Job Introduction: At Sprouts Farmers Market, the Administrative Coordinator is responsible for in-store accounting procedures, cash and funds, timekeeping, and payroll transmissions. The Administrative Coordinator keeps store files up to date and maintains an efficient stock of office supplies. They also partner with Human Resources and Store Management on hiring, onboarding, team building, and conflict resolution.
Overview of Responsibilities:
Consistently demonstrate a positive attitude, organizational skills, high level of accuracy, attention to detail, time management skills, and willingness to learn new products.
Take direction, communicate, and collaborate effectively with others.
Collect, verify, and distribute tills and change drawers.
Total all checks, cash, credit cards, and create reports from the previous day.
Oversee the balancing of the safe and create refund reports.
Prepare bank deposits and record all data for cash, checks, food stamps, WIC instruments, and charge vendor coupons.
Help maintain front end security to control cash, shrink, and dishonesty.
Facilitate hiring, onboarding, and training of new employees.
Process internal transfers and job/pay changes.
Support a positive and engaging work environment while adhering to all safety, health, and compliance regulations.
Help plan and execute team building and recognition events.
Pull and distribute sales reports for each department.
Stay up to date on company procedures, policies, and benefits to keep store employees informed.
Keep store files organized and up to date.
Order office supplies to maintain an efficient stock level.
Ensure timekeeping and payroll functions are completed correctly and on time.
Maintain a clean, sanitized, and organized office and work areas.
Demonstrate product knowledge and provide prompt, friendly service to help customers make their selections.
Remain informed of sales and ad items to assist customers in a prompt and friendly manner.
Adhere to all safety, health, and compliance regulations.
Flexible to perform other related duties as assigned.
To maximize labor productivity and customer service, the Core Managers assign secondary roles for
Administrative Coordinators to perform after completing the daily AC tasks. Supporting the Front End as a Cashier to cover breaks and business rushes is one of the secondary roles of the AC and Back-up AC. To provide the most accountable environment, ACs trained as a Head Cashier may hold red-cards and perform Head Cashier duties.
Qualifications:
Must be at least 18 years of age.
Must have a High school diploma or equivalent.
1-2 years of experience in retail store accounting, administrative, and human resources procedures preferred.
Regular, dependable attendance is an essential function of this position. Shift schedules include 8-10 hours with scheduled breaks.
Availability to work a flexible schedule, including some nights, weekends, and holidays preferred.
Be proficient in Outlook, Excel, and Word with knowledge of bookkeeping/accounting and human resources software.
Lift 30 pounds and push/pull less than 5 pounds.
Occasionally, lifting heavier items during a typical workday is necessary.
Sit for extended periods and perform repetitive hand, wrist, finger, and eye movement.
Wear PPE consistent with the task assignment, including but not limited to non-slip, closed-toe shoes, long pants, hair/beard covers, a face-covering or mask, and gloves (latex and or cut-resistant).
Benefits:
In addition to a rewarding career, Sprouts offers a comprehensive program to help support you and your family. These programs include:
Competitive pay
Sick time plan that you can use to support you or your immediate families health
Vacation accrual plan
Opportunities for career growth
15% discount for you and one other family member in your household on all purchases made at Sprouts
Flexible schedules
Employee Assistance Program (EAP)
401(K) Retirement savings plan with a generous company match
Company paid life insurance
Contests and appreciation events throughout the year full of prizes, food and fun!
Eligibility requirements may apply for the following benefits:
Bonus based on company and/or individual performance
Affordable benefit coverage, including medical, dental and vision
Health Savings Account with company match
Pre-tax Flexible Spending Accounts for healthcare and dependent care
Company paid short-term disability coverage
Paid parental leave for both mothers and fathers
Paid holidays
Get Paid Every Day!
Sprouts Farmers Market offers DailyPay - if you're hired as an eligible employee, you'll be able to transfer the money you've already earned at no extra cost, and get it the next business day, for free. We offer DailyPay so you don't have to wait for payday to access the money you've already worked for. With DailyPay, you can see how much you've made every day and you can transfer your money any time before payday.
You can learn more by visiting ********************************************************* .
Why Sprouts:
Grow with us!
If you have a passion for inspiring people and a flair for fresh food, consider applying for a job at Sprouts! With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer's market setting. Come grow your career in healthy living with a fast-paced, rapidly growing company and teams that pride themselves on empowering others along their journey.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties, responsibilities, and requirements. Sprouts' management reserves the right to amend and change duties, responsibilities, and requirements to meet business and organizational needs as necessary.
Sprouts will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance in Hiring Ordinance.
California Residents: We collect information in accordance with California law, please see here for more information.
$29k-35k yearly est. 4d ago
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Accounting and Administrative Coordinator
Burnett Specialists Staffing | Recruiting 4.2
Secretary job in Austin, TX
We are recruiting for a Accounting & Administrative Coordinator with a wonderful design-construction company in West Austin! They are an outstanding company with a fun, family oriented culture and offer career growth! Servicing both residential and commercial segments, this company specializes in servicing customers with a high degree of personalized services such as homeowners, interior designers, custom homebuilders, and residential general contractors.
RESPONSIBILITIES:
Record and categorize expenses
Review and process vendor payments
Organize and maintain progress controls, involving the need to analyze financial data and recommend ways to help the company run proficiently
Find and address any discrepancies in accounting
Keep accounting system up to date
Prepare weekly financial reports regarding revenues and expenses
Monitor and maintain collections and billing controls
Identify organizational problems and opportunities for improvements
Review and optimize controls in “requests for payments” for all payments made to independent contractors to determine accuracy of contractual agreements and work performed
Provide job-costings reports
Organize and maintain vendor contact information
Demonstrate effective communication and problem-solving skills
Maintain the highest standards of professionalism and ethics
Able to work with minimum supervision
Perform administrative support and other duties as needed
QUALIFICATIONS:
2+ years of accounting experience
High proficiency in QuickBooks Desktop
Attention to detail with accurate data entry skills
Must be highly organized and capable of managing multiple tasks and priorities.
$34k-44k yearly est. 2d ago
Administrative Assistant - Construction
Viridan Group
Secretary job in Rockdale, TX
Office Manager / Administrative Assistant
Project Location: Rockdale, TX
Viridan is partnering with a leading sustainable energy developer that is driving innovation toward a cleaner future. This organization is at the forefront of more efficient and sustainable energy solutions, working to reduce global emissions through expertise in development, financial structuring, and asset management.
As part of this partnership, we are seeking a highly organized and dependable Office Manager / Administrative Assistant to support administrative and logistical operations on a construction project. This is a dual-role, contract position that plays a critical role in supporting both office functions and field teams.
The Role
The Office Manager / Administrative Assistant will be responsible for maintaining smooth day-to-day office operations while providing essential support to contractors and on-site teams. This role is key to timekeeping, document management, and overall administrative coordination.
Key Responsibilities
Manage daily administrative and logistical office operations
Provide administrative support to contractors and field teams
Oversee timekeeping and timesheet management
Maintain, organize, and manage project documentation
Support general office and project coordination needs
Required Experience & Skills
Strong experience in in-office administration
Highly organized with excellent attention to detail
Proficiency in Microsoft Excel and Microsoft Word
Ability to effectively support contractors and field teams
Experience with timekeeping and timesheet management
Construction or project-based experience is strongly preferred
Working Conditions
Based on an active construction site
Rare weekend work if required
Rare irregular hours depending on project needs
Reporting Structure
Reports directly to the Project Director
This opportunity is ideal for an administrative professional who enjoys working in a project-driven, on-site environment and wants to contribute to work that supports a more sustainable future.
$26k-37k yearly est. 5d ago
Administrative Assistant
GAC Solutions
Secretary job in Austin, TX
• Minimum 2 years of relevant experience in a corporate office environment or related experience in hospitality and/or workplace services delivery desired.
• Prior experience in reception or office services related background preferred.
• Service-oriented demeanor.
• Positive, professional attitude and presence with the ability to provide excellent customer service and interact with many levels both inside and outside of the organization.
• Ability to maintain poise and professionalism in a fast-paced environment.
• Flexibility to work different schedules and in conjunction with team members' schedules and the ability to work overtime when needed.
• Excellent verbal and written communication skills.
• Ability to work independently and in a team environment.
• Familiarity with Microsoft Office software, particularly Word, Outlook, and Excel.
• Performs other duties, tasks, and special projects as required or as assigned by the management team.
$26k-37k yearly est. 5d ago
Secretary
Challenger School 4.2
Secretary job in Austin, TX
Challenger School is seeking a friendly, detail-oriented individual to join our team in Austin as a secretary. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors.
This is a year-round, full-time position.
Responsibilities
Maintain a safe, productive, and welcoming office environment
Answer phones and respond to questions
Manage the student information system
Keep campus inventory up to date, order supplies as needed
Aid managers with enrollment inquires and marketing events
Assist with sick or injured students
Work patiently with students, parents, and coworkers
Qualifications
Two years of college or relevant experience
Ability to pass a background check
Completion of pre-employment assessments
Position Offerings
Health Insurance
Paid time off
401k
Significant tuition discounts for children and grandchildren
**Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete.**
#CSURGENT
$28k-35k yearly est. Easy Apply 1d ago
Legal Secretary - Commercial Direct Placement - Greenburg Traurig
Contact Government Services
Secretary job in Austin, TX
Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm.
CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:
* Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required
* Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant
* Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
* Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders
* Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
* Establishes and maintains filing and records, in both hard copy and electronic formats.
* Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required
* Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results
* Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools
* Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents
* Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff
* Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters
* Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Skills & Competencies:
* Proficiency with rules for court document filings
* Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
* Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
* Strong attention to detail, organizational skills and ability to manage time effectively
* Excellent interpersonal skills, communication skills and the ability to collaborate well in a team
* Position also requires the ability to work under pressure to meet strict deadlines
Qualifications:
* Bachelor's Degree or equivalent experience preferred
* Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant
* Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing
* Exceptional computer skills with the ability to learn new software applications quickly
Our Commitment:
Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation!
Explore additional job opportunities with CGS on our Job Board:
*************************************
For more information about CGS please visit: ************************** or contact:
Email: [email protected]
#CJ
$70,000 - $80,000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$70k-80k yearly 60d+ ago
PT Administrative Associate III (KLM Library)
Texas A&M International University 4.0
Secretary job in Austin, TX
Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work.
Essential Duties and Responsibilities
* Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
* Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.
* Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
* Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
* Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
* Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
* May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Minimum Requirements
* Education - High school diploma or GED
* Experience - Three years of related experience.
* May not be currently enrolled as a Texas A&M International University student.
Knowledge and Abilities
Knowledge of:
* Word processing, spreadsheet, and database applications.
Ability to:
* Multitask and work cooperatively with others.
* Strong verbal and written communication skills.
* Work with sensitive information and maintain confidentiality.
* Strong interpersonal and organizational skills.
Licensing / Professional Certification - None.
Physical Requirements - General Office Environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervision of Others
This position generally does not supervise employees.
Other Requirements
* Evening and weekend work may be required.
* Position requires on campus, face-to-face interactions.
* Position requires maintaining a regular schedule of attendance on campus and in the workplace.
Pay of Rate: $14.43/hour for up to 19 hours weekly
INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:
* Resume/CV
* Cover Letter
* At least 3 references and their full contact information
Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
$14.4 hourly Auto-Apply 60d+ ago
Secretary
Austindiocese
Secretary job in Temple, TX
The primary purpose of the Secretary is to facilitate communications, provide skilled secretarial services for parish staff, parish ministries and parishioners, answer phone calls and assists the caller in a professional manner, welcome and assist visitors to St. Luke Parish. This position will also ensure that all aspects of responsibilities are carried out in a manner that effectively serves the needs of St. Luke Catholic Church and will also reflect the teachings of the Catholic Church.
Ministerial Character
The Pastor is the visible principle and foundation of unity in the parish of St. Luke Catholic Church which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.
Positions employed at St. Luke Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.
Essential Job Duties:
· As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Luke Catholic Church in both your professional and personal life.
· Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
· Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
· Welcome and assists parishioners/visitors, answers incoming phone calls, offers general information to all, assists with mass intentions and Clerical Endowment Cards.
· Ability to direct parishioners/visitors to appropriate person on staff.
· Opens, sorts and distributes incoming mail, organizes and assist with mailings.
· Answers email and route appropriately.
· Works with and updates all sacramental records including funerals, weddings & baptisms; send sacramental information to churches as required, prepares sacramental certificates as needed.
· Assists in the maintenance of parishioner records
· Inputs Date entry into church database.
· Keeps registration forms updated and sends out registration forms for new parishioners.
· As information comes into the office the secretary, when necessary, should contact the proper leadership when made aware of special ministry needs.
Secretary will also assist the Bookkeeper in various accounting and reporting functions:
· Log invoices and vendor statements into QuickBooks daily.
· Review invoices/statements to ensure all information is obtained before routing to Business Administrator/Pastor for approval.
· Match Purchase Orders to invoices/receipts for all departments and gather additional information when necessary to properly process paperwork.
· Gather timecards and route for supervisor approval.
· Log all cash receipts on a daily basis and prepare weekly deposit.
· Deposit weekly offertory checks to Extraco via check scanning.
· Gather and verify staff members' credit card reports for accuracy weekly.
· Assist with filing accounting records.
· Other duties as assigned.
Knowledge, Skills and Abilities
· Knowledge of the structure and basic teachings of the Roman Catholic Church.
One who enjoys working with people.
· Excellent communication ability required to interact in person or by telephone with a broad range of individuals.
· Adheres to the confidentiality of church records and all types of communication.
· Willingness to seek new information, training and resources as needed.
· Performs job responsibilities in a fast-paced environment while multi-tasking.
· Ability to provide excellent customer service and work effectively with staff, clergy, religious, and laity.
· Ability to operate various word-processing software, spreadsheets, and database programs.
· Ability to proficiently communicate.
· Ability to organize, prioritize, and utilize effective time management techniques.
· Ability to carry out multiple tasks and meet deadlines.
· Ability to follow instructions furnished in verbal or written format.
· Knowledge of Computer Skills (Microsoft Word, Outlook, Excel, Publisher, Quickbooks).
· Detail Oriented.
Minimum Qualifications:
Education and Trainings:
· High School Diploma or GED acceptable to Texas Education Agency.
Experience:
· Two (2) years of related full time wage earning experience.
Language:
· English (proficient in conversing, reading, and writing)
· Spanish (proficient in conversing, reading, and writing). Preferred but not required.
Catholic Requirement:
· Must be a practicing Roman Catholic in good standing.
Licenses/Certifications:
· Valid Texas driver's license.
· Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
Working Conditions:
· All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.
· The Parish is an at-will employer.
· All buildings and vehicles owned by the Parish are tobacco free.
· Working in a fast-paced environment with priorities and plans that may change rapidly.
· Working on weekends, evenings, and some holidays may be required.
· Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.
· Will be required to adhere to established dress codes and conduct standards.
· May be required to use personal or parish vehicle to drive to off-site locations.
· Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.
$25k-38k yearly est. 28d ago
Administrative Assistant - Centralized Support
DPR Construction 4.8
Secretary job in Austin, TX
OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions.
The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following:
Duties and Responsibilities
* Maintaining positive working relationships with internal and external partners.
* Reconciling PO receivers via Coupa.
* Invoice processing via Coupa.
* Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting.
* Creating and maintaining vendor and employee master files.
* Reviewing and reconciling customer statements and accounts.
* Receiving, placing, and filling customer orders and purchase orders.
* Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies.
* Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc.
Required Skills and Abilities
* Excellent listening and communication skills.
* Intermediate proficiency in Microsoft Office Suite.
* Positive interpersonal skills with strong attention to detail.
* Ability to work in both a team environment and independently.
* Ability to thrive in a multitasking environment.
* Bilingual in Spanish a plus.
Education and Experience
* 1+ years of administrative experience is required.
* Construction supply and equipment industry knowledge a plus.
* Experience with Coupa is preferred.
Physical Requirements
* Must be able to sit or stand for prolonged periods of time.
* Must be able to lift 15 pounds if needed.
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at ********************
$35k-41k yearly est. Auto-Apply 7d ago
Administrative Assistant III - Membership
State Bar of Texas 4.4
Secretary job in Austin, TX
General Description
Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar.
Pro
Primary Functions
Act as the liaison between Sections and Membership Departments.
Collaborate with Sections Department to continually improve processes and services that directly affect Sections members.
Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues.
Process Sections dues payments and promptly update/import Sections membership lists.
Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records.
Maintain deceased attorney records in the database.
Process military waiver requests.
Process monthly NCOA export and import and associated tasks.
Process Membership demographics and statistical reports.
Take a high volume of phone calls reques.ting service, information, and assistance.
Provide general information to the public and external organizations and route calls to the appropriate department/employee.
Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance.
Assist walk-in customers with payments and other general requests.
Assist with filing, copying/scanning, special projects, and other duties as assigned.
Position Requirements
Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.
$28k-38k yearly est. Auto-Apply 40d ago
Administrative Assistant (High-rise)
Firstservice Corporation 3.9
Secretary job in Austin, TX
This position provides a wide variety of administrative and support services to the property management team. Performs office work directly related to property management and the general business operations of the Association. Your Responsibilities:
* Provides administrative support to the property management team.
* Ability to work flexible hours to include weekends.
* Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner.
* Prepares welcome letter packages for mail out, preparation of community email updates, newsletters and etc.
* Maintains, updates and coordinates home owner information in computer database on a daily basis.
* Collects mail on a daily basis.
* Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports on a monthly basis for unreported move- ins.
* Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures.
* Distributes amenity cards and guest passes as needed.
* Handles reservations of amenity centers. Ensure all reservations have keys to access clubhouses for their events.
* Audits and eliminates duplicates and incorrect addresses in Connect.
* Help to maintain the data of the amenity system access controllers.
* Assists with community events as needed.
* Demonstrates FirstService Residential-s values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude.
* Follows safety procedures and maintains a safe work environment.
* Performs other job-related duties as directed.
Skills - Qualifications:
* Education/Training:
* High School Degree or equivalency required. Associates Degree in Business Administration or related field would be a plus.
* Experience/Knowledge/Abilities:
* Must have a friendly personality; possess good basic computer and customer service skills. One (1) to Two (2) years of customer service experience and a strong commitment to customer service principles and practices.
* A self-starter with excellent telephone skills. Good organizational skills.
* Computer Literacy: Intermediate proficiency in Microsoft Windows software. Ability to prioritize work with minimum supervision.
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation: $20 - $26 / hour
Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
#LI-DNI
#I-HR1
$20-26 hourly 7d ago
Legal Secretary
Frontline Source Group 3.8
Secretary job in Austin, TX
.
Company Profile:
Boutique Law Firm
Tenured Team
Legal Secretary Role:
Provide essential administrative support to the legal team for efficient office operations
Accurately transcribe legal documents and materials
Manage electronic filing with various courts
Organize physical and electronic case files
Maintain and update calendars
Coordinate appointments and court appearances
Collaborate with attorneys and consultants on litigation files
Prepare and file legal documents
Act as a liaison with clients and court personnel
Perform data entry and maintain timekeeping records
Legal Secretary Background Profile:
Minimum 3 years of litigation secretarial experience
Proficiency in Microsoft Word and Outlook
Strong organizational and communication skills
Knowledge of legal software and case management systems
Familiarity with electronic filing procedures and court systems
Features and Benefits of Client:
Medical, Dental, Vision benefits
PTO
Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. For verification of job postings, please contact our branch locations.
$29k-40k yearly est. 48d ago
Secretaries and Administrative Specialist - Freelance AI Trainer Project
Invisible Agency
Secretary job in Austin, TX
Are you a secretarial and administrative expert eager to shape the future of AI? Large‑scale language models are evolving from clever chatbots into powerful engines of organizational efficiency and communication. With high‑quality training data, tomorrow's AI can democratize world‑class office management, keep pace with evolving administrative demands, and streamline workflows for professionals everywhere. That training data begins with you-we need your expertise to help power the next generation of AI.
We're looking for secretaries and administrative specialists who live and breathe office management, calendar coordination, document preparation, communication facilitation, data entry, meeting scheduling, and customer service. You'll challenge advanced language models on topics like correspondence drafting, records management, travel planning, office software proficiency, confidentiality protocols, and workflow optimization-documenting every failure mode so we can harden model reasoning.
On a typical day, you will converse with the model on real-world administrative scenarios and organizational challenges, verify factual accuracy and logical soundness, capture reproducible error traces, and suggest improvements to our prompt engineering and evaluation metrics.
A bachelor's or masters in business administration, office management, or a closely related field is ideal; professional certifications, extensive administrative experience, or proven project coordination skills signal fit. Clear, metacognitive communication-“showing your work”-is essential.
Ready to turn your secretarial and administrative expertise into the knowledge base for tomorrow's AI? Apply today and start teaching the model that will teach the world.
We offer a pay range of $8-to- $65 per hour, with the exact rate determined after evaluating your experience, expertise, and geographic location. Final offer amounts may vary from the pay range listed above. As a contractor you'll supply a secure computer and high‑speed internet; company‑sponsored benefits such as health insurance and PTO do not apply.
Job title: Secretaries and Administrative Specialist - AI Trainer
Employment type: Contract
Workplace type: Remote
Seniority level: Mid‑Senior Level
$29k-54k yearly est. Auto-Apply 60d+ ago
TxDMV - Legal Secretary
Txdmv Board
Secretary job in Austin, TX
TxDMV - Legal Secretary (00054064) Organization: TEXAS DEPARTMENT OF MOTOR VEHICLES Primary Location: Texas-Austin Work Locations: Camp Hubbard Bldg 5 3800 Jackson Ave Bldg 5 Austin 78731-6005 Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40.
00 Travel: Yes, 5 % of the Time State Job Code: 3567 Salary Admin Plan: A Grade: 17 Salary (Pay Basis): 3,800.
00 - 3,900.
00 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Dec 28, 2025, 10:00:00 PM Closing Date: Jan 26, 2026, 9:59:00 PM Description State Title: Legal Secretary III (3567) This position is hybrid in Austin.
Employees are required to report to the office as directed (subject to change).
Submission of Application:Your application must be complete, accurate and reflect all experience and education.
Omission of data can be the basis for disqualification.
"See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.
o apply for this position, complete an on-line application either through the Applicant Career Section or WorkInTexas.
TxDMV does not accept paper applications.
Applicants who require an accommodation for the interview process should contact Human Resources at ************ when contacted to schedule an interview.
GENERAL DESCRIPTIONOur mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services.
We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.
Performs complex legal secretarial work in support of the Office of Administrative Hearings.
Performs a wide range of complex tasks and maintains confidentiality of sensitive correspondence and communications.
Work requires contact with high-level executives, attorneys, governmental agencies, and officials.
Creates and maintains case files, office calendar and databases; performs legal administrative support work such as preparing and editing correspondence, reports, forms, and documents; logging and tracking case statuses and deadlines; compiling statistical data; creating reports; scheduling and coordinating meetings and hearings; responding to written and oral inquiries.
Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL DUTIESProvides information in response to procedural requests, correspondence, and oral inquiries.
Prepares, proofreads, and edits legal and administrative documents and reports.
Composes, edits, and reviews correspondence, memoranda, and miscellaneous reports.
Compiles and enters statistical data for Office of Administrative Hearings reports, charts, graphs, databases, summaries, or case status updates.
Organizes, indexes, and files legal and administrative documents.
Schedules and coordinates travel.
Schedules use of fleet vehicles and maintains records.
Provides logistical support for interviews, meetings, and court hearings.
Monitors inventory, drafts requisitions, and tracks purchase orders.
Monitors deadlines.
Maintains and updates appointment calendars.
Checks citations, quotations, footnotes, and references for accuracy as needed.
Maintains assorted logs, manuals, notebooks, and other records.
Implements and oversees record retention in accordance with Departmental policies.
Reviews and processes mail for legal staff.
Answers phone and provides general information or routes calls as appropriate.
Performs other job-related duties as assigned.
Qualifications MINIMUM REQUIREMENTSEducation and ExperienceAssociate degree or equivalent college education course work plus four (4) years' experience in legal support work.
Additional work-related experience may be substituted for college education on a year per year basis.
(Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent.
BENEFITSThe State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation.
Benefits include:ü Retirement Planü Paid Group Health & Life Insurance for employeesü Paid Holidaysü Paid Vacation Leaveü Paid Sick Leaveü Longevity Payü Dentalü Visionü Dependent Optional Life Insuranceü Voluntary AD&D Insuranceü Dependent Health & Life Insuranceü Health & Dependent care flexible spending accountsü Tuition Assistance ProgramQUALIFIED EMPLOYER: In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education's Public Student Loan Forgiveness (PSLF) program.
REGISTRATION, CERTIFICATION AND/OR LICENSUREA valid Class "C" driver's license is required.
If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.
A satisfactory driving record is required for operating state or personal vehicles to conduct department business.
Job offers and continuation of employment is contingent upon:· Proof of education and experience listed on the application· Eligibility to work in the United States· Satisfactory results from a pre-employment criminal history background check and driver's record check· Compliance with Selective Service registration for males ages 18-25· Required to attend work regularly and observe approved work hours in accordance with department policies and procedures.
MilitaryIf selected for the position the following must be provided for proof of military employment preference:· Veteran must provide form DD 214· Surviving Spouse or Orphan must provide DD 1300 or DD 214.
Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor's Office Job Descriptions; click on the occupational category for the position.
Additional MOS can be found at the State Auditor's Office Military Crosswalk Guide.
The Texas Veterans Commission provides helpful employment information.
SUBMISSION OF APPLICATIONYour application must be complete, accurate and reflect all experience and education.
Omission of data can be the basis for disqualification.
"See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYERThe Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law.
The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act.
If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance on ************.
$33k-52k yearly est. Auto-Apply 6h ago
Legal Secretary - Austin, Texas
Confidential Search Solutions
Secretary job in Austin, TX
DirectHire
Legal Secretary - Austin, Texas Confidential Search Solutions is assisting a respected boutique national law firm in Austin in hiring an experienced Legal Secretary to support a busy team of attorneys.
Prepare, revise, and finalize legal correspondence, pleadings, and supporting documents
Manage workflow for case files, including organizing records and maintaining accurate documentation
Coordinate attorney schedules, court dates, and internal meetings
Handle e-filing and submission of documents in state and federal courts
Maintain regular communication with clients, court personnel, and opposing counsel
Provide general administrative support to ensure efficient daily operations
Required Qualifications:
Prior experience as a Legal Secretary within a law firm setting
Strong attention to detail and excellent proofreading skills
Ability to prioritize tasks and manage deadlines in a fast-paced environment
Proficient in Microsoft Office and legal software applications
Professional communication skills and a strong sense of confidentiality
$33k-52k yearly est. 53d ago
TxDMV - Legal Secretary
Capps
Secretary job in Austin, TX
TxDMV - Legal Secretary (00054064) Organization: TEXAS DEPARTMENT OF MOTOR VEHICLES Primary Location: Texas-Austin Work Locations: Camp Hubbard Bldg 5 3800 Jackson Ave Bldg 5 Austin 78731-6005 Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40.
00 Travel: Yes, 5 % of the Time State Job Code: 3567 Salary Admin Plan: A Grade: 17 Salary (Pay Basis): 3,800.
00 - 3,900.
00 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Dec 29, 2025, 6:00:00 AM Closing Date: Jan 13, 2026, 5:59:00 AM Description State Title: Legal Secretary III (3567) This position is hybrid in Austin.
Employees are required to report to the office as directed (subject to change).
Submission of Application:Your application must be complete, accurate and reflect all experience and education.
Omission of data can be the basis for disqualification.
"See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.
o apply for this position, complete an on-line application either through the Applicant Career Section or WorkInTexas.
TxDMV does not accept paper applications.
Applicants who require an accommodation for the interview process should contact Human Resources at ************ when contacted to schedule an interview.
GENERAL DESCRIPTIONOur mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services.
We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.
Performs complex legal secretarial work in support of the Office of Administrative Hearings.
Performs a wide range of complex tasks and maintains confidentiality of sensitive correspondence and communications.
Work requires contact with high-level executives, attorneys, governmental agencies, and officials.
Creates and maintains case files, office calendar and databases; performs legal administrative support work such as preparing and editing correspondence, reports, forms, and documents; logging and tracking case statuses and deadlines; compiling statistical data; creating reports; scheduling and coordinating meetings and hearings; responding to written and oral inquiries.
Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL DUTIESProvides information in response to procedural requests, correspondence, and oral inquiries.
Prepares, proofreads, and edits legal and administrative documents and reports.
Composes, edits, and reviews correspondence, memoranda, and miscellaneous reports.
Compiles and enters statistical data for Office of Administrative Hearings reports, charts, graphs, databases, summaries, or case status updates.
Organizes, indexes, and files legal and administrative documents.
Schedules and coordinates travel.
Schedules use of fleet vehicles and maintains records.
Provides logistical support for interviews, meetings, and court hearings.
Monitors inventory, drafts requisitions, and tracks purchase orders.
Monitors deadlines.
Maintains and updates appointment calendars.
Checks citations, quotations, footnotes, and references for accuracy as needed.
Maintains assorted logs, manuals, notebooks, and other records.
Implements and oversees record retention in accordance with Departmental policies.
Reviews and processes mail for legal staff.
Answers phone and provides general information or routes calls as appropriate.
Performs other job-related duties as assigned.
Qualifications MINIMUM REQUIREMENTSEducation and ExperienceAssociate degree or equivalent college education course work plus four (4) years' experience in legal support work.
Additional work-related experience may be substituted for college education on a year per year basis.
(Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent.
BENEFITSThe State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation.
Benefits include:ü Retirement Planü Paid Group Health & Life Insurance for employeesü Paid Holidaysü Paid Vacation Leaveü Paid Sick Leaveü Longevity Payü Dentalü Visionü Dependent Optional Life Insuranceü Voluntary AD&D Insuranceü Dependent Health & Life Insuranceü Health & Dependent care flexible spending accountsü Tuition Assistance ProgramQUALIFIED EMPLOYER: In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education's Public Student Loan Forgiveness (PSLF) program.
REGISTRATION, CERTIFICATION AND/OR LICENSUREA valid Class "C" driver's license is required.
If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.
A satisfactory driving record is required for operating state or personal vehicles to conduct department business.
Job offers and continuation of employment is contingent upon:· Proof of education and experience listed on the application· Eligibility to work in the United States· Satisfactory results from a pre-employment criminal history background check and driver's record check· Compliance with Selective Service registration for males ages 18-25· Required to attend work regularly and observe approved work hours in accordance with department policies and procedures.
MilitaryIf selected for the position the following must be provided for proof of military employment preference:· Veteran must provide form DD 214· Surviving Spouse or Orphan must provide DD 1300 or DD 214.
Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor's Office Job Descriptions; click on the occupational category for the position.
Additional MOS can be found at the State Auditor's Office Military Crosswalk Guide.
The Texas Veterans Commission provides helpful employment information.
SUBMISSION OF APPLICATIONYour application must be complete, accurate and reflect all experience and education.
Omission of data can be the basis for disqualification.
"See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYERThe Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law.
The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act.
If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance on ************.
$33k-52k yearly est. Auto-Apply 6h ago
Secretary, Principal (Bilingual Preferred) (9682)
Bastrop Independent School District 3.7
Secretary job in Wyldwood, TX
Job Title Secretary, Principal Evaluation Type Paraprofessional Department CCHS Pay Grade P7 FLSA Non-Exempt Date Revised December 2025 Supervisor Principal BASIC FUNCTION & RESPONSIBILITY: Ensure efficient operation of the school administrative office and provide clerical services for school's administrative staff.
QUALIFICATIONS:
Education/Certification:
* High school diploma or GED
Special Knowledge/Skills/Abilities:
* Proficient keyboarding and file maintenance skills
* Ability to use software to develop spreadsheets, databases, and do word processing
* Ability to maintain accurate and auditable records
* Knowledge of basic accounting principles
* Ability to follow verbal and written instructions
* Ability to perform a variety of tasks often changing assignment on short notice
* Effective organizational, communication, and interpersonal skills
Experience:
* One (1) to three (3) years of secretarial experience, preferably in a public education environment
CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Support of Administrative, Fiscal and/or Facilities Functions:
Records, Reports, and Correspondence:
* Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
* Prepare instructional materials, meeting agendas, and campus communication as requested.
* Maintain a daily teacher attendance information and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to the Service Center according to established procedures and deadlines.
* Maintain school calendar of events.
* Assist with coordination of campus meetings and campus activities
* Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
* Maintain communication with select outside parties on behalf of the department, including suppliers, business contacts, shareholders, etc.
* Schedule appointments and maintain the various administrator's calendar.
* Set up meetings including reserving the venue and preparing materials.
* Make travel arrangements including making hotel reservations and turning in conference registration forms.
* Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to various administrators.
Reception and Phones:
* Schedule meetings and appointments and maintain calendar for principal.
* Assist students, teachers, and parents as needed.
* Receive incoming calls, take reliable messages, and route to appropriate staff.
Accounting and Inventory:
* Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
* Maintain inventory of fixed assets, equipment, and supplies.
* Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
* Perform routine bookkeeping tasks, including simple arithmetic operations, for the designated administrator.
* Prepare purchase orders and payment authorizations.
* Assist with department budgetary matters; developing and maintaining.
* Creating spreadsheets and managing databases.
Other:
* Act as confidential assistant to the administration; perform clerical duties relating to personnel and confidential matters.
* Receive, sort, and distribute mail and other documents to department staff.
* Receive, store, order, issue supplies and equipment for the department.
* Managing fax communications and office equipment.
* Managing traditional paper and /or electronic filing systems.
* Keep informed of and comply with all state and district policies and regulations concerning primary job functions.
* Project a positive image to the school and community.
* Maintains personnel records, files, timesheets and leave and payroll.
* Notarizes documents for public and employees.
* Enters maintenance work orders upon request.
* Enters technology work orders.
SUPERVISION EXERCISED: Monitor the work of campus secretaries and clerical aides.
MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:
* Tools/Equipment Used: Standard office equipment including personal computer and peripherals
* Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
* Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
* Lifting: Occasional light lifting and carrying (less than 15 pounds)
* Environment: May work prolonged or irregular hours
* Mental Demands: Work with frequent interruptions; maintain emotional control under stress
$29k-33k yearly est. 32d ago
Secretary - Attendance
Hays CISD (Tx
Secretary job in Kyle, TX
Secretary - Attendance JobID: 1405 Secretarial/Clerical/Secretary Additional Information: Show/Hide * This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding.
COMPENSATION:
Duty Days: 197
Paygrade: PP01
Salary Range: Compensation Manual
HELPFUL INFORMATION:
Teacher Retirement
Comprehensive Benefits Package
Closing until filled
Equal Opportunity Employer
Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development.
$25k-31k yearly est. 5d ago
Legal Secretary - Commercial Direct Placement - Greenburg Traurig
Contact Government Services, LLC
Secretary job in Austin, TX
Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$33k-52k yearly est. Easy Apply 28d ago
Legal Secretary - Commercial Direct Placement - Greenburg Traurig
Contact Government Services, LLC
Secretary job in Austin, TX
Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm.
CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology.
To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others.
Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:- Handles scheduling and travel arrangements.
Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required.
Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc.
from various sources.
Responsible for accuracy and clarity of final copy.
Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.
)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys.
Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.
- Enters lawyers' time as needed and sends to accounting by month-end deadlines.
Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources.
We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs.
We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
Contact Government Services, LLC is an Equal Opportunity Employer.
Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:*******************
com/join-our-team/ For more information about CGS please visit: ************
cgsfederal.
com or contact:Email: info@cgsfederal.
com #CJ
The average secretary in Georgetown, TX earns between $21,000 and $46,000 annually. This compares to the national average secretary range of $26,000 to $51,000.