Human resources administrative assistant jobs in Peoria, IL - 32 jobs

←Back to all jobs at ELM Utility Services Human Resources Assistant - Peoria, IL - $22.00-$24.00/hr DOE ELM Utility Services is an EEO Employer - M/F/Disability/Protected Veteran Status 'S ESSENTIAL FUNCTIONS: ELM is seeking 2 full-time Human Resources Assistants to work in our corporate office in Peoria, IL. In this position, your primary focus will be to support the hiring-related functions of the human resources department with various tasks including the management of personnel files, data entry, handling general phone calls or delegating these calls, handling the full employee onboarding process, as well as a variety of other administrative tasks. This is a fast-paced position where you must be able to organize your work, acknowledge and appropriately handle high-priority or time-sensitive data with limited supervision. Accuracy and critical thinking skills are imperative. This will require that you rely on excellent data entry and filing skills. We're looking for individuals who showcase excellent judgement skills and the ability to manage their daily work product by showing commitment to high quality and accurate work. The general office hours are 8:00 am to 5:00 pm M-F. ELM Utility Services is experiencing exponential growth, and this could provide ample career opportunities! MAIN RESPONSIBILITIES: Order necessary pre-employment screenings for applicants that have been offered positions such as drug screens, background checks, and motor vehicle records. Collect all necessary hiring documentation and ensure that it's accurate and complete Verify all new employees' eligibility to work through E-Verify. Assist with providing information for internal/external audits or testing Manage personnel employment file information Data entry into our HRIS database for new employees Filing & Scanning documents into our database as we transition onto an electronic filing system. Ability to prioritize time-sensitive requests Consistently communicate with management regarding the status or screening results of candidates Assist with other requests and tasks depending on the company and customer requests ELM TOTAL REWARDS: Company paid life insurance up to $50,000. Voluntary Medical, Dental, Vision, Voluntary Life & Disability, Teladoc, FSA and/or H.S.A. Paid-Time Off accrual (PTO) which can be used to cover personal time off or sick time purposes. (You have the ability to accrue up to 80 hours per full year worked to start. Accruals go up with years of service) 6 Paid Holidays 401(k) plan Employee Assistance Program (EAP) Paid hands-on training Annual reviews with the potential for increases GENERAL QUALIFICATIONS: High School Diploma or GED Previous HR experience and/or a degree in related field is a plus. Strong Administrative and/or Customer Service experience required Experience with pre-employment checks or in a recruiting environment is a plus Excellent typing and data entry skills The ability to conduct yourself professionally and prioritize confidentiality is a must Excellent verbal and written communication skills with attention to detail Proficiency with Microsoft office, specifically Word and Excel. SELECTION PROCESS: When considering applicants for this position, the selection process will take into consideration the needs of the Company, including such factors as reorganization requirements, diversity opportunities, relocation requirements, employee development, and job succession. WE ARE AN EQUAL OPPORTUNITY EMPLOYER Please visit our careers page to see more job opportunities.

Job DescriptionDescription: We are seeking a detail-oriented and proactive Bilingual Spanish speaking HR Assistant to join our team. This role supports HR operations and ensures smooth communication. Requirements: Fluent in English and Spanish Strong Organizational and communication skills Assist with recruitment, onboarding, and employee relations Maintain accurate HR records and documentation Support payroll and benefits administration Translate HR documents and facilitate communication in English and Spanish

ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting. Website: ****************** LinkedIn: ********************************************** ATIA Ltd Website: *********** ATIA Ltd is multinational company which has 2 main sectors: -First sector: ISO Standards - which includes: 1. ISO Implementation 2. ISO Consultation 3. ISO Certification -Second sector: Software Development 1.Developing applications for all technologies and platforms 2.Enterprise Resource Planning (ERP), 3.Customer Relationship Management System (CRM), 4.Learning Management System (LMS), 5.Document Management System (DMS), 6. Service Desk Plus (SDP), 7.Service Management Systems (SMS), 8.Business Continuity Management Systems (BCMS), 9.Information Security Management Systems (ISMS), ATIA Consulting Website: ************************** The areas of operation for ATIA Consulting company are: 1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems 2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV 3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001 4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc. Job Description We are looking for students who are willing to work as HR Managers. Students will get paid based on results they produce, with possibility to get full time position. Students will be looking for new connections, partners, sales agents, clients and projects. Qualifications Strong social networking skills Excellent knowledge of English language Basic knowledge of Information Technology Excellent knowledge of Skype & LinkedIn Additional Information All your information will be kept confidential according to EEO guidelines. For more information, please visit our websites: ****************** ***********

ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting . Website: ****************** LinkedIn: ********************************************** ATIA Ltd Website: *********** ATIA Ltd is multinational company which has 2 main sectors: -First sector: ISO Standards - which includes: 1. ISO Implementation 2. ISO Consultation 3. ISO Certification -Second sector: Software Development 1.Developing applications for all technologies and platforms 2.Enterprise Resource Planning (ERP), 3.Customer Relationship Management System (CRM), 4.Learning Management System (LMS), 5.Document Management System (DMS), 6. Service Desk Plus (SDP), 7.Service Management Systems (SMS), 8.Business Continuity Management Systems (BCMS), 9.Information Security Management Systems (ISMS), ATIA Consulting Website: ************************** The areas of operation for ATIA Consulting company are: 1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems 2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV 3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001 4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc. Job Description We are looking for students who are willing to work as HR Managers. Students will get paid based on results they produce, with possibility to get full time position. Students will be looking for new connections, partners, sales agents, clients and projects. Qualifications Strong social networking skills Excellent knowledge of English language Basic knowledge of Information Technology Excellent knowledge of Skype & LinkedIn Additional Information All your information will be kept confidential according to EEO guidelines. For more information, please visit our websites: ****************** ***********

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Provides administrative support and coordination activities for a team of people. What You Will Do: • Answering telephone, taking messages and answering routine questions. • Maintaining vacation schedule and master schedule of whereabouts for staff. • Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date. • Typing and distributing memos, meeting minutes and presentations for staff. • Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation. What Skills You Will Have: Accuracy & Attention to Detail Consistently produces error‑free work by using defined quality‑check methods. Anticipates and prevents errors by understanding their cost and impact. Applies lessons learned to continually improve accuracy. Collaboration Works effectively with diverse teams to achieve shared goals. Initiates and contributes to productive collaborative discussions. Promotes cross‑functional cooperation to support problem solving. Effective Communication Communicates clearly through concise writing and presentations. Provides and receives feedback constructively to improve outcomes. Tailors communication to the audience and avoids unnecessary jargon. Flexibility & Adaptability Adjusts quickly to changing priorities, assignments, and environments. Considers alternative viewpoints and approaches before acting. Maintains effectiveness while shifting between tasks or processes. Managing Multiple Priorities Balances concurrent tasks while meeting established deadlines. Aligns work with shifting priorities and organizational goals. Manages daily demands without sacrificing progress on longer‑term projects. Problem Solving Uses structured methods to identify root causes and develop solutions. Applies established processes for analyzing and escalating issues. Selects appropriate techniques based on the situation. Office Administration Coordinates meetings, schedules, travel, and general office logistics. Manages correspondence, documentation flow, and office equipment. Maintains supplies and administrative resources efficiently. Microsoft Office Uses core functions across Word, Excel, PowerPoint, and other applications. Selects the appropriate application based on content or task needs. Converts and formats information across Office tools effectively. Top Candidates Will Also Have: Broad understanding of company structure and operations, with in‑depth knowledge of the functions and responsibilities within the assigned area. Advanced administrative expertise developed through extensive experience handling complex office and departmental activities. Proven project management experience supporting initiatives from planning through execution. Ability to create professional, visually compelling Microsoft PowerPoint presentations. A bachelor's degree and/or substantial experience supporting department leaders, executives, and large, diverse teams. Additional Details: The position is in Peoria, IL and is in the office 5 days a week. Relocation assistance is not available for this position. Any relocation costs incurred would be the responsibility of the selected candidate Sponsorship is not available for this position Summary Pay Range: $28.70 - $43.10 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. Medical, dental, and vision benefits* Paid time off plan (Vacation, Holidays, Volunteer, etc.)* 401(k) savings plans* Health Savings Account (HSA)* Flexible Spending Accounts (FSAs)* Health Lifestyle Programs* Employee Assistance Program* Voluntary Benefits and Employee Discounts* Career Development* Incentive bonus* Disability benefits Life Insurance Parental leave Adoption benefits Tuition Reimbursement * These benefits also apply to part-time employees Posting Dates: January 21, 2026 - February 3, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.

Curia/Support Date Available: 02/01/2026 ADMINISTRATIVE ASSISTANT POSITION OVERVIEW The Administrative Assistant for the Office of Catholic Schools provides administrative and clerical support to the Superintendent and Associate Superintendent while serving as the primary point of contact for the office. This role requires professionalism, discretion, strong organizational skills, and a commitment to the Catholic mission and values of the Diocese of Peoria. The Administrative Assistant helps ensure the smooth day-to-day functioning of the Office of Catholic Schools through responsibilities such as answering and directing calls, managing schedules, preparing correspondence, maintaining files and records, and supporting general office operations. ESSENTIAL DUTIES AND RESPONSIBILITIES Welcome and assist Curia staff and visitors in a courteous, professional manner. Answer and screen incoming calls; manage mail, deliveries, and general office communications. Distribute invoices to schools, process payments, and assist with basic financial tasks. Prepare and reconcile expense reports and credit card statements. Collaborate with the Superintendent and Associate Superintendent to plan and execute special projects and events, including scheduling, registration, materials preparation, hospitality, and event set-up and tear-down. Create, organize, and maintain both digital and paper forms, records, and files. Draft, proofread, and edit written correspondence, memos, and reports. Monitor office supply inventory, place orders, process purchase requests, and maintain an organized and efficient work environment. Perform errands and additional administrative tasks as needed to support the Office of Catholic Schools. Model and uphold the teachings and values of the Catholic Church. Conduct oneself in a manner consistent with the philosophy and mission of the Diocese of Peoria in both professional and personal settings. EDUCATION, EXPERIENCE, AND SKILLS REQUIRED Associate degree or equivalent work experience; bachelor's degree preferred. Proficiency with Microsoft Office, Google Workspace, and other digital office tools. Professional, welcoming demeanor with strong customer service skills (in-person, phone, and email). Familiarity with the structure and operations of the Catholic Church. Strong written and verbal communication skills. Ability to anticipate needs, prioritize tasks, and respond proactively. Self-motivated, with the ability to work independently and collaboratively. High level of integrity, discretion, and sound judgment. Ability to maintain strict confidentiality. Exceptional organization and time-management abilities, with the capacity to multitask effectively. COMPLIANCE Ability to pass a criminal background check. Successful completion of drug screening and safe-environment training as required by diocesan policy. BENEFITS Salary range: $45,000 - $60,000 Medical plan Optional dental and vision plans Paid time off (vacation, holidays, and sick leave) 403(b) retirement plan with employer matching Long-term disability coverage Life insurance

Job Title - Administrative Assistant Duration - 12 months • PeopleSoft Department CUESI - Power & Parts (Caterpillar Used Equipment Services Inc.) • It is a small team in Wearhouse atmosphere • They buy and sell caterpillar material • They sell the materials to suppliers/dealers • Purchasing materials from other CAT facilities • Tracking the sales order in system and creating invoices • Invoicing experience will be a plus • Follow up with the dealers for pending payments • They receive scrap materials from other facilities • These materials are sorted and sent to various scrap dealer s • No travel involved, no remote work • All software and system related training will be provided (the team has manuals as well) • Looking for someone who has couple of years of experience in office environment Responsibilities: • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Prepare invoices, reports, memos, letters, financial statements, and other documents. • File and retrieve corporate documents, records, and reports. • Open, sort and distribute incoming correspondence, including faxes and emails. • Prepare responses to correspondence containing routing inquiries. • Perform other duties as assigned. Top Skills: • Computer savvy, excel, word documents Soft Skills: • Interpersonal, good communication, should be able to work with others • Should be regular to office - attendance has to be good Additional Information All your information will be kept confidential according to EEO guidelines.

FamilyCore understands that strong families are at the heart of any vibrant, tight-knit community. Through the mission of "instilling hope by creating the right balance of resources and care to foster and equip healthy productive children and families," our 90 dedicated employees are committed to the investment of strengthening families with the tools and ties to succeed. Our team works with schools, the court system and other social service agencies to connect counseling, intervention, preventative education, and other support services for families in need. FamilyCore, a private, non-profit, nationally accredited social service agency with over 120 years of service, takes a holistic approach in its continuum of care, often providing boosts of support to multiple generations. The end goal is to maintain the integrity of the family. Be a part of this goal by joining the FamilyCore Team! Benefits for Full-Time Employees: Newly hired employees are eligible for benefits on the first day of the month following one month of service Robust Medical (Option of HMO or HDHP/PPO), Dental and Vision Benefits Employer funded Health Savings Account Basic Life Insurance & Accidental Death and Dismemberment Voluntary Life Insurance Short-Term Disability & Long-Term Disability Paid Time Off (PTO) 11 Paid Holidays, including a Floating Holiday Additional Paid Leave for All Workers Act Leave (For Full-time and Part-time Employees) Culture supporting Work/Life Balance 401k Plan (3% Employer Contribution After Vested) Professional Development Opportunities, including Tuition Reimbursement Health, Wellness and Financial Educational Resources Public Service Loan Forgiveness (PSLF) Eligible Employer Confidential Employee Assistance Program About this Role: Serve all clients as the first point of contact, follow established office procedures and protocols, and other such duties as may be necessary for the effective and efficient operation of the office and promote the mission of FamilyCore. Perform duties as required under the general direction of the Supervisor. Responsibilities: Provide and ensure a welcoming customer experience that promotes a quality interaction and the mission of FamilyCore. Perform all data entry and client record management functions to ensure compliance with Council on Accreditation and contractual requirements. Perform a variety of support functions such as, but not limited to, filing, copying, mailing, data entry, and facilitating paperwork and billing. Ensure safety protocols and policies are practiced at all times. Triage and maintain client confidentiality in all communications in accordance with Council on accreditation and regulatory bodies. Responsible to ensure all office equipment is in proper working order. Assist with all client requests for information. Follow all protocols and procedures for processing money in accordance with accounting policies. Manage and track inventory of supplies and ensure adequate supplies are available when needed. Ability to organize and maintain data and confidential information. Adhere to standards adopted through Council on Accreditation. Develop and maintain working relationships with all internal and external clients. Orient and train all staff on the proper use of office equipment and protocols for FamilyCore resources. Special projects as assigned. Ensure safety protocols and policies are practiced at all times. Assume responsibility for professional development and cultural competency. *Perform other duties as assigned. Education and Experience: High school diploma or equivalent required. 1-3 years experience required. Competency: Basic proficiency in MS Word, Outlook and Excel required. PowerPoint is preferred. Excellent written and verbal communication skill Strong interpersonal, problem solving, and teamwork skills. Ability to organize and maintain data and confidential information. Ability to establish and maintain a client focus. Ability to set and maintain professional boundaries with clients. Must pass required background check with Illinois Department of Children and Family Services (DCFS). Must pass background checks with Illinois Department of Public Health (IDPH) Health Care Worker Registry, and Illinois Department of Healthcare and Family Services OIG Provider Sanctions. Must possess valid Illinois Driver's in good standing, and proof of valid vehicle insurance. Utilize time tracking software and all other software required to fulfill duties. Safe, reliable personal vehicle, to be used for FamilyCore business. Ability to be sensitive and understanding of cultural and lifestyle differences of all people regardless of race, religion, sexual orientation, age, or background. Successfully complete FamilyCore training as required. Physical: Frequent sitting, grasping, fingering, and lifting, pulling, and pushing up to 10 lbs. Regular standing, reaching. Occasional walking, stooping, reaching overhead, and other physical activities related to an office environment. Operate general office equipment, including multi-line phone, fax machine, printer, copier, scanner, laminator, and personal computer, with or without dual screens. Perform all job requirements with or without reasonable accommodation. Work Environment: Work occurs in an office environment. Occasionally exposed to loud noise and outdoor weather conditions. May be subject to distraction and interruptions. May be subject to difficult client interactions that involve behavioral and/or emotional challenges. FamilyCore is an Equal Employment Opportunity Employer *Clarification for 'Other duties as assigned': This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Note: Applicable law does not allow FamilyCore to hire/employ persons that have been declared a sexually dangerous person or that have been convicted of certain crimes. (See, e.g. 89 Ill. Adm. Code 385.10 et seq. for further detail).

Under the leadership of the manager of operations and administration, the administrative assistant provides administrative and office maintenance support to firm leaders and staff in organizational and operational functions. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily. Provide administrative support to staff, including principals as needed Proactively leverage firm-specific knowledge to anticipate needs, streamline tasks and work on a variety of ad hoc tasks May compile information and prepare reports, including formatting per firm guidelines Support Request for Proposal (RFP) opportunities as needed. Will apply firm-specific processes and office technology procedures in daily tasks. Assist with Key Management Area (KMA) projects and company events Provide assistance with company meetings and events, including setup and teardown, meal ordering, etc. Manage vendor coordination and building maintenance requests as needed Support basic building operations and procedures, including managing office opening/closing protocols and setup Process incoming and outgoing mail. Maintain office supplies; assist with vendor communication for supplies and maintenance. Maintain spreadsheets, databases and SharePoint updates as needed, ensuring accuracy and timeliness Contribute to administrative continuity efforts, including training manuals, Standard Operating Procedures (SOPs) and documentation as needed Develop knowledge of firm-specific reports and documentation including Statements of Actuarial Opinion (SAOs), engagement letters, RFPs, etc. as needed Learn UPS WorldShip and office procedures. Also develop an understanding of front-end and begin learning back-end Style Guide tasks. Demonstrate professionalism by applying administrative best practices, focusing on confidentiality, discretion, accuracy and consistency Build trust by delivering high-quality work and supporting team processes, while actively learning firm-specific practices for future growth Support basic office setup needs for new hires, as needed, by preparing workspaces and supplies, coordinating logistics and guiding candidates during interviews and onboarding Be on the main phone line call queue, managing phone and visitor interactions; ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism May support travel and logistics for multiple staff or principals as needed, as well as expense report coordination Build cross-departmental rapport, uplift team morale and model professionalism Use project management tools, coordinate meetings and maintain office organization May need to obtain notary commission within two months of employment and initiate e-notary authorizations within six months of employment Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance Qualifications COMPETENCIES Demonstrates basic organizational skills, managing daily tasks with attention to detail and consistency Effectively prioritizes routine responsibilities to ensure smooth operations. Project management experience is a plus but not required. Attention to detail across multiple projects, always focusing on thoroughness Ability to work with limited supervision and handle confidential information with discretion; demonstrated professionalism in all interactions Able to work effectively in Adobe Acrobat Pro and Microsoft Office Suite, including Word, Excel, PowerPoint and Teams with a preference for high proficiency in these tools Capability to develop skills in AI, firm-specific report creation, template development and process improvement Ability to work effectively with multiple individuals to support simultaneous projects Strong in verbal and written communication; demonstrates emotional intelligence in interactions EDUCATION AND/OR EXPERIENCE Minimum of a high school diploma or GED and additional training or coursework. Associate's or Bachelor's degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute. Minimum two years' experience in office/admin support The base wage for this position is $27.00/hr. to $36.00/hr. This position is also eligible for an annual performance bonus. The wage for this position is based on multiple factors, including but not limited to, the candidate's experience, education and skills. Pinnacle provides a comprehensive benefit package including 401(k) with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Position Details: Industry Manufacturing Work Location East Peoria, IL 61630 Job Title Administrative Assistant Duration 1 Year (Strong possibility of extension) Job Description: Candidate Responsibilities: Position supports IT Director of Global Technology Services. Typical Day: Answering emails, managing schedules, manage travel schedule, hosting suppliers, must be available for impromptu changes. Very high demand admin position. High intensity. Conflict resolution. Qualifications Technical Skills: Very familiar with email and related admin experience. Must have extensive PowerPoint, excel (Vlookup, formulas, pivot tables). Minimum of associates degree or certification in Admin based work. Soft Skills: Attention to details, extensively organized, Team player. Additional Information If you are interested kindly contact: Monaliza Santiago ************

Administrative Assistant IV (12 months) JobID: 2598 Office & Technical Employees/Administrative Assistant Date Available: 08/03/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technical Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $22.21/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

Job DescriptionDescription: About the Role We are seeking an organized and self-motivated Commercial Administrative Assistant to join our Bloomington team. In this pivotal role, you will serve as the primary point of contact for our office and commercial properties. You will work closely with the Property Management team, providing high-level administrative support and ensuring our tenants and vendors receive exceptional service. To be successful, you must be a reliable, detail-oriented professional with a knack for multitasking and clear communication. Requirements: Core Responsibilities Professionally answer all incoming calls, identify caller needs, and provide information or assistance as required. Transfer calls to the appropriate department (Leasing, Accounting, or Sales) and ensure a seamless handoff for the client or vendor. Act as the dedicated liaison for Commercial Tenants and Vendors maintaining a helpful and professional demeanor under pressure. Receive work order calls from tenants, property managers and maintenance techs, gathering detailed information regarding the maintenance issues or facility needs. Promptly enter all service requests into AppFolio, ensuring descriptions are accurate, and priority levels are set correctly. Monitor the status of open work orders in AppFolio and provide tenants with updates regarding scheduled repairs or completions. Maintain digital and physical filing systems for property records, vendor W-9s, and insurance certificates. Enter Rent Receipts/ Enter Bills in AppFolio (Vendor and Utility invoices) Generate monthly commercial reports to track property performance and work order completion rates. Performing other duties as assigned. Assist Brokers and Property Managers with daily tasks as needed. High school diploma or equivalent. Proficient in various computer software applications including Microsoft Office Suite (Word, Excel, Outlook, Teams, Google Drive). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks. Benefits Comprehensive Insurance: Health, Dental, Vision, and Life Insurance. Retirement: SIMPLE IRA with company matching. Time Off: Paid Time Off (PTO) to support work-life balance. Location: Bloomington, IL Position Type: Full-time (Monday - Friday, 8:00 AM - 5:00 PM) Compensation: $20.00 per hour

The City of Pekin is searching for an Administrative Assistant with a desire to serve the organization. The position requires confidentiality, excellent customer service skills, and ability to work on multiple projects with frequent interruption. This position serves as the initial contact for the front counter of Pekin City Hall and requires patience as well as an attitude of service to the citizens and customers of Pekin. This position will process payments for various departments, maintain an accurate cash drawer, ensure daily reconciliation, process incoming mail, answer inquiries, direct the public to appropriate departments, maintain accurate records and assist with daily office operations. An ideal candidate will possess excellent customer service skills, attention to detail, and a willingness to learn new information. For a full list of job duties, please see the full . Work Hours: This position's current hours are 8:00AM - 5:00PM Monday through Friday. Minimum Education, Training and Experience Required: High school graduation, or equivalent, plus elementary technical training, acquired on the job or through one year or less of technical or business school and two years of previous customer service experience; or an equivalent combination of training and experience which provides for an intermediate level of knowledge and skills as referenced in the attached job description. Benefits: The City of Pekin offers a comprehensive benefits package including medical, dental, and vision insurance, voluntary 457(b) retirement plans, paid time off, tuition reimbursement assistance and professional development opportunities. The City of Pekin is an equal opportunity employer.

Job Title: Administrative Assistant Reports To: Procurement Manager Benefits: Medical, Dental, Vision, Legal Aid, Company Paid Short Term Disability, Life Insurance, and Retirement Savings Plan with Company Match Work Hours: Monday - Friday 8:00am-4:00pm GENERAL PURPOSE OF JOB: The Administrative Assistant is responsible for receiving and purchasing duties in Ox's Carthage Mill. The Administrative Assistant will also perform other duties as tasked by the Management Team at Ox Carthage Mill. ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsibilities include, but are not limited to, the following: Promotion of a safe working environment Transact and record all daily receipts and electronically file receipt paperwork Verification of fiber receipts in the Fiber Management database Research and resolve accounts payable discrepancies as needed. Issue purchase orders for expense consumable items and/or services as requested by the Management team at Ox Carthage Mill. Initiate new Supplier set up as required; provide forms and documents to appropriate persons externally and internally to allow Accounts Payable department to enter new Supplier into database. Perform weekly Shipping and Production Supplies inventory control and purchase items as necessary. Assist in the creation and maintenance of Safety training records as instructed by EH&S Manager. Assist in the creation and maintenance of Standard Operating Procedures and New Hire Standard Operation Procedure binders as instructed by General Manager. Create records and documents for outbound small package/envelope shipping as requested.

The Administrative Assistant provides administrative and secretarial assistance to the Office of Disability Services' unit, reports directly to the Director of Disability Services, and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned.Essential Duties and Responsibilities: * Interact and work with a diverse group of students, faculty and staff. * Answer phone calls and inquires and direct students and visitors to the right faculty and university office. * Complete the request for accommodations ADA student accommodations. * Complete Electronic Personnel Action forms (EPAFs) * Complete ODS staff travel requests and requisitions for reimbursement. * Track and manage office supplies and order additional supplies when requested by faculty. * Assist with tasks including setting-up displays during open house and recruitment events. * Ensure vendors and contractors are paid timely. * Performs any other duties as assigned. Minimum Position Requirements (including certifications, licenses, etc.): * Bachelor's degree * At least three (3) years of experience that is directly related to the duties and responsibilities specified. Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures * Considerable knowledge of American Disabilities Act (ADA) * Excellent verbal and written communication skills. * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute

The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs Long Description COMPENSATION: The Hourly rate for this position is $18.00 to $24.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting. BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance. Job Responsibilities * Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors * Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. * Greets customers, clients, and employees; answers inquiries or directs calls where necessary * Maintain office memos and informative postings * Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications * Prior administrative experience preferred * The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel * Demonstrates interpersonal and communication skills, both verbal and written * Demonstrates strong interpersonal skills, accuracy, and attention to detail * Requires frequent performance of repetitive motions with hands and/or arms Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at ***************************** or connect with us on Facebook, Instagram and Twitter. Nearest Major Market: Peoria

**Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. **Role Definition:** Provides administrative support and coordination activities for the Mapleton Leadership Team. **Responsibilities:** + Supports continuous improvement process (paper and digital) + Coordination responsibilities for events, meetings, schedules, etc. + Support Mapleton facility communications by coordinating message distribution, preparing draft communications, and collaborating closely with the local facility communicator and site leadership to ensure timely, accurate, and consistent information flow. + Typing and distributing memos, meeting minutes and presentations for staff. + Maintaining vacation schedule and master schedule of whereabouts for staff. + Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date. **Requirements:** + Demonstrated ability to uphold strict confidentiality. + **Accuracy and Attention to Detail:** Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. + **Collaborating:** Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. + **Effective Communications:** Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. + **Managing Multiple Priorities:** Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. + **Office Administration:** Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. + **Microsoft Office:** Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products. **Top Candidates will also have:** + **Problem Solving:** Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. + **Demonstrated experience** providing support to senior leaders in a fast‑paced and challenging environment. + Ability to generate reports for senior leadership internally to Mapleton. + Understanding of expense reporting, mail management, and purchase order processes. **Additional Information:** + The position hours are Monday- Friday 6:30AM-3PM, but may need to flex hours to support off-shift operations. + This position is located on-site at Mapleton, IL. **Summary Pay Range:** $21.90 - $32.90 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. **Benefits:** Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. + Medical, dental, and vision benefits* + Paid time off plan (Vacation, Holidays, Volunteer, etc.)* + 401(k) savings plans* + Health Savings Account (HSA)* + Flexible Spending Accounts (FSAs)* + Health Lifestyle Programs* + Employee Assistance Program* + Voluntary Benefits and Employee Discounts* + Career Development* + Incentive bonus* + Disability benefits + Life Insurance + Parental leave + Adoption benefits + Tuition Reimbursement * These benefits also apply to part-time employees This position requires working onsite five days a week. Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at **************************** **Posting Dates:** January 20, 2026 - February 3, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community (*********************************************** .

Job Title - Administrative Assistant Duration - 12 months • PeopleSoft Department CUESI - Power & Parts (Caterpillar Used Equipment Services Inc.) • It is a small team in Wearhouse atmosphere • They buy and sell caterpillar material • They sell the materials to suppliers/dealers • Purchasing materials from other CAT facilities • Tracking the sales order in system and creating invoices • Invoicing experience will be a plus • Follow up with the dealers for pending payments • They receive scrap materials from other facilities • These materials are sorted and sent to various scrap dealer s • No travel involved, no remote work • All software and system related training will be provided (the team has manuals as well) • Looking for someone who has couple of years of experience in office environment Responsibilities: • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Prepare invoices, reports, memos, letters, financial statements, and other documents. • File and retrieve corporate documents, records, and reports. • Open, sort and distribute incoming correspondence, including faxes and emails. • Prepare responses to correspondence containing routing inquiries. • Perform other duties as assigned. Top Skills: • Computer savvy, excel, word documents Soft Skills: • Interpersonal, good communication, should be able to work with others • Should be regular to office - attendance has to be good Additional Information All your information will be kept confidential according to EEO guidelines.

Administrative Assistant I (9 months) JobID: 2592 Office & Technical Employees/Administrative Assistant Date Available: 08/03/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technical Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $16.72/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. Compensation and benefits are subject to change prior to August 2026; updated information will be provided as it becomes available. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.