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Office aide vs office clerk

The differences between office aides and office clerks can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an office aide and an office clerk. Additionally, an office clerk has an average salary of $30,927, which is higher than the $29,255 average annual salary of an office aide.

The top three skills for an office aide include data entry, phone calls and telephone calls. The most important skills for an office clerk are customer service, data entry, and telephone calls.

Office aide vs office clerk overview

Office AideOffice Clerk
Yearly salary$29,255$30,927
Hourly rate$14.06$14.87
Growth rate-5%-5%
Number of jobs76,712106,497
Job satisfaction--
Most common degreeBachelor's Degree, 45%Bachelor's Degree, 32%
Average age4747
Years of experience22

What does an office aide do?

Also called an office assistant, an office aide is someone whose responsibility focuses on secretarial and administrative tasks in health practices, schools, businesses, or any other institution. Office aides help with logistical and clerical needs like copying files, curating schedules, and answering phones. They manage and organize files, receive and direct visitors, create presentations, and answer emails. The skills they need include computer and email use, filing documents, answering multiline phone systems, and typing.

What does an office clerk do?

Office clerks are administrative employees who handle clerical activities for the organization. They are in charge of managing company records, organizing and storing documents, filing and sorting hard copies of documents, and liaising with other departments or external partners. They are also in charge of handling and scheduling meetings and appointments, managing the reservation of office meeting rooms, and manning telephone lines. Office clerks may also be in charge of ordering office supplies, preparing purchase requisitions for office needs, sending out and receiving official company documents, and other correspondences.

Office aide vs office clerk salary

Office aides and office clerks have different pay scales, as shown below.

Office AideOffice Clerk
Average salary$29,255$30,927
Salary rangeBetween $22,000 And $37,000Between $25,000 And $38,000
Highest paying CityOlympia, WAEnglewood, CO
Highest paying stateWashingtonAlaska
Best paying companyCommunity SolutionsUniversity of Massachusetts Boston
Best paying industryHealth CareTransportation

Differences between office aide and office clerk education

There are a few differences between an office aide and an office clerk in terms of educational background:

Office AideOffice Clerk
Most common degreeBachelor's Degree, 45%Bachelor's Degree, 32%
Most common majorBusinessBusiness
Most common collegeNorthwestern UniversityWestern Carolina University

Office aide vs office clerk demographics

Here are the differences between office aides' and office clerks' demographics:

Office AideOffice Clerk
Average age4747
Gender ratioMale, 24.2% Female, 75.8%Male, 23.3% Female, 76.7%
Race ratioBlack or African American, 10.0% Unknown, 4.5% Hispanic or Latino, 23.5% Asian, 8.3% White, 52.8% American Indian and Alaska Native, 0.9%Black or African American, 9.9% Unknown, 4.5% Hispanic or Latino, 23.7% Asian, 7.9% White, 53.0% American Indian and Alaska Native, 0.9%
LGBT Percentage6%6%

Differences between office aide and office clerk duties and responsibilities

Office aide example responsibilities.

  • Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
  • Handle bulk mailings for annual donations, alumni & target donors.
  • Elaborate letters, PowerPoint presentations.
  • Create PowerPoint presentations used for school development.
  • Administer executive responsibilities to assist the office manager with administrative task and operating QuickBooks.
  • Ensure sensitive information pertaining to veterans are kept secure.

Office clerk example responsibilities.

  • Complete medical records requests as specified under HIPAA regulations.
  • Scan EOB's and attach to payments in software system.
  • Perform electronic billing of Medicare, Medicaid, and HMO/PPO submissions.
  • Follow all HIPAA guidelines and safety rules as required within the healthcare policy.
  • Perform account analysis on credit balance accounts using insurance explanation of benefit information (EOB).
  • Provide information about establishment, such as location of departments or offices, employees within the organization, or services provide.
    • Show more

Office aide vs office clerk skills

Common office aide skills
  • Data Entry, 16%
  • Phone Calls, 15%
  • Telephone Calls, 8%
  • Customer Service, 6%
  • Front Desk, 5%
  • Database Systems, 5%
Common office clerk skills
  • Customer Service, 21%
  • Data Entry, 18%
  • Telephone Calls, 7%
  • Payroll, 5%
  • Office Equipment, 4%
  • Office Machines, 3%

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Updated January 8, 2025

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