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Executive Team Leader Human Resources (Assistant Manager of HR) Amarillo, TX
Target 4.5
Senior administrative assistant job in Amarillo, TX
The pay range is $60,000.00 - $120,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at ********************************************** ALL ABOUT TARGET Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here. ALL ABOUT HUMAN RESOURCES You are a team that champions change, proactively removes roadblocks and builds diverse and inclusive talent strategies to deliver on our guest centric mission. You lead a team of HR Experts and Team Leaders (where applicable) that are committed to supporting teams and leaders to build a sales force that is passionate about exceeding guests' expectations and a place where teams love to work. As the Executive Team Leader HR, most of your time is spent with the team and on the sales floor, being a consultant to your peers and seeing first-hand how you can continuously propel the business forward. At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a Human Resources Executive Team Leader can provide you with the: * Experience creating and managing HR strategies and goals; delivering results through your team * Ability to read financial reporting and interpret data * Knowledge of federal, state and local employment laws * Skills in recruiting, selecting and talent management of hourly team members and leaders * Ability to support business leaders; coaching and consulting with them in growing the business and selecting and developing their teams * Ability to influence across levels and partners (e.g. hourly team members, senior leaders) As an Executive Team Leader Human Resources, no two days are ever the same, but a typical day will most likely include the following responsibilities: * Lead and create a service culture that prioritizes the guest service experience, model, train, and coach expectations to deliver the service standard * Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias * Drive total store sales, understand your role in sales growth and how your area and team contribute to and impact total store profitability * Plan, lead and follow-up on organizational and operational change * Anticipate and identify changes in unique store trends * Know and assess the competition; leverage guest insights and feedback to drive the business and be the destination of choice for our guests * Champion a culture where teams love to work and guests love to shop; recognize guest-service behaviors and reward outstanding performance * Build teams that are committed to continuous learning through ongoing observations and reinforcement of guest-service and sales behaviors * Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias * Support the leadership team in ensuring equitable experiences, strengthening inclusion acumen, and promoting a culture of inclusivity and belonging that embraces the contributions of all team members * Engage and educate store team on Target's community initiatives * Build relationships that are important to the store's community to address the most pressing local needs. * Leverage gift card and volunteer accounts to enhance brand awareness and engage team in volunteerism. * Take an active role in the development of leaders to be champions of a guest-centric culture * Lead an open-door culture where team members feel heard and issues are quickly resolved * Support leadership with creating schedules that fit both the guest and team members needs by teaching leaders the importance of understanding their team members scheduling desires. * Decrease fluctuations within team member schedules by developing a store staffing strategy that enables store leaders to increase predictability within their current team members hours and identify when external staffing is needed * Leverage your expertise to guide all store leaders in hiring and onboarding the talent with the right skills and experiences for their team by understanding guests' and business needs * Develop a team of HR Experts and Team Leaders (if applicable) who serve the total store team by solving problems, removing roadblocks and engaging each team member in a way that connects them to Target's purpose * Effectively plan and manage all team operational and cyclical programs related to culture, pay and rewards and benefits to maximize team member engagement and minimize business disruption * Develop and coach your team leaders to elevate the skills and expertise of the team * Establish a culture of accountability through clear expectations and performance management * Provide service and a shopping experience that meets the needs of the guest * Always demonstrate a culture of ethical conduct, safety and compliance; lead team to work in the same way and hold others accountable to this commitment * As a key carrier, follow all safe and secure training and processes * Address store needs (emergency, regulatory visits, etc.) * All other duties based on business needs WHAT WE ARE LOOKING FOR We might be a great match if: * Working in a fun and energetic environment makes you excited…. We work efficiently and as a team to deliver for our guests * Providing service to our guests that makes them say I LOVE TARGET! excites you…. That's why we love working at Target * Leading teams who are stocking, setting and selling Target product sounds like your thing… That's the core of what we do * You aren't looking for Monday thru Friday job where you are at a computer all day… We are busy all day (yes, especially on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded The good news is that we have some amazing training that will help teach you everything you need to know to be an Executive Team Leader Human Resources but there are a few skills you should have from the get-go: * 4 year degree or equivalent experience * Strong interpersonal and communication skills * Strong business acumen * Comfortable dealing with ambiguity * Manage conflict, lead and hold others accountable * Relate well with and interact with all levels of the organization * Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis * Learn and adapt to current technology needs * Manage workload and prioritize tasks independently We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect: * Access all areas of the building to respond to guest or team member issues * Interpret instructions, reports and information * Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 15 pounds and occasionally lifting or moving merchandise up to 40 pounds * Accurately handle cash register operations * Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary Benefits Eligibility Please paste this url into your preferred browser to learn about benefits eligibility for this role: ******************************** Americans with Disabilities Act (ADA) Target will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or reach out to Guest Services at ************** for additional information.
$60k-120k yearly Auto-Apply 5d ago

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Sr Admin Assistant II, Borger Refinery
Phillips 66 4.4
Senior administrative assistant job in Borger, TX
Phillips 66 & YOU - Together we can fuel the future As a Sr Admin Assistant II, your attention to detail and proactive approach will help drive our operational success. In this fast-paced environment, you'll be a trusted partner to department leaders, supporting a diverse group of professionals. This role offers the opportunity to make a meaningful impact every day, contributing to a culture of collaboration and excellence. What You'll Do * Provide administrative support to department leaders and teams by managing daily office operations and tasks. * Coordinate schedules, organize meetings and events, and handle correspondence and phone calls with professionalism. * Prepare documents and reports, process expense and invoice submissions, and maintain accurate records. * Ensure compliance with company policies and procedures, manage office supplies, and facilitate logistics for visitors and special projects. * Use digital tools to compile and distribute reports, support budget and cost control activities, and assist with regulatory compliance. * Maintain confidentiality, exercise sound judgment, and proactively address requests to optimize team performance. * Build strong relationships with colleagues and customers, delivering excellent service and contributing to a positive, collaborative work environment. * Organize work schedule, adapt to changing priorities, and participate in ongoing development to enhance your skills and adopt new technologies. * Demonstrate attention to detail, clear communication, and a customer-focused approach to help the team achieve its goals. What You'll Bring - Required * Legally authorized to work in the job posting country * Must be willing and able, with or without reasonable accommodation, to comply with the following: * Travel up to 5% * Operate company vehicle on site premises and/or public roads up to 10% * Work extended hours, which may include evenings, weekends, and holidays, and perform occasional duties. * High School Diploma or GED equivalent * 4 or more months of administrative experience * Intermediate proficiency working in Microsoft Suites (Word, Excel, Outlook, PowerPoint) What Makes You Stand Out - Preferred * 3 or more years of experience in an administrative support or equivalent role * Experience in SAP * Experience in Tableau or Power BI visualization software * Proven written and verbal communications, and interpersonal skills * Strong organization skills and independently capable of setting and sorting out priorities * Ability to work well under pressure and changing priorities * High energy with a strong can-do attitude and proactive in taking the extra steps to provide support and accomplish work Compensation Range This position has a base salary range of $74,100 - $90,530. At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role's requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth. The Borger Refinery is located in Borger, Texas, in the Texas Panhandle, approximately 50 miles north of Amarillo, Texas. Refinery facilities include crude distilling, naphtha reforming, fluid catalytic cracking, alkylation, hydrodesulfurization and delayed coking units. The refinery processes primarily medium sour crude oil produced locally, and heavy sour crude oil produced in Canada, all of which are delivered by pipeline. Borger produces a high percentage of transportation fuels, as well as petroleum coke, NGLs and solvents. Refined products are distributed to customers via pipelines from the refinery to West Texas, New Mexico, Colorado and the Midcontinent region. Total Rewards At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being - physical, emotional, social, and financial - is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results - personally and professionally. Benefits for certain eligible, full-time employees include: * Annual Variable Cash Incentive Program (VCIP) bonus * 8% 401k company match * Cash Balance Account pension * Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP * Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services Learn more about Phillips 66 Total Rewards. Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence. Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com. To be considered In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 01/23/2026. Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire. Phillips 66 is an Equal Opportunity Employer
$74.1k-90.5k yearly 10d ago
Administrative Assistant
Rosendin Electric 4.8
Senior administrative assistant job in Amarillo, TX
Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. WHAT YOU'LL DO: Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). Provide prompt and professional service to all internal and external clients. Prepares and distributes internal communications and serves as a central clearing position for general information. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. Maintain supervisor's calendar, schedule meetings and conference rooms for Department. Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. Provide support by photocopying, filing, and sending faxes as needed. Pulls and put files to dead storage as required. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: Associate degree in Business Administration or related discipline Minimum 2 years' experience in office administrative work Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: 0 % WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits ESOP - Employee Stock Ownership 401k Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
$33k-41k yearly est. Auto-Apply 60d+ ago
LTCR Regional Administrative Assistant II
Texas Health & Human Services Commission 3.4
Senior administrative assistant job in Amarillo, TX
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: LTCR Regional Administrative Assistant II Job Title: Administrative Asst II Agency: Health & Human Services Comm Department: Rgn 01-Regulatory Services Posting Number: 12499 Closing Date: 02/05/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Group: TEXAS-A-11 Salary Range: $3,290.36 - $3,946.25 Pay Frequency: Monthly Shift: Day Additional Shift: Telework: Eligible for Telework Travel: Up to 25% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AMARILLO Job Location Address: 3501 W 45TH ST STE L Other Locations: MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! Regional Administrative Assistant II - Starting Market Rate Salary $39,484.32 Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters data in the state and federal automated reporting systems, conducting technical reviews of all reports in computer tracking system, and determining appropriate disposition. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Monitors and reviews survey reports for all regulated and unlicensed facilities, finalizes CMS certification and transmittals for enforcement actions and surveys, and prepares waiver letters. Prepares and distributes documents requested under the Freedom of Information Act and submits to state office. The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuity as well as 401(k) and 457 Programs under the Employees Retirement System of Texas. Essential Job Functions (EJFs): Maintains a regular and predictable work schedule. Knowledge of maintaining records, files, or logs (for example, administrative, personnel, contract, correspondence forms, documents, purchasing, case files, tracking logs, files/documents on diskette) including filing, retrieving, or purging. Knowledge of preparing ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office. Maintains regional Survey Management System database. Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. Monitors and performs technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives, and reports. Ensures all documentation complies with state and federal requirements. Makes corrections to ensure compliance. Processes all state and federal enforcement actions within required time frames. Prepares technically accurate state and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal. Determines appropriate distribution for all actions to meet federal and state requirements. Enters critical information into state and federal databases regarding scheduling, agency visits, recommendations, and activities to provide accurate data for required internal and public reporting processes. Responsible for submitting to state office all documentation requested through the Freedom of Information Act, including reviewing the file to determine location of documentation, copying appropriate documents, and distributing within required timeframes. Other duties as assigned. Knowledge, Skills and Abilities (KSAs): Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail. Ability to quickly comprehend frequent technical changes. Ability to learn and maintain knowledge of the Long-Term Care Integrated computer system and regional Survey Management System. Ability to read, understand and apply program technical procedures for processing surveys, enforcement actions, and administrative penalties. Ability to maintain a high level of confidentiality. Knowledge and experience with computers. Ability to answer telephone calls, refer callers to appropriate staff, take messages, and answer basic questions. Registrations, Licensure Requirements or Certifications: Initial Screening Criteria: Experience using a computer. Experience with Word, Excel, or other word processing software. Experience in organizing, maintaining, or monitoring files, records, or logs. Experience with electronic records, preferred. Additional Information: This position requires 25% travel. Ability to travel occasionally for activities such as out-of-town meetings or training sessions. Maintains a regular and predictable work schedule. Note: This position is able to work a compressed workweek of four 10-hour days. All applicants must pass a fingerprint criminal background check. If you are offered and accept the position, you will not be permitted to continue employment at any HHSC regulated facilities or providers. You will be required to disclose any potential conflicts of interest, secondary employment, volunteer activities, and friends/family who own, operate, or work at regulated providers. If you are an active or former licensed nursing facility administrator, certified nurse aide, or medication aide, hiring will be pending until professional licensing and Employee Misconduct Registry checks are completed. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
$3.3k-3.9k monthly 12d ago
Administrative Business Asst
Texas Tech Univ Health Sciences Ctr 4.4
Senior administrative assistant job in Amarillo, TX
Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies. Perform Data Entry for various medication use information needs of the TDCJ. Order technology equipment such as computers, docking stations, printers, cables, and office supplies. Request deviations as needed through Tech Buy. Process Travel applications and vouchers for the faculty. Allocate P-Card funds for faculty members collecting receipts and transferring allocations on P-Card statements to other FOAPs as needed. Ensure that all P-Cards remain compliant at all times. Prepare all P-card month end. High school diploma or equivalent. Four years progressively responsible clerical experience, with one year supervisory experience. Additional education and/or related experience to equal four years may substitute on a year for year basis.
$37k-47k yearly est. 11d ago
Service Administrative Assistant I
Warren Cat 4.3
Senior administrative assistant job in Amarillo, TX
TEAM UP WITH US! The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO * Open Work Orders for Customers * Updating the aged WIP (Work in Progress) * Uploading Technician Notes * Preparing work orders for Invoicing * Collecting pre-payments, final payments, and sending for credit approval * Issuing PO's to our vendors * Communicating with customers and providing excellent customer service for internal and external customers * Reconcile P-card's for business needs * Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed * Order and maintain supplies; arrange for equipment maintenance. * Additional duties as assigned by supervisor WHAT YOU'LL NEED * High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. * Ability to deal with problems involving several concrete variables in standardized situations. * Knowledge of MS Office Suite software. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA
$21k-30k yearly est. Auto-Apply 28d ago
Administrative Assistant to the Registrar
Frank Phillips College 3.4
Senior administrative assistant job in Borger, TX
Frank Phillips College is seeking a skilled and reliable Administrative Assistant that provides front-line service to students, staff, and visitors while ensuring accurate and confidential management of academic records. This role supports daily office operations, maintains student files, processes transcript requests in accordance with FERPA, and assists with other academic support activities. The ideal candidate is organized, detail-oriented, professional, and committed to delivering exceptional customer service. QUALIFICATIONS: * High school diploma or equivalent required; associate degree preferred. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn institutional systems. * Excellent verbal and written communication skills. * Strong organizational and time management abilities; able to handle multiple priorities. * Ability to maintain professionalism, discretion, confidentiality and comply with FERPA. BENEFITS: Full-time positions offer excellent FPC benefits. SALARY: Salary is commensurate with experience and education. All applicants are subject to a background check.
$27k-33k yearly est. 14d ago
Service Administrative Assistant I
Warren Equipment Company 3.9
Senior administrative assistant job in Amarillo, TX
**TEAM UP WITH US!** The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. **DO YOU HAVE WHAT IT TAKES?** **WHAT YOU'LL DO** · Open Work Orders for Customers · Updating the aged WIP (Work in Progress) · Uploading Technician Notes · Preparing work orders for Invoicing · Collecting pre-payments, final payments, and sending for credit approval · Issuing PO's to our vendors · Communicating with customers and providing excellent customer service for internal and external customers · Reconcile P-card's for business needs · Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed · Order and maintain supplies; arrange for equipment maintenance. · Additional duties as assigned by supervisor **WHAT YOU'LL NEED** · High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. · Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. · Ability to write routine reports and correspondence. · Ability to speak effectively before groups of customers or employees of organization. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. · Ability to deal with problems involving several concrete variables in standardized situations. · Knowledge of MS Office Suite software. **WHY WORK WITH US?** · We like to take care of business and have fun doing it! · We offer health, dental, vision, life, and more as a comprehensive benefits package. · Don't you want to work with awesome people? **IMPORTANT INFORMATION** While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.
$23k-30k yearly est. 11d ago
Administrative Assistant
DPR 4.8
Senior administrative assistant job in Amarillo, TX
OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in person at our Amarillo, TX location. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements This is an onsite position. Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************
$36k-44k yearly est. Auto-Apply 5d ago
Administrative Assistant
Ama Techtel 3.4
Senior administrative assistant job in Amarillo, TX
The Administrative Assistant handles receptionist duties and provides a variety of administrative support functions to departments including Operations, HR, Accounting, Call Center, Sales and Collections. This position also offers administrative support as needed to management and organizes and coordinates various company functions. Job Description Responsible for answering phones during business hours and transferring calls to the appropriate party. Assist walk-in customers. Take payments from customers and process daily payments. Handle lost payment research, daily balance of drawer and prepare deposit. Print and send invoices when needed. Prepare new hire binders, fax/email/file new hire information, insurance forms, write-ups, and all other personnel file information. Schedule interviews and all other HR duties as assigned. Prepares all necessary paperwork prior to interviews. Create all new hire and termination tickets in Rev.io for various departments. Enter sales orders as needed and track upsells, leads and DV sales. Keep appropriate sales boards/walls updated. Scan customer requests and attach them to the account. Receive and process returned equipment from customers. Send recovery boxes to customers as needed. Follow-up with dispatch to ensure outdoor equipment has been recovered. Notifies the warehouse when equipment is returned for storage. Sends email or submits billing research ticket to billing as necessary. Process returned mail, incoming and outgoing mail, deliver mail and accept package deliveries. Check drop box daily for returns. Mail expired and decline credit card postcards and make calls as needed. Run collection process and reports, assign collection calls, and send out collection letters. Organize special events such as Christmas Party, company luncheons, make travel arrangements and coordinate lunch for guests/managers as needed. Book and prepare conference rooms for meetings and training. Ensure cleanliness of conference room and break room. Work all assigned system tasks. Send customer correspondence for various information. Contact maintenance and vendors as needed. Order supplies as needed. Participates in morale boosting committee and events. Ensures the office maintains a festive atmosphere by decorating key areas assigned by management. Execute company projects and all other duties as assigned by management team. Requirements Must possess excellent communication and problem-solving skills Ability to work with minimal supervision, be self-directed and be a fast learner Excellent customer service skills and possess a professional appearance Working knowledge of Excel and Word At least three years of office/administrative experience Must possess excellent typing skills HS diploma
$24k-32k yearly est. 60d+ ago
Administrative Business Asst
Texas Tech University 4.2
Senior administrative assistant job in Amarillo, TX
Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies. Requisition ID 43405BR Travel Required None Pay Grade Maximum 21.75 Major/Essential Functions * Perform Data Entry for various medication use information needs of the TDCJ. * Order technology equipment such as computers, docking stations, printers, cables, and office supplies. * Request deviations as needed through Tech Buy. * Process Travel applications and vouchers for the faculty. * Allocate P-Card funds for faculty members collecting receipts and transferring allocations on P-Card statements to other FOAPs as needed. * Ensure that all P-Cards remain compliant at all times. * Prepare all P-card month end. Grant Funded? No Pay Grade Minimum 15.00 Pay Basis Hourly Work Location Amarillo Department SOP Corr Healthcare Ama Job Type Full Time Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at ******************************** Occasional Duties * Provide Admin support to Pharmacy Practice Department Course Administrator for various courses such as Cardio, Infectious Diseases, and Clinical Correlations. * Keep updated timeline for the submission of exam questions. * Upload exam questions into the exam using Sakai. * Schedule course team meetings, and other duties as needed. Shift Day EEO Statement All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information. Required Qualifications High school diploma or equivalent. Four years progressively responsible clerical experience, with one year supervisory experience. Additional education and/or related experience to equal four years may substitute on a year for year basis. Does this position work in a research laboratory? No Navy Enlisted Classification Code AZ, RP, YN Army Military Occupational Specialty Code 36B, 42A, 56M Air Force Specialty Code 3A1X1, 8A200 Marine Military Occupational Specialty Code 0111 Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at **************************************************** Introduction Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care. About TTUHSC Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future. Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Benefits TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member: * Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members * Paid Time Off - Including holidays, vacation, sick leave and more * Retirement Plans * Wellness Programs * Certified Mother-Friendly Workplace Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.
$32k-41k yearly est. 12d ago
ADMINISTRATIVE ASSISTANT III
City of Amarillo, Tx
Senior administrative assistant job in Amarillo, TX
STARTING PAY: $14.00 - $16.00 per hour Under the general supervision of the Office Manager, this position provides customer service at the front counter and by phone. Data entry and clerical staff to the Community Improvement Program, tracks status of ongoing cases, calculates fees, and provides procedural and policy information to the public. Also receives complaints from the public. ESSENTIAL RESPONSIBILITIES * Provides quick, friendly customer service by answering citizen and customer inquiries, in person and over the phone. * Explains complex laws, codes, regulations, and ordinances. * Communicates effectively to property owners, contractors and other stakeholders. * Reads and interprets maps and specifications. * Prepares clear and concise reports, correspondence, and other written materials. * Support the processes and paperwork of Community Improvement staff as necessary. * Maintains accurate records and files. * Organizes and prioritizes work and meeting critical deadlines. * Uses tact, initiative, and independent judgment within established procedural guidelines. * Establishes and maintains effective working relationships with those contacted in the course of the work. * Accepts, receives and collects payments. * Performs other job-related duties as assigned. MINIMUM REQUIREMENTS Requires a High School Diploma or equivalent and a minimum of one year of clerical experience. Bilingual in Spanish preferred. KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of math skills sufficient to calculate simple geometric areas, volumes, and ratios. * Ability to type, 30 wpm is preferred. * Ability to operate computers for data entry and word processing. * Strong verbal and written communication skill. * Ability to operate small office equipment, including copy machines or multi-line telephone systems. ADA PROFILE Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is regularly required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee must also balance, climb, crawl, crouch, walk, stand, kneel, stoop, sit, hear, feel, finger, grasp, handle, reach, pull, push, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions. WORK ENVIRONMENT The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs. Normal work hours are Monday-Friday 8 am - 5 pm The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law. The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at ************.
$14-16 hourly Auto-Apply 18d ago
Administrative Assistant
Road & Rail Services 4.4
Senior administrative assistant job in Borger, TX
Road & Rail Services Administrative Assistant Perform the essential functions required to ensure compliance with the company and customers procedures. General clerical duties to include but not limited to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Responsibilities: * Comply with all industry, customer and company safety regulations and operating procedures; * Drive vehicles, at all times, in accordance with company and customer instructions/procedures; * Must maintain regular and acceptable attendance at such level as is determined in the company's sole discretion; * Efficiently provide administrative support determined by site management to meet the deadlines associated with corporate paperwork; * Perform housekeeping duties as required by site management; Experience Requirements: * Must have at least 1 year of administrative experience * Must be proficient in excel spreadsheets * Must have at least 1 year of experience using Microsoft Office programs * Must be able to type at least 30 WPM with minimal errors * Basic accounting skills needed * Data processing required Skills, Licenses, Certification, and/or Special Training: * Must maintain a valid state driver's license if required to operate company equipment; * Meet and maintain all requirements contained in the Conditions of Employment policy. Expectation: We expect all associates to be committed to a high standard of safety, be willing and able to comply with all safety policies/rules and willing to report safety violations and potential safety violations to appropriate supervisory personnel. Individuals performing this function must not pose a direct threat or significant risk of substantial harm to the safety or health of himself/herself or others. Company Profile: Established in 1987, Road & Rail Services has grown and diversified to become a leading provider of rail related services in North America. Our network of skilled associates provides plant and terminal operating expertise as well as field maintenance of rail assets for railroads, rail shippers, and owners of rail related equipment and facilities.
$23k-35k yearly est. 16d ago
Administrative Associate IV
Texas A&M 4.2
Senior administrative assistant job in Canyon, TX
Job Title Administrative Associate IV Agency West Texas A&M University Department Agricultural Sciences Proposed Minimum Salary $15.68 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate IV will oversee all departmental vehicles, process travel, track and report inventory, manage intern applications as well as help with procurement. Responsibilities: Schedule departmental fleet with faculty and coaches, report vehicle mileage and schedule repairs on Agricultural vehicles. Work with faculty to allocate travel. Manage student workers travel. Answer phone inquiries from prospective students and guests Maintain Agricultural Sciences web site and social media. Work with Student Success Coordinator to award scholarships Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: High school diploma or equivalent combination of education and experience. Four (4) years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong interpersonal, organizational and communication skills. Proficiency in Excel, multi-line phone systems, and Microsoft Office Suite. Preferred Qualifications: Bachelor's degree Experience in travel coordinating, vehicle reservations and familiarity with scholarship awarding. Experience working with the Agricultural industry. Experience with web site maintenance. Knowledge of Datatel, Workday, Excel, Informer, and Cisco. Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.
$15.7 hourly Auto-Apply 32d ago
Administrative Associate IV
West Texas A&M University 4.0
Senior administrative assistant job in Canyon, TX
Job Title Administrative Associate IV Agency West Texas A&M University Department Agricultural Sciences Proposed Minimum Salary $15.68 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate IV will oversee all departmental vehicles, process travel, track and report inventory, manage intern applications as well as help with procurement. Responsibilities: * Schedule departmental fleet with faculty and coaches, report vehicle mileage and schedule repairs on Agricultural vehicles. * Work with faculty to allocate travel. Manage student workers travel. * Answer phone inquiries from prospective students and guests * Maintain Agricultural Sciences web site and social media. * Work with Student Success Coordinator to award scholarships * Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. * This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: * High school diploma or equivalent combination of education and experience. * Four (4) years of related experience. * Knowledge of word processing, spreadsheet, and database applications. * Strong interpersonal, organizational and communication skills. * Proficiency in Excel, multi-line phone systems, and Microsoft Office Suite. Preferred Qualifications: * Bachelor's degree * Experience in travel coordinating, vehicle reservations and familiarity with scholarship awarding. * Experience working with the Agricultural industry. * Experience with web site maintenance. * Knowledge of Datatel, Workday, Excel, Informer, and Cisco. Applicant Instructions: Please include the following with your application: * Cover letter * Resume * Three references Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.
$15.7 hourly 33d ago
Administrative Assistant
Northstar Fire Protection of Texas 4.4
Senior administrative assistant job in Claude, TX
About Us We are a nationally recognized fire protection company that engineers, fabricates, and installs fire sprinkler systems and alarms for structures including commercial buildings, government buildings, healthcare facilities, high-rise condominiums, and mixed-use projects. Job Summary Northstar is looking for an Administrative Assistant. In this position you will be responsible for a wide range of customer service and administrative duties. #shambaugh #Northstar #LI-DF #LI-Onsite Essential Duties & Responsibilities Responsible for the scheduling, billing, and dispatch of Sprinkler Fitters and Inspectors Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently. Utilize the automated schedule functionality and assign the service call to the optimal technician based on skills, territories, customer preferred technician (if applicable), availability of the technician, service contract response time criticality of the call and proximity to the customer. Reassign work as needed to manage customer's expectations, making judgements based on current workloads and priorities. Validate completion of work a follow up. Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements. Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports. Always maintain confidentiality of customer and employer information Other duties assigned. Qualifications Proficiency in computer usage and above basic Microsoft Office & Windows skills Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred Proven experience in multi-tasking and doing several tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc. Must be organized, self-motivated and a strong work ethic Professional verbal and written communication Experience with AS400 a plus Regular and reliable attendance, including the ability to work extended hours and weekends as required Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
$29k-38k yearly est. Auto-Apply 60d+ ago
TRiO Administrative Assistant
Frank Phillips College 3.4
Senior administrative assistant job in Borger, TX
TRiO is seeking a part-time Administrative Assistant to join our team! The hours for this job are Monday through Thursday, 10:00 a.m. to 2:00 p.m. and Friday, 10:00 a.m. to 1:30 p.m. for a total of 19.5 hours weekly. QUALIFICATIONS: * High school diploma or equivalent required; associate degree preferred. * Administrative or clerical experience. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn institutional systems. * Excellent verbal and written communication skills. * Strong organizational and time management abilities; able to handle multiple priorities. * Ability to maintain professionalism, discretion, and confidentiality. BENEFITS: Part-time positions do not offer benefit packages. SALARY: Salary is commensurate with experience and education. All applicants are subject to a background check.
$27k-33k yearly est. 6d ago
Admin Asst III
Warren Equipment Company 3.9
Senior administrative assistant job in Amarillo, TX
**TEAM UP WITH US!** The Administrative Assistant III is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. **DO YOU HAVE WHAT IT TAKES?** **WHAT YOU'LL DO:** + Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer. + Compose and type routine correspondence. + Answer and screen manager's telephone calls; arrange conference calls. + Coordinate manager's schedule and make appointments. + Greet scheduled visitors and directs to appropriate area or person. + Arrange and coordinate travel schedules and reservations. + Conduct research; compile and type statistical reports. + Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings. + Make copies of correspondence or other printed materials. + Prepare outgoing mail and correspondence, including e-mail and faxes. + Order and maintain supplies; arrange for equipment maintenance. **WHAT YOU'LL NEED:** + High school diploma or general education degree (GED); or three to five years of related experience and/or training; or an equivalent combination of education and experience. + Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. + Ability to write routine reports and correspondence. + Ability to speak effectively before groups of customers or employees of organization. + Knowledge of MS Office Suite software + Sense of diplomacy, self-control, and discretion in dealing with sensitive, emotional, and/or confidential matters. **WHY WORK WITH US?** + We like to take care of business and have fun doing it! + We offer health, dental, vision, life, and more as a comprehensive benefits package. + Don't you want to work with awesome people? **IMPORTANT INFORMATION:** While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and distance vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.
$26k-34k yearly est. 4d ago
Administrative Associate II
West Texas A&M University 4.0
Senior administrative assistant job in Canyon, TX
Job Title Administrative Associate II Agency West Texas A&M University Department Library Operations Proposed Minimum Salary $15.00 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate II reports to the Business Coordinator III (Library Procurement and Budget Coordinator) and is responsible for basic accounts payable and receivable for the purchase of resources for the library collections and for other library purchases. Includes the creation of requisitions and payments by credit card. Monitors for faculty and library staff requests for new materials and implements ordering and processing procedures as appropriate. Participates in library account reconciliation and reporting and maintains invoices in Alma, Library's ILS. Handles sensitive information in a confidential manner. Responsibilities: Library Procurement/Acquisitions - Accounts Payables Processing: * Places orders for resources added to library collections and miscellaneous supplies and equipment. * Performs functions required by university business office to facilitate payments of library resources and other library expenses via requisitions and credit card. * Enters invoice information and purchase orders into Alma (Library's ILS). * Verifies that all campus departmental charges are correct: monthly long-distance calls, telephone maintenance, IT maintenance, Print Shop, Post Office, Lock shop, and SSC. * Assists Business Coordinator III with monitoring and reconciliation of Library financial accounts, ensuring payments are being made appropriately and in a timely manner. Reporting/Recordkeeping: * Enters and maintains monthly ProCard purchases. * Monitors for work order requests for new materials received through library Suggest a Purchase form. In coordination with Business Coordinator III, reviews requests and routes to the library's Collection Development Committee. * Processes requests for new materials approved by the library's Collection Development Committee. * Maintain current and accurate records of all purchases, license agreements, and payments for library materials. * Reports any fiscal discrepancies or concerns to Business Coordinator III. * Assists with year-end account reconciliation and financial reporting. * Handles sensitive information in a confidential manner. Library Procurement/Acquisitions - Accounts Receivables: * Processes University interdepartmental requisitions (IDRs) for Interlibrary Loan charges. * Processes reimbursement checks from Interlibrary Loan borrowing libraries for damaged or lost Cornette Library resources/materials. * Processes library monetary donations, with the exception of Friends of the Cornette Library and Texas Poets' Corner monetary donations. * Facilitates transfer of funds between Library accounts. * Processes vendor refunds and credits. * Serves as backup to the Business Coordinator III (Library Procurement and Budget Coordinator). * Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. * This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned Necessary Qualifications: * High School diploma or equivalent combination of education and experience. * Two (2) years of related experience performing resource purchase and payment activities. * Experience in general office work and/or data entry. * Experience with Microsoft products, especially Outlook, Word, and Excel. * Ability to multitask and work cooperatively with others in a busy office environment with interruptions. * Ability to pay attention to detail and accuracy. * Strong verbal and written communication skills. * Strong interpersonal and organizational skills. * Ability to work with sensitive information and maintain confidentiality. Preferred Qualifications: * Bachelor's degree. * Five (5) years of Library experience. * Experience with Alma or other Integrated Library System (ILS). * Bookkeeping experience. * Extensive experience with Excel. Applicant Instructions: Please include the following with your application: * Cover letter * Resume * Three references Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.
$15 hourly 28d ago
Administrative Associate II
Texas A&M 4.2
Senior administrative assistant job in Canyon, TX
Job Title Administrative Associate II Agency West Texas A&M University Department Library Operations Proposed Minimum Salary $15.00 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate II reports to the Business Coordinator III (Library Procurement and Budget Coordinator) and is responsible for basic accounts payable and receivable for the purchase of resources for the library collections and for other library purchases. Includes the creation of requisitions and payments by credit card. Monitors for faculty and library staff requests for new materials and implements ordering and processing procedures as appropriate. Participates in library account reconciliation and reporting and maintains invoices in Alma, Library's ILS. Handles sensitive information in a confidential manner. Responsibilities: Library Procurement/Acquisitions - Accounts Payables Processing: Places orders for resources added to library collections and miscellaneous supplies and equipment. Performs functions required by university business office to facilitate payments of library resources and other library expenses via requisitions and credit card. Enters invoice information and purchase orders into Alma (Library's ILS). Verifies that all campus departmental charges are correct: monthly long-distance calls, telephone maintenance, IT maintenance, Print Shop, Post Office, Lock shop, and SSC. Assists Business Coordinator III with monitoring and reconciliation of Library financial accounts, ensuring payments are being made appropriately and in a timely manner. Reporting/Recordkeeping: Enters and maintains monthly ProCard purchases. Monitors for work order requests for new materials received through library Suggest a Purchase form. In coordination with Business Coordinator III, reviews requests and routes to the library's Collection Development Committee. Processes requests for new materials approved by the library's Collection Development Committee. Maintain current and accurate records of all purchases, license agreements, and payments for library materials. Reports any fiscal discrepancies or concerns to Business Coordinator III. Assists with year-end account reconciliation and financial reporting. Handles sensitive information in a confidential manner. Library Procurement/Acquisitions - Accounts Receivables: Processes University interdepartmental requisitions (IDRs) for Interlibrary Loan charges. Processes reimbursement checks from Interlibrary Loan borrowing libraries for damaged or lost Cornette Library resources/materials. Processes library monetary donations, with the exception of Friends of the Cornette Library and Texas Poets' Corner monetary donations. Facilitates transfer of funds between Library accounts. Processes vendor refunds and credits. Serves as backup to the Business Coordinator III (Library Procurement and Budget Coordinator). Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned Necessary Qualifications: High School diploma or equivalent combination of education and experience. Two (2) years of related experience performing resource purchase and payment activities. Experience in general office work and/or data entry. Experience with Microsoft products, especially Outlook, Word, and Excel. Ability to multitask and work cooperatively with others in a busy office environment with interruptions. Ability to pay attention to detail and accuracy. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality. Preferred Qualifications: Bachelor's degree. Five (5) years of Library experience. Experience with Alma or other Integrated Library System (ILS). Bookkeeping experience. Extensive experience with Excel. Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.
$15 hourly Auto-Apply 29d ago

Learn more about senior administrative assistant jobs

How much does a senior administrative assistant earn in Amarillo, TX?

The average senior administrative assistant in Amarillo, TX earns between $32,000 and $58,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.

Average senior administrative assistant salary in Amarillo, TX

$43,000

$32,00010%

$43,000Median

$58,00090%

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Senior Administrative Assistant Amarillo, TX Jobs

Senior administrative assistant jobs in Amarillo, TX - 31 jobs

Executive Team Leader Human Resources (Assistant Manager of HR) Amarillo, TX

Sr Admin Assistant II, Borger Refinery

Administrative Assistant

LTCR Regional Administrative Assistant II

Administrative Business Asst

Service Administrative Assistant I

Administrative Assistant to the Registrar

Service Administrative Assistant I

Administrative Assistant

Administrative Assistant

Administrative Business Asst

ADMINISTRATIVE ASSISTANT III

Administrative Assistant

Administrative Associate IV

Administrative Associate IV

Administrative Assistant

TRiO Administrative Assistant

Admin Asst III

Administrative Associate II

Administrative Associate II

Learn more about senior administrative assistant jobs

How much does a senior administrative assistant earn in Amarillo, TX?