 And $77,000	Between $30,000 And $48,000
Highest paying City	Seattle, WA	Windsor, CT
Highest paying state	New York	Connecticut
Best paying company	JPMorgan Chase & Co.	Columbia University in the City of New York
Best paying industry	Technology	Utilities

Differences between executive administrator and administrative aide education

There are a few differences between an executive administrator and an administrative aide in terms of educational background:

	Executive Administrator	Administrative Aide
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Executive administrator vs administrative aide demographics

Here are the differences between executive administrators' and administrative aides' demographics:

	Executive Administrator	Administrative Aide
Average age	49	50
Gender ratio	Male, 14.8% Female, 85.2%	Male, 22.0% Female, 78.0%
Race ratio	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7%
LGBT Percentage	10%	6%

Differences between executive administrator and administrative aide duties and responsibilities

Executive administrator example responsibilities.

Manage grant funding from NIH, HRSA, and private foundations.
Manage on-site nursing services deliver to patients; oversee billing and supervise on-site personnel.
Manage day-to-day human resource functions: maintain HRIS database, conduct new employee orientation, and benefits administration.
Manage 200 staff personnel (145 FTE's), consisting of 15 classifications, two unions and exempt personnel.
Develop twitter marketing landing pages, manage and maintain social marketing sites, blogs, and constant contact marketing efforts.
Achieve JCAHO accreditation for ambulatory care facilities.

Administrative aide example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Job costing (normal), A/R.
Design charts for GBR-P and UEWR manuals using Powerpoint for the radar group.
Reconcile A/R and A/P; contact vendors and customers to resolve account discrepancies.
Design and prepare PowerPoint presentations.
Process payroll for the department maintaining accuracy on all documentation.

Executive administrator vs administrative aide skills

Common executive administrator skills

PowerPoint, 10%
Customer Service, 9%
Expense Reports, 7%
Office Procedures, 6%
Payroll, 5%
Data Entry, 5%

Common administrative aide skills

Customer Service, 15%
Word Processing, 14%
Proofreading, 13%
Data Entry, 10%
Clerical Support, 6%
Database Management, 5%

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Executive Administrator
Executive Administrator vs Administrative Aide

Updated January 8, 2025

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