Executive administrator vs department administrator

The differences between executive administrators and department administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become an executive administrator, becoming a department administrator takes usually requires 1-2 years. Additionally, an executive administrator has an average salary of $52,855, which is higher than the $49,768 average annual salary of a department administrator.

The top three skills for an executive administrator include powerpoint, customer service and expense reports. The most important skills for a department administrator are patient care, patients, and financial reports.

Executive administrator vs department administrator overview

	Executive Administrator	Department Administrator
Yearly salary	$52,855	$49,768
Hourly rate	$25.41	$23.93
Growth rate	-8%	5%
Number of jobs	141,235	84,441
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 54%
Average age	49	43
Years of experience	4	2

What does an executive administrator do?

An executive administrator is responsible for assisting the senior management staff in planning strategies and analyzing business decisions to achieve the company's goals and objectives. Executive administrators schedule meetings and handle appointments, as well as helping with the implementation of training and programs for the employees to reach their maximum operational potential and increase productivity to meet projects' demands and ensure the highest customer satisfaction. They must have exceptional time-management and organizational skills, especially on performing administrative and clerical duties as needed, as well as excellent communication skills to respond to clients' inquiries, concerns, and requests.

What does a department administrator do?

Department administrators are professionals who are responsible for performing administrative and clerical tasks for a specific department within an organization. These administrators are required to prepare financial statements for clients while evaluating revisions through feedback with stakeholders. They must work with the human resources department to recruit and identify workers for retraining and skill upgrades. Department administrators must also develop and streamline departmental policies and processes so that they can ensure efficiency, productivity, and accountability.

Executive administrator vs department administrator salary

Executive administrators and department administrators have different pay scales, as shown below.

	Executive Administrator	Department Administrator
Average salary	$52,855	$49,768
Salary range	Between $35,000 And $77,000	Between $34,000 And $72,000
Highest paying City	Seattle, WA	South San Francisco, CA
Highest paying state	New York	Alaska
Best paying company	JPMorgan Chase & Co.	MacArthur Foundation
Best paying industry	Technology	Energy

Differences between executive administrator and department administrator education

There are a few differences between an executive administrator and a department administrator in terms of educational background:

	Executive Administrator	Department Administrator
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Western Carolina University	California State University - Bakersfield

Executive administrator vs department administrator demographics

Here are the differences between executive administrators' and department administrators' demographics:

	Executive Administrator	Department Administrator
Average age	49	43
Gender ratio	Male, 14.8% Female, 85.2%	Male, 30.3% Female, 69.7%
Race ratio	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%	Black or African American, 8.8% Unknown, 5.1% Hispanic or Latino, 12.5% Asian, 8.8% White, 64.5% American Indian and Alaska Native, 0.3%
LGBT Percentage	10%	9%

Differences between executive administrator and department administrator duties and responsibilities

Executive administrator example responsibilities.

Manage grant funding from NIH, HRSA, and private foundations.
Manage on-site nursing services deliver to patients; oversee billing and supervise on-site personnel.
Manage day-to-day human resource functions: maintain HRIS database, conduct new employee orientation, and benefits administration.
Manage 200 staff personnel (145 FTE's), consisting of 15 classifications, two unions and exempt personnel.
Develop twitter marketing landing pages, manage and maintain social marketing sites, blogs, and constant contact marketing efforts.
Achieve JCAHO accreditation for ambulatory care facilities.

Department administrator example responsibilities.

Manage calendars, correspondence, logs, reports and maintain documentation in Prolog.
Lead implementation of local area network and upgrade of scheduling, billing and A/R software.
Manage patient records ensuring confidentiality and compliance with all HIPAA regulations.
Initiate and manage the implementation of facilities management oversight of external properties.
Direct Medicaid health plan management division activities (manage care program operations, quality improvement, and contract administration).
Verify vendor quotes and resolve invoice discrepancies.

Executive administrator vs department administrator skills

Common executive administrator skills

PowerPoint, 10%
Customer Service, 9%
Expense Reports, 7%
Office Procedures, 6%
Payroll, 5%
Data Entry, 5%

Common department administrator skills

Patient Care, 10%
Patients, 10%
Financial Reports, 7%
Human Resources, 6%
Payroll, 6%
Departmental Policies, 5%

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Executive Administrator
Executive Administrator vs Department Administrator

Updated January 8, 2025

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