Administrative officer vs administrative professional

The differences between administrative officers and administrative professionals can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative officer and an administrative professional. Additionally, an administrative officer has an average salary of $64,338, which is higher than the $39,486 average annual salary of an administrative professional.

The top three skills for an administrative officer include veterans, human resources and rehabilitation. The most important skills for an administrative professional are customer service, powerpoint, and data entry.

Administrative officer vs administrative professional overview

	Administrative Officer	Administrative Professional
Yearly salary	$64,338	$39,486
Hourly rate	$30.93	$18.98
Growth rate	-8%	-8%
Number of jobs	98,238	87,372
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 59%	Bachelor's Degree, 55%
Average age	50	50
Years of experience	2	2

What does an administrative officer do?

An administrative officer is responsible for performing administrative and clerical duties to support the company's operations and maintain efficient production. Administrative officers should have excellent office management principles, handling various tasks under minimal supervision and strict deadline. They must be detail-oriented, especially on data processing systems, to encode information and update the company's documents. An administrative officer should be highly-communicative to respond to customers' inquiries and concerns, negotiate with suppliers and third-party vendors, scheduling meetings, and creating business transaction reports.

What does an administrative professional do?

An administrative professional specializes in performing administrative support and clerical tasks in a company or office, ensuring accuracy and smooth workflow. Their responsibilities typically revolve around managing schedules, arranging appointments and meetings, producing progress reports and presentations, delegating tasks, and attending meetings on behalf of executives or staff. There are also instances when an administrative assistant must answer calls and correspondence, respond to inquiries and concerns, welcome guests, relay messages, and provide staff with any support tasks or documents.

Administrative officer vs administrative professional salary

Administrative officers and administrative professionals have different pay scales, as shown below.

	Administrative Officer	Administrative Professional
Average salary	$64,338	$39,486
Salary range	Between $40,000 And $103,000	Between $23,000 And $65,000
Highest paying City	San Francisco, CA	San Francisco, CA
Highest paying state	Oregon	Connecticut
Best paying company	UBS	HomeOwners Advantage
Best paying industry	Finance	-

Differences between administrative officer and administrative professional education

There are a few differences between an administrative officer and an administrative professional in terms of educational background:

	Administrative Officer	Administrative Professional
Most common degree	Bachelor's Degree, 59%	Bachelor's Degree, 55%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative officer vs administrative professional demographics

Here are the differences between administrative officers' and administrative professionals' demographics:

	Administrative Officer	Administrative Professional
Average age	50	50
Gender ratio	Male, 42.8% Female, 57.2%	Male, 17.4% Female, 82.6%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative officer and administrative professional duties and responsibilities

Administrative officer example responsibilities.

Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
Assist veterans during registration and authentication processes.
Develop agendas and PowerPoint presentations for c-level executives.
Interview patients before surgery/examinations and inform patients of necessary requirements before procedures.
Schedule appointments and meetings and oversee all travel logistics for senior management.
Communicate with outside vendors for probationer's drug rehabilitation, domestic violence, and education.

Administrative professional example responsibilities.

Manage documentation, folder structures and user permissions in SharePoint.
Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Keep vendors accounts up to date, process payroll, collect on accounts receivable, keep accounts payable up to date.
Create document libraries for several hospital initiatives in SharePoint.
Receive and distribute payroll garnishment/bankruptcy notification letters to employees.
Develop and maintain relevant organizational charts, facilitating retrieval of staff data in PowerPoint format.

Administrative officer vs administrative professional skills

Common administrative officer skills

Veterans, 9%
Human Resources, 9%
Rehabilitation, 5%
Personnel Actions, 5%
Financial Management, 5%
Patients, 5%

Common administrative professional skills

Customer Service, 16%
PowerPoint, 12%
Data Entry, 11%
Travel Arrangements, 7%
Administrative Tasks, 3%
Office Equipment, 3%

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Office and Administrative Industry
Administrative Officer
Administrative Officer vs Administrative Professional

Updated January 8, 2025

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