Senior administrative assistant jobs in Amarillo, TX

THE CHALLENGE We're scaling from $7M to $50M in 24 months. The Founder is drowning in logistics. The COO is managing growth. The operational systems exist, but no one is overseeing them. We need someone who can take our operational systems and make them run flawlessly. Implement them, oversee them, and ensure they scale without chaos. If you've never managed operational systems at scale, don't apply. WHO WE ARE Danny Morel is a global spiritual teacher and transformational leader with 3 million followers. We help people heal their wounds, rebalance their masculine and feminine energy, and create soul-aligned abundance. We're not a "lifestyle brand." We're a movement. And we're scaling fast. Revenue: $7M → $50M in 24 months Audience: 3M followers across social media Mission: Heal humanity, one heart at a time THE ROLE You are the Executive Assistant & Operations Manager to the Founder. You own two things: 1.The Founder's time and energy (protect it fiercely) 2.The company's operational systems (oversee them, implement them, ensure they scale) You are not an assistant. You are a right hand, a systems implementer, and an operational force multiplier. PILLAR 1: EXECUTIVE SUPPORT & LIFE INTEGRATION (30%) You manage the Founder's life so he can focus on vision, content, and transformation. What You'll Own: Calendar & Schedule ManagementManage the Founder's calendar with military precision. Every meeting has a purpose. Every block of time is sacred. You protect his energy like it's your own. Inbox & Communication ManagementFilter and prioritize emails, messages, and requests. The Founder only sees what matters. Everything else, you handle. Travel & LogisticsBook flights, hotels, ground transportation. Coordinate event logistics. Ensure every detail is handled so the Founder shows up and performs. Personal & Family CoordinationCoordinate with the Founder's family (his wife is the COO). Manage personal appointments, errands, and life admin so he can stay focused on the mission. Meeting Preparation & Follow-UpPrepare agendas, briefing documents, and background research for key meetings. Take notes. Track action items. Ensure follow-through. What Success Looks Like: The Founder never has to think about logistics. His time is sacred, and you protect it fiercely. He shows up prepared, focused, and energized because you've handled everything else. PILLAR 2: OPERATIONAL SYSTEMS OVERSIGHT & IMPLEMENTATION (60%) You are the operational backbone of the company. You oversee, implement, and ensure our systems scale as we grow from $7M to $50M without chaos. What You'll Own: 1. Systems Implementation & Optimization: We have operational systems in place. You implement them across the team. You identify what's broken or inefficient and fix it. You ensure everything integrates seamlessly. 2. Standard Operating Procedures (SOPs): ImplementationWe create the SOPs. You implement them. You train the team. You ensure compliance. You update SOPs as the business evolves. You make sure every process is followed consistently. 3. Project Management :Own the project management system (Notion, Asana, ClickUp, etc.). Track all active projects, deadlines, and deliverables. Ensure nothing falls through the cracks. Report weekly to the COO on project status. 4. Vendor & Contractor: ManagementManage relationships with all vendors and contractors (designers, editors, coaches, event venues, AV companies, etc.). Ensure contracts are signed, payments are made on time, and deliverables are met. Negotiate pricing and terms. Onboard and offboard contractors as needed. 5. Data & Reporting: Maintain operational dashboards for key metrics (event attendance, email list growth, customer satisfaction, project completion rates, etc.). Generate weekly/monthly reports for the Founder and COO. Ensure data accuracy across all systems. Identify trends and flag issues before they become problems. 6. Team Coordination : Act as the operational liaison between the Founder, COO, VP of Marketing, and the team. Ensure everyone knows what they're responsible for and when it's due. Facilitate communication. Resolve operational conflicts. Keep the team aligned and moving in the same direction. 7. Event Operations: Coordinate all logistics for live events (Awaken Your Highest Self, Heal events, retreats). Venue contracts. AV setup. Catering. Travel for team and speakers. Attendee communication. On-site execution. Post-event follow-up. You ensure every event runs flawlessly. What Success Looks Like: •Nothing breaks. Systems run smoothly, deadlines are met, and the Founder/COO never have to think about operations. •Processes scale. As the business grows from $7M to $50M, your systems grow with it-no chaos, no bottlenecks. •The team operates autonomously. Everyone knows what to do, when to do it, and how to do it because you've implemented the SOPs and trained the team. •You're the fixer. When something goes wrong, you diagnose it, fix it, and implement a solution to prevent it from happening again. PILLAR 3: SOCIAL MEDIA ENGAGEMENT & CONTENT CAPTURE (10%) You are NOT a content creator. You are NOT a social media manager. You are a community engagement coordinator and content capturer. What You'll Own: 1. Social Media EngagementRespond to DMs and comments across Instagram, Facebook, and other platforms. Engage with the community. Answer simple questions. Flag important messages for the Founder or team. Maintain the brand voice in all responses. 2. Content Capture at Live EventsAttend live meetings, events, and coaching calls. Capture key moments on your phone (video, audio, screenshots). Flag powerful quotes, transformational breakthroughs, and viral-worthy moments. Send raw footage to the content team for editing into reels, posts, and clips. What Success Looks Like: The community feels seen and heard. DMs are answered within 24 hours. The content team has a constant stream of raw footage from live events to turn into social media gold. The Founder never has to think about engagement-you've handled it. YOU MUST BE: Operationally EliteYou've implemented systems before. You've overseen SOPs. You've managed projects, vendors, and teams. You know how to take existing systems and make them run flawlessly. You're not learning on the job-you're executing from Day 1. Proactive & Self-DirectedYou don't wait to be told what to do. You see what needs to happen and you make it happen. You anticipate problems before they arise and solve them before anyone notices. Detail-ObsessedNothing slips through the cracks. You track every detail, every deadline, every deliverable. You're the person who remembers what everyone else forgets. Tech-SavvyYou learn new tools fast. CRM, project management, email marketing, payment processing, dashboards-you can figure it out and implement it quickly. Calm Under PressureEvents go wrong. Systems break. Deadlines shift. You don't panic. You fix it, document it, and prevent it from happening again. Mission-AlignedYou resonate with Danny's mission. You believe in healing, transformation, and conscious living. This is not just a job-it's a calling. YOU MUST HAVE: 3+ years of experience as an EA or Operations Manager (preferably for a high-growth founder or CEO) Proven ability to implement and oversee operational systems (CRM, project management, SOPs, etc.) Strong project management skills (you've managed multiple projects simultaneously without dropping the ball) Vendor/contractor management experience (you've negotiated contracts, managed relationships, and ensured deliverables) Event logistics experience (you've coordinated live events from start to finish) Data fluency (you can maintain dashboards, analyze metrics, and generate reports) Excellent written and verbal communication skills (you can represent the brand professionally) Ability to work independently (you don't need hand-holding-you figure it out) COMPENSATION Salary: $70,000 - $100,000/year (depending on experience) Location: Austin Tx Preferred but can be Remote (U.S. based preferred) Employment Type: Full-Time Additional Benefits: •Flexible schedule (results matter, not hours) •Free access to all Danny Morel programs and events •Professional development budget •Work with a mission-driven team changing lives globally WHO SHOULD NOT APPLY You're looking for a traditional 9-5 EA role You need constant direction and hand-holding You've never implemented operational systems before You're not comfortable with ambiguity and fast-paced growth You don't resonate with spiritual/transformational work You want to be a social media manager or content creator HOW TO APPLY Send a short LOOM video (3 min max) introducing yourself and telling us. DO NOT read from a script-you're too confident and powerful for that: 1.Why you feel called to this role 2.How your life's journey has prepared you for this kind of leadership 3.Examples of leaders you've worked for and how you helped them with their mission 4.What makes you the right fit for this role Also include: Your resume The results of this free DISC Personality test: ************************************************** • Your Instagram or LinkedIn Send to: ********************* Application Deadline: 2 weeks from posting We're moving fast. If you're the right person, you'll hear from us within 12 hours of applying.

Confidential | Executive Assistant to CEO (Dallas, TX) Onsite | Up to $100K base + OT + bonus State Thomas District We're partnering with a privately owned, globally recognized real estate firm to identify a high-caliber Executive Assistant to support the CEO of one of their key business lines. This is a newly created position offering the opportunity to work alongside a dynamic, down-to-earth leader who splits time between New York and Dallas. You'll also collaborate closely with the New York-based Executive Assistant. This is an onsite role, five days a week in the firm's Dallas office-ideal for someone who values visibility, collaboration, and being at the center of operations. The ideal candidate: You're proactive, resourceful, and thrive in a fast-paced, high-performance environment. You're known for your strong communication skills, exceptional organization, and ability to anticipate needs before they arise. Key Responsibilities: Provide seamless administrative support to the CEO Manage complex calendars and coordinate across multiple time zones Arrange domestic and international travel Process expense reports and liaise with Finance Assist with presentations and materials for meetings and events Coordinate client dinners, internal meetings, and team initiatives Serve as a trusted point of contact and maintain discretion with sensitive information Qualifications: 3+ years of EA experience supporting senior executives Proven experience in a corporate or fast-paced professional environment Bachelor's degree required Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Pay Rate: $35/hr (+ benefits ) Work Environment: Medical Institute Under general supervision, responsible for providing advanced administrative support for senior management and executives. Knowledge, Skills and Abilities Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of administrative processes. Efficiently uses time to identify short- and long-term priorities; fulfills realistic goals; and responds to schedules of others. Ability to maintain confidentiality of information, documents and materials. Demonstrated ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence. Detail oriented with meticulous planning and organizational skills while balancing multiple priorities. Proficiency with Microsoft Office Suite. Job Duties Prepares correspondence, memoranda, reports, or related documents and materials. Initiates routine and non-routine correspondence/memoranda as needed. Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff. Monitors emails and assist with timely and appropriate responses for priority matters. Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries. Utilizes assistance of one or more lower-level secretaries on a reporting or project basis. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements accordingly. Assists in directly organizing and obtaining documents needed for meetings. Drafts agendas, and prepares and distributes meeting minutes. Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes. Organizes and maintains files and key documents for appropriate record keeping. Serves as administrative liaison and first point of contact for resource to departments and offices within the institution regarding policies and procedures. Performs all other duties as assigned. Qualifications Education - Bachelor's degree in related field is required Experience - Five (5) years of related experience is required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers. This position requires a unique mix of sales and customer service skills, plus the ability to manage loan files from beginning to end. Effective communication skills are essential for building relationships that help us to obtain future business. The LP1, an Executive/Administrative Assistant, oversees the Loan Officer's lead, calendar, and database management for the Loan Officer (LO). The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. This role requires strong communication, time management, priority management, and data entry skills. The LP1 must professionally represent the LO and team and strive to "wow" internally and externally daily. If you are detail-oriented, thorough, and can offer top-notch customer service, start your application today! Compensation: $50,000 - $65,000 yearly Responsibilities: Leads: Contact newly received leads within 2 hours (or per LO's requirement) Maintain an 80%+ lead-to-consultation ratio Maintain a 60%+ lead-to-application ratio (or per LO's requirement) Calendar: Appoint 10+ appointments weekly (or per LO's requirement) All appointments must be set professionally and prudently (triage) Confirm 100% of appointments at least 24 hours in advance Database: Events: Coordinate 2+ monthly events (or per LO's requirement) Gifts: Ensure 5+ monthly gifts are sent Snail mail: Manage 500+ mailers monthly Misc: Email Management: Organize emails using Delete, Defer, Do, Delegate Expense Reports: Submit monthly Meet in person with clients, referral partners, act as concierge for appointments, offer snack beverage, etc. Qualifications: High school diploma required 2-3 years experience providing administrative support in a personal assistant role, or similar Real estate experience preferred but not required Strong interpersonal skills and time management skills Used to handling private information and meeting hard deadlines Experience using word processing programs, spreadsheets and Multiple Listing Service Experience with major Loan Origination Systems (Encompass, Calyx Point, etc.) Excellent verbal & written communication skills Must be able to speak, write, and effectively communicate in Spanish with clients and referral partners About Company GFS Home Loans is a residential Mortgage Banker. Since 2001, we've been helping clients secure smart mortgage solutions. At GFS Home Loans we offer custom-fit loan products for every type of borrower. With deep roots in Texas, we've built a reputation for creative financing strategies and a relentless commitment to service. Our team serves a diverse client base, and we specialize in complex deal structures that many other lenders can't seem to handle. We are built on transparency, discipline, efficiency, and results. We run lean, move fast, and stay focused on creating wins for clients and referral partners. Looking to grow the team with professionals who are hungry to learn, eager to perform, and driven by purpose. If you're someone who thrives in a high-performance, high-impact environment. We'd love to connect. #WHRE2 Compensation details: 50000-65000 Yearly Salary PIe2be5760ec90-37***********0

Executive Assistant - Investment Banking This role is primarily focused on providing high-level executive and project support to senior members of an investment banking team. Responsibilities include managing complex calendars, coordinating travel, handling expenses, and planning internal and external events - all with precision, professionalism, and discretion. The ideal candidate is proactive, detail-oriented, and skilled at managing time and priorities in a fast-paced environment. In addition to “traditional” administrative duties, this role will also support projects and initiatives that enhance team efficiency and business performance, including CRM management, presentation creation and marketing support - requiring coordination across teams and thoughtful execution. This role is 100% onsite in our client's Dallas office. Key Responsibilities: Provide seamless calendar management, travel booking, and expense reporting for senior team members. Plan and coordinate events that build team culture and engagement. Serve as a reliable point of contact for internal and external stakeholders. Support and occasionally lead business-critical projects that increase operational efficiency and support investment team goals. Maintain recurring workflows and documentation with accuracy and consistency. Uphold the firm's values in all communication and execution. Ideal Candidate Profile: Bachelor's degree from an accredited four-year university highly preferred. 5+ years of experience in executive support roles in fast-paced, corporate environments. Experience in investment banking, wealth management, or private equity highly preferred. Strong organizational and communication skills. Proven ability to manage complex logistics and handle confidential information with discretion. Familiarity with CRMs, productivity tools, and interest in tech-driven efficiency. High emotional intelligence, professional maturity, and adaptability. Strong attention to detail and a commitment to excellence.

The Executive Assistant provides high-level support to the Executive Team by creating professional presentations, planning and executing on and off-site events, assisting with confidential projects, coordinating community involvement/outreach efforts, and performing clerical functions such as preparing correspondence, travel planning, scheduling and documenting meetings, receiving visitors, expense reporting, and arranging conference calls. We are looking for a local candidate for our corporate headquarters in Carrolton, Texas. What will you be doing? Create/edit market-ready, professional presentations, reports, and communications with input from executives. Plan and execute executive on-site and off-site functions Coordinate with venues, caterers, A/V teams, transportation, and vendors to manage logistics end-to-end. Be the onsite point of contact during events and manage setup, troubleshooting, materials, budgets, timelines, attendee communications, and ensuring a professional experience. Assist with special projects, including data entry, research, and report generation, providing critical administrative support to key initiatives. Coordinate administrative details of Executive meetings. Organize and prepare meeting schedules. Taking notes and recordings as needed. Follow-up to ensure executive meeting action items are documented, communicated, and completed in the timeframe required. Support the Executive Team - handling clerical tasks, booking flights, accommodations, transportation, and managing itineraries. Provide occasional coverage to front desk reception, including greeting visitors, managing calls, and handling correspondence. Handling highly sensitive and confidential information. Proactively identify and implement process improvements to streamline tasks. Maintain professional and technical/product knowledge by attending educational workshops, reviewing technical/specialty publications, and participating in professional associations. What are we looking for? Associate's or Bachelor's degree in business administration, communications, marketing, or related field. 3-5 years of experience in similar roles in manufacturing. Advanced skill level with Microsoft Office Suite; Word, Excel, Project, and PowerPoint. - Strong design and formatting skills to create professional engaging presentations. Experience using graphic design and interactive tools in multimedia presentations such as brainsharks, videos, etc. Why apply? Empowerment: You'll work as part of a global team in a flexible work environment, learning and enhancing your expertise. Innovation: You embrace challenges and want to drive ambitious change. Integrity: You are results-oriented, reliable, straightforward, and value being treated accordingly. If you are interested in working for a top-notch employer with an outstanding wage and benefit plan, this is the position for you. For more information on 4Front Engineered Solutions, please visit our website at *****************

Status: Full-time, Exempt (with benefits) Reports to: Rector Serves as: Member of the Senior Staff Team Supervises: Facilities & Events Coordinator (part-time), Bookkeeper (part-time), and other operations staff as assigned Works Closely with: Rector, Associate Rector, Worship Pastor, Youth Pastor, Children's Pastor, and other ministry leaders About the Role Each member of the staff serves to advance our vision-to be a church rooted in the gospel, shaped by the Anglican tradition, and sent out for the glory of God and the life of the world. The Director of Operations & Executive Assistant (DOO/EA) serves as the Rector's key administrative and operational partner, ensuring that the vision and ministry of Apostles Houston are supported by clear communication, effective systems, and professional excellence. As a senior lay leader, the DOO/EA provides high-level executive support to the Rector and oversees church operations-including administration, finance coordination, human resources, facilities, and internal communications. By fostering clarity, accountability, and efficiency, this role frees the Rector and ministry staff to focus on preaching, teaching, pastoral care, ministry, outreach, and evangelism. And because Apostles serves a resource church, the DOO/EA helps sustain and share that generosity-ensuring the systems and practices developed at Apostles can be made available to other congregations and ministries. Key Responsibilities 1. Executive Assistant to the Rector Work closely with the Rector to manage priorities, communication, and workflow for strategic alignment. Manage the Rector's calendar and appointments, keeping time and attention focused on key ministry priorities. Prepare meeting agendas, briefing materials, and notes for staff, leadership council, and ministry meetings. Track action items and ensure appropriate follow-through after meetings. Coordinate travel, hospitality, and logistics for the Rector as needed. 2. Operations and Administration Oversee day-to-day office operations and administrative systems to ensure clarity and excellence. Supervise administrative staff and volunteers, fostering teamwork, efficiency, and accountability. Ensure organizational systems and recordkeeping are effective, compliant, and accessible. Oversee internal communication, scheduling, and coordination among ministry teams. Maintain church policies, administrative forms, and workflow documentation. Serve as point of contact with the Diocese on administrative matters. 3. Finance Coordination Partner with the volunteer Treasurer and part-time Bookkeeper to ensure sound financial practices, transparency, and timely reporting. Oversee invoices, reimbursements, and credit card reconciliations. Collaborate on annual budgeting, stewardship reporting, and financial planning to support strategic decision-making. Maintain strong internal controls and clear documentation. Prepare and distribute financial reports as requested by the Rector, Treasurer, or Leadership Council. 4. Human Resources Provide leadership for HR processes to ensure compliance, consistency, and care across staff operations. Maintain employee records, contracts, and policy documentation. Coordinate onboarding and offboarding for staff and contractors. Support the Rector in implementing HR policies, benefits, and performance evaluations. Ensure compliance with diocesan and legal HR requirements. 5. Facilities and Property Provide strategic and operational leadership for the stewardship and development of Apostles Houston facilities. Oversee the day-to-day management of the building and property, including maintenance, vendor coordination, scheduling, and facility readiness for worship and ministry events. Serve as the on-site point person for facilities-related vendors and contractors, ensuring timely response, quality service and fiscal accountability. Collaborate with the part-time Facilities Coordinator-who provides architectural and strategic expertise-on long-term facility planning, master plan development, and capital projects. Monitor facilities budgets, major projects, and contracts in coordination with the Coordinator and vendors. Ensure proactive management of insurance, compliance, and long-term planning for facilities and capital needs. 6. Safeguarding and Administrative Support Maintain familiarity with Safe Church , Safe Communities policy of the Anglican Diocese of the Carolinas. Ensure staff and volunteer onboarding processes incorporate required Safeguarding steps in coordination with the Safeguarding Coordinator. Handle confidential information and records in accordance with professionalism and discretion. Model healthy boundaries and a culture of respect and safety within all administrative operations. 7. Communications Oversight Ensure communication systems-email, website, social, and print-function effectively to support parish life and mission. Collaborate with the Children's Pastor, who leads content creation, to maintain consistent messaging across platforms. Oversee brand standards, templates, and digital tools. Liaise with contractors or vendors as needed for design and digital support. Qualifications Bachelor's degree required; advanced degree in administration, management, or a related field preferred. Minimum of five years' experience in operations, administration, or executive support-ideally in a church, nonprofit, or professional services environment. Proven ability to manage multiple projects, staff, and vendors simultaneously. Excellent written and verbal communication skills, with strong organizational and problem-solving ability. High integrity, professionalism, and discretion. Proficiency with office and communication technology in a Mac-based environment (Google Workspace, Microsoft Office, and related tools). Joyfully aligns with the theological convictions and vision of Apostles Houston. Appreciates Apostles' role as a resource church and demonstrates openness to sharing systems, processes, and insights that may bless other congregations and ministries. Completion of diocesan Safeguarding certification (or ability to obtain upon hire). Core Competencies Integrity and Spiritual Maturity: Demonstrates mature faith in Christ, holiness, emotional intelligence, humility, and a life rooted in prayer and Scripture. Operational Leadership: Builds and maintains systems that support growth, clarity, and accountability. Executive Coordination: Manages priorities, schedules, and workflows with efficiency and foresight. Financial and Administrative Acumen: Ensures accuracy, transparency, and compliance across financial and operational processes. Project Management: Brings structure, follow-through, and attention to detail to complex initiatives. Team Leadership: Fosters collaboration, accountability, and care within the staff and volunteer teams. Professional Judgment: Exercises discretion, sound decision-making, and alignment with the Rector's vision and leadership. Kingdom-minded Collaboration: Embraces Apostles' call to resource and strengthen other churches, approaching ministry with generosity and humility, sharing ideas, lessons, and encouragement with churches and organizations throughout our city and state. Why Apostles Apostles Houston is a growing Anglican parish in Houston's Inner Loop, committed to Spirit-filled and thoughtful worship, deep formation, and faithful mission. We seek to proclaim the gospel, nurture mature disciples, and serve our city-for the glory of God and the life of the world. The Director of Operations & Executive Assistant to the Rector plays a vital role in this vision by enabling the ministry to run with clarity, excellence, and care-supporting the Rector and staff so that the church moves forward in healthy and unity, modeling effective systems for ministry that can resource Apostles and other churches throughout our city and state. Please submit a resume, cover letter, and ministry profile (if available) to ********************************. Applications will be received and reviewed as they are submitted.

MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Please apply for more information. Executive Support · Provide direct support to the company's two partners on both business and personal matters · Manage calendars, schedule meetings, coordinate travel, and handle reservations · Assist with tracking and follow up on projects, deadlines, and deliverables · Prepare and edit reports, letters, presentations, and other documents on behalf of leadership · Act as a gatekeeper and handle inbound communication (calls, emails, voicemails) · Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.) Bookkeeping / Finance · Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports · Prepare checks and bill payments, deposit checks, and monitor bank accounts Office Administration · Oversee office operations to keep the office organized and running smoothly · Act as the point of contact for vendors, suppliers, and building management · Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked · Ensure the office environment is clean and welcoming for visitors · Maintain office records, contact databases, and filing systems (paper and digital) · Maintain an organized, professional, and welcoming office environment · Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.) · Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements) · Assist with managing benefits coordination, including health insurance enrollment and communication · Help implement and uphold company policies and best practices Investor & Team Communication · Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms · Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches · Proactively monitor, organize, and respond to multiple email accounts · Attend and take notes during weekly team meetings General · Proactively find tasks, anticipate needs and take initiative during slower periods · Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company LinkedIn posts · Handle miscellaneous projects and tasks as assigned · Use discretion and integrity while handling confidential information QUALIFICATIONS & REQUIREMENTS · Minimum of 3+ years of relevant experience · Self-Starter with the ability to work in a fast-paced environment while mostly working independently · Highly organized, thorough, and detail oriented · Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands · Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) · Ability to quickly adopt new technology · Experienced with basic bookkeeping software (e.g. QuickBooks Online) · Ability to take an unclear assignment and figure it out · Strong written and verbal communication skills with a professional demeanor

Rutabaga Studio is looking for an Executive Assistant to provide support for the select members of our management team. The perfect candidate is an operationally-minded individual that is passionate about creative problem-solving and being the gatekeeper for fast-moving people, ideas and teams. If you love multitasking and have the ultimate positive attitude to get things done quickly and efficiently, we want to hear from you. The Executive Assistant serves as the primary point of contact for all matters pertaining to the office of the President, including the Executive's schedule of appointments, meetings and travel, etc. The Executive Assistant also serves as a liaison to the board of trustees and senior management teams; organizes and coordinates relationships with external partners and vendors; and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Values Focus/Aligned Attributes: • Be the solution • Passion for excellence • All voices heard • Doing better together • Building a common Future Responsibilities Include: Works closely and effectively with the executive to keep him informed of upcoming commitments and responsibilities, following up appropriately. Managing an active calendar of appointments; receiving and making calls; preparing and routing email correspondence; welcoming guests; collecting and analysing information; producing reports and presentations; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and manages the Executive's schedule.Travel planning Drafts acknowledgement letters, personal correspondence, and other tasks. Manages conflicting priorities, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries. Fields and tracks community philanthropic and sponsorship requests and grants Tracking expenses Liaising with vendors and third parties Research Additional tasks as needed Project management Retrieving deliveries Executive transportation to events, meetings and local business travel. Mail Retrieval Driving Travel Scheduling Required Qualifications: Positive open minded mentality Ability to multitask and respond to frequently changing priorities Impeccable written and verbal communication skills Confidentiality, discretion, trust, reliability Bachelor's degree Full-time, 50% remote role. Candidates must be located within the United States in the City of Houston (W2) Must be able to pass a background check Typical daytime business hours (8a - 5pm CST), but must have flexibility to support during off-hour periods. Expectation to stay late or respond to messages outside of work hours when needed Requires some travel, sometimes on limited notice Must have a valid drivers license

An established business consulting company is seeking an Executive Assistant to provide high-level administrative support and help drive operational excellence. The ideal candidate is a proactive, detail-oriented professional with exceptional organizational and communication skills and a strong sense of urgency. Salary: $95,000-$100,000 Discretionary annual bonus Location: Houston, TX - Downtown/Galleria Type of Position: Direct Hire Benefits: health care stipend, IRA with match, PTO Responsibilities: Provide comprehensive professional and personal support to the CEO. Prepare for meetings and events, including finalizing materials and taking detailed notes. Schedule, confirm, and manage appointments across multiple time zones. Coordinate domestic travel arrangements (flights, accommodations, and transportation) for both professional and personal purposes. Maintain and update an extensive contact database. Support the CEO's involvement in external civic and leadership activities. Collaborate with the team to create and maintain standard operating procedures (SOPs). Oversee project management and track tasks using a project management system (PMS). Ensure efficient filing and office organization. Create, edit, and format documents and PowerPoint presentations. Assist with client-facing events. Manage office operations, including liaison with building management, ordering and cataloging supplies, tracking office equipment, and expense reporting for the team. Requirements: At least 7 years of high touch EA experience with a strong mixture of professional and personal support experience. Ability to work effectively in a small office environment. Ability to manage complex scheduling and projects with autonomy. Comfortable operating in ambiguity. Experience maintaining and managing household calendars for activities, appointments, and events and ensuring the family calendar syncs with office calendar. Strong client service skills and a professional demeanor. Excellent organizational and time management abilities. Proficient in Outlook, Microsoft Word, Excel, and PowerPoint. Exceptional grammar and communication skills. Ability to handle confidential information with discretion.

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

We are a recruiting firm representing Lubbock Land Company - a premier real estate company located in Lubbock, Texas. We are seeking a detail-oriented, proactive, and highly organized team member to support the organization's financial and operational functions. This role will focus primarily on office management and general administrative support, Accounts Receivable and Accounts Payable, as well as Assistant Property Management Coordination. The ideal candidate will thrive in a fast-paced real estate environment, bring strong organizational skills, and ensure accurate financial tracking and efficient property operations. Key Responsibilities Administrative & Office Management Serve as primary point of contact for general office needs, supplies, and vendor relationships. Assist leadership team with scheduling, meeting coordination, and document preparation. Support company events, internal communications, and special projects. Ensure smooth day-to-day office operations and foster a professional environment. Accounting Support Manage Accounts Receivable (AR): track incoming payments, prepare invoices, monitor delinquencies, and follow up with tenants/clients as needed. Manage Accounts Payable (AP): process invoices, issue payments, maintain vendor records, and reconcile accounts. Assist with preparation of monthly, quarterly, and annual financial reports. Maintain accurate digital and physical records for all accounting functions. Property Management Support Support Property Manager(s) with property showings, tenant communications, service requests, and lease administration. Assist with scheduling property inspections, vendor coordination, and maintenance requests. Track property-related expenses and help prepare operating budgets. Monitor compliance with lease terms and company policies. Some travel is required for property showings, leasing, inspections and training. Qualifications Associate's or Bachelor's degree preferred (Accounting, Business Administration, or related field). 3+ years of administrative experience. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); familiarity with QuickBooks and property management software a plus. Strong organizational and time management skills, with ability to manage multiple priorities. Excellent communication and interpersonal skills, with attention to detail and accuracy. High level of professionalism, integrity, and discretion when handling sensitive financial and tenant information. Interest in growing within real estate and/or property management Ability to thrive within a fast-paced, small-company environment What We Offer Competitive salary and performance-based bonus opportunities. Health benefits. Opportunity to grow with a dynamic and entrepreneurial real estate development and property management company. Collaborative, team-oriented culture with exposure to accounting, property operations, and leadership decision-making.

The Administrative Assistant for Student Ministries supports the Church by performing general administrative duties and providing support to the Student Ministry team. He or She must be committed to the Mission and Core Values of St. Martin's Episcopal Church. ESSENTIAL FUNCTIONS To glorify God every day by affirming and valuing the Christian faith as affirmed by the worldwide Anglican Communion, which emphasizes the Holy Scriptures as the primary authority and guide for individual faith and practice. Oversee all administrative aspects of Student Ministries, including maintenance of student databases, parent newsletter, and retreat and mission trip coordination. Oversee mail-outs (birthdays, life groups, etc.). Assist with and attend life groups as needed. Assist with budget/finance functions as appropriate, including credit card reconciliation and event payments. Engage parents and students in a loving and responsive manner. Attend departmental and staff meetings for input and informational purposes. Create and maintain big event binders containing all pertinent information on all Student Ministry events. Track attendance for Student Ministry functions. Maintain all necessary forms for Student Ministries. Assist in calendar planning and notification to the appropriate parties, including booking appropriate space for events in the online event scheduler. Ensure that office equipment is clean and well-maintained; includes procurement of replacements and supplies. Proofread any newsletter or mass communication pieces as assigned. Order supplies for Student Ministry. Perform related duties as required. SCHEDULE: This is a full-time position. Days and hours of work will generally be Monday - Friday, with occasional overtime on evenings or weekends if requested by leadership. No travel is expected for this position. EDUCATION AND EXPERIENCE: Required experience includes graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. Additional eligibility qualifications include three to five years of increasingly responsible related experience, or any equivalent combination of related education and experience.

Administrative Assistant needed (Finance and HR) Southlake, Texas Plaza Premium Group *Please note, this is an on-site role 4 days a week in our beautiful Southlake Office* Plaza Premium Group is the global leader in airport lounges and hospitality! With over 25 years of experience, we are redefining travel by creating seamless, world-class airport experiences in over 350 locations worldwide. From award-winning lounges to premium airport services, we take pride in delivering exceptional comfort, convenience, and care to travelers. As a dynamic and fast-growing company, we offer exciting career opportunities, a diverse and inclusive workplace, and the chance to be part of a team that's shaping the future of travel. If you're passionate about hospitality and thrive in a fast-paced, customer-focused environment, we'd love to have you on board! We are looking for an experienced Administrative Assistant to join the PPG Team at the US HQ here in Southlake. While the company has over 25 years in business, we are still new to the US market and quickly growing! Responsibilities Handle Travel Requests and book travel for employees Expense Reports for a couple of Senior Leaders Account Payable duties as required Handle and coordinate active calendars Schedule and confirm meetings Provide ad hoc support around office as needed Qualifications Prior experience as an Administrative Assistant or similar. Strong interpersonal, customer service, and communication skills Experience with Concur desired Proficient in the Microsoft Office Suite.

LOCATED IN WEST HOUSTON - BELTWAY 8/I-10. THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8:00AM TO 5:00PM. Responsibilities Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS Schedule and confirm meetings Ensure file organization based on office protocol Heavy scanning projects of documents and agreements into customized database. Must know Adobe Opening/closing work files Create job invoices Applying for and closing work permits as required Scheduling inspections with appropriate government offices Arrange for hotel reservations for crews for out of town jobs Arrange for per diem checks for crews when necessary Qualifications 2-3 years of administrative experience in a customer driven environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Salesforce, QuickBooks, Adobe, and MS Office - Word, Excel, Outlook & PowerPoint

The District Administrative Assistant will be responsible for the timely and orderly preparation of meeting Agendas, filing of meeting Agendas, and meeting arrangements for monthly District Board meetings. Responsibilities • Prepare and revise Agendas for Board meetings for Legal Assistant and Attorney to review • Post completed Agenda with appropriate County and District • Place quorum calls to Board members to ensure required attendance • Revise meeting Minutes as requested • Email and mail meeting packets to clients • Arrange and review posting certificates from consultants and Counties • Follow up on pending projects/documents • Coordinate and schedule meeting arrangements • All other duties as assigned Qualifications • 5-7 years professional work experience • Strong oral and written communication skills • Proficiency in Microsoft Office • Strong experience in Outlook • Ability to meet deadlines with a strict attention to detail • Ability to communicate with a variety of people • Ability to work independently on multiple projects • Strong proficiency at multi-tasking Typical work schedule is Monday through Friday, 8:30a -5:00p, with extended hours as business dictates

Omni Hotels & Resorts is seeking a proactive and highly organized Administrative Assistant to support the Chief Human Resources Officer and the Corporate Human Resources team. This role is pivotal in ensuring the smooth and efficient operation of the HR department by providing exceptional administrative and organizational support. This is a great opportunity for someone who enjoys working in a fast-paced, collaborative environment and takes pride in keeping people and projects organized. The ideal candidate will be a polished professional with strong communication skills, meticulous attention to detail, and the ability to handle sensitive information with discretion. This position will be in office Monday through Friday, located in Dallas, TX. Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and coordination across projects. Provide comprehensive administrative support for recurring meetings, including scheduling, room and AV setup, agenda preparation, and minute-taking. Manage complex travel arrangements and prepare detailed itineraries and trip files (pre- and post-travel). Prepare, process, and track executive expense reports with accuracy and efficiency. Assist with the creation of presentations, reports, and PowerPoint materials for executive meetings. Collaborate and liaise with corporate departments and hotel properties on behalf of HR executives. Manage calendars, coordinate meetings, and anticipate scheduling needs. Support departmental invoicing, rebills, and budget tracking. Compile monthly reports and assist with HR documentation and recordkeeping. Draft and edit memos, agendas, and correspondence. Coordinate webinars, conference calls, and virtual meetings, including managing technology and logistics. Maintain and update contact databases, distribution lists, and intranet content. Handle highly confidential materials such as performance reviews, compensation data, and executive communications with utmost professionalism. Collect, organize, and archive HR documents, including evaluations, incentive plans, and organizational charts. Provide administrative support to the Operations and Food & Beverage teams as needed. Perform additional ad-hoc projects and administrative duties as assigned. Bachelor's Degree preferred Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Must be highly organized and detail oriented Excellent verbal and written communication Must be able to work independently as well as work well with others Experience with supporting Senior Level Executives, preferably within an HR High level of discretion and confidentiality Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

Greeting from Newt Global, We are hiring the potential Candidates for our direct Clients, please go through below Job Description share me your updated resume if you are looking for a job change. Role: Admin Assistant Location: Irving TX Duration: Part Time Responsibilities: Good communication and good knowledge of MS office is good enough. Support travel , scheduling, following up with customers/partners for meetings/ attend meeting , take recording and create and sending minutes of meeting Help do research in simple things like LinkedIn / companies etc for running campaign

Crosslands International, LLC is a specialized firm focused on the sale of aircraft parts to Central and South America and providing expert international aviation consulting services. We are seeking a highly detail-oriented and trustworthy professional, with a strong background in finance, to be the anchor of our administrative and financial operations. Job Summary We are seeking a versatile and proactive Administrative Assistant / Financial Coordinator to handle the essential back-office functions supporting our sales and consulting operations. This key role requires a professional who can expertly manage bookkeeping, administrative duties (including vital international sales documentation), and foundational HR tasks. This position will be an onsite position, at our Cresson, TX location. Key Responsibilities and Time Allocation1. Bookkeeping & Financial Management (Approx. 50%) Accounts Payable/Receivable: Manage the entire A/P cycle for vendor and parts procurement. Accurately generate and track customer invoices, ensuring timely payments and A/R tracking. Data Entry & Reconciliation: Record and reconcile all financial transactions daily, ensuring the general ledger accurately reflects all activities. Financial Reporting: Assist in the preparation of internal reports, ensuring the accurate tracking of sales and expenses related to international projects and shipments. Banking & Treasury: Perform monthly bank and credit card statement reconciliations. Generate payments to vendors and track incoming payments from clients. Expense Management: Review, process, and reconcile all employee expense reports, especially those related to international travel. Payroll Support: Prepare and process all required documentation for bi-weekly payroll submission, coordinating closely with the external payroll service provider. 2. General Administration & International Coordination (Approx. 30%) Executive Support: Manage complex calendars, schedule meetings across international time zones, and meticulously coordinate domestic and international travel logistics (flights, visas, accommodation) for key executives. International Documentation: Maintain meticulous digital files for sales orders, purchase orders, shipping manifests, and export documentation. Ensure accuracy in paperwork critical for customs clearances and international compliance. Office Operations: Oversee all general office functions, including procurement of supplies, and managing communications (phone, email, mail). Document Control: Organize and format complex consulting proposals, presentations, and maintain essential company contracts and agreements. 3. Human Resources (HR) Support (Approx. 20%) Record Keeping: Maintain confidential employee personnel files, ensuring all records are up-to-date and compliant with basic HR standards. Onboarding/Offboarding: Coordinate the orientation process for new hires, ensuring all paperwork is completed accurately. Benefits Administration: Serve as the first point of contact for employee inquiries regarding benefits (e.g., PTO, health insurance, 401k). Qualifications Experience: 3+ years of administrative experience with a strong focus on finance or bookkeeping within a firm involved in international trade, sales, or logistics. Experience within the aviation industry will be considered a strong asset. Bookkeeping: Demonstrated expertise in bookkeeping principles is mandatory. Proficiency in QuickBooks or similar accounting software is required. Education: A minimum of an associate's degree is preferred, but candidates with extra years of experience will be considered in lieu of a degree. Language: Fluency or high proficiency in Spanish or Portuguese is highly desirable to support communication with Central and South American partners and clients. Software Skills: Advanced proficiency in Microsoft Office Suite (especially Excel for financial tracking and reporting). Characteristics: Unquestionable integrity, proven ability to handle a high volume of detail-oriented financial tasks, and absolute discretion regarding sensitive company data. References will be required and will be contacted for this position. How to Apply Please submit your resume, a minimum of 3 references (preferrably 5), and a cover letter detailing your relevant experience, especially your bookkeeping expertise and any experience within the aviation industry, to ********************************.