Office manager jobs in Spring Hill, FL

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $19 - $21 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented

About the Role As a Manager of Customer Support at Validity, you will be responsible for ensuring Validity provides a best-in-class support experience. You will leverage your previous success in developing regionally distributed, scalable, and efficient support teams that manage a mix of cases, phone, and chat interactions to maximize overall team performance and provide efficient customer service. The role requires you to be passionate about establishing and maintaining a culture of continuous improvement starting from hiring the right people, to building a consistent level of expertise and following up with on-going professional development for your team. Finally, as a Manager - Customer Support, you will inspire and motivate teams by identifying and eliminating barriers and/or limits which constrain the team and keep them from reaching and exceeding goals on a regular basis. Team Dynamic To be successful here, you must be: Highly customer-focused - passionate about delivering consistently positive customer experiences. You will ensure your team takes ownership of customer issues, demonstrates empathy and acts with the appropriate level of urgency to resolve cases. A role model who leads by example, collaborates well cross-functionally and communicates effectively within your own team. You are willing to roll up your sleeves to get the job done, inspiring and supporting your team along the way. No job is beneath you. Someone who demonstrates a positive and constructive approach to management, supporting the company‘s objectives, exercising sound judgement, gaining alignment and providing effective direction within the team. A good communicator with attention to detail, strong follow through and excellent written communication skills Continuously looking for operational and service delivery improvements; able to execute improvement initiatives by developing and implementing new processes. Effective at resolving issues systemically - identify the root cause of problem areas to prevent reoccurrences Metric-driven, able to measure, monitor, and achieve team KPIs Position Duties and Responsibilities Manage the daily workflows of a global support team, monitoring email product support queues, handling escalations, and driving consistent service levels. Conduct regular team training to improve product knowledge, communication, and problem-solving skills. Closely monitor support KPIs (e.g., response time, resolution time, CSAT) to ensure service excellence. Evaluate cases and create reports to drive improvements. Manage and bring conclusion to ticket escalations. Review the internal Support process regularly, identify process gaps and determine solutions to resolve them. Stay deeply involved with the needs of your team, what they are working on, and what they are concerned about, and regularly communicate this back to upper management. Provide career development planning and guidance to your team, meeting 1:1 with direct reports on a regular basis. Required Experience, Skills, and Education 2+ years directly managing a ticket/case-based support team. 4+ years in a customer support role. Demonstrated success managing a team of support representatives; proven experience in a role with similar responsibilities and requiring the above-mentioned competencies Success in meeting/exceeding Customer Support KPI's - such as Time to Resolution (TTR), minimizing Backlogs, and improving Customer Satisfaction metrics. Experience building reports and analyzing data to effectively drive process improvements and improved client experiences. Experience in a growth-stage company, managing hyper-growth and change within a team. Excellent written and verbal skills. Preferred Experience, Skills, and Education Experience with Salesforce Service Cloud ticketing system and Salesforce Agent Force Experience with the use of AI to improve support efficiency and effectiveness. Experience in Email Marketing SaaS a plus. About Validity For over 20 years, tens of thousands of organizations across the world have relied on Validity solutions to target, contact, engage, and retain customers - using trustworthy data as a key advantage. Validity's flagship products - Everest, DemandTools, BriteVerify, and GridBuddy Connect - are all highly rated, #1 solutions for sales and marketing professionals. These solutions deliver smarter email campaigns, more qualified leads, more productive sales, and ultimately faster growth. Validity is a truly unique company - massive revenue growth, top-tier investors, 5-star product ratings, proven ability to acquire and integrate top tech companies and welcome them into the Validity family, a winning culture, and a work environment that fosters hard work, trust, and fun. Headquartered in Boston, Validity has offices in Denver, London, Sao Paulo, and Sydney. For more information, connect with us on LinkedIn, Instagram, and Twitter. _____________________________________________________________________________ Validity is proud to be an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment regardless of actual or perceived race, color, ancestry, national origin, citizenship, religion or creed, age, physical or mental disability, medical condition, AIDs/HIV status, genetic information, military and veteran status, sex, parental status (including pregnancy and pregnancy-related conditions, childbirth, post childbirth, nursing mother, parent of a young child and parent of a foster child), gender (including gender identity and expression), sexual orientation, marital status (including registered domestic partner status), or any other characteristic protected by applicable federal, state, or local law. _____________________________________________________________________________ Please review our Applicant Privacy Notice before submitting any information: Applicant Privacy Notice

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Mon- Friday 8am-5pm x1 Sat per month Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $50,000 - $60,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

Job DescriptionAbout Us We are a growing priavte dental practice dedicated to delivering exceptional patient care while fostering a positive, team-oriented environment. We're seeking a motivated and detail-oriented Dental Office Manager to help lead our team and support the continued success of our practice. This position offers long-term growth potential for the right candidate. Position Overview The Dental Office Manager is responsible for the coordination of daily operations, ensuring efficiency, supporting team members, and delivering an outstanding patient experience. The ideal candidate is enthusiastic, self-motivated, organized, detail-oriented, and an excellent communicator. Key Responsibilities Schedule Coordination: Manage and optimize the provider and hygiene schedules to ensure smooth daily operations and production goals. Team Leadership: Supervise, train, and support team members to maintain a cohesive, productive, and positive work environment. Accounts Receivable Management: Oversee AR, monitor outstanding balances, follow up on unpaid claims, and ensure accurate financial tracking. Patient Assistance: Greet and assist patients with check-in/check-out, questions, and overall support throughout their visit. Insurance Verification: Verify patient insurance benefits, eligibility, and coverage details for treatment planning and billing accuracy. Treatment Plan Coordination: Present treatment plans, review financing options, and ensure patients understand their recommended care. Financial Review: Analyze financial reports, production/collection trends, and office performance metrics. Collections: Collect patient balances, manage payment arrangements, and ensure accurate posting of payments. Patient Relations: Address and resolve patient concerns with professionalism and empathy. Practice Growth & Logistics: Develop strategies to increase patient flow, improve operational efficiency, and support long-term practice growth. Ideal Candidate Qualities Enthusiastic and positive attitude Self-motivated and proactive Strong organizational and multitasking abilities Exceptional attention to detail Excellent verbal and written communication skills Leadership experience in a dental or medical office preferred Ability to adapt, learn, and grow with the practice Benefits Dental benefits Vacation time Sick time Achievable monthly bonuses Opportunities for career growth within the practice If you are excited to take the next step in your career and join a supportive, growth-minded dental practice, please send your resume and a brief cover letter. We look forward to meeting you! Skills: General Practice Billing Claims/Appeals Insurance Management Experience Marketing Treatment Planning Scheduling Dentrix Benefits: Dental PTO Bonuses Compensation: $40,000-$70,000/year

The Denture Place is excited to announce a job opening for a full-time Dental Office Treatment Coordinator/Office Manager. This pivotal role within our organization is ideal for a dynamic and driven individual who is eager to make a significant impact in a thriving dental practice. As we continue to grow, we are in search of someone who can handle the complexities of treatment coordination and office management with a high degree of professionalism and effectiveness. We are a privately owned, modern dental practice dedicated to providing exceptional dental care. The right candidate for this role will be enthusiastic about developing their career and expanding their skills in a supportive and energetic environment. If you are looking to step up in your dental career and lead a team towards excellence in patient care and operational success, we encourage you to apply for this vital position. Duties and Responsibilities Presenting and coordinating treatment plans effectively to patients. Communicating closely with our doctors to ensure patient care is seamlessly integrated. Submitting dental insurance claims and processing Explanation of Benefits (EOBs). Maintaining thorough collections and accurate aging reports. Tracking and reporting key metrics for the office to aid in strategic planning. Developing and maintaining strong relationships with patients, ensuring a high level of satisfaction and care. Overseeing the daily operations of the dental office to ensure efficiency and compliance with all policies and regulations. Mentoring and leading office staff to promote a collaborative and effective workplace. Managing patient scheduling to optimize workflow and maximize resource utilization. Handling patient issues and inquiries with utmost professionalism Ensuring that the office adheres to industry standards and regulations while maintaining a safe and welcoming environment for both staff and patients. Requirements Minimum of 1 year of experience as a Dental Assistant (Required). High School Diploma (Required). US Work Authorization (Required). Experience working with Eaglesoft dental software (Preferred). Bachelor's degree in a relevant field (Preferred). Bilingual in Spanish would be a beneficial Driven and self-motivated with a proven track record of reliability in previous roles. Outstanding customer service skills and a positive attitude towards patients and coworkers. Ability to learn quickly and eager to take on new challenges in a changing environment. Excellent organizational skills and the ability to multi-task effectively in a fast-paced setting. Strong team player with the ability to foster a cohesive and productive workplace culture.

PaceMate™ Office Manager (Part Time, Clearwater, FL) Primary Location: Clearwater, Florida Why work at PaceMate? Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate is one of the nation's fastest-growing companies in cardiac rhythm management software and remote monitoring. Combining the most technologically advanced cloud-native software, research-grade data, and seamless integrations, PaceMateLIVE™, the company's flagship remote monitoring software platform, is enabling many of the nation's most renowned electrophysiologists, device clinics, and healthcare systems to effectively manage their device patient populations. With PaceMate, healthcare organizations can experience comprehensive interoperability and secure data exchange-significantly improving patient outcomes, reimbursements, and productivity. JOIN OUR TEAM Joining the PaceMate™ Team means becoming a vital part of a group that is dedicated to using technology to benefit patients, caregivers, and hospital administrators while driving healthy turnkey solutions that identify lost revenues and inefficiencies. We are currently seeking an Office Manager who will play a vital role in supporting the team by managing schedules, communications, and administrative tasks, ensuring efficient operations within the organization. Required hours are Monday-Friday 9:00 am -1:00pm to be in the office. Hours will vary depending on functions and or events being held at the office. PaceMate offers those employees working part-time premium compensation and a benefit package to include Discount Program Voluntary Term Life/AD&D, Voluntary STD, Voluntary LTD, Accident, Critical Illness, Hospital Indemnity, and Legal plan. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Assist with meeting preparation, coordination, and manage the collection of content for the applicable PowerPoint deck. Lead the coordination of company events (i.e., conferences and training), utilizing available resources from marketing, sales, and other company departments. Responsible for coordination of travel itineraries, including booking flights, hotel accommodations, transportation for presenters, new hires and external events regarding new employee orientations, while managing travel-related expenses. Responsible for coordination of office setup in preparation for meetings, including board meetings and other events. Coordinate the presentation and general maintenance of the Florida office space. Assist in managing past-due signatures for the C-suite. Maintain basic knowledge of Pace Mate products and services. Assist in special projects as needed. Assist in ensuring consistency in practices and Pace Mate Mission, Vision, and Customer Service standards are met. Adheres to the Code of Conduct and all Company Policies and Procedures. Establish a positive and productive culture among project teams and maintain that culture through challenging project cycles and project setbacks. Performance Standards: Meet attendance and punctuality guidelines. Display commitment to service improvement for our customers. Apply feedback to improve individual performance. Solicit customer feedback to improve service. Hold yourself accountable for getting the information you need to do your job. Adapt to changes in the work environment and appropriately incorporate new information. Deal effectively with a variety of people, personalities, and cultures. Exhibit objectivity and openness to the view of others, including customers. Offer assistance and support to co-workers. Contribute to building positive team spirit and cohesiveness. Display an understanding of how the job relates to others, including customers. Balance team and individual responsibilities. Work proactively and cooperatively in group problem-solving situations. Work actively to resolve conflicts. Develop positive partnerships and collaborate with peers within and outside of your own work group. QUALIFICATIONS: An individual must be able to perform each Essential Function of the job satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Nothing within this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. EDUCATION, TRAINING, AND EXPERIENCE: A degree in business administration, finance, or a similar field is a strong plus. Candidates with an equivalent combination of education and experience will also be considered. High level of discretion and professionalism. Demonstrated strong leadership, management, and interpersonal skills. Ability to work in a fast-paced team environment while remaining flexible to understand both business and technical perspectives. Ability to effectively communicate with individuals at all levels throughout the organization, both verbally and in writing. Experience with corporate communication and marketing a plus. Experience in presenting to a group required. Experience organizing large meetings required. 4 + years of experience in an executive or business management role with a track record of department and team management preferred. Excellent strategic planning, organizational, and prioritization skills. Ability to motivate, coordinate and ensure proper time-management among team. Proficiency with MS Office, Docusign, Slack, and Teams a strong plus. Experience with medical device industry, medicalterminology,or medical legal environment a plus. Candidate must live within 40 minutes of Clearwater, Florida. Job requires up to 15% travel. LICENSURE/CERTIFICATION: Project management certification or executive Administrator certification, or similar area of specialty a plus, such as ACEA, CAP, PAC, etc REQUIRED EQUIPMENT During your employment, you will be expected to maintain a separate office/room within your home to create a suitable work condition and a sense of privacy along with a high-speed internet connection. PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is consistently required to remain in a stationary position, constantly operate a computer or other office equipment, and frequently. communicate with customers and employees. Must be able to exchange accurate information, with the ability to effectively utilize voice over internet protocol; and repetitive motions using. fingers and forearms in data entry. Must reside in driving distance to Clearwater, Florida. REPORTING RELATIONSHIPS Supervised by: CEO Supervises: None TARGET COMPENSATION RANGE: $23.00- $43.00 per hour depending on education, certifications, experience and skill set. COMPANY DESCRIPTION PaceMate is a pioneering force in cardiac remote monitoring and data management. We're driven by a mission to modernize digital healthcare and envision a future of connected, personalized cardiac care. Since 2015, PaceMate has been simplifying and streamlining device clinic operations with one easy-to-use platform-PaceMateLIVE . As the industry's only comprehensive cardiac remote monitoring solution, PaceMateLIVE uniquely pairs device and EHR data and prioritizes patient care intelligently. Visit PaceMate.com to see how together-We never miss a beat. About PaceMate Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate offers the most comprehensive remote cardiac monitoring solution in the industry. PaceMateLIVE is the only clinical dashboard with user-friendly integrations for all implantable cardiac devices, ambulatory monitors, consumer ECGs, and heart failure products. PaceMate's Auto-Triage™ prioritizes patients based on clinician-customized standards-not device alerts-resulting in a substantial reduction in alert burden. With the most live connections through EHR-partnered integrations across Epic, Cerner, and athenahealth, PaceMate offers a true, vetted, and validated industry-leading solution for interoperability: ensuring bi-directional data transfer for more accurate reporting, streamlined workflows, and one-click billing. PaceMate's software-only, concierge on-demand, and full-service offerings deliver a flexible, customized solution for cardiac practices. Visit PaceMate.com to learn how one platform is transforming the future of digital health.

The Office Manager is responsible for the planning and day to day operations of the health center. This role is pivotal in ensuring overall business operations of the office run smoothly and professionally. Essential Duties & Functions • Oversee and manage providers' schedules, ensuring all patients are scheduled appropriately and in a timely manner • Provide direct supervision and oversight to administrative staff, to include: Work assignments and scheduling; PTO management and approval of time; keep accurate payroll records Orientation and training of new hires; ongoing training Compliance with and control of confidential data; adherence to all Tampa Family Health Center (TFHC), HRSA, State, Federal and accreditation agency rules, and regulations Responsible for all direct employee personnel issues and processes, including performance management and appraisal processes • Oversee and assist in the registration and check-out process; responsible for efficient and effective patient flow from front office through back-office • Accountable for ensuring quality outcomes, patient satisfaction • A liaison for medical records and nursing • Responsible for supply inventory and ordering • Monitor's status of all equipment; keeps a maintenance schedule and reports all equipment issues • Responsible for maintaining a pristine internal and external environment; report all facility and grounds issues, as appropriate • Responsible for the security of all cash; cash signed for, drawers are balanced daily, and cash always secured as per policy • Responsible for ensuring various reports are run, cleared, and signed timely • Support the Mission, Vision and Values of TFHC • Cultivate and foster a teamwork environment • Assist internal staff, other health care providers, and third-party payers in performing Qi chart audits • Handle patients' questions, concerns, and complaints Required Education, Certifications, Licenses, & Training (minimum requirements) • Bachelor's degree in business Required Years of Experience (minimum requirements) • Minimum of (5) years prior office management experience • Minimum (1) years supervisory experience Required Knowledge, Skills, and/or Abilities • Ability to navigate and enter data into an electronic health record • Proficiency in use of Microsoft products such as Word, Outlook, Excel, and PowerPoint • Strong communication skills, both oral and written • Ability to analyze and resolve billing, collections and claims problems or issues • Ability to work in a fast-paced environment, working with several tasks simultaneously • Possess a clear understanding of the financial, operational, administrative, and regulatory aspects of the role and organization

Are you ready to bring your energy, talent, and leadership to a thriving construction company with BIG ambitions? We're looking for a dynamic administrative professional to take charge of our office operations, lead a talented team, and drive our commitment to excellence every day. Who You Are:✨ A natural leader with a passion for organization and problem-solving.✨ Energetic, adaptable, and thrive in a fast-paced environment.✨ Reliable, punctual, and take pride in owning your responsibilities.✨ A confident communicator who loves building connections with clients, vendors, and team members. What You'll Do:✔ Manage and lead office operations to keep everything running smoothly.✔ Communicate with high-end clients, insurance companies, and vendors with professionalism and poise.✔ Oversee production schedules, contracts, and vendor relationships, ensuring precision and timeliness.✔ Use advanced tools and technology to streamline processes and troubleshoot challenges.✔ Handle millions of dollars in accounts with accuracy and care.✔ Collaborate with senior leaders to drive operational excellence and innovation. Why Join Us?💼 Competitive Salary: $65,000 - $80,000 per year, based on experience.🎓 Mentorship & Training: Learn from top leaders and grow into a future VP role.📈 Career Growth: A clear path to leadership in a fast-growing company.🩺 Benefits: Weekly pay, healthcare after 90 days, and more! What We Need From You:🔹 Reliable transportation.🔹 Proficiency in Microsoft Office (Word, Excel, etc.).🔹 Quick adaptability to new software and tools.🔹 A confident and professional phone and email communicator.💬 Bonus: Bilingual skills (not required but appreciated). Why This Role is for You:🌟 You're ambitious and driven to achieve big goals.🌟 You love being part of a dynamic team where no two days are the same.🌟 You're looking for a role that challenges and rewards your hard work. How to Apply: Don't wait-this is your opportunity of a lifetime! Click APPLY NOW to start your journey and make your mark in a company that values your talent. DisclaimerDynasty Building Solutions maintains a drug-free workplace and requires all employees to comply with our substance abuse policy. Employment is contingent upon passing a drug test and maintaining a drug-free status throughout the duration of employment.

BSA is seeking a dedicated and organized Office Manager to join our dynamic Tampa studio, recently recognized by Zweig Group as one of the Best Firms To Work For. In this role, you will play a key part in supporting our team and helping create environments that foster healing, learning, and discovery. What You'll Do: Provide a wide variety of administrative support to multiple team members, including the Studio Director. Prepare routine and advanced correspondence including letters, meeting agendas, meeting minutes, and reports. Manage lobby area. Open lobby; ensure coffee is stocked and accessible; greet guests upon arrival; maintain supply of water/soda for guests and meetings. Answer incoming calls. Distribute incoming mail and packages. Maintain office organization (clean break rooms, water plants, organize conference rooms, etc.). Purchase and maintain office supplies. Schedule meetings, conference calls, and appointments; arrange for catering if necessary. Schedule rental cars; coordinate with rental company on maintenance of long-term rentals. Maintain calendars for long-term rental cars, conference rooms, and other resources. Coordinate, report, and follow up on building maintenance and security issues; serve as point of contact for vendor and building maintenance. Assist with administrative needs for other offices as needed. Assist with regional office Architecture and Engineering and Interiors lunch and learns including ensuring room availability, coordinating lunch arrangements, clean up, and recording attendance. Maintain regional office page on company intranet. Serve as an employee onboarding liaison for new employees; ensure the onboarding experience is effective. Assist with marketing efforts and research. Assist with preparation for monthly studio huddles. Assist with Project Related Documents. Monitor project submittal and filing deadlines and keep project leaders informed of deadlines. Prepare project specifications and ensure accuracy. Serve as editor and final review of all project documentation prior to release to client. Manage construction administration process and documentation via use of ProCore or other on-line platform. Assist with maintaining client contacts and information in Deltek CRM. Education and Experience: Educational Background: Bachelor's degree or equivalent in education, training and experience. Experience: 2-5 years of experience functioning in an administrative capacity. Building design industry experience preferred but not required. Software Skills: M icrosoft Windows Environment, Microsoft Office: Word, PowerPoint, Excel, Access; InDesign experience and basic knowledge of Deltek Vantagepoint preferred. Experience with ProCore desirable. Why BSA? At BSA, we empower our team members to make a meaningful impact. As a 100% employee-owned firm recently recognized by Zweig Group as one of the 2025 Best Firms To Work For and a Top 25 Hot Firm , you'll have a direct financial stake in our growth and success while benefiting from a collaborative and innovative environment. Join us and be part of a team dedicated to creating spaces that support healing, learning, and discovery. Exceptional Benefits: We offer a comprehensive benefits package including: Medical, dental, and vision coverage Flexible Time Off (FTO) Parental leave Hybrid work schedule Paid volunteer time and a giving back Program Employer-matched retirement funds and Employee Stock Ownership Plan (ESOP) Modern, collaborative work environment with free parking at all studios Why You'll Thrive at BSA: Our core values define us: Partners: Our employee-owners value team success as well as individual success. Purposeful: Our experts are solution oriented, creating inspired solutions in healing, learning, and discovery environments. Learners: We are constantly striving for expertise and sharing knowledge. Owners: We are committed to a culture of empowerment; thinking and acting like employee-owners to ensure the success of our clients and our business. Ideal Team Players: We are humble, hungry, and smart. If these values resonate with you, we encourage you to apply and take the next step in your career with BSA! BSA is an Equal Opportunity Employer.

Our Premier client is looking for a Front Office Manager for a LUXURY Hotel onsite in Charleston, SC. The person applying to this position MUST have Four or Five Star and/or Four-Five Diamond hotel experience. FORBES CUSTOMER EXPERIENCE (no exceptions). The Front Office Manager is a key leader within the Rooms Division, responsible for ensuring seamless and elevated guest experiences across Guest Services, Front Desk, Concierge, and Rooms Control. This position champions operational excellence, Forbes Five-Star standards, and an inspired service culture reflective of this hotel's legacy and ambition. Reporting to the Director of Front Office, the Front Office Manager leads by example, cultivates top-tier talent, and brings a strategic mindset to daily operations. They serve as ambassadors of the brand - embodying empathy, professionalism, and presence. While no job description can provide a comprehensive list of all duties, the following outlines the major responsibilities for the position. Duties/Responsibilities: Demonstrates proactive ownership of the Front Office operation as a department head. Maintains consistent communication by monitoring and responding to emails and messages in a timely manner. Provides direction and follow-through on matters without reliance on continuous oversight. Balances professional responsibilities with personal well-being, while recognizing the nature of the role requires ongoing engagement beyond scheduled shifts. Represent the property and the management by projecting a positive hotel image through excellent communication, efficient problem solving, and taking responsibility of guest needs. Lead and mentor Front Office team members through daily operations, with a focus on coaching, performance development, and cultivating leadership from within. Spearhead upsells, audits, creation of Standard Operating Procedures based on needs. Ensure execution of Forbes Five-Star service through daily audits, training, and implementation of best practices and SOPs. Partner closely with Housekeeping, Revenue, Spa, Transportation, and other departments to ensure a collaborative, guest-focused operation. Proactively manage daily arrivals, departures, special occasions, and VIP programming. Oversee rooms control and billing accuracy to ensure a seamless guest journey. Represent Director of Front Office/Assistant Director of Front Office in their absence. Ensure brand standards are not only met - but exceeded - at every touchpoint. Required Skills/Abilities: Exceptional communication skills - both verbal and written - with a talent for gracious guest recovery and conflict resolution. Must be proficient in Windows, Word, Excel, PowerPoint. INFOR HMS knowledge is preferred. Education and Experience: A 4-year degree or equivalent in hospitality or related studies. Minimum of 2 years' experience in a luxury or Forbes-rated property with a progressive track record of leadership in Front Office operations. Benefits: Enjoy free meals in our colleagues' café Paid Time Off based on hours worked, up to 16 days in your first year 8 Paid Public Holidays Up to 4.5% Company Match - Retirement Savings Plan after one year of service Medical, Dental, Vision Insurance Flexible Spending Account Health Savings Account Colleague Commuter Benefit Hotel discounts at Spa & Dining Outlets Friends & Family Hotel Room Discounts

MEDICAL OFFICE MANAGER DERMATOLOGY EXPERIENCE MANDATORY We are seeking leaders who are goal-oriented, organized, highly accurate, outgoing, professional, and motivated. Responsible for the organization and coordination of office operations, employees, procedures and resources to facilitate organizational effectiveness and growth. MUST HAVE THE FOLLOWING QUALIFICATIONS HIGHLY COMPETITIVE BENEFITS AND SALARY PACKAGE Knowledge of insurance verification, co-pays, co-insurance, etc. Experience with front office duties such as scheduling, entering demographics into an EHR, scanning, etc. Experience with back office duties such as obtaining patient vitals, injections, phlebotomy, etc. Business Degree or Equivalent Preferred High School Diploma or GED Required. Administrative and Supervisory experience. Knowledge of accounting, data and administrative management practices and procedures. Knowledge of clerical practices and procedures. Knowledge of human resources management practices and procedures Knowledge of business and management principles Computer skills and knowledge of office software Communication skills Judgment and problem solving Decision making Planning and organizing Work and time management Attention to detail and high level of accuracy Delegation of authority and responsibility Information gathering and monitoring Coaching skills Initiative Integrity Adaptability Teamwork and collaboration We offer competitive compensation and an extensive benefits package including paid time off, medical, dental, and vision. Future growth opportunities within the company. To apply submit cover letter and resume

Job Description Front Office Manager/Front Desk Supervisor Introduction Welcome to Thind Management, a family-owned management company where we strive to provide exceptional service and unforgettable experiences to our guests at our properties. With a passion for hospitality and a commitment to teach, we at Thind Management strive to share our knowledge with team members to reach new heights. We live and breathe Thind's motto “We'll Take It from Here”. Our team of experienced leaders are dedicated to delivering the highest standards of training, providing tools, and ensuring professional growth of our team members. Job Summary We are seeking a highly motivated and experienced Front Office Manager who is responsible for overseeing the day-to-day operations of the front desk at a hotel. Front Office Manager ensures the efficient guest check-in and check-out processes, handles guest inquiries and requests, and provides exceptional customer service. This role requires strong leadership skills, attention to detail, and the ability to handle guest issues effectively. Core Job Responsibilities & Duties Supervise and assist front desk agents in performing their duties, ensuring smooth operations and efficient guest service Coordinate guest check-in and check-out processes, ensuring accuracy in registration, payment and room assignment procedures Handle guest inquiries, requests, and complaints, resolving issues promptly and to the guest's satisfaction Maintain a guest-centric approach, providing exceptional customer service and ensuring guest satisfaction Address guest concerns and complaints professionally, escalating issues as necessary Monitor guest feedback and reviews, identifying areas for improvement and implementing appropriate measures Train and mentor front desk agents, ensuring they have the necessary skills and knowledge to perform their role effectively Provide ongoing coaching and feedback to enhance guest service skills and problem-solving abilities Conduct regular performance evaluations and identify opportunities for training and development Communicate effectively with other hotel departments to ensure smooth operations and guest satisfaction Coordinate with housekeeping to ensure timely room readiness and cleanliness standards Collaborate with the General Manager to implement policies, procedures, and service standards Prepare and maintain front desk reports, including occupancy reports, guest arrival and departure lists, and revenue reports Assist in managing room inventory and reservations, optimizing room occupancy and revenue Handle cash and payment transactions, ensuring accuracy and compliance with hotel procedures Collaborate with the sales team to identify and pursue opportunities for business growth, including corporate accounts, group bookings, and event bookings Support the GM in leading, motivating, and developing a high-performance team Foster a positive work environment that promotes teamwork, collaboration, and employee engagement Ensure compliance with all applicable laws, regulations, and hotel policies, including health, safety, and security standards Implement and monitor quality assurance programs to uphold brand standards and deliver a consistent guest experience Assist GM or hold regular briefings and meetings with all heads of departments - daily huddles, weekly management meetings, etc. Ensure all decisions are made in the best interest of the hotel and management Ensure compliance with all local, state, and federal regulations Perform any other duties as assigned by Executive team & Ownership Qualification Standards & Company Requirements High school diploma or equivalent (required); bachelor's degree in Hospitality Management or a related field (preferred) Previous experience in front desk operations or guest services, with some supervisory experience (preferred) Excellent customer service and communication skills Strong problem-solving skills and ability to handle guest issues effectively Proficient in hotel management systems, property management systems, and relevant software Detail-oriented with strong organizational and multitasking skills Ability to work under pressure and adapt to changing situations Proficient in hotel management systems, property management systems, and relevant software Proficient in Microsoft Office and hotel & restaurant software(s) Must have a flexible work schedule *Please note that specific job requirements and responsibilities may vary depending on the company's policies, size, and other factors* Powered by JazzHR dEquRK6cG1

Office Manager / Administrative Coordinator - Retail Store We are seeking an experienced and dependable Office Manager (Or Administrative Coordinator). This role is responsible for ensuring smooth and efficient administrative operations within the retail store. It supports store management and staff by handling clerical tasks, coordinating communication, and managing office systems to enable a productive work environment. WHY SANWA FOOD GROUP Sanwa Famers Market, a division of Sanwa Food Group, has been a pillar in the Tampa Community for more than 40 years. Throughout the years, we've established ourselves as a leader in the food distribution industry. Our array of eclectic grocery, produce and meat selections span the globe, and our customer focus initiatives provides a service that continues to drive our success. We take pride in creating a diversified culture where our team members are able to grow and learn to excel in various opportunities within our company. As a Sanwa team member, you will become part of our dynamic, growing company, servicing both retail and wholesale customers in a fast-paced service driven environment. We are looking for truly exceptional individuals to continue the Sanwa tradition of excellence. Come grow with us! MAIN JOB DUTIES AND RESPONSIBILITIES Manage daily office operations, including phone calls, correspondence, and visitor coordination. Oversee accounting related activities - such as balancing tills, reviewing receivables, and engaging with our corporate team for regular guidance Engage in marketing and merchandising activities within the store Maintain and organize store records, files, and documentation (e.g., invoices, purchase orders, food safety documents, employee files). Support scheduling and calendar management for store managers and key personnel. Coordinate payroll and timekeeping records in collaboration with HR or corporate teams. Assist with inventory tracking, ordering office supplies, and vendor communications. Facilitate communication between store staff, corporate offices, and external partners. Prepare reports, presentations, and basic financial documentation as needed. Ensure compliance with store policies, health and safety regulations, and administrative procedures. Support event planning and coordination for store promotions or employee activities. Provide general administrative assistance to store leadership and team members. Manage and occasionally participate in the daily store closing process, including evening and weekend duties as needed. Handle cash management and deposits, ensuring adequate change funds and accurate reconciliation. QUALIFICATIONS Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency with office software (e.g., MS Office, email, POS systems). Basic understanding of retail operations and inventory management is a plus. Ability to handle confidential information discreetly. Detail-oriented with problem-solving skills. WHY WORK WITH US: Competitive hourly pay Opportunities for advancement Eligible for health, dental, & vision insurance (in addition to supplemental policies, life insurance, STD/LTD after 60 days of employment) Eligible to participate in Sanwa Food Group 401K investment policy after 6 months of employment (Sanwa matches up to 6%) Eligible for holiday pay after 90 days of employment Eligible for 2 weeks of PTO after 90 days of employment Supportive team environment

We are looking for a Front Office Managerr to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: $15-$22/hr Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.

The Senior Office Admin provides executive-level administrative support to MARCENT headquarters, ensuring that command operations and leadership engagements are managed efficiently and accurately . This role encompasses coordinating task routing, maintaining records and correspondence, and supporting executive scheduling to ensure smooth organizational workflow . The Senior Office Admin also assists in preparing executive briefings and reports, supporting meetings and conferences, and ensuring compliance with USMC correspondence standards . By leveraging strong organizational and communication skills, the Senior Office Admin serves as a key enabler for MARCENT leadership, ensuring administrative processes are aligned with mission demands. *THIS EMPLOYMENT IS CONTINGENT UPON CONTRACT AWARD* Responsibilities/Duties: * Provide executive administrative support to MARCENT staff sections. * Coordinate task management and assist with routing, tracking, and reporting. * Prepare, edit, and maintain correspondence, memoranda, and other documentation. * Maintain records and files in compliance with USMC policies. * Support executive engagements and scheduling. Supplemental Duties: * Assist leadership with preparation of executive briefings and reports. * Support coordination of meetings, conferences, and official visits. * Serve as a liaison for internal/external communications on behalf of MARCENT leadership. Administrative Duties: * Ensure compliance with MARCENT administrative and correspondence procedures. Supervisory Responsibilities: None. Education/Experience/Qualification: * Bachelor's Degree required; advanced degree preferred. * 10+ years administrative support experience at the executive level. * Secret clearance required. Additional Skills: * Strong proficiency in Microsoft Office Suite . * Excellent organizational and communication skills. * Ability to manage multiple tasks and priorities in a fast-paced environment. * Attention to detail in preparing and maintaining executive-level documents. Location: Primary workplace is MARCENT Headquarters, MacDill Air Force Base, Tampa, Florida. Work Environment: Office environment within a joint military/civilian/contractor staff. Position requires regular interaction with senior leadership and external organizations. Physical Demands: Primarily sedentary work involving extensive computer use, with occasional standing and movement during events or meetings. Work Schedule: Full-time, 40 hours per week. Monday-Friday, 0800-1600. License and Other Requirements: Valid U.S. Driver's License. Eligibility for issuance of a Common Access Card. Salary and Benefits: As stated during the hiring process. Security Clearance: Secret clearance required. Travel: May be required to travel for conferences, training, or coordination in support of MARCENT operations.

Duties and Responsibilities * Hire, train and manage performance of office team members. * Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. * Explain treatment plans and payment options to patients. * Review and train on Accounts Receivables (collection percentage). * Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. * Ensure office is secure at all times as assigned key holder. * Train on and review patient financing/credit (volume number and accuracy) with team. * Train team and ensure effective customer service skills via the telephone and in person. * Train and hold team accountable for building a productive office schedule. * Must meet and manage to minimum monthly performance goals as outlined by Regional Management. * Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). * Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. * Train staff or arrange training, as needed. * Assure timeliness and accuracy of paperwork. * Review and approve payroll (accuracy, control overtime) for office. * Oversight of supplies and inventory for the office and assure cost effectiveness. * Retention of staff and patients (turnover number). * Assure safety - workers compensation (reported timely and accurate and investigation post-accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. * Complete Monthly Check List (completed and assurance all areas are up to date.) * Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) * Travel to various locations based upon practice need. * All other duties and responsibilities as assigned. Additional Responsibilities * Positive attitude (motivation, team player). * Appearance (professional, clean, neat, meets company standards). * Knowledge of insurance processes. * Professionalism and leadership. Qualifications * Associate's Degree in business, or equivalent, and three years working experience. * Has a working knowledge of the front and back office healthcare operation. * Effective communication and time management skills. * Prior management experience strongly preferred. * Understanding of general dental terminology. * Intermediate computer skills; working knowledge of Internet Explorer and working knowledge of Microsoft Office Word, Excel, and dental office software. Experience with EagleSoft preferred.

Company: SFP Health Group Job title: Office Manager for 4 Corners and Clermont location Division/Department: Clinic Operations Reports to: Director of Operations The Office Manager oversees the daily operations of the office, ensuring smooth and efficient workplace functioning. This role involves managing administrative staff, coordinating office activities, and providing support to senior management. The Office Manager will also handle various administrative tasks to maintain a productive and organized office environment. Essential Duties and Responsibilities: Oversee and manage daily office operations to ensure efficiency and productivity. Enforce office policies and procedures. Maintain office equipment and supplies, ensuring all necessary items are stocked and functional. Supervise and support administrative staff, including hiring, training, and performance evaluations. Delegate tasks and responsibilities to ensure a balanced workload. Foster a positive and collaborative office culture. Provide administrative support to senior management, including scheduling meetings, managing calendars, and handling correspondence. Prepare and edit documents, reports, and presentations. Oversee providers' patient schedules in the EMR system. Ensure there are no errors and appointments are scheduled properly. Handle correspondence, complaints, and inquiries from clients and stakeholders. Handle sensitive information with confidentiality and discretion Oversee office budget and expenses, ensuring cost-effective solutions. Coordinate office maintenance and repairs, liaising with building management as necessary. Ensure a safe and clean working environment in compliance with health and safety regulations. Manage office space planning and allocation. Serve as the main point of contact for internal and external communications. Coordinate and organize office events, meetings, and conferences. Develop and maintain effective communication channels within the office. Manage and approve PTO requests to ensure adequate staffing levels. Conduct annual evaluations for staff, providing feedback on performance and areas for improvement. Collaborate with department heads to set performance goals and development plans for employees. Document evaluation outcomes and follow up on action items. Oversee the payroll process to ensure accurate and timely payment of employees. Work with the finance department to resolve payroll discrepancies and issues. Monitor office expenses and recommend cost-saving measures. Additional duties as assigned. Knowledge, Skills, and Abilities: High school diploma or GED equivalent. Strong customer service focus. Effective written and oral communication skills. Teamwork orientation. Organized and ability to manage competing priorities. Knowledge of medical terminology. Knowledge of ICD-10 and CPT coding. Expert in computer literacy in electronic health record. Ability to react calmly and effectively in emergency situations required. Safe work practices in a clinic setting. Able to follow through with delegated tasks. Bilingual in English/Spanish preferred but not required. Physical & Mental Requirements: (check all that apply)  Ability to stand or sit for extended periods of time.  Ability to receive and comprehend instructions verbally and/or in writing.  Ability to use logical reasoning for simple and complex problem solving.  Occasionally requires exposure to communicable diseases or bodily fluids.  Occasional travel for clinic activities may be required. The information listed above is not comprehensive of all duties/responsibilities performed. This is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Founded in 2010, Fun Town RV (FTRV) has grown into Texas's largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply!Overview: The Office Manager is responsible for managing daily office operations and supporting administrative, HR, and dealership activities. This role ensures efficiency, compliance, and smooth internal communications while providing high-level support to various departments and leadership. Key ResponsibilitiesAdministrative Operations Handle general administrative duties, including clerical support and recordkeeping. Order office supplies and manage office inventory. Oversee the reception area; manage receptionist schedules and provide coverage as needed. Vehicle Title & Registration Processing ● Process all new and used vehicle title transfers for Texas via WebDealer, and submit applicable documents to the tax office. ● Handle all title transfers for out-of-state transactions, ensuring proper documentation and regulatory compliance. ● Complete DMV registration paperwork using the TitleTec system with accuracy and timeliness. ● Ensure all tax and title documentation is properly completed, submitted, and filed. Human Resources & Employee Support Act as a liaison between employees and Human Resources. Conduct applicant phone screens and schedule interviews. Facilitate New Hire and Benefits Orientations. Oversee submission and accuracy of all new hire documentation and injury/accident reports. Ensure timely approval and submission of employee timecards. Submit Corrective Action documents and ensure complete documentation. Accounting & Bookkeeping Perform bookkeeping duties, update the accounting system, and maintain petty cash logs. Manage accounts payable and maintain credit card tracking spreadsheets. Handle cash management, deal posting, and scan all payoff documents to the appropriate parties. Deal Processing & Compliance Oversee all RV deal postings; verify deal accuracy and print commission reports. Maintain records of trade titles and ensure new unit logging. Process external incentives (spiffs) and communicate required documentation. Support compliance efforts by collaborating with auditors and site leadership. Other Responsibilities Support dealership leadership with all administrative, HR, and compliance-related tasks. Assist in handling miscellaneous duties as assigned by leadership. Preferred Qualifications High school diploma or equivalent required. 2+ years of administrative or office management experience preferred. Strong knowledge of office procedures, recordkeeping, and general administration. Excellent customer service and interpersonal communication skills. Proficiency with Microsoft Office Suite, Google Workspace, and the ability to learn new systems. Strong typing skills (minimum 50 WPM). High attention to detail, organization, and sequencing of tasks. Effective time management and ability to work under pressure in a fast-paced environment. Supervisory Responsibilities This position does not directly supervise any employees. May provide informal guidance or support to reception and administrative staff. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Periods of standing and walking, especially during training or events. Must be able to lift up to 15 pounds occasionally. Benefits Competitive salary based on experience. Health, dental, and vision insurance. Christmas Savings Plan 401(k) with company match. Paid time off and holidays. Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you're ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment. Content of this ad and fulfillment of offers is sole responsibility of Fun Town RV.

Job Summary: The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. The Office Manager is responsible to support the administrative operations duties to include the maintenance of an adequate system of accounting records, a comprehensive set of controls to mitigate risk, and the production of periodic financial reports. The ideal candidate will have at least two years' experience in a position of similar responsibility. About Us: Jenkins Auto Group, founded by Don Jenkins in 1998, is an industry-leading automotive retailer based in Ocala, FL. With over 1,300 employees representing 17 automotive brands, we offer new and pre-owned vehicles, financing, warranties, automobile parts, accessories, service, and body repair. Our commitment is to provide customers with an outstanding automotive experience delivered with professionalism, integrity, and enthusiasm. At Jenkins Auto Group, we believe in promoting growth and upholding our forward trajectory through great people, high standards, and best practices, recognizing that our team is integral to our success. Benefits: Medical- 4 plans (BCBS) Dental Vision Term Life Company-paid Term Life STD/LTD Accident indemnity rider PTO / Sick days (annually) 401(k) with an employer match Employee Assistant Program FMLA / Maternity/Paternity Leave Bereavement Leave Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) Duties and Responsibilities: The following is a representative list of the duties and responsibilities associated with this position: Serve as the point person for office manager duties including maintenance, mailing, shopping, supplies, equipment, bills, and errands Organize and schedule meetings and appointments Partner with HR to maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office G&A budget, ensure accurate and timely reporting Provide general support to visitors Help maintain a documented system of accounting policies and procedures Assist in vendor management and outsourcing oversight Assist in the management of accounting department operations; help maintain orderly accounting system; and help maintain control over accounting systems and chart of accounts Help maintain accounts payable and ensure all available discounts are taken on accounts payable Help maintain accounts receivable Participate in payroll processing in a timely and accurate fashion Complete periodic bank reconciliations on a regular basis Make debt payments on a timely basis Adhere to all company policies, procedures and safety standards Perform other duties as assigned Requirements: Proven office management, administrative or assistant experience Knowledge of office management responsibilities, systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficiency in MS Office Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting: Remaining in the seated position Stand: Remaining on one's feet in an upright position at a workstation without moving about Walking: Moving about on foot Lifting: Raising or lowering an object from one level to another (includes upward pulling) 10 - 25 lbs. Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder Pushing: Exerting force upon an object so that the object moves away from the force (Includes slapping, striking, kicking, and treadle actions) Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles using feet and legs or hands and arms. Body agility is emphasized Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces, or maintaining body equilibrium when performing gymnastic feats Stooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles Kneeling: Bending legs at knees to come to rest on knee or knees Crouching: Bending body downward and forward by bending legs and spine Crawling: Moving about on hands and knees or hands and feet Reaching: Extending hand(s) and arm(s) in any direction Handling: Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gears Fingering: Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips Talking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly Hearing: Perceiving the nature of sounds by ear Tasting/Smelling: Distinguishing, with a degree of accuracy, differences or similarities in intensity or quality of flavors or odors, or recognizing particular flavors or odors using tongue or nose Near Vision: Clarity of vision at 20 inches or less Far Vision: Clarity of vision at 20 feet or more Depth Perception: Three-dimensional vision. Ability to judge distances and spatial relationships so as to see objects where and as they actually are Visual Accommodation: Adjustment of lens of eye to bring an object into sharp focus. This factor is required when doing near point work at varying distances from the eye Color Vision: Ability to identify and distinguish colors Field of Vision: Observing an area that can be seen up and down or to right or left while eyes are fixed on a given point Environmental Conditions: Exposure to... Weather, Non-Climate controlled, Wet and/or humid conditions Moving mechanical parts Noise & Vibration We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.