Office manager jobs in Janesville, WI - 94 jobs

Job DescriptionOffice ManagerOur client is currently hiring an experienced Office Manager. This is a direct hire opportunity! This is your chance to join an established wholesaler that is part of a large national network, working in their local facility. The Office Manager serves as the primary operational leader and acts as the “right hand” to ownership. This role oversees office staff and processes and provides light supervisory and HR-related duties. 70% of the job will involve accounting and business/administration duties and 30% will involve human resources-related duties. Hours: 8am to 5pm, M-F; there may be some flexibility with the hours Pay: $35-$45/hour DOEBenefits: Medical, Dental, Vision (company pays full premium for single coverage, spouse/children); 401(k) with company match; Life Insurance; Long-Term Disability; Employee Assistance Program (EAP); Employee discount programs (cell phones, concert tickets, sporting events, etc.); Paid vacation; PTO.Office Manager Responsibilities: Oversee office staff including A/P, A/R, and administrative functions Maintain knowledge of daily office operations and workflows Approve time-off requests and support team coordination Serve as an on-site operational point of contact Working knowledge of A/P, A/R, and general accounting principles (GAAP) Oversee invoice coding and run checks Coordinate with accounting resources; no hands-on bookkeeping required Support hiring processes Participate in coaching, counseling, and performance reviews Maintain accurate documentation May assist with oversight of warehouse operations Oversee the warranty process (not performing all warranty work personally) Office Manager Requirements: Previous experience in a small business environment Experience wearing multiple hats and supporting cross-functional teams Wholesale or distribution experience strongly preferred Ideal but not required - 2 years in office management, floor management, or similar in a wholesale environment Strong people skills with maturity and comfort working alongside long-tenured employees Understand how accounting functions within a small corporation Ability to understand the relationship between accounting processes and operational decisions Education & Technical Requirements: High School Diploma, GED, or requisite experience required No degree required (degrees welcomed but not necessary) Strong preference for Office Manager experience. Windows-based systems Industry-specific software used; considered user-friendly and trainable This is a true Office Manager position, not a Bookkeeper, Accountant or HR Manager role. This is your opportunity to join a collaborative staff that operate closely together. Apply here or contact Courtney or Denessa at 815-229-7810. #FSCLER

Full-time Description Gage Marine Corporation is seeking a qualified, people-driven leader who will work closely with managers and leadership across all of Gage Marine's business and locations to enhance communication and nurture a culture where employees feel valued, connected, and inspired! This role requires hands-on employee lifecycle program design with strategic alignment to Gage Marine's core values. This position reports directly to the COO. Our Ideal Candidate! The ideal candidate has 7+ years of experience in HR with a proven record of employee-experience work, and is, above all, a starter and culture-driver. They are a high-energy, authentic communicator who engages people, facilitates shared ideas, and executes the plan by working with and through others to shift culture in meaningful ways. They build scalable programs, fill communication gaps, and model Gage Marine's values of fun, community, and excellence. About Gage Marine Gage Marine Corporation includes Gage Marine Boat Sales and Service, Lake Geneva Cruise Line, PIER 290 Restaurant, Lake Life Catering, and the Lake Life Store. Founded in 1873, our family of businesses brings the spirit of the lake life to locals and visitors across Wisconsin! With a passion for fun and a commitment to excellence, we serve our customers, colleagues, and community every day. Gage Marine has locations in Delavan, Fontana, Green Lake, Lake Geneva, Minocqua, and Williams Bay. Lake Life Begins with Gage. Responsibilities Champion the Employee Lifecycle - Own and enhance the full employee lifecycle: onboarding, engagement, performance support, career development, offboarding, etc. Champion Gage Marine's culture through people-first practices and initiatives. Empower Employee Success - Partner with managers and leadership to set and communicate clear expectations when it comes to performance, discipline and coaching. Build accountability and elevate team performance. Design Meaningful Programs - Create and lead employee programs: recognition, learning & development, culture initiatives, wellness, diversity & inclusion, feedback & listening, etc. Streamline People Processes - Work closely with HR/Administration to streamline processes, tools and system (onboarding checklists, offboarding workflows, manager toolkits). Leverage Data Insights - Use data and metrics to monitor employee engagement, turnover, feedback, sentiment, and identify opportunities for improvement. Drive Company Success - Consult with leadership on organizational design, team dynamics, and strategies to ensure Gage Marine's culture thrives as the company grows. Benefits & Compensation Competitive salary and benefits package: Salaried, exempt position eligible for bonus program based on company -wide results of the employee experience program. 3 Weeks of Vacation Personal Time Off Medical Dental Vision Health Savings Account (HSA) Company-provided Life and AD&D for employee, spouse and child(ren) Voluntary life insurance, STD, LTD, Accident and Critical Illness plans 401(k) plan with company match Holiday schedule & time off Employee discounts across Gage Marine's lifestyle brands Equal Opportunity Gage Marine Corporation is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status. All employment decisions, including hiring, promotions, compensation, and benefits, are based on merit, qualifications, and business needs. Requirements Experience - 7+ years in HR, employee experience, organizational development or similar role. Experience in a large, multi-location business is a plus but not required. Education - Bachelor's degree in Human Resources, Communications, Business, or related field. Strategic & Hands-On - Able to think beyond day-to-day to create scalable programs that support the employee lifecycle. Balance strategic vision with hands-on direct communication day to day with employees of all locations and positions, facilitating employee trainings, supporting managers in performance and disciplinary conversations, etc. Communicator & Collaborator - Excellent partner to our leaders and managers with a demonstrated ability to build trust and translate ideas into actionable programs. HR Knowledge - Strong experience with benefits administration, employee lifecycle management, and wellness initiatives. Training Expertise - Demonstrated success in designing and delivering impactful training programs. Change-oriented - Comfortable leading change, driving adoption of new processes and facilitating manager/employee readiness. Data Savviness - Comfortable with metrics, analytics, feedback tools and leveraging insights to form decisions. Culture-champion - Embodies values of fun, community, excellence and energy!

Job Description TIMEPROOFUSA was founded by some of the home remodeling industry's most respected leaders. We have quickly become America's fastest-growing home improvement company-providing roofing solutions to homeowners across the country. Our rapid growth is driven by one mission: to deliver uncompromising quality, dependable service, and lasting peace of mind to every customer we serve. As an Office Manager, you'll be the central hub of TIMEPROOFUSA's daily operations, ensuring the entire branch runs smoothly, efficiently, and with professionalism that reflects our brand. You'll support leadership, coordinate administrative workflows, manage communication channels, and maintain the structure that keeps every department moving forward - all while creating an organized, positive, and high-performing office environment! What You'll Do Oversee day-to-day office operations, including administrative tasks, scheduling, supplies management, and facility upkeep. Serve as the main point of contact for internal staff, vendors, and customers entering or contacting the office. Maintain and organize company records, documents, and files within CRM systems (i.e. Salesforce) and internal platforms. Support leadership and department heads with reporting, timekeeping, onboarding/offboarding, IT requests, shipping/receiving office needs, etc. Manage office communications - emails, phone lines, mail, and customer inquiries Coordinate meetings, trainings, office events, and company calendars to maintain seamless operations. What's In It for You $75k - $85k, depending on experience Full benefits package - Medical, Dental, Vision, 401k, and PTO Paid training and mentorship from industry-leading experts Opportunities for growth - advance into HR, Operations, or Administrative Leadership positions Supportive team culture built on communication, reliability, and recognition Full-time, W-2 employment What It Takes to Succeed Strong organizational and time-management skills - you thrive in a fast-paced environment and keep the office running efficiently Excellent communication and interpersonal abilities - you maintain professionalism and build trust with staff and clients. Problem-solving mindset - you can anticipate needs, resolve issues quickly, and keep things moving.

Our client is currently hiring an EXPERIENCED Office Manager. This is a great opportunity to join an established wholesaler that is part of a larger national network, working in their local facility.The Office Manager serves as the primary operational leader and acts as the “right hand” to the owners. This role will oversee office staff and provide Accounting and HR-related duties. 70% of the job will involve accounting and business/administration duties, and 30% will involve human resources-related duties. Hours: 7am to 4pm Monday-FridayPay: $40/hr.Location: Rockford, IL Office Manager Responsibilities: Oversee office staff including A/P, A/R, and the Administrative Assistant Maintain knowledge of daily office operations and workflows Designs and implements office policies by establishing SOP's Approve time-off requests and support team coordination Serve as an on-site operational point of contact Working knowledge of A/P, A/R, and general accounting principles Oversee invoice coding and run checks Coordinate inventory count process with warehouse team to ensure accuracy and the ability to meet customer product requirements Support hiring processes Participate in coaching, counseling, and performance reviews Maintain accurate documentation for processes and procedures Assist with oversight of warehouse operations-monitoring delivery schedules, receiving, labeling, put-away and order fulfillment Handle HR related duties including recruiting and hiring, training and development, delegating, coaching, and evaluating employees Check out our Google ReviewsVisit us on LinkedIn and Facebook company pages If not the right job for you, tell a friend!#ZR#ESJ

Job Description At Mocara Hospice, we are committed to providing compassionate, patient-centered end-of-life care while supporting families and caregivers every step of the way. Our business office plays a vital role in ensuring our mission is supported through strong financial, administrative, and operational practices. We are seeking an experienced and detail-oriented Business Office Manager (BOM) to join our leadership team. Position Summary The Business Office Manager is responsible for overseeing the daily financial and administrative operations of the hospice agency. This role ensures compliance with Medicare/Medicaid regulations, accurate billing and collections, and effective management of office functions that support quality patient care. Key Responsibilities Oversee hospice billing, collections, and accounts receivable Ensure compliance with Medicare, Medicaid, and third-party payer requirements Coordinate payroll, benefits administration, and HR-related documentation Supervise and support business office staff Maintain accurate financial records and reports Work collaboratively with hospice leadership and clinical teams Assist with budgeting, audits, and survey readiness Ensure confidentiality and HIPAA compliance at all times DME & medical supply managing and ordering On boarding new employees and volunteers Qualifications Minimum of 2 years experience in hospice or healthcare business office management Strong knowledge of hospice billing, Medicare regulations, and reimbursement Experience with EMR and billing systems Excellent organizational, communication, and leadership skills Ability to manage multiple priorities in a fast-paced environment High level of professionalism, discretion, and integrity What We Offer Competitive salary Supportive and mission-driven leadership team Paid time off and holidays Health, dental, and vision benefits (if applicable) Opportunity to make a meaningful impact supporting hospice care Job Posted by ApplicantPro

Career-defining. Life-changing. At iRhythm, you'll have the opportunity to grow your skills and your career while impacting the lives of people around the world. iRhythm is shaping a future where everyone, everywhere can access the best possible cardiac health solutions. Every day, we collaborate, create, and constantly reimagine what's possible. We think big and move fast, driven by our commitment to put patients first and improve lives. We need builders like you. Curious and innovative problem solvers looking for the chance to meaningfully shape the future of cardiac health, our company, and your career About This Role: Position: Program Manager, Customer Experience Location: Remote - National US About this role: The Customer Experience team is responsible for partnering both internally and externally, including sales and commercial team along with key stakeholders at large health systems, to design and execute solutions that improve efficiency and outcomes. Scope of Work: * Ability to perform role effectively for an average of 6 opportunities concurrently. * Support customer clinical, operational, financial goals via designing customer journeys to drive adoption of the Zio Service. * Align with brand priorities to ensure the customer experience (CX) is streamlined, personalized, and optimized. * Responsible for creating and leading end-to-end customer experience strategy and differentiated solutions informed by insights, analytics, and best practices. * Differentiate iRhythm as a trusted partner in ambulatory cardiac monitoring through the creation of operational efficiencies and standardization of care for patients with cardiac arrhythmias. * Partner with key stakeholders (Director + VP of Cardiovascular Service Line, Population Health, Chief of Cardiology + EP, etc.) within large health systems to align on goals and success metrics of cardiac programs, identify challenges with current cardiac monitoring program, and recommend solutions that enable health systems to optimize their program * Leverage career experience and iRhythm tools to create standardized, reproducible experiences for customer engagements * Collaborate closely with CX Senior Manager peers, with iRhythm area sales leadership and cross-functional team members such as EHR Integration Managers, Key Account Managers, Revenue Cycle Billing Managers, Clinical Operations and Customer Service to effectively meet the needs of our customers and drive adoption of the Zio service. * Accountable to prioritizing work that meets the needs of iRhythm business goals * Held accountable to performance metrics that demonstrate physician adoption across large health systems, contributing to the health of IRTCs business * Strategically partner with geographic sales team to understand their business plan, and how you can best support them impacting deep + broad penetration of their large health systems Requirements * Bachelor's degree required, Master's degree preferred: * Minimum of 6 years of related experience with a Bachelor's degree; or 4 years of experience in a similar role and a Master's degree. * Experience in device or clinical sales working with large health systems in a consultative capacity preferred, or experience working in healthcare in process improvement, cardiovascular leadership, or clinical degree preferred * Key attributes: Ability to influence across teams with strong teamwork and collaboration; ability to quickly build trust with sales team, cross-functional partners, and customers as a strategic partner. Willingness to be flexible to the needs of IRTCs business goals, ability to quickly onboard and execute within role within 3-6 months * Strong communication and presentation skills * Ability to quickly analyze data to glean insights impactful to making recommendations to both sales partners and customers * Demonstrated ability to adapt quickly and deliver on strong performance during times of ambiguity and complexity * Strong understanding of the healthcare landscape and experience in cardiology preferred * Ability to multi-task and prioritize in a fast-paced environment * Proficiency with tools commonly used in a business environment including customer relationship management (Salesforce), Microsoft Office (Visio) * Must be able to travel up to 50%. Location: Remote - US Actual compensation may vary depending on job-related factors including knowledge, skills, experience, and work location. Estimated Pay Range $112,000.00 - $145,000.00 As a part of our core values, we ensure an inclusive workforce. We welcome and celebrate people of all backgrounds, experiences, skills, and perspectives. iRhythm Technologies, Inc. is an Equal Opportunity Employer. We will consider for employment all qualified applicants with arrest and conviction records in accordance with all applicable laws. iRhythm provides reasonable accommodations for qualified individuals with disabilities in job application procedures, including those who may have any difficulty using our online system. If you need such an accommodation, you may contact us at ********************* About iRhythm Technologies iRhythm is a leading digital healthcare company that creates trusted solutions that detect, predict, and prevent disease. Combining wearable biosensors and cloud-based data analytics with powerful proprietary algorithms, iRhythm distills data from millions of heartbeats into clinically actionable information. Through a relentless focus on patient care, iRhythm's vision is to deliver better data, better insights, and better health for all. Make iRhythm your path forward. Zio, the heart monitor that changed the game. There have been instances where individuals not associated with iRhythm have impersonated iRhythm employees pretending to be involved in the iRhythm recruiting process, or created postings for positions that do not exist. Please note that all open positions will always be shown here on the iRhythm Careers page, and all communications regarding the application, interview and hiring process will come from a @irhythmtech.com email address. Please check any communications to be sure they come directly from @irhythmtech.com email address. If you believe you have been the victim of an imposter or want to confirm that the person you are communicating with is legitimate, please contact *********************. Written offers of employment will be extended in a formal offer letter from an @irhythmtech.com email address ONLY. For more information, see *********************************************************************************** and *****************************************

Provide clerical and administrative support to the executive director and department heads, organize and maintain resident and employee files, track resident charges, maintain accounts receivable, accounts payable, payroll, general ledger, and other spreadsheets, and assist with recruiting, hiring, benefits, administration, and general customer service duties. Support with Precision. Lead with Integrity. Build a Legacy. At Legacy Senior Living, the Business Office Manager is a vital part of the team ensuring smooth financial, administrative, and human resource operations. If you are detail-oriented, dependable, and driven by supporting a mission that honors the Greatest Generation, this role offers meaningful work behind the scenes that keeps our community thriving. * -- Your Mission as Business Office Manager You will be the right hand to the Executive Director and department leaders-managing critical business functions, fostering communication, and enabling the delivery of exceptional resident care through efficient office and financial management. * -- What You'll Do Administrative Leadership * Provide comprehensive clerical and administrative support to the Executive Director and department heads * Create, organize, and maintain accurate resident and employee files, ensuring confidentiality and compliance * Prepare reports, budgets, and financial statements in partnership with leadership * Maintain the general ledger and reconcile bank statements monthly with accuracy * Process accounts payable invoices, review with Executive Director, and manage department declining balance sheets * Calculate and review payroll hours with department heads and process payroll timely * Review paycheck accuracy and distribute accordingly * Manage employee benefits paperwork and assist staff with questions Recruitment and Human Resources Support * Support hiring processes by screening applicants, arranging interviews, conducting reference and background checks, and managing communications including regret letters * Collaborate with leadership to ensure staffing needs are met efficiently Customer Service and Communication * Answer all incoming calls warmly and professionally, providing excellent first impressions * Greet residents, family members, visitors, and staff with kindness and helpfulness * Assist with resident services support as requested by supervisors Office and Supply Management * Maintain a neat, organized office environment conducive to efficient workflow * Order and track office supplies to ensure uninterrupted operations * Prepare correspondence and perform other duties as assigned * -- Who You Are * Highly organized with strong attention to detail and a commitment to accuracy * Proficient with financial software, Microsoft Office Suite, and comfortable managing payroll and budgets * Strong communicator with excellent customer service skills * Discrete and respectful of confidential information * Ability to multitask and prioritize in a fast-paced environment * Previous experience in senior living, healthcare, or finance administration preferred * -- Why Legacy? * Competitive salary and comprehensive benefits package * PTO, paid holidays, and 401(k) with company match * A supportive, mission-driven workplace where your role directly impacts resident quality of life * Opportunities for professional growth and development * -- Be the Backbone of Our Community. Join Legacy Senior Living. If you're ready to provide essential support that empowers leadership and enriches the lives of residents, apply today and help us continue building a lasting legacy. * Good organizational skills * Computer skills * Bookkeeping skills * Desire to work with older adults

About Us Since 1982, CJS Lawn & Landscaping has been serving our Racine customers through our passionate professionals creating stunning outdoor spaces while adhering to high standards and environmentally responsible practices. We are proud of our exceptional reputation of taking care of our team members as well, and as part of our team, your contributions to our success and reputation of excellence are appreciated and celebrated. ********************************** About You · You are energized by talking with customers and other team members · Problem-solving and getting things done are some of your superpowers · Your friends and colleagues appreciate that you are able to have tough conversations, even when money is involved. · You want the stability of being with an established company because your own dependability is a source of pride for you · Providing excellent customer service brings you joy · You are searching for a company culture based on trust and integrity · You are willing to admit mistakes and learn from them and have that same patience for your colleagues. What We Offer · Salary is $50-60k/year depending on experience · Simple IRA retirement with company match · Paid time off and 8 Holidays off · Monday-Friday schedule with seasonal flexibility · Amazing team environment About the Role: · Collaborate with Leadership team and Production Manager for daily priorities and needs · During the busy season, you and our team will answer up to 50-75 phone calls every day · Actively listen to and ask great questions to quality potential customers' fit for our services · Work with the office team to respond to calls, voicemails, and emails to answer questions from customers; along with tracking/documenting those conversations · Use your bookkeeping experience to perform invoicing, AP/AR and collecting on overdue invoices · Make daily check deposits at the bank and process credit card payments through our software; you'll also do account reconciliations each month · Schedule our estimator's appointments and prevent overscheduling and location errors · You'll enter time into Quickbooks and then audit timesheets for accuracy for payroll Office Manager Experience needed: · More than 1-2 years of experience in Customer Service, Leadership and Scheduling · Bookkeeping experience with Quickbooks or similar accounting software · Administrative support experience · Customer qualifying experience · Excellent customer service skills and comfortable phone presence · Computer skills expertise (MS and Excel) and the ability to learn new technology If you are in any of the following or similar positions, APPLY TODAY! Come join a company that is truly dedicated to making a career for you. · Restoration services administrator · Remodeling administrative assistant · Construction operations assistant · Plumbing customer service agent · Irrigation office manager · Electrical operations and dispatch · Painting scheduling and dispatch · Landscape scheduling · Remediation administration · Roofing customer support · Garage door installation administrator · Fencing installation coordinator · Assistant bookkeeper

Job Description The Bill Review Manager is responsible for the overall operation of a designated bill review office. The Manager participates in formulating and administering company best practices as well as developing long-range goals and objectives, analyzing costs, activities and operations, supporting the goals of Bill Review department and of CorVel. This is a hybrid position. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Responsible for financial operations, including, but not limited to: productivity, profitability, expenses, budgeting, billing and collections Responsible for implementing new business development, including marketing and sales activities Responsible for directing a team of employees in their day-to-day operations ensuring productivity and quality goals are met in accordance with company expectations Responsible for quality provider, claims, and client interaction Responsible for human resources matters Must be able to travel overnight and attend meetings Requires regular and consistent attendance Visit CorVel customers and participate in training sessions with management Represents the company in a professional manner to both internal and external customers and clients Directs the performance and development of the employees in their department. Assures peak performance of the team through continued training and coaching, coupled with regular performance evaluations Ensures staff compliance with Workers' Compensation laws and ensures mandated regulatory reporting requirements Utilizes Jurisdictional Expertise and knowledge of regulatory rules, statutes and procedures governing the jurisdictions assigned to ensure compliance Acts as subject matter expert for appropriate jurisdictions May perform daily, weekly, monthly reviews of various reports, invoices, logs and expenses May be required to visit customers and participate in training sessions with management Monitors operational workflow and manages appropriate/adequate staffing levels and staff retention strategies Develops and oversees the implementation of common bill review practices and procedures Promotes operational efficiency and quality by continuously improving processes, people and systems to enhance efficiency, consistency and quality Ensures consistent and complete compliance with CorVel's policies and procedures Comply with all safety rules and regulations during work hours in conjunction with the Injury Illness Prevention Program (IIPP) Additional projects and duties as assigned KNOWLEDGE & SKILLS: Excellent written and verbal communication skills Ability to assist team members to develop knowledge and understanding of bill review practice Effective quantitative, analytical and interpretive skills Technical knowledge of laws, policies, and procedures in defined territory Strong leadership, management and motivational skills Ability to travel overnight and attend meetings if required Ability to remain poised in stressful situations and communicate diplomatically via telephone, computer, fax, correspondence, etc. Computer proficiency and technical aptitude with the ability to utilize MS Office including Excel spreadsheets Strong interpersonal, time management and organizational skills Ability to work both independently and within a team environment Knowledge of processing bills on multiple lines of business Knowledge of medical terminology, medical billing codes, applicable state fee schedules and/or U&C charge processing Contract interpretation Ability to be a liaison between multiple departments within the company EDUCATION & EXPERIENCE: Bachelor's degree, national certification or a combination of education and related experience Minimum of 2 years' experience medical billing and supervisory/management experience Certified Professional Coder (CPC) designation preferred Licenses as required PAY RANGE: CorVel uses a market based approach to pay and our salary ranges may vary depending on your location. Pay rates are established taking into account the following factors: federal, state, and local minimum wage requirements, the geographic location differential, job-related skills, experience, qualifications, internal employee equity, and market conditions. Our ranges may be modified at any time. For leveled roles (I, II, III, Senior, Lead, etc.) new hires may be slotted into a different level, either up or down, based on assessment during interview process taking into consideration experience, qualifications, and overall fit for the role. The level may impact the salary range and these adjustments would be clarified during the offer process. Pay Range: $68,696 - $114,313 A list of our benefit offerings can be found on our CorVel website: CorVel Careers | Opportunities in Risk Management In general, our opportunities will be posted for up to 1 year from date of posting, or until we have selected candidate(s) to fulfill the opening, whichever comes first. ABOUT CORVEL: CorVel, a certified Great Place to Work Company, is a national provider of industry-leading risk management solutions for the workers' compensation, auto, health and disability management industries. CorVel was founded in 1987 and has been publicly traded on the NASDAQ stock exchange since 1991. Our continual investment in human capital and technology enable us to deliver the most innovative and integrated solutions to our clients. We are a stable and growing company with a strong, supportive culture and plenty of career advancement opportunities. Over 4,000 people working across the United States embrace our core values of Accountability, Commitment, Excellence, Integrity and Teamwork (ACE-IT!). A comprehensive benefits package is available for full-time regular employees and includes Medical (HDHP) w/Pharmacy, Dental, Vision, Long Term Disability, Health Savings Account, Flexible Spending Account Options, Life Insurance, Accident Insurance, Critical Illness Insurance, Pre-paid Legal Insurance, Parking and Transit FSA accounts, 401K, ROTH 401K, and paid time off. CorVel is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. #LI-Hybrid

Front Office Manager - (2600001E) Description If you're eager to showcase your talents at a prestigious, full-service, AAA Four Diamond resort and make a meaningful impact, an extraordinary career opportunity awaits you. We seek a passionate individual to join our team and help us continue delivering the unparalleled guest experience that sets us apart. As a Front Office Manager at the Grand Geneva Resort & Spa, you'll assist in the oversight of the Guest Services department consisting of supervisory team, Club Vacation Liaison, Guest Service Agents, Night Audit, PBX and Trolley Conductors. Grand Geneva in Lake Geneva is a 1,300 acre, AAA Four Diamond resort and spa recognized as a Top Resort in the Midwest by Conde Nast Traveler. This award-winning, all-seasons destination features over 746 guest accommodations, the WELL Spa & Salon, two championship golf courses, fitness facilities, a ski hill and terrain park, and 9 unique food and beverage outlets. Our name in the area means home, family and tradition. We have a strong sense of tradition, and we're looking to create a strong, bright future - a future that includes you. What will you be doing?· Maintains standards of guest service as established by the Guest Services Director. · Ability to learn, manage and train associates on our HotSos System and OPERA Property Management System (PMS). · Responsible for the management of our guest's profile information and responsible for communicating with all departments to ensure guest information is relayed in a timely manner and all pre-arrival details are executed prior to guest arrival. · Responsible for managing and entering all new guests profile information that is obtained during the guests stay on property. · Maintain a complete knowledge of and comply with all hotel/departmental policies/service procedures/standards. · Provide budgets/forecasting numbers accurately and on time when requested by upper management. · Anticipate guest's needs, respond promptly, and acknowledge all guests, however busy and whatever time of day. · Maintain positive guest relations at all times· Resolve guest complaints, ensuring guest satisfaction Maintain complete knowledge at all times of:All hotel features/services, hours of operations All room types, numbers, layout, décor, appointments and locations All room rates, special packages and promotions Daily house count and expected arrivals/departures Room availability status and rate for any given day All hotel departmental policies and procedures· Perform other duties as assigned by the Director of Front office, Director of Guest Services or Director of Rooms. What do you bring to the role?Hospitality Degree preferred, plus 1 or more years of experience in the related field Able to work independently, has good judgment, problem solving, and decision-making skills Service oriented· Organization and time management skills. · Good oral and written communication towards guests, supervisors, peers, and/or subordinates. · Able to guide, direct, and motivate subordinates. Self-motivated and willing to think out of the box. What's in it for you?· A free, well-balanced meal every shift· Discounted gym membership· Room discounts at Marcus Hotels & Resorts· Discounts at Marcus Hotels & Resorts restaurants, cafes, lounges, golfing, skiing, and spa· Free parking· “Two for one” movie theater coupons at Marcus Theatres· Ability to grow your career and transfer from one property to another· Early wage access· Paid time off· Flexible scheduling· Medical, dental, and vision insurance (offered after 30 days of employment), company-paid life insurance, employee assistance program offer, and 401k with employer match· And more!About Us:A division of The Marcus Corporation, Marcus Hotels & Resorts has a rich 60-year history of operational and service excellence. We are “People Pleasing People” who strive daily to create extraordinary experiences for guests and associates alike. Focused on expanding our U. S. -based portfolio of 15 hotels and resorts, our properties are known for their unique character and style. Note: This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills. The Grand Geneva Resort & Spa is an equal opportunity employer. Primary Location: United States-Wisconsin-Lake GenevaWork Locations: Grand Geneva Resort 7036 Grand Geneva Way Highway 50 East Lake Geneva 53147Job: Front OfficeJob Posting: Jan 8, 2026, 9:37:26 PM

Location: 235 B Oakton Avenue, Pewaukee, WI, 53072 Would you like a career where you get training and have an opportunity to advance? Would you like to control how much money you get paid each week?As an Operations / Office manager you are a key team member in upholding our commitment to customer satisfaction and professionalism. With a career at Molly Maid, you will bring customers joy and relief, and reward yourself in the process. Ready to join a company and a team that will support you? Apply today - Molly Maid is ready for you!Prior customer service, management, and cleaning experience or equivalent experience with the ability to learn quickly!This job is right for you if you are self-motivated, thrive in fast moving environments, and can manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and can effectively manage a variety of situations on a day-to-day basis. We'll teach you everything you need to know about what makes Molly Maid unique including our proven cleaning process, highly trained programs, commercial grade equipment and supplies, and our unique culture. Once you've enjoyed training in the Molly Maid process, you'll provide support to the teams that will deliver exceptional service customers. Full-time. No nights. No weekends. No holidays. We provide:• Training on the Molly Maid Model• Training on our operational systems• Branded comfortable clothing• A stable and consistent working schedule • A fun culture where success is celebrated as a team If you like working as a team, supporting others, and growing in a career, APPLY NOW! Benefits & PayThe pay range for this position is $18-$30 an hour plus bonus opportunities and is dependent on experience. [insert pay and benefits details here] • Earn paid time off weekly, up to 10 days per year• Earn one day of sick time off for every 8 weeks worked• Earn a 2% company match for your 401k contributions As an Office / Operations Manager, you will be responsible for:• Operational tasks - Grow and retain customers by creating connections with strong written and verbal communication skills. • Perform marketing and sales - Drive team engagement and follow through on processes to meet set goals. • Build our culture and team - Interview, hire, and train individuals to exceed customer expectations and enhance the work environment. • Be a brand ambassador - Respond, resolve, and follow-up with customers, schedule estimates and be ready to jump in where needed. This job will be a great fit for you if…• You feel at home leading and supporting a team with open communication to deliver an exceptional experience for customers. • You have a positive disposition and enjoy developing relationships. • You are comfortable with a computer and technology, especially Microsoft Office. • You have strong organizational skills, which include setting priorities and executing a plan of action. You thrive in a fast-paced environment• You seek to continuously develop as a sales professional. • You like to work in a variety of environments while getting to know our team and customers. Job RequirementsMinimum requirements to be considered for this position. • Legally authorized to work in the United States• Complete a background check• 2-3 years of experience in recruiting, training, customer service, or office management or equivalent • Ability to work Monday through Friday, 8 am to 5pm. Ready for a fresh start where you can be your best?If that's you, APPLY TODAY!If you meet the requirements for this position, our system will schedule you for an interview immediately. "You are applying to work for a franchise owner of Molly Maid, not BRAND SPV LLC or any of its affiliates. If hired, the franchise owner will be your only employer. Franchise owners are independent business owners who are solely responsible for their own wage and benefit programs that can vary among franchise owners. This job description is meant to describe the general nature and level of work being performed. "

Job DescriptionSalary: Office Manager Burtness Automotive Group Whitewater, WI Full-Time | Competitive Pay | Leadership Role | Dealership Accounting Experience a Huge Plus Burtness of Whitewater is seeking an experienced and detail-oriented Office Managerto oversee accounting operations for our Chevrolet/Buick/GMC store in Whitewater and our Chrysler/Dodge/Jeep/Ram store in Whitewater. This is a key leadership role responsible for ensuring financial accuracy, internal controls, and efficient office operations across both rooftops. What Youll Do Oversee daily accounting operations for both dealerships, including AP, AR, payroll, bank reconciliations, and general ledger management Prepare and review financial statements and schedules, ensuring accuracy and compliance Lead month-end and year-end closing processes Maintain strong internal controls and ensure compliance with Burtness policies and OEM requirements Supervise and support office/accounting staff at both locations Work closely with department managers and ownership on budgeting, forecasting, and financial reporting Manage OEM reporting, factory submissions, and audit requirements Support deal processing, titling, and other office functions as needed Improve processes and efficiencies within the accounting department What Were Looking For Accounting experience required (minimum 23 years preferred) Automotive dealership accounting experience strongly preferred Solid understanding of GAAP and standard accounting practices Experience with Tekion, Reynolds & Reynolds, CDK, Dealertrack, or similar DMS systems is a strong plus Strong leadership, communication, and organizational skills High level of accuracy, integrity, and professionalism Ability to manage multiple priorities between two locations Proficiency with Excel and general office software Why Work at Burtness Automotive Group Family-owned, community-focused dealership group Supportive leadership and a positive team culture Stability and long-term growth opportunities Competitive pay based on experience Full-time benefit package includes: Health, dental, and vision insurance 401(k) with employer match Paid time off Employee discounts on service and vehicles Schedule & Compensation Full-time, MondayFriday Competitive salary based on experience Salary range available during screening or upon request If youre an experienced accounting professional who thrives in a leadership role and enjoys a fast-paced dealership environment, wed love to hear from you. Apply today!

Join Our Team as an Office Administrator! Location: CAM Waukesha | Schedule: Full-Time, In-Person | Monday - Friday, 7:30am - 4:30pm Are you a master multitasker with a love for organization, problem-solving, and people? Do you thrive in a fast-paced, collaborative environment where no two days are the same? Carlisle Construction Materials (CCM) is looking for an Office Administrator to be the backbone of our Waukesha location. This role is perfect for someone who brings energy, attention to detail, and strong administrative, accounting, and coordination skills to the table. What You'll Do: As the go-to support for our executives, local leaders, and visiting guests, you'll: * ?️ Manage calendars, schedules, reports, and internal communications * ? Assist with PowerPoint presentations and accounting tasks like invoice entry & validation * ? Own meeting logistics, including room setup, catering, and tech prep * ? Serve as the front-facing point of contact for guests and support travel coordination * ? Keep the office stocked, clean, and running smoothly (you'll be the glue behind the scenes!) * ? Partner with vendors, IT, and EH&S to ensure a safe, efficient, and welcoming work environment We're Looking For Someone Who Is: * Exceptionally organized and able to juggle multiple tasks with ease * A clear communicator with a strong customer service mindset * Tech-savvy and proficient in Microsoft Office (especially Outlook, Excel, Word & PowerPoint) * Comfortable handling confidential information with professionalism * A proactive team player who anticipates needs and gets things done What You Bring: * High school diploma required; Associate's or Bachelor's degree a plus * 2+ years in an administrative, customer-facing, or accounting/coordinator role * Experience with SAP or another ERP? Even better! Why Join CCM? At Carlisle, we don't just build high-performance materials-we build high-performance careers. You'll be part of a supportive, purpose-driven team in a role that touches every part of the organization. We offer competitive pay, great benefits, and the opportunity to work in a dynamic, growing company where your contributions truly make a difference. Ready to make an impact? Apply now and bring your organization, energy, and expertise to a role that keeps our team moving forward! #WaukeshaJobs #OfficeAdmin #JoinOurTeam #AdministrativeJobs #CareersAtCarlisle #NowHiring #OfficeCoordinator #MakeAnImpact

Job Description , just opening up at Bryden Ford in Durand! This position can be viewed as Office Support Staff, because you won't be managing any team members and the Financial Statement and Payroll are currently being produced by the owner Benefits offered include: Group Health Insurance 401(k) & Roth Retirement Plan with Employer Match Paid Vacations Dental Insurance Car Buying Discounts Supplemental Insurance Discounts Parts and Service Discounts for your vehicles More! An Office Manager at Bryden Ford has knowledge of accounting, some experience with license and titling, ample knowledge of computers, the ability to interact with people from each department, and customer service skills. We are hoping to find someone with new car store office experience, however not having that experience may not preclude you from being selected. Bryden Ford in Durand is Closer Than You Think! We're roughly 20 minutes from Rockford, Freeport, Monroe, and Beloit. The Bryden family has been selling and servicing cars and trucks for over 80 years! Please reply to this post or call Scott Bryden, President, at **************, for more details and to arrange a meeting.

, just opening up at Bryden Ford in Durand! This position can be viewed as Office Support Staff, because you won't be managing any team members and the Financial Statement and Payroll are currently being produced by the owner Benefits offered include: Group Health Insurance 401(k) & Roth Retirement Plan with Employer Match Paid Vacations Dental Insurance Car Buying Discounts Supplemental Insurance Discounts Parts and Service Discounts for your vehicles More! An Office Manager at Bryden Ford has knowledge of accounting, some experience with license and titling, ample knowledge of computers, the ability to interact with people from each department, and customer service skills. We are hoping to find someone with new car store office experience, however not having that experience may not preclude you from being selected. Bryden Ford in Durand is Closer Than You Think! We're roughly 20 minutes from Rockford, Freeport, Monroe, and Beloit. The Bryden family has been selling and servicing cars and trucks for over 80 years! Please reply to this post or call Scott Bryden, President, at **************, for more details and to arrange a meeting.

Foresight Bank is the largest, locally owned community bank in Northern Illinois, with fifteen offices in the counties of Winnebago, Stephenson and Kankakee. Foresight Bank is owned by Foresight Financial Group, Inc., an Illinois corporation founded in 1986, a financial holding company established under the Federal Reserve. Position Summary: The Treasury Management Implementation and Support Supervisor is responsible for providing accurate and timely processing of assigned tasks and ensuring that exceptional support is provided for onboarding, training, and servicing of Treasury Management clients. They work jointly with the FFG Treasury Management Officer to ensure proper implementation of all contracted treasury services and with the Client Service Coordinators to ensure timely ongoing support. Primary Responsibilities: Supervise daily Treasury Management operations to ensure accurate and timely processing of implementation and support requests. Provide leadership to staff, providing professional and technical development. Conduct staff performance reviews. Ensure adequate department scheduling to meet bank needs. Perform daily treasury management operations as requests for cash management services are received via the ticketing system, phone, or email. Provide direct support to customers by responding to general and technical inquiries related to treasury management services/systems via phone or email. Provide customer training both in person and remotely for all treasury management services including but not limited to ACH processing, online wires, commercial online banking, bill pay, sweep accounts, positive pay, and remote deposit capture. Complete system setup and maintenance items for existing and new treasury management products and services. Enter pricing into subsidiary's account analysis system per the bank's policy or approved exception. Provide data and assist as needed with preparation of the annual electronic banking risk assessment for approval. Responsible for the annual treasury management review process including limit review for approval including ACH, wire, remote and mobile deposit; prepare, send, and track completion and return of required documents. Possess required knowledge of Regulation E and NACHA rules relating to unauthorized transactions. Provide backup to the Commercial Credit Card Services Specialist as needed. Identify educational opportunities and schedule training with staff to remain current in all departmental positions, and to remain current with all bank policies and procedures. Assist with corporate and departmental projects as assigned. Collaborate with Training and Development as well as other department leads on the development and implementation of necessary training and operational support programs as identified. Assist with corporate and departmental projects as assigned. Assist with gathering and reviewing related audit documentation, copies and reports as requested. Identify and update all associated job aids when changes in process or policy occur and communicate these changes to the team. Maintain strict confidentiality of all customer records and personal information. Perform other such duties as assigned. Maintain compliance with and adhere to all state and federal regulations and bank policies and procedures, including, but not limited to Bank Secrecy Act, FACT ACT, Community Reinvestment Act, and EEO/AA/Fair Employment Practices. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Competencies: To perform the job successfully, an individual should demonstrate the following competencies. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Leadership: Knowledge and skills in leading a department through empowerment, collaboration, communication, team building and mentoring. Customer Service: Advanced ability to fulfill the needs of internal and external customers by anticipating their needs and delivering timely and accurate communication and follow through. Organizational: Focus, plan, and prioritize work in a systematic way to complete tasks and projects. Communicator: Effective written and oral communication skills. Analytical Thinking: Strong analytical skills including the ability to address situations by using a logical, systematic, sequential approach. Technical: Advanced working knowledge from user perspective of electronic banking applications. Understanding of NACHA Operating Rules. Fluency in Microsoft Word and Excel. Position Performance Standards: Successful exams and audits without significant findings. Provide onboarding, training, and servicing of Treasury Management clients. Ensure accurate and timely processing of implementation and support requests. Performance Weightings: 40% Competencies 60% Position Performance Standards and Personal Goals Qualifications: HS Diploma or equivalent required. Minimum 3 years working in banking including 1 year experience with payment processing, Jack Henry core platform preferred. Knowledge of Regulation E and NACHA guidelines. Self-user and promoter of electronic banking products. Physical Demands and Work Environment: This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires manual dexterity. While performing the duties of this Job, the Team Member is regularly required to sit or stand for extended periods of time.

Johnson Fitness & Wellness (JFW), the nation's largest and fastest-growing specialty fitness retailer, is seeking an accomplished Ecommerce Business Manager responsible for the overall commercial performance, strategic execution, and day-to-day optimization of an assigned ecommerce business or website. This role owns site-level revenue performance, executes ecommerce strategy, and partners cross-functionally to ensure marketing, merchandising, UX, and operations are aligned to business goals. Reporting to the Director of Ecommerce, the Ecommerce Business Manager serves as the primary owner of their site's performance-translating high-level strategy into actionable plans, monitoring KPIs, and continuously identifying opportunities to grow revenue, improve conversion, and enhance the customer experience. This role functions as the central point of accountability for each ecommerce business and acts as the internal advocate for their brand/site across shared service teams. Responsibilities: Revenue and Performance Management: Drive site-level performance * Own revenue, conversion rate, AOV, and traffic performance for assigned ecommerce site(s) * Develop and execute plans to achieve sales, growth, and profitability targets * Monitor daily, weekly, and monthly performance trends and quickly identify risks or opportunities * Analyze performance drivers across traffic sources, devices, products, and customer segments * Recommend and prioritize initiatives to improve funnel performance and customer outcomes Ecommerce Strategy Execution: Translate strategy into action * Assist in developing the ecommerce roadmap for assigned site(s) in alignment with broader ecommerce and brand strategy * Partner with marketing, merchandising, UX, and technology teams to deliver strategic initiatives * Identify site-specific opportunities that support growth (e.g., new features, merchandising strategies, promotional approaches) * Support launch of new products, collections, or site enhancements * Ensure consistent execution of brand, merchandising, and customer experience standards Site Operations & Optimization: Ensure the site is optimized, functional, and conversion-focused * Own day-to-day site performance, including merchandising, navigation, and content updates * Partner with UX/CRO teams to test and optimize site experience * Identify and help resolve site issues impacting conversion, customer experience, or revenue * Collaborate with operations and fulfillment teams to ensure inventory availability and accurate site representation * Ensure promotions, pricing, and campaigns are implemented accurately and on time Analytics, Reporting & Insights: Use data to inform decisions and communicate performance * Maintain regular performance reporting for assigned site(s) * Develop clear, actionable insights from data and share recommendations with stakeholders * Track progress against KPIs and strategic initiatives * Prepare business reviews highlighting results, learnings, and next steps * Leverage analytics tools (e.g., GA, BI dashboards) to inform optimization efforts Cross-Functional Collaboration & Stakeholder Management: Act as the site's primary internal owner * Serve as the main point of contact for assigned site across shared services (marketing, creative, UX, technology, operations) * Align cross-functional teams around priorities and timelines * Clearly communicate business needs, goals, and performance updates * Advocate for site-specific needs while balancing portfolio-level priorities * Support continuous improvement across processes and workflows Management: * Plan, direct, and evaluate team performance with a focus on collaboration, accountability, and development * Provide mentorship, performance feedback, and professional development support to direct reports * Execute all facets of personnel management, including hiring, terminations, performance evaluations, timecard approvals, and disciplinary action when necessary Marginal Job Functions: * Support special projects and cross-functional initiatives as assigned * Other projects as needed. Requirements Education: * Bachelor's degree in Business, Marketing, Ecommerce, Analytics, or a related field (or equivalent practical experience) Experience: * 4-7 years of experience in ecommerce, digital commerce, or online business management * Hands-on experience managing and optimizing an ecommerce website * Strong understanding of ecommerce KPIs (conversion rate, AOV, traffic, revenue) * Experience working cross-functionally with marketing, merchandising, UX, and/or technology teams * Proven ability to analyze performance data and translate insights into action * Experience managing multiple ecommerce sites or brands * Exposure to P&L ownership or revenue accountability * Experience in a multi-brand or matrixed organization * Familiarity with CRO, testing frameworks, and ecommerce platforms * Experience with analytics and BI tools (GA, Adobe Analytics, Looker, Tableau, etc.) Other Requirements: * Periodic travel to the corporate offices is required based on business needs Benefits: We offer an excellent compensation package and team-oriented work environment with growth opportunities. Some of our outstanding benefits include: * Health & Dental Insurance * Company paid Life Insurance * 401(k) * Paid Time Off benefits * Product discounts * Wellness programs EOE/M/W/Vet/Disability #ZR

Clerical/Office Professional I Additional Information: Show/Hide OFFICE PROFESSIONAL 1 COMPENSATION RANGE: $16.35 - $21.12 per hour PURPOSE OF THE POSITION: Perform task-oriented clerical work in a school office. Provide assistance to school administrators, staff, students, and parents. Effective operation of a school office exercising initiative, confidentiality, and discretion in the performance of work duties. Work assignments are performed with some degree of independence based on knowledge and experience. SUPERVISORY RESPONSIBILITIES: None ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance is an essential function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. * Interacts with public and employees in routine situations which require tact, discretion and courtesy. * Assists with processing of district documents such as field trips and requests for leaves. * Timely and accurately compiles and enters data into various computer programs/systems. * Maintains accurate records, files, lists, information and inventories. * Compiles information and data from various sources. * Prepares, develops, creates and distributes reports, documents, and correspondence accurately and efficiently for distribution. * Conducts records management in accordance with state and district guidelines. * On an as-needed basis, accesses confidential information with discretion in regards to student records, attendance and discipline referrals. * Provides back-up and assists other Office Professionals as may be required for the purpose of supporting them in the completion of their work activities, within Level 1. * Ensures that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives and parameters found in the Board's strategic plan. * Carries out such additional duties as required or as conditions necessitate within Level 1. REQUIRED KNOWLEDGE, SKILLS AND ABILITES NECESSARY TO PERFORM ESSENTIAL FUNICTIONS: * Ability to communicate and interact with staff and co-workers in a professional manner * Demonstrates positive customer service skills * Demonstrates confidentiality * Ability to prioritize tasks * Demonstrates organizational skills * Demonstrates proficient verbal and written communication skills as well as professionalism * Ability to multi-task and work with minimal oversight in a fast-paced environment * Willingness and ability to learn A comprehensive benefits package including: * Medical, dental, vision, life and disability insurance * Voluntary life insurance * Paid Sick and Personal time * Paid holidays * Paid vacation * Membership in the Illinois Municipal Retirement Fund (IMRF) * Optional 403(b) plan * Employee assistance program (EAP) Collective Bargaining Agreement: RESPA NON- ESSENTIAL DUTIES AND RESPONSIBILITIES: * Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job. * Performs other related duties as assigned within Level 1for the purpose of ensuring an efficient and effective work environment. MINIMUM QUALIFICATIONS: High School Diploma or GED. Experience operating general office equipment including but not limited to scanner, fax machine, computer, printers and copiers, VOIP phone system. Working knowledge of current computer programs such as Microsoft Office, eschool, and other windows based applications. LENGTH OF WORK: 10, 11 or 12 months or other contractual agreement. WORKING CONDITIONS: Moderate in-district travel as well as intermittent in-state and out-of-state travel. Intermittent prolonged and irregular hours of work. OTHER: This describes duties and responsibilities which are representative of the nature and level of work assigned to the position. The identified duties and responsibilities are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position. The job description does not constitute an employment agreement between the school district and employee and is subject to change by the school district as the needs of the school district and requirements of the job change.

A Catholic School Business Manager oversees all financial (budgeting, payroll, accounting, tuition, reporting) and operational (HR, facilities, compliance) aspects, acting as a steward of resources while upholding the school's Catholic mission, reporting to the Principal, and collaborating with Executive Pastor, Finance/Pastoral councils, and diocesan offices for effective, compliant management aligned with faith values. Position: Business Manager Start Date: Immediate Reports to: Principal Hours: 28 per week FLSA Status: Part-Time Salaried, Exempt Salary Range: $27,412 - $39,743/ year Benefits: Holiday, 403(b) Retirement Plan, Paid Personal Time Off: Full Description Position Summary: The Business Manager is a professional who is responsible for financial and personnel operations of the school and serves to ensure all business practices align with the School Mission, Diocesan policies and adheres to proper accounting principles. Analyzes information on sub accounts, maintains all records, manages all deposits and disbursements, maintains lines of communication with all staff for proper management of funds and programs. Works with School, Parish, and Diocesan staff on HR issues, pay, benefits and coordinates personnel policies. The Business Manager is a vital leadership role responsible for overseeing the financial, administrative, and operational functions of All Saints Catholic Academy. This position ensures sound financial management, compliance with Diocesan policies, and efficient day-to-day operations, thereby supporting the school's mission. Qualifications • A minimum of 3 years in an administrative role. • A background and skill set in accounting, business management, finance or human resources is preferred. • Strong working knowledge of QuickBooks and basic accounting principles. • Proficiency in payroll systems (experience with Paylocity preferred). • Familiarity with FACTS is highly desirable. • Excellent organizational skills and attention to detail. • Ability to manage multiple tasks and deadlines effectively. • Strong communication and interpersonal skills, with the ability to interact professionally with staff, students, families, and Diocesan representatives. • High level of integrity and ability to handle confidential information discreetly. • Demonstrated ability to handle confidential, time-sensitive and critical matters using good judgement, tact, respect and discretion. • Ability to anticipate needs, establish priorities, maintain confidentiality, demonstrate discretion, project a positive attitude and exercise a high level of professionalism. • Excellent relationship-building skills with a focus on service to others. A high level of energy, creativity and humor. • A commitment to the mission and values of All Saints Catholic Academy. Requirements Essential Duties and Responsibilities Financial Management • Accounting & Reporting: o Maintain accurate financial records in compliance with Diocesan accounting procedures and generally accepted accounting principles (GAAP). o Manage all aspects of accounts payable and receivable, ensuring accurate coding and timely processing for the school. o Post/Submit Hot Lunch charges and Extended Care Program charges weekly to FACTs. o Verifying families for Free/Reduced lunch program through the IWAS system. o Prepare comprehensive financial reports for the Education Commission, including quarterly updates, annual budget, and year-end close-out. o Reconcile all accounts with monthly bank statements and manage DIAL accounts (deposits, withdrawals, reconciliations). o Preparing and Reconciling Cash Boxes when needed. o Process weekly tuition reports from FACTS. o Issuing letters and reaching out to families with Past Due Tuition/Account balances. o Prepare and submit monthly financial reports to the Diocese promptly. o Filing of all Financial Receipts & Records for auditing purposes. o Provide financial reports to individual departments as needed. o Maintains confidentiality regarding school matters. o Collaborates with Principal and Executive Pastor to facilitate the financial aid process. o Processes paperwork for new employees, including benefits enrollment, payroll information, deductions, direct deposit program, insurance and retirement with the diocesan office. o Performs budget analysis and keeps principal and executive pastor informed of budget trends, reviewing at regular meetings. o Attends and assists with school events when appropriate o Administers the Paylocity system to manage sick, personal and vacation time and approve hourly employees time sheets per pay period. o Manages incidental billing for student fees o Coordinates with Athletic Director to ensure the payment of officials o Maintain records of contracts with outside vendors o Assists in facilitating local, state and federal grant programs o Other duties as assigned • Cash Management & Donations: o Process weekly deposits of all funds and donations o Prepares weekly cash disbursement reports, oversees petty cash and ensures bank deposits in a timely manner o Prepare and mail receipts/acknowledgements for eligible donations, especially Qualified Charitable Distributions (QCDs). o Send annual tax donation letters. • Budgeting & Audit: o Collaborate with the principal to prepare the annual budget. o Prepare reports and information for audits, working directly with the Diocesan Auditor. Payroll & Human Resources Support • Payroll Administration: o Serve as the primary point of contact for the Diocese and all employees regarding payroll matters. o Maintain a complete understanding of the Paylocity payroll system and ensure accurate bimonthly payroll processing, including approval, submission, and recording. o Maintain comprehensive payroll files for all employees. o Prepare and submit W2 information to the Diocese • Benefits Administration Support: o Possess a working knowledge of employee benefits (e.g., Health Insurance, Pension, 403(b), Short-term Disability) to assist with related paperwork and inquiries. Database & Records Management •FACTS: o Maintain the school's data system, FACTS, and update each school year or as needed. o Work with FACTS each school year to update enrollment, grant management, and inquiry packets. • Record Keeping & Compliance: o Maintain all files following Diocesan file retention requirements. Operational Support • Procurement & Inventory: o Order all necessary supplies for the school. o Assist the committee with orders as needed. • General Office Administration: o Perform general office duties, including answering phones, managing email correspondence, assisting school visitors, and caring for ill children as needed. o Maintain office equipment and manage lease agreements. • Risk Management: o Obtain Certificates of Insurance as needed. Other duties assigned as needed.