Administrative staff vs assistant project coordinator

The differences between administrative staff and assistant project coordinators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative staff and an assistant project coordinator. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $44,499 average annual salary of an assistant project coordinator.

The top three skills for an administrative staff include telephone calls, word processing and travel arrangements. The most important skills for an assistant project coordinator are purchase orders, financial statements, and payroll.

Administrative staff vs assistant project coordinator overview

	Administrative Staff	Assistant Project Coordinator
Yearly salary	$77,101	$44,499
Hourly rate	$37.07	$21.39
Growth rate	-8%	-8%
Number of jobs	119,030	68,785
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 63%	Bachelor's Degree, 66%
Average age	50	50
Years of experience	2	2

What does an administrative staff do?

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

What does an assistant project coordinator do?

An assistant project coordinator provides administrative and clerical support to project coordinators and management. They are usually responsible for preparing documentation and reports, managing schedules, handling calls and correspondence, liaising with internal and external parties, coordinating with different teams, organizing meetings and appointments, and maintaining records. Besides reporting directly to the project coordinator, they also work together in setting and implementing goals and guidelines, establishing timelines, and monitoring overall operations to ensure procedures adhere to standards, schedules, and project requirements.

Administrative staff vs assistant project coordinator salary

Administrative staff and assistant project coordinators have different pay scales, as shown below.

	Administrative Staff	Assistant Project Coordinator
Average salary	$77,101	$44,499
Salary range	Between $58,000 And $101,000	Between $30,000 And $64,000
Highest paying City	San Francisco, CA	Davis, CA
Highest paying state	California	Maryland
Best paying company	NVIDIA	Baptist Health
Best paying industry	Professional	Government

Differences between administrative staff and assistant project coordinator education

There are a few differences between an administrative staff and an assistant project coordinator in terms of educational background:

	Administrative Staff	Assistant Project Coordinator
Most common degree	Bachelor's Degree, 63%	Bachelor's Degree, 66%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Administrative staff vs assistant project coordinator demographics

Here are the differences between administrative staff' and assistant project coordinators' demographics:

	Administrative Staff	Assistant Project Coordinator
Average age	50	50
Gender ratio	Male, 31.9% Female, 68.1%	Male, 38.8% Female, 61.2%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative staff and assistant project coordinator duties and responsibilities

Administrative staff example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Prepare PowerPoint presentations for management distribution.
Maintain payroll information by collect, calculate and enter data.
Prepare briefing slides and presentation material using PowerPoint and Visio.
Maintain accounting statements, databases, and other financial information such as payroll coding and budget preparation
Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events

Assistant project coordinator example responsibilities.

Manage QA budget for assign projects by identifying actual and potential budget over-runs and under-runs, develop and monitor project/program plans.
Design, format and update PowerPoint presentations for internal and external meetings.
Work with manufacturing and relate department managers to resolve manufacturing, scheduling problems or overall adherence to QA standards for projects.
Utilize PeopleSoft reporting.o create annual evaluations and succession plans for CIO's subordinates.o process bi-weekly payroll.

Administrative staff vs assistant project coordinator skills

Common administrative staff skills

Telephone Calls, 19%
Word Processing, 16%
Travel Arrangements, 7%
Payroll, 6%
Personnel Actions, 6%
Financial Reports, 5%

Common assistant project coordinator skills

Purchase Orders, 10%
Financial Statements, 7%
Payroll, 7%
Meeting Minutes, 6%
Expense Reports, 6%
CAD, 5%

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Administrative Staff
Administrative Staff vs Assistant Project Coordinator

Updated January 8, 2025

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