Human resources administrative assistant jobs in Decatur, IL - 40 jobs

ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting . Website: ****************** LinkedIn: ********************************************** ATIA Ltd Website: *********** ATIA Ltd is multinational company which has 2 main sectors: -First sector: ISO Standards - which includes: 1. ISO Implementation 2. ISO Consultation 3. ISO Certification -Second sector: Software Development 1.Developing applications for all technologies and platforms 2.Enterprise Resource Planning (ERP), 3.Customer Relationship Management System (CRM), 4.Learning Management System (LMS), 5.Document Management System (DMS), 6. Service Desk Plus (SDP), 7.Service Management Systems (SMS), 8.Business Continuity Management Systems (BCMS), 9.Information Security Management Systems (ISMS), ATIA Consulting Website: ************************** The areas of operation for ATIA Consulting company are: 1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems 2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV 3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001 4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc. Job Description We are looking for students who are willing to work as HR Managers. Students will get paid based on results they produce, with possibility to get full time position. Students will be looking for new connections, partners, sales agents, clients and projects. Qualifications Strong social networking skills Excellent knowledge of English language Basic knowledge of Information Technology Excellent knowledge of Skype & LinkedIn Additional Information All your information will be kept confidential according to EEO guidelines. For more information, please visit our websites: ****************** ***********

ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting. Website: ****************** LinkedIn: ********************************************** ATIA Ltd Website: *********** ATIA Ltd is multinational company which has 2 main sectors: -First sector: ISO Standards - which includes: 1. ISO Implementation 2. ISO Consultation 3. ISO Certification -Second sector: Software Development 1.Developing applications for all technologies and platforms 2.Enterprise Resource Planning (ERP), 3.Customer Relationship Management System (CRM), 4.Learning Management System (LMS), 5.Document Management System (DMS), 6. Service Desk Plus (SDP), 7.Service Management Systems (SMS), 8.Business Continuity Management Systems (BCMS), 9.Information Security Management Systems (ISMS), ATIA Consulting Website: ************************** The areas of operation for ATIA Consulting company are: 1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems 2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV 3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001 4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc. Job Description We are looking for students who are willing to work as HR Managers. Students will get paid based on results they produce, with possibility to get full time position. Students will be looking for new connections, partners, sales agents, clients and projects. Qualifications Strong social networking skills Excellent knowledge of English language Basic knowledge of Information Technology Excellent knowledge of Skype & LinkedIn Additional Information All your information will be kept confidential according to EEO guidelines. For more information, please visit our websites: ****************** ***********

Full-time Description Classification: Full-time Department: Administration FLSA: Non-Exempt IMRF: Eligible Hours: Monday through Friday 8:00am-4:30pm Pay: Grade 6: $21.78 - $26.66; Starting wage $21.78 For first consideration, please submit your application materials by Sunday, February 1, 2026. Position Summary The Human Resources Associate supports Human Resource operations by administering benefits, overseeing the onboarding/offboarding lifecycle, managing risk management processes, and ensuring compliance with employment laws and safety regulations. This role serves as a primary point of contact for benefits and risk management inquiries and plays a key part in employee engagement initiatives. Supervisory Relationships This position reports to the HR Director and does not supervise other staff. Job Responsibilities Essential Functions HR & Benefits Administration Directs the administration of comprehensive benefit packages, including IMRF pension reporting, Open Enrollment coordination, and employee advocacy. Facilitates the end-to-end onboarding process, including reference checks, payroll system integration, and tracking introductory period assessments. Ensures strict adherence to ACA and COBRA regulations while performing monthly audits of benefit invoices to ensure financial accuracy. Manages the integrity of personnel records within the HRIS and serves as the lead troubleshooter for all HR-related software platforms. Manages the ordering and distribution of staff uniform items. Leads employee recognition programs and assists in the planning and execution of engagement initiatives to foster a positive workplace culture. Demonstrates an understanding of and commitment to the organizational values of Stewardship, Community, and Discovery by caring for our resources, fostering inclusive experiences, and inspiring curiosity through this position's work. Risk Management & Safety Compliance Serves as the Forest Preserves' representative to the PDRMA Board for matters relating to property/liability, health, worker's compensation and unemployment and accreditation activities. Maintains OSHA compliance and submits required reports. Leads monthly risk management meetings (agendas, materials, minutes) and serves as a key member of the Safety Committee. Coordinates the development and distribution of safety manuals; manages property loss/damage claims and maintains meticulous safety records. Conducts risk management training for all staff and affiliates; oversees facility safety inspections and assists in incident investigations. Manages compliance for the CDL driver program, including training coordination, drug testing, and regulatory record-keeping. Secondary Functions Provides documentation and report preparation support for annual audit activities. Assists HR Director with unemployment claims and general administrative support. Performs other duties as assigned to support the Administration department. Required Qualifications Minimum of three years of progressive experience in HR administration, benefits, or risk management. Experience in benefits administration and compliance. Proficiency in Human Resource Information Systems (HRIS), preferably Paylocity. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Knowledge of employment laws and HR compliance requirements. Exceptional interpersonal skills with the ability to explain complex benefit information to diverse staff. Must possess and maintain a valid driver's license (required for travel to various preserve locations for inspections). Preferred Qualifications Direct experience with Illinois Municipal Retirement Fund (IMRF) and Park District Risk Management Agency (PDRMA) protocols. Familiarity with OSHA regulations and workers' compensation processes. Associate or Bachelor's degree in Human Resources, Business, or a related field. Work Environment and Physical Demands The Human Resources Associate work is performed indoors in a standard office setting with occasional interruptions. This position is required to regularly use a computer, telephone, and other standard office equipment. The employee must be able to regularly communicate with various internal and external constituents. The ability to prepare and analyze detailed reports as well as enter/review information to ensure accuracy is required. While performing the duties of this position, the employee must be able to remain in a stationary position for prolonged periods of time. However, the employee may need to occasionally move to access file cabinets, office machines, etc. The employee may occasionally transport up to 25 pounds. This job description is intended to describe the general content of and requirement for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Changes, including additional duties, may be assigned at any time. Salary Description Grade 6: $21.78 - $26.66; Starting wage $21.78

Under the leadership of the manager of operations and administration, the administrative assistant provides administrative and office maintenance support to firm leaders and staff in organizational and operational functions. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily. Provide administrative support to staff, including principals as needed Proactively leverage firm-specific knowledge to anticipate needs, streamline tasks and work on a variety of ad hoc tasks May compile information and prepare reports, including formatting per firm guidelines Support Request for Proposal (RFP) opportunities as needed. Will apply firm-specific processes and office technology procedures in daily tasks. Assist with Key Management Area (KMA) projects and company events Provide assistance with company meetings and events, including setup and teardown, meal ordering, etc. Manage vendor coordination and building maintenance requests as needed Support basic building operations and procedures, including managing office opening/closing protocols and setup Process incoming and outgoing mail. Maintain office supplies; assist with vendor communication for supplies and maintenance. Maintain spreadsheets, databases and SharePoint updates as needed, ensuring accuracy and timeliness Contribute to administrative continuity efforts, including training manuals, Standard Operating Procedures (SOPs) and documentation as needed Develop knowledge of firm-specific reports and documentation including Statements of Actuarial Opinion (SAOs), engagement letters, RFPs, etc. as needed Learn UPS WorldShip and office procedures. Also develop an understanding of front-end and begin learning back-end Style Guide tasks. Demonstrate professionalism by applying administrative best practices, focusing on confidentiality, discretion, accuracy and consistency Build trust by delivering high-quality work and supporting team processes, while actively learning firm-specific practices for future growth Support basic office setup needs for new hires, as needed, by preparing workspaces and supplies, coordinating logistics and guiding candidates during interviews and onboarding Be on the main phone line call queue, managing phone and visitor interactions; ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism May support travel and logistics for multiple staff or principals as needed, as well as expense report coordination Build cross-departmental rapport, uplift team morale and model professionalism Use project management tools, coordinate meetings and maintain office organization May need to obtain notary commission within two months of employment and initiate e-notary authorizations within six months of employment Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance Qualifications COMPETENCIES Demonstrates basic organizational skills, managing daily tasks with attention to detail and consistency Effectively prioritizes routine responsibilities to ensure smooth operations. Project management experience is a plus but not required. Attention to detail across multiple projects, always focusing on thoroughness Ability to work with limited supervision and handle confidential information with discretion; demonstrated professionalism in all interactions Able to work effectively in Adobe Acrobat Pro and Microsoft Office Suite, including Word, Excel, PowerPoint and Teams with a preference for high proficiency in these tools Capability to develop skills in AI, firm-specific report creation, template development and process improvement Ability to work effectively with multiple individuals to support simultaneous projects Strong in verbal and written communication; demonstrates emotional intelligence in interactions EDUCATION AND/OR EXPERIENCE Minimum of a high school diploma or GED and additional training or coursework. Associate's or Bachelor's degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute. Minimum two years' experience in office/admin support The base wage for this position is $27.00/hr. to $36.00/hr. This position is also eligible for an annual performance bonus. The wage for this position is based on multiple factors, including but not limited to, the candidate's experience, education and skills. Pinnacle provides a comprehensive benefit package including 401(k) with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Administrative Assistant - Decatur, IL This is a permanent, non-exempt level position. Job Summary: ADM is seeking a highly organized and detail-oriented individual to join our Engineering & Projects team as an experienced Administrative Assistant, specializing in Project Accounting. This role will support the team by maintaining accounting systems, managing administrative tasks, and assisting with project-related activities to ensure smooth operations and compliance with company standards. Key Responsibilities: Ajera Accounting Software Management: Maintain and update project information in Ajera for the Engineering & Projects team Generate monthly invoices and reports Assist Project Managers and staff with KPI tracking and report generation Approve Ajera timesheets for all Engineering Service (ES) employees and Tech Services contractors Timekeeping and Payroll: Approve ADM timecards for non-exempt employees. Supervise and approve timesheets for temporary contractors in Fieldglass Purchasing and Vendor Management: Process invoices in Coupa Create and receive purchase orders for ES and Tech Services contractors Provide information and coordinate safety boots/glasses for the team Administrative Support: Organize and maintain project files and employee records Assist with new hire onboarding processes Gather information and complete Tax Credit Questionnaires Coordinate travel arrangements for ES and Tech Services personnel Maintain professional certifications and licenses for ES employees Office and Equipment Management: Maintain copiers, plotters, and ES fleet cars, including oil changes, repairs, and mileage reporting Order office and safety supplies as needed Organize the department library, record new books, and file documentation Event and Meeting Coordination: Organize ES department meetings, including room setup, food, and refreshments Plan and coordinate holiday food days, anniversaries, and retirement celebrations Assist management with meeting setups and miscellaneous tasks Records and Document Management: Manage records retention, including requesting boxes, maintaining spreadsheets, and ensuring proper storage Scan drawings and upload them to ProjectWise Download photos from cameras and organize them in ProjectWise Facilities and Seating Assignments: Assist with in-office seating assignments and workspace organization Accounting and Reconciliation: Interface with the accounting team for reconciliations and financial reporting Support financial analysts with cashflow and net income analysis (profit/loss) reporting Required Qualifications: High school diploma or equivalent required Proven experience in administrative support, project accounting, or a similar role Strong organizational and multitasking skills with attention to detail Excellent communication skills, both written and verbal Ability to work independently and collaboratively in a fast-paced environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Preferred Qualifications: Associates or Bachelor's degree in Business Administration, Accounting, or a related field preferred Prior experience in engineering or technical services environments is advantageous Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred Familiarity with ProjectWise or similar document management systems is a plus Why Join ADM? At ADM, we value our employees and provide opportunities for growth and development. As part of our Engineering Services team, you'll play a vital role in ensuring operational excellence and contributing to the success of our projects. ADM requires the successful completion of a background check. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. The pay range for this position is expected to be between: $35,400.00 - $66,600.00

Administrative Assistant IV (12 months) JobID: 2598 Office & Technical Employees/Administrative Assistant Date Available: 08/03/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technical Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $22.21/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

can be found here. . Salary/Benefits The compensation begins at $20.19/hour depending on years of applicable experience. Benefits information can be found here. This position is part of the Office and Technical Employee employee group. Additional Notes We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Athletic/activity coaching opportunities are listed here. Link to District/Third Party Online Application Web Page ************************************************************ School District ****************** Position Website ************************************************************ ILearn Link ILearn Report Card Link District Report Card Job Posting Date 12/31/2025 Start Date 1/5/2026

Job DescriptionDescription: About the Role We are seeking an organized and self-motivated Commercial Administrative Assistant to join our Bloomington team. In this pivotal role, you will serve as the primary point of contact for our office and commercial properties. You will work closely with the Property Management team, providing high-level administrative support and ensuring our tenants and vendors receive exceptional service. To be successful, you must be a reliable, detail-oriented professional with a knack for multitasking and clear communication. Requirements: Core Responsibilities Professionally answer all incoming calls, identify caller needs, and provide information or assistance as required. Transfer calls to the appropriate department (Leasing, Accounting, or Sales) and ensure a seamless handoff for the client or vendor. Act as the dedicated liaison for Commercial Tenants and Vendors maintaining a helpful and professional demeanor under pressure. Receive work order calls from tenants, property managers and maintenance techs, gathering detailed information regarding the maintenance issues or facility needs. Promptly enter all service requests into AppFolio, ensuring descriptions are accurate, and priority levels are set correctly. Monitor the status of open work orders in AppFolio and provide tenants with updates regarding scheduled repairs or completions. Maintain digital and physical filing systems for property records, vendor W-9s, and insurance certificates. Enter Rent Receipts/ Enter Bills in AppFolio (Vendor and Utility invoices) Generate monthly commercial reports to track property performance and work order completion rates. Performing other duties as assigned. Assist Brokers and Property Managers with daily tasks as needed. High school diploma or equivalent. Proficient in various computer software applications including Microsoft Office Suite (Word, Excel, Outlook, Teams, Google Drive). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks. Benefits Comprehensive Insurance: Health, Dental, Vision, and Life Insurance. Retirement: SIMPLE IRA with company matching. Time Off: Paid Time Off (PTO) to support work-life balance. Location: Bloomington, IL Position Type: Full-time (Monday - Friday, 8:00 AM - 5:00 PM) Compensation: $20.00 per hour

Min USD $18.34/Hr. Max USD $28.42/Hr. Responsible for the development and ongoing maintenance of balanced unit schedules in collaboration with Nurse Leaders to ensure appropriate staffing coverage. Performs accurate maintenance and auditing of employee timecards. Analyzes and trends scheduling and timecard data to identify opportunities for improved resource utilization, efficiency, and compliance with organizational policies. Qualifications Education * High School Diploma required; Associate's Degree preferred. Experience * Proficiency in Microsoft Office applications. * Minimum of one (1) year of experience using scheduling and time and attendance systems preferred. Knowledge, Skills, and Abilities * Demonstrates strong interpersonal and communication skills. * Ability to work collaboratively as part of a team and effectively take direction from others. * Demonstrates the ability to work independently with minimal supervision. Responsibilities Essential Duties and Responsibilities * Creates and balances unit schedules in collaboration with Nurse Leaders to ensure appropriate staffing coverage. * Communicates scheduling deadlines and expectations to Nurse Leaders and relevant colleagues. * Schedules paid time off in accordance with Nurse Leader approval. * Prepares schedules for self-scheduling using established templates, staffing targets, and rotation guidelines. * Reviews schedule variances to identify opportunities for improved balance and collaborates with Nurse Leaders to optimize schedules. * Evaluates schedule variances to identify bonus shift opportunities, when applicable. * Publishes final schedules upon approval by the Nurse Leader. * Conducts regular schedule audits to assess variances against established staffing targets and communicates findings to Nurse Leaders. Timecard Management * Maintains employee timecards in collaboration with Nurse Leaders. * Reviews timecards for accuracy and completeness. * Approves timecard-related requests in accordance with policy. * Enters unscheduled absences as required. Data Analysis and Operational Support * Trends schedule and timecard data to support informed operational and staffing decisions. * Evaluates compliance with established scheduling and timecard guidelines and communicates trends and concerns to Nurse Leaders. * Proactively identifies opportunities for improvement and proposes creative solutions and alternatives. * Collects and analyzes system data related to schedules and timecards to support operational planning. Organizational Support * Promotes efficient and effective functioning of the division and hospital. * Maintains current knowledge of nursing policies, procedures, and guidelines related to staffing, scheduling, and resource utilization. * Assists with Nursing Division projects by collecting and trending data as requested. * Performs other related duties as assigned or requested.

JOB TITLE: Temporary - Laboratory Administrative Assistant M-F 8:00AM-4:30PM @ $20.00-$25.00 per hour (Based on experience for temporary role) Target start date 3/1/26-May be able to move into a permanent role if great fit and we have the availability after June. JOB SUMMARY: Provides comprehensive administrative support to the Pathologist. This role is responsible for accurate data entry, record management, transcription, communication coordination, and general administrative support to ensure efficient daily operations within the pathology department. Act as a laboratory technician assistant as needed. JOB RESPONSIBILITIES Data Entry & Record Management Enter patient diagnoses and additional test information accurately into the electronic medical record (EMR) system. Maintain organized files for pathology reports, slides, and related documentation in both electronic and physical formats. Transcription Transcribe pathology results and related documents with accuracy and clarity. Ensure timely completion of transcriptions to support prompt reporting and patient care. Communication & Coordination Coordinate delivery and retrieval of pathology materials and monitor follow-up on pending tests and results. Administrative Support Prepare reports, documents, and other materials as requested by the Pathologist. Team Collaboration & Professional Conduct Support laboratory staff and other departments to achieve operational goals. Maintain strict confidentiality and adhere to HIPAA regulations. Demonstrate professionalism and efficiency in all interactions and documentation This job description is not intended to be all-inclusive. Exact tasks and responsibilities may vary by location; employees are subject to the direction of management at the office, as assigned to meet the ongoing needs of the office and/or organization. POSITION QUALIFICATIONS Minimum Qualifications Associate or bachelor's degree in a related field. Proficiency in Microsoft Office Suite and EMR systems. Strong keyboarding, transcription, and data entry skills with high attention to detail. Excellent organizational, communication, and multitasking abilities. Ability to maintain confidentiality, prioritize tasks, and work independently in a fast-paced environment. Ability to transition between the laboratory and the Pathologist's office multiple times throughout the day. Experience in a medical or laboratory environment. VSD CORE VALUES Having fun . We celebrate success and failure, we find humor in our daily lives, we create a fun atmosphere, and we enjoy being together. Being a team . We care for one another and build each other up, we embrace diversity and inclusion, we collaborate, and we serve one another - forming a strong family bond. Being resilient. We expect the unexpected, we embrace the need to change, `we are optimistic and grateful, and we are focused on our mission and vision. Being accountable . We strive to provide value every day; we use data to continually improve, we continually evaluate competing priorities, and we deliver exceptional results. Being courageous. We are not afraid to be vulnerable, we have ideological debates, we rise to the challenge, facing problems head-on, and we make the tough decisions. Being entrepreneurial . We have an owner's mentality, we set high goals, we strive to be a leader in our industry, and we manage our business and financial risk.

Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress. We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future. **The Role** The Administrative Assistant IV provides advanced, high impact administrative and operational support to Public Sector executives. This role requires exceptional organization, proactive problem-solving, independent judgment, and the ability to manage sensitive information with the highest level of discretion. The ideal candidate is detail oriented, tech savvy, customer focused, and thrives in a mission-driven environment. **The Main Responsibilities** Executive & Team Support - Manage complex executive calendars, including cross-department coordination, leadership meetings, customer engagements, and time sensitive commitments. - Handle travel arrangements, itineraries, expense reporting, meeting logistics, and event planning. - Prepare and edit presentations, briefings, and executive communications with accuracy and professionalism. Data & Documentation Management - Maintain team SharePoint sites, document repositories, org charts, distribution lists, and workflow trackers. - Assist with onboarding activities and contact routing. - Maintain confidentiality of highly sensitive information, including personnel records and customer material. Communication & Stakeholder Engagement - Serve as a primary point of contact for internal stakeholders, external partners, and government customers. - Draft and refine internal communications, announcements, and scheduling messages on behalf of leaders. **What We Look For in a Candidate** + Bachelors' degree or equivalent + 5+ years' recent experience working with or supporting a senior executive, or equivalent experience + Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency + Effective organizational skills with focus on confidentiality, accuracy and attention to detail + Excellent verbal and written communication skills + Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making + Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations + Experience working for a global company; coordinating between various time zones + Able to provide support to a widely dispersed team + Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc. + Experience with Zoom, SKYPE and other collaborative meeting forums + Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc. + Schedule flexibility to work outside of routine hours + Availability for occasional travel to offsite meetings **Compensation** This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors. Location Based Pay Ranges: $48,700 - $65,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY. $51,188 - $68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI. $53,625 - $71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA. Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process. Learn more about Lumen's: + Benefits (**************************************************** + Bonus Structure Requisition #: 341169 **Background Screening** If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page (************************************* . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. **Equal Employment Opportunities** We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training. **Disclaimer** The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions. In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.

Join Our Team as an Admin Assistant at SPERO COMMUNITY SERVICE! Are you an organized, detail-oriented individual looking to make a difference in a supportive and community-focused environment? SPERO COMMUNITY SERVICE, located in Urbana, IL, is seeking an Admin Assistant to join our team. Whether you're just starting your career or looking for a fresh opportunity, this role offers a chance to grow and contribute to a meaningful mission. About Us At SPERO COMMUNITY SERVICE, we are dedicated to fostering a positive impact in our community. Our team is passionate about creating a welcoming and supportive environment where everyone can thrive. If you value collaboration, efficiency, and making a difference, you'll feel right at home with us. What You'll Do As our Admin Assistant, you'll play a vital role in keeping our operations running smoothly. Your responsibilities will include: - Managing and organizing office files and documents. - Assisting with scheduling and calendar management. - Handling phone calls and emails with professionalism and care. - Supporting team members with administrative tasks as needed. - Maintaining a welcoming and organized office environment. What We're Looking For We're excited to welcome someone who brings: - Strong organizational and multitasking skills. - Excellent written and verbal communication abilities. - A proactive and detail-oriented mindset. - Basic computer proficiency (e.g., email, word processing, spreadsheets). - A positive attitude and willingness to learn-no prior experience required! Why Join SPERO COMMUNITY SERVICE? While we offer great health, vision & dental benefits, we provide: - A supportive and inclusive work environment. - The opportunity to grow your skills and contribute to meaningful work. - A chance to be part of a team that values community, collaboration, and dedication. Our Culture and Values At SPERO COMMUNITY SERVICE, we believe in the power of teamwork and the importance of serving our community. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. If you're looking for a role where your contributions truly matter, this is the place for you. Ready to Apply? If you're ready to bring your organizational skills and enthusiasm to our team, we'd love to hear from you! Apply today and take the first step toward an exciting opportunity with SPERO COMMUNITY SERVICE in Urbana, IL.

The Administrative Assistant provides administrative and secretarial assistance to the Office of Disability Services' unit, reports directly to the Director of Disability Services, and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned.Essential Duties and Responsibilities: * Interact and work with a diverse group of students, faculty and staff. * Answer phone calls and inquires and direct students and visitors to the right faculty and university office. * Complete the request for accommodations ADA student accommodations. * Complete Electronic Personnel Action forms (EPAFs) * Complete ODS staff travel requests and requisitions for reimbursement. * Track and manage office supplies and order additional supplies when requested by faculty. * Assist with tasks including setting-up displays during open house and recruitment events. * Ensure vendors and contractors are paid timely. * Performs any other duties as assigned. Minimum Position Requirements (including certifications, licenses, etc.): * Bachelor's degree * At least three (3) years of experience that is directly related to the duties and responsibilities specified. Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures * Considerable knowledge of American Disabilities Act (ADA) * Excellent verbal and written communication skills. * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute

PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative The salary range for this position is $14.08 - $28.30. Actual compensation within that range will be dependent upon various factors, including an individual's skills, experience, and qualifications.

Administrative Assistant Reports to: Operations Manager Employment Status: Full-Time Work Schedule: Mon-Fri, 7:30am-4:00pm. Excluding Federal holidays; occasional weekend/after-hours may be required based on mission needs FLSA Status: Non-Exempt Position Summary: The Administrative Assistant will provide administrative and clerical support to DHS Federal Protective Service (FPS) Region 5 staff. Work includes document preparation, records management, meeting support, reporting, coordination with help desks, and other administrative support functions. Work is performed independently with minimal direct supervision. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality). This position is contingent upon contract award. DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Compose, type, and enter information into databases/spreadsheets. Prepare correspondence/documentation/mailing labels; copy data between records; file records. Receive/sort/distribute mail; prepare outgoing mail (including express/online services). Set up meetings/teleconferences (schedule rooms, disseminate details); attend meetings as requested; prepare/distribute agendas; take and distribute minutes; coordinate interoffice communications. Assist with inventory/maintenance/purchase/dissemination of routine supplies. Collect/disseminate GOV mileage and maintenance info monthly/as required. Maintain shared drive folders and hard copy/electronic files (e.g., Facility Security Assessments and related records) as directed. Assemble and disseminate routine reporting requirements on a schedule determined by on-site personnel. Liaison with DHS help desk for IT/telephone services (ticket initiation, follow-up, resolution, close-out). Track assigned case control numbers and route reports for review/approval. Provide support to security management branch programs as required (spreadsheets/report maintenance). Maintain, issue, and control facility keys (issuance, hand receipt, inventory). Timekeeping support duties as directed. Make travel arrangements / coordinate transportation and accommodations; support regional emergencies/taskings/projects as directed. Perform Human Resources administrative functions and tasks as directed. All other duties as assigned. About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value. Recent accolades include: Great Place to Work 2020, 2021, 2022, 2023, 2024, 2025, 2026 HIRE Vets Medallion Award 2021, 2023, 2024 and 2025 VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards Military Friendly Employer Gold designation 2021,2022,2023,2024, 2025, 2026 Foodservice Equipment Reports 2023, 2024, 2025 Top Dealer Foodservice Equipment & Supplies magazine 2024, 2025 Distribution Giants list RATIONAL 2024, 2025 Premium Partner Award ENERGY STAR Partner Department of Defense Military Spouse Employment Partnership Small Business Partner Army Partnership for Your Success (PaYS) Partner #911 Learn more about us at aldevra.com. Requirements Security Requirements: Must pass a government background investigation/suitability determination prior to performance. This position requires passing an extensive background check. Workplace Safety and Environment: Safety is a condition of employment. Employees must follow all site safety and security requirements, use required PPE, maintain a clean and safe workspace, promptly report hazards/incidents, and work in a manner that protects themselves, coworkers, and government personnel. Qualifications: High school diploma 5 years of administrative assistant experience Excellent verbal communication skills and telephone manner Excellent and accurate written communication Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required Excellent attention to detail; accurate data entry Customer Focused and team-oriented work ethic Able to multi-task efficiently and accurately, focusing on quality Veterans and Military Spouses are encouraged to apply. We offer you a generous benefits package including: Medical, Dental and Vision Short Term and Long-Term Disability Life Insurance Paid Time Off Employee 401(k) with company match Professional Team Environment Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Part Time Hourly Position - 20 hours per week Generally, M-F 1- 5 pm with occasional evenings or weekends for Y special events Pay Range: $18.00- $20.00 Hour Reports to the Downtown Branch Executive Director View Benefits in Application section for more information. POSITION SUMMARY: Reporting directly to the Downtown Branch Executive Director, the Administrative Assistant manages the efficient and consistent operations of the branch's administrative operations, coordinates cooperative activities with local social service agencies, assists in preparing for internal and external meetings, works independently on projects, coordinates event scheduling for the Association and assists with Association administrative duties as needed. The Administrative Assistant will work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters. OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you. OUR SERVICE EXPECTATIONS: Display a friendly, helpful, and positive disposition. Provide customer service that is thorough, timely, organized, and accurate. Help ensure the Y is meeting member and participant needs by utilizing good listening skills, attentiveness, objectivity, and patience in all situations. Place members and participants as the first and highest priority, always showing kindness and compassion. Demonstrates the Y core values of caring, honesty, respect and responsibility through all daily activities and responsibilities ESSENTIAL FUNCTIONS: Organizes meetings including scheduling, sending reminders, and produces and maintains meeting minutes for Branch and All-Association meetings. Researches, prioritizes, and follows up on incoming issues and concerns, mail and communication addressed to the Downtown Branch Executive Director including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Ensure systems are in place to maintain a well-run administrative office where equipment is in good repair, supplies are readily available for program and membership staff, and other facilities related purchasing needs. Develop weekly bank deposits and deliver to the bank upon completion. Manage the Branch Petty Cash according to Association policy. Assists with membership and program registration as needed Manage facilities scheduling related to both internal and external users. Handle room rentals and birthday parties: all scheduling, fees, etc. Assist with all major facility events. Maintains computer databases for various reports, committees, and mailings. Process and deliver outgoing mail. Keeps Downtown Branch Executive Director is well informed regarding other staff's performance in areas which directly affect their productivity and tasks. For example, patterns of missed deadlines, errors, not following procedures, policy violations and/or lack of communication. Schedules and maintains records for work orders relating to facility repairs and maintenance. Receives and responds to donation requests from community organizations. Purchase and maintain vending machine supplies and maintenance of vending machines. Handle responsibilities as assigned by Downtown Branch Executive Director. Key Leadership competencies for this position: Functional Expertise Critical Thinking & Decision Making Fiscal Management Engaging Community Collaboration Communication and Influence SAFETY & COMPLIANCE Child Abuse Policies & Prevention The YMCA enforces its policies and practices to prevent child abuse. Allegations or suspicions of child abuse are taken very seriously at the YMCA and will be reported to the proper authorities for investigation. We have abuse reporting procedures, unscheduled visits from supervisors, an open door for parents, and a code of conduct for staff. We minimize opportunities for abuse to occur and we talk with children about personal safety and touching limits. We screen carefully to prevent abusers from being hired. We provide child abuse prevention training to staff including how to conduct yourself for safe practices and termination of employment for employees who fail to report suspicion or failure to follow policies. Employees who failure to support, actively engage in prevention and be forthcoming about concerns or violations of this policy will be subject to discipline, up to and including immediate termination of employment. Background Check: A background check, criminal, work, and reference checks, will be required of any employee at hire and may be repeated during their employment. A barred report, negative report or discovery of false information will result in immediate termination. Alert & Focused: Use of illegal drugs, alcohol, prescribed or over the counter medications and lack of sleep can impact a person's ability to be alert and focused while on duty. Used illegally or inappropriately while off duty may affect employment status. Responsibility, respect, caring, and honesty are core values of the YMCA. Employees involved in any injury found to be work-related may have to submit for a screening for drug and alcohol use. Suspicious behaviors observed while working or in the YMCA or at a YMCA program where the employee would be perceived by others as an employee may also be subject to alcohol and drug screening. Positive results of a drug or alcohol screening will result in termination of employment. Behaviors perceived as unbecoming a YMCA employee may be subject to discipline up to and including immediate employment termination. Qualifications QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience Requirements Bachelor's degree preferred Strong work tenure; 5-10 years' experience supporting C-level executives, preferable in a non-profit organization. Experience and interest in internal and external communications, partnership development and fundraising. Proficient in Microsoft Office (Word, Publisher, Excel, Teams) as well as related platforms like Adobe. Key Characteristics: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners, and donors. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Must be creative and enjoy working in an environment that is mission-driven and community oriented. Must have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a balance among multiple priorities Highly resourceful team-player, with the ability to be effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward looking thinker who actively seeks opportunities and proposes solutions. Cash handling experience preferred Comfortable with technology and open to learning and becoming proficient in electronic and digital platforms and software used by the organization. Have leadership competencies in the identified key areas Ability to learn quickly. Ability to work with integrity, discretion, and a professional approach. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to complete all required trainings within 60 days of employment, including but not limited to CPR, first aid, Living Our Cause, DCFS Mandated Report, IL Gateway Registry Modules and to maintain these certifications as current as outlined by regulations or requirements WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to speak concisely and effectively communicate. Be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach and must be able to move around the work environment. Physically able to sit at a computer terminal and enter data into the computer and stand at the member welcome center waiting on customers for extended periods. Visual and auditory ability to respond to critical situations ability to act swiftly in an emergency. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. May require physical effort while reaching with hands and arms, stooping, kneeling, crouching, standing, walking, balancing, bending, leaning, kneeling, walking, and climbing. Lifting and carrying supplies to and from work locations, normally lifting less than 25lbs. The noise level in the work environment is usually moderate.

This position is primarily responsible for assisting the Property Manager in effectively managing all office/administrative tasks of the assigned property by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES: Core duties and responsibilities include the following. Other duties may be assigned. Conducts all business in accordance with company policies and procedures, state and federal laws; e.g., Title VII issues, ADA, Fair Housing, OSHA, Fair Credit Reporting Act and all other laws associated with the industry. Personnel Management Assists the Property Manager with the coordination of all site specific aspects of payroll including the management of employee timecards. Assists the Property Manager with the implementation and/or enforcement of all Human Resources related tasks and policies. Financial Collects rents and other fees and prepare deposit package for the Property Manager - or make the deposit, as requested. Up-dates all rents, deposits and other fees received into One Site, on a daily basis. Assists with issuing appropriate notices when necessary (late fees, eviction notices, returned check memos, etc.). Enters A/P into One Site and submit packages to corporate office. Regulatory (designated properties only) Assists with the certification process by sending notices, third party verification, the conduction of resident questionnaire interviews, and assembling resident certification files. Office Management Performs clerical and other office management tasks, as assigned. Reports issues and/or problems to the Property Manager. Works with other staff in such a manner as to maintain a cordial and efficient environment. Serves as receptionist, answers telephones, greets residents and guests, distributes parking stickers, assists with laundry tickets, etc. Is familiar with and be able to utilize assigned facets of the One-Site software. Assists with coordination of special events or social activities at the site. Maintains records and ensure proper handling and filing of correspondence, vendor files, and warranties, certificates of insurance and other office-related documents. Maintenance Obtains work orders from residents and enter into One Site; distribute to maintenance staff. Responds to emergency requests, immediately, and report the emergency to the Property Manager and/or Maintenance, as needed. Assists the Property Manager with procurement of supplies. Monitors turnover of units. Inspects the property and apartments, as assigned; document inspections. Marketing/Admissions Understands and ensures adherence to all Fair Housing, Americans with Disabilities Act and Fair Credit Reporting Act and other laws related to leasing. Assists with maintaining the waiting list, as requested. Assists with outreach marketing, as requested. Assists with market surveys; shop competition. Welcomes and shows property to prospective applicants, as requested. Prepares leasing packets. Assists with move-in tasks, as requested. Resident Services Assists with orientation of new residents. Fosters and maintains positive resident relations and excellent communications with resident. Responds to resident questions, complaints, concerns and suggestions. Relates to the Resident Council representatives in a positive manner. Owner and Community Relations Attends scheduled meetings with Owner and/or agent. Projects a positive community image for the owner and building. Safety Reports all liability and property incidents to the Property Manager immediately. Report all work-related accidents/injuries immediately to the Property Manager in accordance with company policy guidelines. Assists in the completion of any pertinent safety checklists with maintenance staff. ATTENDANCE: Must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks; where applicable. COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies: Intellectual Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Interpersonal Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. External Working Relationships - Develops and maintains courteous and effective working relationships with clients, vendors and/or any other representatives of external organizations. Organization Cost Consciousness - Works within approved budget; Develops and implements cost saving measures. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. OTHER SKILL, ABILITIES, AND QUALIFICATIONS: 2 years' experience in responsible clerical or assistant position Ability to understand and implement compliance regulations; read and review reports and a wide variety of correspondence. Must be willing to take direction and guidance. Must be able to effectively communicate with a diverse population and group of personalities. Must be able to work in a fast-paced, multi-faceted and customer service-oriented environment. Must be able to work as a team, interact with others in a professional/pleasant manner and exercise problem-solving skills. Must be able to apply principles of logical thinking or define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action. Must be able to utilize basic math skills. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Must be capable of adapting, with minimal or no advance notice, to changes in how business is conducted and work is accomplished, with no diminishment in work performance. Responsible for observing safety and security procedures as applicable and reporting potentially unsafe conditions to management within their shift, prior to clocking out for the workday. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand. The employee is frequently required to sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals. The noise level in the work environment is usually moderate.

Job Description Aftershock Decals and Design is seeking a dependable and motivated Administrative Assistant to support daily office operations and provide excellent customer service. This role is a key point of contact for customers and plays an important part in keeping projects organized and moving smoothly through the shop. Please complete the disc assessment to be considered for this job. Compensation: $30,000 - $40,000 yearly Responsibilities: Answer phones, emails, and messages; greet customers in person Schedule jobs and manage calendars Cold calling potential new clients Assist with estimates, invoices, and basic bookkeeping tasks Communicate job status and updates to customers Maintain organization of customer files, orders, and paperwork Support overall office and shop operations Qualifications: Previous administrative or office experience preferred Strong communication and organizational skills Comfortable using computers, email, and office software Ability to multitask and stay organized in a fast-paced environment Preferred (Not Required) Experience with CRM systems Familiarity with signage, graphics, or vehicle wrap industries About Company Aftershock is a creative design shop specializing in high-impact vehicle wraps that turn any car, truck, trailer, or fleet into a rolling billboard. From concept to install, we handle every step in-house, bringing bold branding, sharp graphics, and professional-grade vinyl application to businesses that want to stand out on the road. Whether it's a full wrap or custom accents, we make sure your message moves.

ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting. Website: ****************** LinkedIn: ********************************************** ATIA Ltd Website: *********** ATIA Ltd is multinational company which has 2 main sectors: -First sector: ISO Standards - which includes: 1. ISO Implementation 2. ISO Consultation 3. ISO Certification -Second sector: Software Development 1.Developing applications for all technologies and platforms 2.Enterprise Resource Planning (ERP), 3.Customer Relationship Management System (CRM), 4.Learning Management System (LMS), 5.Document Management System (DMS), 6. Service Desk Plus (SDP), 7.Service Management Systems (SMS), 8.Business Continuity Management Systems (BCMS), 9.Information Security Management Systems (ISMS), ATIA Consulting Website: ************************** The areas of operation for ATIA Consulting company are: 1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems 2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV 3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001 4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc. Job Description We are looking for students who are willing to work as HR Managers. Students will get paid based on results they produce, with possibility to get full time position. Students will be looking for new connections, partners, sales agents, clients and projects. Qualifications Strong social networking skills Excellent knowledge of English language Basic knowledge of Information Technology Excellent knowledge of Skype & LinkedIn Additional Information All your information will be kept confidential according to EEO guidelines. For more information, please visit our websites: ****************** ***********