Electrical Construction - Project Assistant
Secretary job in Santa Fe Springs, CA
About the Role:
The Project Assistant will work with an existing project team, involved in current construction projects. The Project Assistant will assist a Project Manager and continue their development under the direction of CSI. Successful candidates must display company core values as found in the CSI Orientation Packet.
Company Overview
Founded in 1990, CSI has emerged as a leader in highly technical and innovative electrical design and construction. We are a full-service firm with the resources and expertise to handle any commercial, industrial, or one-of-a-kind challenge. We are a trusted contractor to diverse industries, such as aerospace, biotech/pharmaceutical, education, healthcare, entertainment, hospitality, manufacturing, and retail, to name a few. Our services also include energy solutions and have earned a reputation as a premier provider of energy development, installation, and maintenance. In July 2019, CSI proudly joined the MYR Group family expanding our commercial and industrial reach. We're proud to celebrate 31 years of commitment to do all things with excellence for our customers, ourselves, and our craft. We Build Better.
Essential Functions
Understand and follow CSI policies and procedures and assist with the following:
Managing document control and drawings
Obtaining necessary permits
Preparing submittals and shop drawings, and reviewing quoted items and commodities
Managing RFI logs and reviewing RFIs for cost impact
Managing POs, vendor tracking, and releases
Working with the lighting department on an as-needed basis to manage light fixtures, controls, and switchgear tracking logs
Working with the pre-fab department on an as-needed basis
Providing field foremen with information, material tracking, and other administrative functions
Summarizing and tracking time and material paperwork
Taking ownership and accountability for assigned tasks
Preparing reports and schedule review for Project Reviews
Preparing job closeouts and O&Ms
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed.
About You:
Qualifications
Proficiency in MS Office Suite, and BlueBeam
Proactive attitude, showing initiative and the ability to work independently
Ability to learn to read and understand architectural, structural, mechanical, electrical, and plumbing drawings
Excellent reasoning ability
Strong organizational and communication skills, both written and verbal
Ability to work under pressure and adapt to changing job requirements
Dependability and punctuality for all CSI activities
Ability to work in a team environment and display leadership skills
Positive attitude and customer focus
High School Diploma or the equivalent
Physical Requirements/Working Conditions
Frequently works outdoors on uneven surfaces
May be required to sit or stand for long periods of time
May be required to stoop, bend, and crouch
Required to use computer, keyboard and mouse for long periods of time
Works in a climate-controlled environment 50% of the time
May work in varying weather conditions: hot, cold, and wet conditions
Frequently works in areas with large industrial equipment subject to high noise levels
May occasionally work in areas with hazardous chemicals
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
What We Offer:
Compensation & Benefits
Hourly Rate $27.00-$35.00/ hour (Non-Exempt)
Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. CSI reserves the right to adjust ranges depending on the selected candidate's qualifications.
Amazing Company Culture - We have a culture of trust, teamwork, performance, and commitment that drives our success.
Competitive Salaries - We pride ourselves on offering above-average industry salaries based on talent and experience.
Annual Paid Time Off starting at 15 days plus 9 paid Holidays.
Generous 401(k) Plan with 100% match up to 6%. Immediate vesting and Annual profit-sharing potential.
Company-paid life, and accidental death & dismemberment.
Employee Assistance Plan (EAP).
Various voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents.
Company medical and dental insurance for you and your family. CSI pays 100% for Employee and 75% of dependent coverage premium for the selected plan(s)
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at **************.
MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.
MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer.
MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Appcast: #applow LinkedIn Workplace: #LI-Onsite
Montessori Mandarin Administrative Assistant
Secretary job in Irvine, CA
Spring Education Group is a multi-brand education network of superior private school institutions spanning infant care through high school. The network (currently composed of approximately 220 schools) brings together some of the best private school programs in the country, with proven track records educating children through unique and carefully crafted curricula.
LePort Montessori provides students and families with an authentic Montessori educational experience facilitated by passionate Montessori educators who guide students in meaningful work within a beautifully prepared environment. We cultivate an atmosphere of joyful learning and continuous growth for both our students and teachers, offering opportunities to grow professionally within a supportive community.
We are more than a school-we are a community. Our goal is to uplift each other, work together, and implement the educational philosophy pioneered by Maria Montessori over 100 years ago. We believe in a holistic approach to Montessori education, combining academics, practical life, sensorial experiences, and mixed-age groups. Our culture is one of care, grace, courtesy and respect.
About the Position
Are you an organized, positive, and detail-oriented individual who enjoys working in a fast-paced environment and interacting with families? This year-round, full-time position is essential to the smooth functioning of our school.
You will support the Head of School and school operations, acting as the face and voice of LePort Montessori. You'll also assist in maintaining a welcoming environment and contribute to classroom success by providing support when needed.
Position Details
Schedule: Monday-Friday 9:00am-6:00pm
Location: 3935 Alton Parkway Irvine, CA 92606
Pay Range: $22-$24 per hour
Employment Type: Year-round, Full-Time (12 months)
What We Offer
We offer a positive work culture and supportive school environment, along with:
Full benefits package (medical, dental, vision)
401(k) with company match
Paid time off
Employee tuition discount
Tuition reimbursement
Opportunities for professional growth
Key Responsibilities
School Operations & Office Support (Approx. 50%)
Greet students, families, and visitors; answer incoming calls with professionalism and warmth
Assist with enrollment processes, including paperwork, email responses, and system setup
Maintain accurate and legally compliant student records
Support with tuition collection and data entry
Run weekly operational reports and input financial data (e.g., invoices, purchase card receipts) into systems like NetSuite
Assist with orientation of new employees
Provide care for students sent to the office for minor ailments
Maintain a proactive and positive relationship with parents and staff
Classroom Support (Approx. 50%)
Provide in-classroom coverage for teaching staff during breaks, absences, or shift changes
About You
We are looking for someone who is:
Professional, warm, and effective in verbal and written communication
Able to collaborate with a team while maintaining a high level of confidentiality and trust
Passionate about working with children and supporting a school community
Organized, dependable, and able to manage multiple tasks simultaneously
Qualifications
High school diploma or equivalent (GED) required
At least 18 years old
12 Early Childhood Education (ECE) units required
Bilingual (Mandarin) required
Prior experience in a Montessori environment is preferred
Working knowledge of Microsoft Office (Word, Excel, PowerPoint), email, and internet usage
Must successfully pass all background checks and meet state licensing requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.
Administrative Associate 3
Secretary job in Stanford, CA
Job Title: Administrative Associate 3
Work Schedule: On-site
Rate: $42/hour, Based on experience.
Responsibilities:
Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements.
How many years of experience are required? 3 years of office experience minimum preferably long term
Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired.
About Maxonic:
Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.
Interested in Applying?
Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.
Claims Administration Clerk
Secretary job in Mesa, AZ
🕒 Schedule: Full-Time
💲 Starting Pay: $18.25/hour
🏢 Department: Claim Administration
About the Opportunity
Are you highly organized, detail-driven, and comfortable working in both remote and in-office settings? We're hiring a Claims Administration Clerk to join our fast-paced Claim Administration team. This role is ideal for someone who thrives in structured workflows, enjoys problem-solving, and has recent in-office experience supporting administrative or operational functions.
If you're self-motivated, accurate, and ready to contribute to an essential part of the healthcare claims process, we'd love to meet you.
What You'll Do
Process assigned system edits prior to claim submission
Print and mail paper medical & behavioral health claims
Prepare supporting documentation (EOBs, medical records, etc.)
Perform in-person filing duties when needed
Pull itemized bills for subpoena requests and respond to payer documentation requests
Prepare and upload trip tickets for transportation claims
Upload documentation packets and complete portal data entry
Download, review, and file payer correspondence
Assist with invoicing and spreadsheet-based claiming tasks
Maintain and organize electronic and physical filing systems
Uphold strict HIPAA and confidentiality standards
Participate in department projects and meet productivity/quality metrics
Complete additional duties as assigned
Required Qualifications
High school diploma or GED
Must have recent in-office work experience
1-2 years of healthcare claims experience (preferred)
Ability to manage logins and passwords across multiple payer portals
Strong software proficiency and internet research skills
Experience working in a hybrid or remote setting (preferred)
Valid identification and ability to work onsite as scheduled
Skills & Competencies
Strong attention to detail and accuracy
Excellent organization and time management
Clear, professional communication skills
Ability to follow regulatory and procedural guidelines
Positive, team-oriented work ethic
Strong problem-solving abilities and sound judgment
Ability to stay focused and proactive in a fast-paced environment
Work Environment & Physical Requirements
Fast-paced environment with shifting priorities
Frequent walking, sitting, standing, and document handling
Ability to lift 10-15 lbs occasionally
Visual acuity required for data entry and reviewing documentation
Equal Opportunity Employer
We are an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Interested? Let's Connect!
Administrative Assistant
Secretary job in Los Angeles, CA
LHH is currently seeking an Administrative Assistant with 2 or more years of experience for a full-time job at an exciting entertainment company in Beverly Hills, CA. This is a contract-to-hire role that offers the opportunity to work with a growing and dynamic organization within the film and media industry.
This role entails providing complete administrative support to internal departments while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize clerical tasks, stay organized in a fast-paced environment, and communicate clearly as they will play a major part in the success of the office. If you are looking for a new and exciting place to work - apply online today!
Responsibilities:
· Calendar management and scheduling
· Meeting and event coordination
· Data entry, file management and clerical support
· Mail duties and assisting other departments as needed
· Maintain office documents using Microsoft Word, Excel and Outlook
· Perform other tasks and functions as assigned to provide support to other team members and internal departments
Qualifications:
· Experience working in a corporate environment
· College degree preferred
· Ability to work independently and as part of a team
· Personable, proactive, and able to work in a fast-paced environment
Skills:
· Strong attention to detail
· Ability to effectively multitask
· Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook
Experience:
· 2 - 4 years of recent administrative support experience in a corporate environment
Work Hours:
8:00am - 5:00pm, 40 hours per week
To learn more about this administrative job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the LHH website.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit
Pay Details: $20.00 to $27.00 per hour
Search managed by: Tyler Panos
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Receptionist
Secretary job in San Francisco, CA
Receptionist (Tech Environment)
Duration: 6+ Months (with strong potential for extension)
We are seeking a Receptionist & Administrative Specialist to support daily office operations in a fast-paced tech company environment. This role requires a friendly, professional, and highly organized individual with strong communication skills and familiarity with Bay Area workplace culture.
You will serve as the face of the office, support administrative needs, and assist with internal coordination. The assignment is expected to extend based on performance and business needs.
Key Responsibilities
Greet visitors, guests, and vendors with a professional and welcoming demeanor.
Manage front desk operations, including answering incoming calls and overseeing mail and deliveries.
Provide general administrative support and coordinate daily office tasks.
Assist with planning and organizing internal events (team-building, happy hours, engagement activities).
Support scheduling, meeting coordination, and office calendar management.
Maintain an organized, positive, and professional office environment.
Communicate clearly with team members and management regarding scheduling and office updates.
Required Qualifications
Strong English communication skills (written and spoken).
Friendly, positive, and professional attitude.
Experience working as a receptionist or in a front office role.
Previous experience supporting a tech company or working in a tech environment (required).
Understanding of Bay Area workplace expectations and culture.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
Reliable, punctual, and highly organized.
Preferred Qualifications
Experience in administrative support or event coordination.
Associate degree or diploma in Business Administration or a related field.
Prior experience working with Bay Area-based tech teams or offices.
Administrative Assistant
Secretary job in Los Angeles, CA
Duration of Assignment: 2 months with a chance to extend based on LOA return
Work hours: 9:00 am - 5:30 pm / 40 hours per week
Dress code: Business Casual
Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month - to be paid at contingent's expense
The incumbent will:
Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures.
Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
Oversee office operations and assist in purchases to maintain supplies and inventory.
Research and gather data for departmental reports.
Note to Suppliers:
Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus!
Must have good typing skills - 40 wpm+
This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills.
This Department needs a candidate that can be trained quickly and jump in to support the volume.
There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.
Administrative Coordinator
Secretary job in Oakland, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
Receptionist
Secretary job in El Monte, CA
El Monte, CA
Salary: $18.00 - $20.00
Full Time
The primary purpose of your job position is to attend to and greet visitors and answer telephone. It is limited to clerical duties only and located and limited to the Reception/Administrative area.
***This position has no clinical involvement/duties of any kind***
Essential Duties and Responsibilities
Provide general administrative and clerical support.
Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor.
Answer telephone calls and take messages or forward calls.
Check visitors in and direct or escort them to specific destinations;
Inform other employees of visitors' arrivals and cancellations.
Maintain visitor sign- in log.
Handle incoming and outgoing mail
Schedule appointments and maintain meeting room bookings.
Maintain and tidy the reception area.
Perform other duties as assigned.
Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
Knowledge, Skills and Abilities
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from managers and employees.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual must have basic knowledge of Microsoft Suite products, clerical functions and multi-line phone system.
Education & Experience
Must possess, as a minimum, a high school diploma or GED.
Previous administrative or receptionist experience preferred
Administrative Assistant
Secretary job in Morgan Hill, CA
Administrative Assistant to Property Manager
Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships.
The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members.
This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position.
Responsibilities include, but are not limited to:
Perform general administrative tasks, coordinating meetings and light domestic travel.
Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi)
Review AR reports and post charges as assigned
Assist Property Managers with maintenance and repair proposals
Prepare effective emails and letters to vendors and tenants
Provide additional daily support to Property Managers as needed
Other administrative and light accounting duties as assigned
Required skills and qualifications
Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems
Experience with Yardi Systems, Slack, Zoom, and Asana
Familiarity with data entry
Ability to maintain confidentiality of company information
Excellent written and verbal communication skills
Strong time-management and multitasking abilities
Attention to detail and a self-starter
Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs
Workplace & Compensation
Office hours 8:30am - 5pm
Works in a large cubicle workstation
On-site position (office is located in Morgan Hill)
Full benefit package (including 401K and matching)
Regularly scheduled Employee Appreciation events
Based on experience -$28-$33/hour plus benefits
Administrative Assistant
Secretary job in El Cajon, CA
Administrative Assistant
Pay Range: $25-$30/hr.
Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM
Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal candidate takes the initiative; is detail orientated and has 2+ years of administrative experience and is looking for a long-term opportunity with a growing construction company.
Responsibilities:
· Monitor and respond to daily estimating emails and assist estimators with prepping bids and meeting deadlines.
· Processing and filling out required bid paperwork and requests bid bonds and payment performance bonds as needed.
· Conduct data entry tasks for the office and staff.
· Process Accounts Payable invoices
· Organize and file fleet management documents.
· Assist Payroll Administrator with various tasks as needed.
· Assist Controller with various tasks as needed.
· Assist Subcontract/Billing Administrator with various tasks as needed.
Requirements/Qualifications:
· 2+ years of administrative assistant experience.
· Ability to work in MS Office Suite: Outlook, Word, Adobe and excel required.
· Notary license a plus but not required.
· Estimating/Bidding knowledge a plus.
· Ability to handle confidential information with discretion.
· Strong attention to detail and organizational skills.
· Excellent communication and time management skills.
Project Administrative Assistant
Secretary job in Sacramento, CA
Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams.
Duties/Responsibilities
Perform general administrative tasks such as filing, typing, copying, and scanning.
Provide support to the project team in managing day-to-day construction operations.
Maintain a high level of organization in document management and control.
Copy, scan, and order drawings for projects as requested.
Assist with the processing of RFIs and change order tracking.
Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment.
Understand and follow operating procedures within company and jobsite guidelines.
Required Skills/Abilities
Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam.
Strong organizational and priority management skills.
Excellent interpersonal, verbal, and written communication skills.
Strong administrative writing and reporting skills.
Competence in managing processes and analyzing information.
Ability to solve problems efficiently and effectively.
High level of professionalism and integrity.
Education and Experience
High school diploma or GED required.
Minimum of 3 years of administrative assistant experience, preferably in the construction industry.
Working Conditions
This position is based in our Sacramento office and is not eligible for remote work.
Work may be performed in an office or on active job sites, depending on role and project needs.
Office work includes sitting, typing, and using a computer for extended periods.
Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs).
Noise levels range from quiet (office) to high (job sites).
May require occasional travel to project locations or meetings.
REG will provide reasonable accommodations as required by the ADA and applicable state law.
Disclaimer
The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.
Administrative Assistant
Secretary job in Santa Cruz, CA
We're Hiring! - Administrative Assistant
We are a busy steel subcontracting company looking for a reliable and organized Administrative Assistant to join our team.
This is a full-time, Monday-Friday position working with a supportive, friendly group of professionals.
Responsibilities include:
General administrative support
Organizing documents and schedules
Assisting team members as needed
If you're interested, please contact Eric Stockwell:
📞 **************
📧 *****************
We look forward to hearing from you!
Administrative Assistant, Part-time (ELS)
Secretary job in El Segundo, CA
The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations.
This role is based in our El Segundo, CA office.
RESPONSIBILITIES:
Office Administration:
Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression
Ordering, stocking, inventory, and expense report of office supplies
Costco, Amazon, etc.
Coffee supplies stocking (daily)
Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process
Computer set up, phones etc.
Welcome packets and New Hire collateral
Building and office card access
Updating seating chart in Box and in Atlas
Workstation setup as needed
Clean out agent cube if terminated
Liaison between building management and MREIS
Handle on-site building requests
Restocking public restroom, light not working, A/C issues, etc.
Required emergency course education
Parking validations
Office equipment management
Reload and troubleshoot Pitney Bowes system
Printer supplies (toner and paper) and stocking (daily)
Printer troubleshooting and handle troubleshooting with vendor
Manage and answer the main phone line
Ensure company voicemail is checked daily and messages are relayed to the appropriate party
Provide wire instructions
Mail pickup and delivery (daily)
Cleaning up office
Keeping organized and presentable (daily)
Clean refrigerator (weekly)
Setup conference room for conference calls and meetings
Monday morning meeting
Setup live trainings
Stocking collateral and water for meetings
Setting up recruiting presentations
Coordinating with vendors for miscellaneous office tasks
Assisting agents with basic technology needs
Expense reimbursements
Coordinating and supporting internal office events
Market Leader Administrative Support:
Office Competition Support
Interview scheduling & administrative support
Miscellaneous tasks
Training Support:
Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc
Preparing first day collateral
Posting training calendar around office
Organizing mixers and activities
Ordering catering and setting up for Summer Training Events
Prepare conference room for live trainings and herd summer class
REQUIREMENTS:
Associates Degree or higher
2+ year(s) relative experience
Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook
Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management
Excellent interpersonal and communication skills
Exceptional problem-solving skills
Ability to apply common sense and understanding to interpret instructions and perform duties efficiently
The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm.
Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Hourly Wage range - $20 - $25
Retail Project Assistant
Secretary job in Los Angeles, CA
Founded in 2008 by Los Angeles native Jeff Abrams, Rails has grown from a small label - started with just a single hat - into a full collection of women's and men's apparel. Sold at top international retailers and worn by a loyal following of celebrities and tastemakers, the brand has come to define a new classic heritage and relaxed sensibility. Rails is sold in 30 countries by more than 1000 retailers, including its own flagship stores in New York, San Francisco, Newport Beach, Paris, London and Amsterdam.
Summary:
Rails is looking to add a Retail Project Assistant who can be a highly reliable operational backbone while also supporting creative and logistical needs of the business. We are looking for a dependable, hands-on support partner who will enhance store performance, strengthen operational consistency, and bring structure to both routine workflows and special Retail initiatives.
Operations Support:
Contribute to the development of seasonal and event-specific sales tools, including promotional linesheets and product allocation materials.
Support the creation and distribution of store allocation plans, buy layouts, and product knowledge resources to ensure consistency across retail locations.
Partner with the corporate team to curate product knowledge content and coordinate training initiatives, including videos and seasonal education.
Help oversee retail facilities operations by tracking maintenance requests, vendor schedules, and compliance with health & safety standards.
Partner with operations on daily issue resolution, including product, pricing, and inventory discrepancies.
Manage supply orders for stores and warehouse needs to ensure timely availability of materials and packaging.
Run point on retail related in store events, activations and ongoing partnerships such as College Collective, Concierge Program, Stylist programs
Visual Merchandising Support:
Support sample procurement and organization of office mock store.
Assist with seasonal event planning and large-scale retail/wholesale activations.
Help coordinate logistics for store openings, including purchase tracking, vendor coordination, and trucking.
Assist with visual merchandising execution, including signage distribution, repairs/replacements and maintain Visual Merchandising checklists by store.
Collect and provide feedback on Visual Merchandising photos by store
Track and collate business impacts to visual changes and money mapping within sales floor
Rails is committed to providing equal employment opportunities and building a diverse workplace in all its forms and considers candidates without regard to race, color, religion, age, gender identity, sexual orientation, national origin, disability status, veteran status or any other characteristic protected by applicable laws. As an equal opportunity employer we welcome and consider all qualified applicants.
Business Manager (Assistant Property Manager)
Secretary job in Calexico, CA
Business Manager (Affordable) - El Quintero Apartments | Calexico, CA
Who We Are: Founded in 1975, CONAM Management operates in 10 states, across 26 key metropolitan markets, supporting over 60,000 apartment units of both affordable and conventional housing. Our growing team of over 1,700 associates is dedicated to maintaining and enhancing the quality of life for our residents. At CONAM, we foster a collaborative, team-oriented culture where our associates thrive and are valued for their expertise and commitment.
What We Are Looking For:
We are seeking a Business Manager (Assistant Community Manager) to support the day-to-day operations of our affordable apartment community at El Quintero Apartments in Calexico, CA. This role will involve both on-site accounting and leasing responsibilities, with the Business Manager also acting as the person-in-charge when the Community Manager is absent.
This is a full-time position with full benefits. Pay range: $16.50.00 - $17.00 per hour
Key Responsibilities:
Manage the financial operations of the apartment community, including accounts payable, accounts receivable, and processing rent payments.
Support the Community Manager with all aspects of asset management, including the implementation of budgets, financial reports, and cost control measures.
Oversee the leasing process for available apartments, from initial inquiries to move-ins, ensuring a smooth and positive experience for new residents.
Maintain and update accurate resident files, ensuring compliance with company policies and regulations.
Assist with marketing and advertising to fill vacancies in the apartment community.
Ensure that the community is operating at maximum occupancy by engaging with prospective residents, conducting apartment tours, and processing applications.
Handle resident relations by addressing concerns, providing excellent customer service, and fostering a positive living environment.
Ensure that all leased apartments are properly documented and maintain accurate move-in/move-out records.
Collaborate with the Community Manager to enforce community policies and regulations, ensuring compliance with fair housing laws and housing guidelines.
Perform general office tasks including scheduling, answering resident inquiries, and managing resident communication.
Assist with organizing resident events and building community relationships.
Be prepared to assume the role of person-in-charge in the absence of the Community Manager, ensuring the continued smooth operation of the community.
Other duties as assigned.
Who You Are: (Requirements of the Position)
You have 1-2 years of experience in affordable apartment communities.
You have 1-2 years of supervisory experience preferred.
Experience with affordable properties, HUD, Low Income Tax Credit (LIHTC), Permanent Supportive Housing (PSH), Section 8, Senior, Rural Development is required
You have a strong understanding of the day-to-day operations of a multi-family apartment community, including leasing, financial reporting, and resident services.
You have demonstrated success in maintaining high occupancy rates in apartment communities.
You can provide exceptional customer service and can effectively multitask in a fast-paced environment.
You have excellent communication skills, both verbal and written, with the ability to interact with residents, vendors, and team members professionally.
You have proficiency in MS Word, Excel, and Outlook; experience with Yardi and/or MRI is a plus.
You are physically able to lift and carry items weighing up to 25 pounds.
Why You'll Love Working Here:
CONAM Management Corporation is more than just a job - it's a career where you can grow and be recognized for your expertise in Property Management. We offer a competitive pay, comprehensive benefits package, that make working at CONAM even more rewarding.
Our benefits include:
Medical, dental, vision insurance
Pet insurance
Life insurance and identity theft protection
Paid sick and vacation time
401(k) plan with company match
Flexible Spending Accounts (FSAs)
Employee Assistance Program (EAP)
Additional perks: Service award days, floating holiday, early earned wage access and more
At CONAM, we pride ourselves on our culture of excellence and commitment to fostering an inclusive, diverse, and supportive work environment.
Additional Information:
This position is contingent upon passing a background check, employment verification, and drug screening.
CONAM will consider qualified applicants with criminal histories in a manner consistent with the requirement of the law.
We are an Equal Opportunity Employer and encourage all qualified candidates to apply.
Ready to make an impact?
If you're excited about joining a team that values your skills and offers great benefits, click “APPLY”.
Pay Bands: Pay bands are established based on geographic location, internal equity, market conditions, and candidate qualifications. We provide competitive compensation based on experience and qualifications.
Substitute-Administrative Assistant II Continuous Applicant Pool
Secretary job in Imperial, CA
BASIC FUNCTION Under direction of a Director, the Administrative Assistant II provides a variety of responsible and confidential administrative duties and oversees the proper functioning of all administrative activities under their assigned area of responsibility, including coordination of communication for the Office.
DISTINGUISHING CHARACTERISTICS
This classification is a mid-level administrative position in the series of administrative classifications requiring an increased level of competency in communication, judgement, confidentiality, working independently, discretion, administrative skills, and governing rules and regulations applicable to the department or service area they are supporting.
ESSENTIAL DUTIES & RESPONSIBILITIES
The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification.
1. Provide administrative assistance to the Associate Dean or Director by coordinating and maintaining the calendar to schedule meetings, events, appointments, and workshops.
2. Organize and coordinate the flow of activities through the office in relation to priorities, schedules, and deadlines; perform administrative duties for the Associate Dean or Director.
3. Research and analyze information and data; prepare and submit reports; maintain files and records.
4. Acts as an information resource regarding policies and procedures of assigned area responsibility; coordinate and track the review and updating of relevant department policies, procedures, and processes; maintain webpage for assigned area of responsibility.
5. Assemble, prepare, review, and submit Board agenda items and supplemental materials for assigned area of responsibility to appropriate divisional level. Assist and coordinate with the appropriate Administrative Assistant or Vice President's Executive Assistant as required.
6. Prepare correspondence and reports for the Associate Dean or Director, screen, and route incoming correspondence. Compose and prepare responses to correspondence and requests for public records.
7. Coordinate and prepare all necessary materials and documents in preparation for participatory governance and committee meetings; Prepare meeting agenda and take meeting notes and minutes as assigned.
8. Perform and manage administrative related projects and processes unique to assigned area of responsibility, i.e. recruitment, accreditation, program review, special events and activities, reports, and special programs.
9. Monitor, provide work direction, and supervise student employees assigned to the office.
10.Coordinate and train department staff in their area of responsibility for department administrative policies, procedures, and processes as needed.
11.Act as a liaison for the Associate Dean or Director; promote and maintain positive staff relations; screen incoming calls; greet visitors; maintain positive relations with employees and community. Answer inquiries, provide information, address complaints, and offer referrals to appropriate sources.
12.Arrange meeting and event services for the Associate Dean or Director's office such as reception coordination, planning logistics, and providing materials.
13.Compile and prepare federal, State and County reports as assigned; keep informed of pertinent laws, policies, and pending legislation.
14.Propose and administer the budget of the Associate Dean or Director's Office. Process purchase orders as required.
15.Plan and make travel arrangements and process travel claims as assigned. 16.Perform other job-related duties as assigned.
Perform related duties as assigned.
Please click here to view the full job description Education and Experience:
High School graduate or equivalent and two (2) years of administrative related experience.
Certificates, Licenses, Special Requirements:
Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.
IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. RANGE 16 ON THE CLASSIFIED SALARY SCHEDULE: Salary placement is at Step 1. Please click here to review current salary schedule.
For Additional inquiries please contact:
Gina Snow
HR Recruiter
Phone: ************
Email: ********************** Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
COMMITMENT TO EQUITY AND DIVERSITY
With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community.
To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals.
We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students.
THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates. For additional details regarding Imperial Valley College click here.
Easy ApplyReceptionist - Franchise Location
Secretary job in El Centro, CA
What you'll do... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future.
What You'll Bring to the Team:
* Answer phones and greet clients in a personalized, friendly, and inviting manner
* Match clients with the best-suited tax professional for their needs
* Schedule clients how they would like to be scheduled
* Help to ensure all clients needs have been met during service both in person, over the phone or virtually
* Maintain office cleanliness and organization of resources with team members
* Other duties as assigned
Your Expertise:
* Experience working in a fast-paced environment
* Previous experience in a customer service environment
* Ability to multi-task
* Strong organizational and time-management skills
* Computer proficient with the ability to use Microsoft Office
It would be even better if you also had...
* High school diploma or equivalent
* Ability to work flexible schedule and/or in multiple locations
* Sales/marketing experience
Pay Range Information
The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit.
Pay Range
$17.00 - $20.00/Hr.
Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future.
What You'll Bring to the Team:
* Answer phones and greet clients in a personalized, friendly, and inviting manner
* Match clients with the best-suited tax professional for their needs
* Schedule clients how they would like to be scheduled
* Help to ensure all clients needs have been met during service both in person, over the phone or virtually
* Maintain office cleanliness and organization of resources with team members
* Other duties as assigned
Your Expertise:
* Experience working in a fast-paced environment
* Previous experience in a customer service environment
* Ability to multi-task
* Strong organizational and time-management skills
* Computer proficient with the ability to use Microsoft Office
Auto-ApplyAdministrative Assistant, Distribution Services (Space Planning & Operations)
Secretary job in Boulevard, CA
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Administrative Assistant, Distribution Services (Space Planning & Operations)
Job Profile Title
Administrative Assistant B
Summary
Under the supervision of the Director of Distribution Services, and guidance of the Administrative Coordinator, the Administrative Assistant provides administrative support for all functions of the Distribution Services workgroup, including the Mail Center, Receiving, Infectious Waste Removal, Glasswash, Remote Location Support, and Event Support. The position facilitates daily office operations, drafts and disseminates confidential information, handles high-volume communications and customer service triage, and assists with staff scheduling and timekeeping. The role maintains inventory of supplies, organizes and supports meetings, manages department records, and upholds compliance and professional standards. The Administrative Assistant assists the Sr Coordinator, Distribution Services, with the electronic package tracking system, tracking and reconciling delivery and package data, and preparing operational and activity reports to ensure smooth and timely service delivery. Additional responsibilities include proofreading and formatting correspondence, supporting standard operating procedures, and ensuring proper documentation and reporting. The position requires strong organizational skills, professionalism, and a commitment to customer service for internal and external stakeholders, supporting a positive and compliant department culture. This is considered an “essential” position.
Job Description
Education/Experience: A high school diploma and three to five years' experience or equivalent combination are required; an associate's degree and at least 3 years of administrative, office, or customer service experience, preferably in a large institutional, distribution, or service-oriented setting, is preferred.
Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience using database systems, electronic document management, and package tracking systems. Strong written and verbal communication skills; ability to draft, proofread, and format correspondence and reports. Demonstrated ability to manage multiple tasks, prioritize workload, and meet deadlines with accuracy and attention to detail. Professional and courteous demeanor with excellent customer service abilities, including effective problem-solving and triage of inquiries. Ability to maintain confidentiality and follow policies related to privacy, document retention, and information security. Capacity to work independently and collaboratively in a fast-paced, essential-services environment and handle occasional interruptions or urgent requests. Ability to occasionally lift or move office supplies or packages (up to 25 lbs.) and willingness to provide flexible support for operational needs.
SPECIAL REQUIREMENTS:
The Perelman School of Medicine is a multi-building research and teaching complex with an emphasis on biomedical research. As such, and to ensure successful fulfillment of its mission (research and education), the School Community requires a much higher level of support service delivery than usually experienced in a typical academic environment. Problems that would be mere annoyances in some facilities have the potential of destroying thousands of dollars and months or years of often-irreplaceable work. The Department of Space Planning & Operations is responsible for coordinating and assuring uninterrupted delivery of the necessary utility and other support services.
The above statement is included in this position description in an attempt to provide the reader with an understanding of:
1) The responsibilities of this Office
2) The importance to both the School and the University of the work performed and
3) The stress and pressure placed upon employees by the emergency situations to which they must repeatedly respond
4) All employees of the Space Planning & Operations department are considered to be “essential.”
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$18.99 - $20.67 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: ********************************************
Auto-ApplyApartment Business Manager (Assistant Property Manager)
Secretary job in Calexico, CA
Job Description
Business Manager (Affordable) - El Quintero Apartments | Calexico, CA
Who We Are: Founded in 1975, CONAM Management operates in 10 states, across 26 key metropolitan markets, supporting over 60,000 apartment units of both affordable and conventional housing. Our growing team of over 1,700 associates is dedicated to maintaining and enhancing the quality of life for our residents. At CONAM, we foster a collaborative, team-oriented culture where our associates thrive and are valued for their expertise and commitment.
What We Are Looking For:
We are seeking a Business Manager (Assistant Community Manager) to support the day-to-day operations of our affordable apartment community at El Quintero Apartments in Calexico, CA. This role will involve both on-site accounting and leasing responsibilities, with the Business Manager also acting as the person-in-charge when the Community Manager is absent.
This is a full-time position with full benefits. Pay range: $16.50.00 - $17.00 per hour
Key Responsibilities:
Manage the financial operations of the apartment community, including accounts payable, accounts receivable, and processing rent payments.
Support the Community Manager with all aspects of asset management, including the implementation of budgets, financial reports, and cost control measures.
Oversee the leasing process for available apartments, from initial inquiries to move-ins, ensuring a smooth and positive experience for new residents.
Maintain and update accurate resident files, ensuring compliance with company policies and regulations.
Assist with marketing and advertising to fill vacancies in the apartment community.
Ensure that the community is operating at maximum occupancy by engaging with prospective residents, conducting apartment tours, and processing applications.
Handle resident relations by addressing concerns, providing excellent customer service, and fostering a positive living environment.
Ensure that all leased apartments are properly documented and maintain accurate move-in/move-out records.
Collaborate with the Community Manager to enforce community policies and regulations, ensuring compliance with fair housing laws and housing guidelines.
Perform general office tasks including scheduling, answering resident inquiries, and managing resident communication.
Assist with organizing resident events and building community relationships.
Be prepared to assume the role of person-in-charge in the absence of the Community Manager, ensuring the continued smooth operation of the community.
Other duties as assigned.
Who You Are: (Requirements of the Position)
You have 1-2 years of experience in affordable apartment communities.
You have 1-2 years of supervisory experience preferred.
Experience with affordable properties, HUD, Low Income Tax Credit (LIHTC), Permanent Supportive Housing (PSH), Section 8, Senior, Rural Development is required
You have a strong understanding of the day-to-day operations of a multi-family apartment community, including leasing, financial reporting, and resident services.
You have demonstrated success in maintaining high occupancy rates in apartment communities.
You can provide exceptional customer service and can effectively multitask in a fast-paced environment.
You have excellent communication skills, both verbal and written, with the ability to interact with residents, vendors, and team members professionally.
You have proficiency in MS Word, Excel, and Outlook; experience with Yardi and/or MRI is a plus.
You are physically able to lift and carry items weighing up to 25 pounds.
Why You'll Love Working Here:
CONAM Management Corporation is more than just a job - it's a career where you can grow and be recognized for your expertise in Property Management. We offer a competitive pay, comprehensive benefits package, that make working at CONAM even more rewarding.
Our benefits include:
Medical, dental, vision insurance
Pet insurance
Life insurance and identity theft protection
Paid sick and vacation time
401(k) plan with company match
Flexible Spending Accounts (FSAs)
Employee Assistance Program (EAP)
Additional perks: Service award days, floating holiday, early earned wage access and more
At CONAM, we pride ourselves on our culture of excellence and commitment to fostering an inclusive, diverse, and supportive work environment.
Additional Information:
This position is contingent upon passing a background check, employment verification, and drug screening.
CONAM will consider qualified applicants with criminal histories in a manner consistent with the requirement of the law.
We are an Equal Opportunity Employer and encourage all qualified candidates to apply.
Ready to make an impact?
If you're excited about joining a team that values your skills and offers great benefits, click “APPLY”.
Pay Bands: Pay bands are established based on geographic location, internal equity, market conditions, and candidate qualifications. We provide competitive compensation based on experience and qualifications.