Secretary jobs in Big Spring, TX - 50 jobs

Description We are looking for a skilled Legal Secretary to join a prestigious law firm in Midland, Texas. This role offers an excellent opportunity to work with a dedicated legal team in a supportive environment that values work-life balance. As a Contract to permanent position, it provides the potential for long-term career growth with competitive compensation. Responsibilities: - Manage the workflow and provide comprehensive support for an assigned attorney, ensuring the smooth operation of daily legal tasks. - Prepare and organize legal documents, including briefs, contracts, and trial preparation materials. - Assist with litigation tasks, offering reliable support during the preparation phase for trials. - Maintain accurate billing records and oversee calendar management for deadlines and court schedules. - Utilize legal research tools like LexisNexis to provide pertinent case information and updates. - Coordinate dictation and documentation processes to enhance efficiency and accuracy. - Collaborate with team members to foster a positive and productive work environment. - Demonstrate initiative and a solution-oriented approach to problem-solving. - Stay updated on relevant technology and software to streamline legal operations. - Uphold a detail-oriented and proactive attitude to meet the needs of the firm. Requirements - Minimum of 1 year of experience as a paralegal or legal secretary in a law firm setting. - Proficiency in LexisNexis and Microsoft Office Suite, including Excel, Outlook, and Word. - Strong organizational skills with experience in calendar management and briefing. - Familiarity with litigation processes and trial preparation. - Ability to handle billing functions and maintain detailed documentation. - Excellent written and verbal communication skills. - Tech-savvy with a demonstrated ability to adapt to new tools and systems. - Positive attitude and willingness to work collaboratively within a team. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Take Your Corporate Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. Kleinfelder is seeking an Administrative Assistant to be based out of our Midland, TX office. This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Supervisor. Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff. Specific duties include: * Front desk reception, greeting visitors and answering the phone * Maintain professional appearance of the office common area * Effectively track and manage equipment and vehicle rental accounts * Organize hospitality such as ordering and setting up lunches, and office events * Maintain project filing system/document control * Formatting, scanning, photocopying and mailing of documents / reports * Maintain inventories of office supplies and field equipment * Maintain credit card accounts * Make travel arrangements * Assist with word processing, excel spreadsheets and power point presentations * Data management * Project billing and support Required skills include: * Intermediate knowledge of MS Office, including Word, Excel, Power Point and Edge. * Familiarity with office equipment, including copier, scanner and printers. The successful candidate will be: * Professional, friendly and courteous both on the phone and in-person * Highly organized and accountable * Able to multi-task and handle several activities at once. * Able to think critically and respond to changing situations/requests * Team-oriented, willing to assist team members High School diploma or GED 1 - 2 years of previous professional office experience required. Move Forward with Kleinfelder: Kleinfelder and its' subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder, and its' subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder, and its' subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder, and its' subsidiaries and affiliates, is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder, and its' subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its' subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its' subsidiaries and affiliates, explicitly reserves the right to pursue and hire those.

Job Title: Assistant to Business Recruiter Reports To: Deputy Director of Business Solutions Job Type: Flexible (Full-Time/Part-Time) Business Hours: Monday to Friday / 8am to 5pm We are seeking a proactive Assistant to support our Business Recruiter in managing the recruiting and hiring processes for business partners. In this role, you will provide essential administrative support, assist in coordinating recruitment events, and provide any other assistance needed by the business partners and Business Recruiter. Your responsibilities will include data entry, job placement activities, hiring events, and other tasks as assigned. Essential Functions: Administrative Support: Assist the Business Recruiter in coordinating recruitment events, making calls to business partners, taking messages, and maintaining recruitment records. Job Postings: Assist the Business Recruiter with posting job openings in Work in Texas, maintaining clear communication with business partners, and ensuring job descriptions are accurate and up-to-date. Database Management: Maintain candidate databases in Work in Texas, regularly updating records with new information, feedback from interviews, hire data, and other relevant details from business partners. Client Interaction: Support the Business Recruiter in managing communications with clients and candidates, responding to inquiries, and providing updates on recruitment progress. Recruitment Coordination: Assist with organizing recruitment events, such as job fairs or employer panels. Documentation & Reporting: Help compile and maintain recruitment reports, including candidate tracking, interview schedules, and other metrics as needed by the Business Recruiter. Team Collaboration: Work closely with the Business Solutions team to ensure effective communication and coordination of hiring needs. Required Skills/Abilities: Communication Skills: Strong verbal and written communication skills to interact effectively with clients, candidates, and team members. Organization: Highly organized with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Customer Service: Excellent customer service skills, ensuring candidates and clients receive a positive experience throughout the hiring process. Attention to Detail: Ability to pay close attention to detail when reviewing resumes, preparing documents, and managing candidate data. Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and able to learn other recruitment software. Teamwork: Ability to work effectively in a collaborative team environment, contributing to team goals and supporting colleagues. Problem-Solving: Strong critical thinking and problem-solving skills, with the ability to address challenges that arise during the recruitment process. Time Management: Ability to manage time efficiently and meet deadlines without compromising the quality of work. Education and Experience: High School Diploma or GED Bilingual (English/Spanish) strongly preferred. Physical Requirements: Ability to work in an office environment and use standard office equipment (e.g., phone, computer). Attire: · Business Casual: Tops: Collared shirts (polo shirts, button-up shirts), blouses, sweaters, or casual blazers. Ties are generally not required, and dresses or skirts that are knee-length or longer are acceptable for women. Bottoms: Dress pants, chinos, or well-tailored pants. Dark jeans may be acceptable on Friday only, but they should be clean and free of rips or fraying. o Shoes: Loafers or dress shoes. Avoid sandals, flip-flops, or athletic shoes.

Job DescriptionThis position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

Hospitality Management Corporation is a Dallas based privately held provider of management solutions and hospitality industry services, each customized to fit our clients' unique needs. HMC's core value and mission is to provide our clients with the finest management expertise the industry has to offer with integrity, honesty and open communication. When choosing to work for a company, HMC should be your first choice due to a well-deserved record of Honesty, Professionalism, Experience, Innovation, Flexibility, Customer Service and most importantly - Results. HMC believes that a company is only as strong as its team members. Team members are encouraged by their superiors to push themselves and are provided with the resources to ensure that success is achieved. We are currently searching for a Sales Administrative Assistant for the Wyndham Midland Downtown, in Midland, TX. Why Work With Us? It's a fun company to work for! We recognize efforts and reward results Great benefits package, including industry leading 401K Promotional opportunities with a growing company Responsibilities: Support Sales with administrative tasks and client communication Serve as point of contact for group clients after contracts are signed Coordinate group details including rooming lists, payments, itineraries, and special requests Prepare and distribute contracts, invoices, resumes, and BEOs to appropriate departments Maintain organized files, contact lists, and call logs Assist with marketing efforts including email blasts and social media posts Lead Banquet Event Order (BEO) meetings and communicate group needs across departments Order and manage supplies for meetings and breaks (linens, food, beverages, etc.) Ensure smooth group arrivals/departures by coordinating with front desk and other staff Assist front desk during peak times and handle calls or reservations as needed Experience: Sales admin. and customer service required. Use of Microsoft Office programs required. HMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Administrative Assistant (Part Time) perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. 1-2 years administrative experience Proficiency with Microsoft suites programs such as Word and Excel are considered an asset Experience working in a team-oriented, collaborative environment Typical Business office environment Answer general employee and customer inquires in a professional manner Direct all specific inquires to the appropriate individual in the department Provide administrative support to management and other staff Perform general administrative tasks including but not limited to: photocopying, faxing, mailing, and filing Maintain and update staff vacation, travel, and project schedules Support department staff on project based work as required Champions safety in the workplace and ensures all safety policies and procedures are consistently followed Perform other duties as required

The Administrative Assistant serves as assistant and secretary to the Director of Public Health, the administrative personnel, and other employees. Under general supervision, performs clerical work including data retrieval; preparation of reports; typing of various correspondence, forms, Midland Health Department reports, grant applications, physicians' orders, and other documentation; and performs general receptionist duties, prepares vouchers for issuance to various companies and clients. * Has general knowledge about each program provided and utilized in the Health Department and other programs as they are implemented. * Answers various inquiries by telephone, greet the public entering the office, take telephone messages, and furnish general information to the public. Directs customers to appropriate program personnel. * Copies, addresses and mails nurse's notes, physicians orders, and related information to the appropriate agencies and individuals. * Assists in opening, closing and filing of confidential client health records and charts. Also assists in maintaining the client index file as needed. * Originate correspondence, prepares reports and statistical data from rough draft, and creates forms as needed by staff. Operates all office equipment. * Checks and compiles nursing statistical information as required by the department. * Maintains a courteous relationship with the public and other departments within the City, interprets Public Health Services programs, and exercises good judgment in answering questions in the absence of appropriate personnel. * Prepares vouchers for issuance to clients, purchases medical forms and office supplies as indicated by the needs of the staff, and issues vouchers to various companies. Orders medical supplies as indicated by the nursing staff in the absence of the Administrative Supervisor. Accepts, prices, and stores all supplies upon receipt of orders. * Maintains security and confidentiality of all reports, records, and files. Updates files on an ongoing basis to improve filing systems for administrative and public information. * Provides assistance in making arrangements for regular meetings; preparing legal notices, meeting agendas, and minutes; and proper distribution. * Types, copies, and distributes employee newsletter and wellness program materials as indicated by committee members. * Opens, date stamps, sorts, and distributes all Public Health mail. Determines incoming priority mail and seeks assistance in the action to be taken in the absence of Administrative Supervisor. Delivers all outgoing mail to the courthouse or post office and adds proper postal requirements. * Schedules immunization appointments and assists in determining vaccines needed and/or required. * Assists with correspondence to newspapers, cable TV, and radio stations about community screenings, immunization clinics, educational seminars, etc. * Operates computer terminal using several different computer programs. Inputs and retrieves data as needed. * Directly supervises part-time secretarial staff, volunteers, and others assisting with clerical duties within the office. Orientates to agency's procedures and delegates tasks as appropriate personnel. * Assists in conducting Medical Record review of agency records as assigned by the Director. * Maintains an awareness of billing procedures, payroll, and general bookkeeping procedures and may provide support to functions in case of department absences. * Performs general functions in the ongoing work of the office, performing all nonprofessional tasks with a minimum of supervision. * Maintains an effective working relationship with fellow employees and other county department employees. * Attends staff meeting, takes notes, types and files minutes according to regulations. * Performs reasonably similar or related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organizations. Mathematical and Computer Skills: Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to learn and use the following software on a personal computer is required --Word Processing (Word Perfect, Microsoft, Windows) Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PHYSICAL DEMANDS This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SUPERVISION RECEIVED/EXERCISED Carries out supervisory responsibilities following the organization's policies. MINIMUM QUALIFICATIONS Technical degree from a technical school or college with Medical Secretary Degree. Minimum of 1 year related experience in a health care setting.

Buckner Children and Family Services Community: Family Hope Center Program Job Schedule: Full-Time We are seeking an Administrative Assistant to join our Family Hope Center Program. As an Administrative Assistant, you will Shine Hope and deliver services through the management of the established policies and procedures. You will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned. Join our team and shine hope in the lives of others! What you'll do: Provide administrative support to the facility Family Hope Center Director/Manager maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Executive Director's phone in his/her absence and initiate follow-up as appropriate. Supervise the operations of the Administration office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Supervise the overall appearance of the Administration office. Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence. Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks. Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times. Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office. Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables. Receive and acknowledge donations from donors; maintain timely and accurate donor gift records. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. What you'll bring: High school diploma or G.E.D. required. Minimum 2 years prior office management and supervisory experience required. Recent computer training or computer experience required. Ability to speak, read and write Spanish preferred. Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants - with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.

**TEAM UP WITH US!** The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. **DO YOU HAVE WHAT IT TAKES?** **WHAT YOU'LL DO** · Open Work Orders for Customers · Updating the aged WIP (Work in Progress) · Uploading Technician Notes · Preparing work orders for Invoicing · Collecting pre-payments, final payments, and sending for credit approval · Issuing PO's to our vendors · Communicating with customers and providing excellent customer service for internal and external customers · Reconcile P-card's for business needs · Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed · Order and maintain supplies; arrange for equipment maintenance. · Additional duties as assigned by supervisor **WHAT YOU'LL NEED** · High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. · Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. · Ability to write routine reports and correspondence. · Ability to speak effectively before groups of customers or employees of organization. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. · Ability to deal with problems involving several concrete variables in standardized situations. · Knowledge of MS Office Suite software. **WHY WORK WITH US?** · We like to take care of business and have fun doing it! · We offer health, dental, vision, life, and more as a comprehensive benefits package. · Don't you want to work with awesome people? **IMPORTANT INFORMATION** While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Summary: To act as receptionist and telephone operator by relaying incoming customers and calls to the appropriate person by performing the following duties. Duties and Responsibilities include the following. Other duties may be assigned. Answers multi-line telephone system, takes accurate messages and relays telephone calls in an efficient manner. Greets, screens and directs incoming customers and vendors in a professional manner. Operates standard office equipment including: photocopy machine facsimile machine computer and printer typewriter multi-line telephone system Collects money and credit cards for payment of goods and services from customers and places in cash drawer. Prepares/Creates contracts and motor vehicle paperwork for sales personnel and/or managers on computer daily. Types and files various correspondences and other documentation as required. Maintains a professional office environment and promotes a positive image for the company. Monitors facsimile machine, direct incoming documents to appropriate individuals and sends documents via facsimile as requested. Performs other related duties as assigned. 12. Experience in the automotive field preferred Skills: Interpersonal Skills Oral Communication Skills Written Communication Skills Reading Skills Computer Literacy Keyboard Skills Telephone Etiquette Customer Relations Customer Service Diplomacy Professionalism Filing Math Aptitude Organization Time Management Quickbooks Proficient preferred

Ethos Medical Staffing is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Snyder, Texas. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 02/02/2026 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Ethos Medical Staffing Job ID #35447011. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA SNF About Ethos Medical Staffing Nurse Owned and Operated. Ethos Medical Staffing is Truly Focused on Caring for Those Who Care for Our Communities. Benefits Benefits start day 1 Weekly pay 401k retirement plan Guaranteed Hours Mileage reimbursement Medical benefits Dental benefits License and certification reimbursement Referral bonus

We are looking for a capable and friendly front office assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies. To ensure success, front office assistants should possess experience in office administration and the ability to communicate with members of the public. Top-class candidates are capable administrators who make visitors arriving at the reception area feel welcome. Front Office Assistant Responsibilities: Reporting to management and performing administrative duties. Answering telephone calls, as well as screening and forwarding calls. Scheduling and confirming appointments, meetings, and events. Welcoming and assisting visitors in a friendly and professional manner. Handling basic inquiries and sorting mail. Copying, scanning, and filing documents. Monitoring office supplies and ordering replacements. Keeping the reception area tidy and observing professional etiquette. Performing other administrative tasks, when required.

, INC Idexcel is a global staffing and IT services organization, with a mission to bring great people and great organizations together. Our diverse client base represents a wide range of industries, including technology, telecom, insurance, healthcare, manufacturing, banking & financial services, food & commodities trading and federal organizations. Our teams of experienced recruiters directly work with client companies seeking exceptional people to help with their business initiatives. Idexcel, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law. Job Description Administrative Assistant I 11/28/2016 to 05/26/2017 MIDLAND, TX, USA, 79701 $13.51/hr on w2 The Administrator I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities. Primary responsibilities include: Key responsibilities/essential functions include: Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager s signature. Provide general office administrative services. In some functions, but not all: o Will support budget management, liaising with finance to ensure costs are monitored and controlled. o Assist with job candidate interview scheduling o Enter temporary support requests into My Resources or other generating system. o Run reports in excel, access, business objects and other data gathering programs o Input and update data into Oracle databases o Provide tactical support (answering questions on central sites and on various internal processes and e-tools). o Help keep organization charts up to date as directed o Maintain filing and records management systems and other office flow procedures which may be confidential o At some sites, an administrator may provide payroll support for hourly associates o Generate, review and file pharmacy reports o Accurately maintan customer pricing files and complete contract data entry o Create statistics, send out customer brochures or correspondence, or document leads. Required Qualifications: 1. High School Diploma, GED or local equivalent. 2. 1-2 years secretarial/administrative experience 3. Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook 4. Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly 5. Effective time management and organizational skills; able to balance multiple priorities 6. Effectively problem solve and resolve a variety of issues and topics within the job scope 7. Ability to effectively interact and communicate with senior level management and corporate contacts 8. Excellent interpersonal, verbal and written communications skills including strong grammatical skills Sandra Taylor ************ Additional Information Sandra Taylor ************

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Organizes, assigns, and reviews unit count room activities to include unit absentee tracking procedures; assigns inmate housing in compliance with legal, medical, and custody requirements; reviews housing and job assignment records to determine compliance with Lamar and Health Summary for Classification (HSM-18) restrictions; makes approved adjustments to comply with mandates; and maintains classification committee records. B. Coordinates with security staff to ensure accuracy of the count process and appropriate inmate housing assignments; assists in resolving errors or conflicts; and ensures accurate maintenance of the count room board display. C. Compiles and enters data for the preparation and maintenance of accurate count room records and the verification of information related to the unit strength and count to include additions, deletions, housing assignments, custody status, job assignments, medical status, absences, and lay-ins. D. Responds to routine inquiries regarding count room rules, regulations, policies, procedures, records, and reports; assists in the development of unit count room policies and procedures; and makes recommendations for improvements. E. Organizes, assigns, and reviews the work of others; and assists in training and providing technical assistance to others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Correctional unit operations experience preferred. 4. Computer operations experience preferred. 5. Inmate classification experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of unit count room procedures preferred. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill to plan work in order to meet established guidelines. 11. Skill to plan, organize, and assign the work of others. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

This position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

TEAM UP WITH US! The Administrative Assistant II is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO: * Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer. * Compose and type routine correspondence. * Answer and screen manager's telephone calls; arrange conference calls. * Coordinate manager's schedule and make appointments. * Greet scheduled visitors and directs to appropriate area or person. * Arrange and coordinate travel schedules and reservations. * Conduct research; compile and type statistical reports. * Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings. * Make copies of correspondence or other printed materials. * Prepare outgoing mail and correspondence, including e-mail and faxes. * Order and maintain supplies, and arrange for equipment maintenance. WHAT YOU'LL NEED: * High school diploma or general education degree (GED); or one to three years of related experience and/or training; or an equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Knowledge of MS Office Suite software WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and distance vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

Job Title: Urgent Care Administrative Assistant Job Summary: We are seeking a dynamic and organized individual to fill the position of Administrative Assistant to the Urgent Care. This role is crucial in supporting the efficient functioning of our urgent care facility, ensuring smooth day-to-day operations, and contributing to the overall success of our healthcare services. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Responsibilities: 1. Administrative Support: • Provide comprehensive administrative support to the Urgent Care Manager. Manage and organize schedules, appointments, and meetings. Prepare and distribute internal communications and reports. 2. Coordination and Communication: • Serve as a liaison between the Manager and various departments within the urgent care facility. Communicate with staff, patients, and external stakeholders as needed. Assist in coordinating and facilitating team meetings and training sessions. 3. Documentation and Record Keeping: • Maintain accurate and up-to-date records related to operational processes. Assist in the creation and maintenance of procedural documentation. Ensure compliance with regulatory standards and internal policies. 4. Inventory Management: • Monitor and manage inventory levels of medical and office supplies. Coordinate with vendors for timely replenishment of necessary supplies. 5. Quality Assurance: • Collaborate with the Manager to implement and monitor quality assurance measures. Participate in the development and execution of improvement initiatives. 6. Patient Services: • Assist in maintaining a patient-centric approach by addressing inquiries and concerns promptly. Process patient payments and maintain accurate financial records. Answer phone calls, take messages, and provide information to callers. Verify patient insurances. Process patient referrals. 7. General Office Tasks: • Perform cleaning tasks to ensure a tidy and hygienic environment. File and organize documents, ensuring efficient retrieval when needed. Shred documents in accordance with established protocols. 8. Data Analysis: • Assist in collecting, analyzing, and presenting operational data. Contribute to the development of strategies for improved efficiency and patient care. 9. Emergency Response Preparedness: • Collaborate with the Operations Manager to develop and implement emergency response protocols. Ensure staff are trained on emergency procedures and drills are conducted regularly. Other duties may be required as assigned. Qualifications: • High school diploma; associate or bachelor's degree in healthcare administration or related field is a plus. Proven experience in administrative roles, preferably in a healthcare setting. Strong organizational and multitasking abilities. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain confidentiality and handle sensitive information. Knowledge of healthcare regulations and compliance is desirable. If you are a motivated individual with a passion for healthcare operations and administration, we invite you to apply for this exciting opportunity to contribute to the success of our urgent care facility. Required Attire: Grey Scrubs and Closed Toe Shoes (No Crocs) No visible tattoos.

, INC Idexcel is a global staffing and IT services organization, with a mission to bring great people and great organizations together. Our diverse client base represents a wide range of industries, including technology, telecom, insurance, healthcare, manufacturing, banking & financial services, food & commodities trading and federal organizations. Our teams of experienced recruiters directly work with client companies seeking exceptional people to help with their business initiatives. Idexcel, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law. Job Description Administrative Assistant I 11/28/2016 to 05/26/2017 MIDLAND, TX, USA, 79701 $13.51/hr on w2 The Administrator I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities. Primary responsibilities include: Key responsibilities/essential functions include: Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager s signature. Provide general office administrative services. In some functions, but not all: o Will support budget management, liaising with finance to ensure costs are monitored and controlled. o Assist with job candidate interview scheduling o Enter temporary support requests into My Resources or other generating system. o Run reports in excel, access, business objects and other data gathering programs o Input and update data into Oracle databases o Provide tactical support (answering questions on central sites and on various internal processes and e-tools). o Help keep organization charts up to date as directed o Maintain filing and records management systems and other office flow procedures which may be confidential o At some sites, an administrator may provide payroll support for hourly associates o Generate, review and file pharmacy reports o Accurately maintan customer pricing files and complete contract data entry o Create statistics, send out customer brochures or correspondence, or document leads. Required Qualifications: 1. High School Diploma, GED or local equivalent. 2. 1-2 years secretarial/administrative experience 3. Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook 4. Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly 5. Effective time management and organizational skills; able to balance multiple priorities 6. Effectively problem solve and resolve a variety of issues and topics within the job scope 7. Ability to effectively interact and communicate with senior level management and corporate contacts 8. Excellent interpersonal, verbal and written communications skills including strong grammatical skills Sandra Taylor ************ Additional Information Sandra Taylor ************