Explore jobs
Find specific jobs
Explore careers
Explore professions
Best companies
Explore companies
The differences between office aides and office administrators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an office aide and an office administrator. Additionally, an office administrator has an average salary of $37,423, which is higher than the $29,255 average annual salary of an office aide.
The top three skills for an office aide include data entry, phone calls and telephone calls. The most important skills for an office administrator are customer service, patients, and data entry.
| Office Aide | Office Administrator | |
| Yearly salary | $29,255 | $37,423 |
| Hourly rate | $14.06 | $17.99 |
| Growth rate | -5% | -5% |
| Number of jobs | 76,712 | 118,096 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 45% | Bachelor's Degree, 48% |
| Average age | 47 | 47 |
| Years of experience | 2 | 2 |
Also called an office assistant, an office aide is someone whose responsibility focuses on secretarial and administrative tasks in health practices, schools, businesses, or any other institution. Office aides help with logistical and clerical needs like copying files, curating schedules, and answering phones. They manage and organize files, receive and direct visitors, create presentations, and answer emails. The skills they need include computer and email use, filing documents, answering multiline phone systems, and typing.
Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office. They answer calls directed to the official company phone, manage the inventory of supplies, take charge or purchase requisitions for needed supplies, and ensure the office equipment and fixtures are taken care of. Office administrators also manage correspondences, official memoranda, and other official company documents. They also keep track of files and records to ensure that these are properly organized. At times, office administrators also take charge of welcoming guests and accompanying them to their respective meetings.
Office aides and office administrators have different pay scales, as shown below.
| Office Aide | Office Administrator | |
| Average salary | $29,255 | $37,423 |
| Salary range | Between $22,000 And $37,000 | Between $28,000 And $48,000 |
| Highest paying City | Olympia, WA | Washington, DC |
| Highest paying state | Washington | Alaska |
| Best paying company | Community Solutions | Lawrence Livermore National Laboratory |
| Best paying industry | Health Care | Government |
There are a few differences between an office aide and an office administrator in terms of educational background:
| Office Aide | Office Administrator | |
| Most common degree | Bachelor's Degree, 45% | Bachelor's Degree, 48% |
| Most common major | Business | Business |
| Most common college | Northwestern University | Western Carolina University |
Here are the differences between office aides' and office administrators' demographics:
| Office Aide | Office Administrator | |
| Average age | 47 | 47 |
| Gender ratio | Male, 24.2% Female, 75.8% | Male, 14.7% Female, 85.3% |
| Race ratio | Black or African American, 10.0% Unknown, 4.5% Hispanic or Latino, 23.5% Asian, 8.3% White, 52.8% American Indian and Alaska Native, 0.9% | Black or African American, 10.1% Unknown, 4.8% Hispanic or Latino, 20.5% Asian, 7.9% White, 55.6% American Indian and Alaska Native, 1.1% |
| LGBT Percentage | 6% | 6% |