Secretary jobs in Hilo, HI

Job Description Established in 1899, Child & Family Service (CFS) is a community-based organization with a mission of strengthening families and fostering the healthy development of children. CFS has been a fierce advocate for children and families in the midst of social injustices and inequalities. Our statewide support, counseling, and therapeutic programs help individuals and families heal from trauma, prevent abuse and neglect, and can break the cycle of generational poverty. MISSION STATEMENT Strengthening families and fostering the healthy development of children. OUR VISION Healthy, thriving individuals and families building strong, multicultural communities across generations. OUR VALUES HOPE values: Humility, Ownership, Perseverance, Engagement We offer an extensive array of benefits for our employee including paid time off, preventative health care paid time off, birthday floating holiday, volunteer floating holiday, 16 Paid Holidays in a Year (17 in an Election Year), Medical/Dental/Vision/RX plans, Out-out incentive, 401(k), flexible spending plans, & more. Come join Child & Family Service and help us serve thousands in our communities! SUMMARY OF DUTIES As directed by the Director of W HI Island Programs/ Admin Services Manager, is responsible for providing administrative assistance to support goals of, and services provided by, Child and Family Service administration. Performs secretarial duties, recordkeeping, and administrative detail and follow-up functions, and performs receptionist duties for the Family Center to include answering phones, meeting, greeting and assisting participants. Involves a high degree of confidential information. May require driving to run errands. EDUCATION AND TRAINING REQUIREMENTS High school, plus additional courses or specialized training at business or community college, or other formal training facility or program. Requires ability to understand and carry out assigned duties effectively. Knowledge needed such as office routines, accounting procedures; operation of equipment such as printer, copier, shredding machines, laminator; assistance with pick up and sorting donations, coordinating volunteers, and assisting in tracking employee requirements such as license, registration, etc. EXPERIENCE Over two years, up to and including four years SPECIAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Typing at 45 wpm with accuracy in spelling and grammar. Must possess organizational skills to perform assignments. Able to understand and carry out oral and written instructions as provided. Good interpersonal skills; and ability to handle the walk in public and phone calls with discretion Able to work flexible hours, including evenings and weekends if required. Competent use of personal computer and Microsoft Office products to include, but not limited to, Microsoft Word, Excel, Teams, OneDrive and Sharepoint, and of routine office equipment such as copy / scan / fax machine, postage meter, and ten-key. OTHER POSITION REQUIREMENTS This job requires a valid Hawaii driver's license and a clear driver's abstract and continued employment may be contingent on maintaining a clear driver's abstract as well as other required documents such as registration & insurance This job requires a valid Hawaii driver's license, a clear driver's abstract, and willingness to travel in personal vehicle on an as-needed basis throughout the island This position is subject to a criminal background investigation and continued employment is contingent on a record clear of convictions ___________________________________________________________________________________________________________________________________________ At Child & Family Service, we are proud to be an equal opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, national origin, disability status, genetics, veteran status, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We apply this to all aspects of employment, including, but not limited to, recruiting, hiring, promotion, transfer, leave of absence and termination.

Recruitment Number 25-227KS, Secretary II, SR-14, Step C to Step E, $4,054 to $4,388 per month*, Honolulu, Oahu. * Starting salary may be at a rate between the minimum and maximum salary range, based on qualifications.The Secretary position, located in the Internal Audit Office, Policy and Planning Department, provides administrative and operational support to ensure the efficient execution of audit activities. In addition to general clerical and communication duties, the Secretary assists in all phases of the audit process by gathering information, proofreading and formatting reports, recording meeting notes, compiling and distributing final documents, and maintaining both electronic and physical records. The position also performs data entry, transcription, and organizing statistical tables while ensuring accuracy, consistency, and confidentiality in all documentation; and performs other duties as required. Education Requirement: Graduation from high school or equivalent. General Experience: Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks. This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc. Substitution of Education for Experience: 1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience. 3. Education in an accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience. 4. Graduation from an accredited university or college with a Bachelor's degree may be substituted for all of the General Experience. Selective Certification Requirement - Typing: This position requires typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications. The applicant's proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant's eligibility. The Judiciary's Human Resources Department reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.Any additional information may be attached to your online application, submitted by email to *****************************, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813. Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.SUMMARY:Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA).ESSENTIAL DUTIES AND RESPONSIBILITIES:• Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics.• Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed• Reviews and proofs correspondence/documents for grammar and spelling• Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system.• Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS).• Creates, routes, tracks and follows-up on routine message traffic.• Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave• Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions.• Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS).• Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS)• Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams.• Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals• Traditional administrative/clerical support roles.• Some work is completed without established procedures.NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:• Other duties as assigned.REQUIREMENTS/QUALIFICATIONS:Education and Experience:• High school diploma/GED or equivalent.• Military administrative experience• Four (4) years of secretarial experience.• Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook.• Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors.• Ability to type 60 words per minute• Must be able to effectively communicate orally and in writing• Experience to edit and reformat written or electronic drafts• Experience with office terminology and practices Skills, Knowledge and Abilities:• Ability to work in a support role supporting senior management and team.• Ability to develop effective working relationships across all organizational lines.• Ability to handle information of a highly sensitive and confidential nature.• Ability to prioritize and organize own work to meet agreed upon deadlines.• Ability to work with others as part of a team.PHYSICAL REQUIREMENTS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.WORK ENVIRONMENT:Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES:None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $24.92/hourly

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. • Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed • Reviews and proofs correspondence/documents for grammar and spelling • Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. • Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). • Creates, routes, tracks and follows-up on routine message traffic. • Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave • Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. • Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). • Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS) • Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams. • Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals • Traditional administrative/clerical support roles. • Some work is completed without established procedures. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: • Other duties as assigned. REQUIREMENTS/QUALIFICATIONS: Education and Experience: • High school diploma/GED or equivalent. • Military administrative experience • Four (4) years of secretarial experience. • Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. • Ability to type 60 words per minute • Must be able to effectively communicate orally and in writing • Experience to edit and reformat written or electronic drafts • Experience with office terminology and practices Skills, Knowledge and Abilities: • Ability to work in a support role supporting senior management and team. • Ability to develop effective working relationships across all organizational lines. • Ability to handle information of a highly sensitive and confidential nature. • Ability to prioritize and organize own work to meet agreed upon deadlines. • Ability to work with others as part of a team. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES: None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $24.92/hourly

Salary Range: Secretary II, SR-14: $4,054.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral Clerical Exp. (years) Spec. Clerical Exp. (years) Total Exp. (years) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. * Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you choose "None of the above" as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you chose "None of the above" as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Full-time Description If you are looking for an exciting career opportunity in the IT, engineering, software development, logistics, and project management fields, Linchpin Solutions is the place to be! We are currently hiring for a dynamic and experienced Logistics Administration Specialist. Clearance: Active DoD Secret Clearance Work Schedule: Fulltime, On-site; limited travel ( Role Overview: The MISTC Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the MISTC Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the Marine Corps Information Systems Training Center (MISTC) mission. MISTC Logistics Administration Specialist play a key role in supporting Command and Control (C2) training by maintaining accountability of Government Furnished Equipment (GFE), assisting with system configuration documentation, and coordinating instructor travel and scheduling. They ensure that all administrative and logistics activities comply with Marine Corps, TECOM, and MSTP policies, enabling Site Leads and instructors to focus on core training objectives. General Skillset Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Excellent organizational and time-management skills Strong verbal and written communication skills Ability to work collaboratively with instructors, engineers, and administrative staff Detail-oriented with strong recordkeeping and documentation habits Familiarity with military correspondence standards and administrative procedures Specific Skillset Proficiency in applying the Navy/Marine Corps Correspondence Manual (SECNAV M-5216.5) and MCO 5216.20B for document formatting and routing Experience managing equipment inventories, procurement tracking, and GFE accountability in accordance with MISTC and MSTP procedures Familiarity with GCSS-MC or equivalent logistics management systems for requisitions and material tracking Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing Ability to assist in the creation, editing, and control of MISTC Letters of Instruction (LOIs), trip reports, and deliverables Working knowledge of DD254, DISS, and JPAS procedures for clearance verification and access control Familiarity with C2 system terminology, configurations, and supporting documentation Strong aptitude for learning and documenting new technologies and processes Requirements Education & Certifications High school diploma or GED required; Associate's degree preferred GCSS-MC certification or equivalent logistics system training preferred Microsoft Office Specialist (MOS) Master Certification required within 90 days of hire Experience Requirements Minimum of 3-5 years of administrative or logistics experience supporting DoD or USMC programs Prior experience in a training or operational support environment preferred Experience working in classified or controlled facilities desirable Role Integration The MISTC Logistics/Admin Specialist reports directly to the MISTC Site Lead and provides essential administrative, logistical, and documentation support to the entire training team. They ensure compliance with all administrative reporting, equipment accountability, and procurement processes at their assigned site. In coordination with Systems Engineers, the Logistics/Admin Specialist ensures that C2 system components are inventoried, maintained, and properly configured for training use. They assist in the scheduling and coordination of Instructor travel, MTT deployments, and resource distribution. MISTC Log/Admin personnel also participate in Initial Key Personnel Training (IKPT), New Equipment Training (NET), and internal certification programs to remain proficient in the evolving portfolio of C2 systems, including emerging technologies such as the Joint Battle Command-Platform / Mounted Mission Command-Software (JBC-P/MMC-S). This ongoing development ensures they remain current with the systems, tools, and processes that underpin the MISTC enterprise. Impact The MISTC Log/Admin ensures the smooth, efficient operation of MISTC training sites by managing logistics, equipment, and administrative workflows that directly support the Marine Corps' C2 training mission. Their attention to detail, technical proficiency, and coordination enable instructors and Site Leads to deliver world-class training, sustain readiness, and ensure accountability across the global MISTC enterprise. Build Your Career With Us Linchpin Solutions' professional services organization is committed to delivering qualified candidates that meet or exceed clients' technical and management expectations. Our growth means exciting career opportunities for talented professionals in IT, engineering, software development, logistics, project management, and other key areas. We provide personnel that become valuable assets to the organizations they serve and contribute to the overall skill diversity and strength of the Linchpin Team. Career Choices Linchpin's success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing the company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create. Pay Transparency Statement: Linchpin Solutions is committed to compliance with applicable pay transparency laws and regulations. Final compensation for any position will be determined based on a variety of factors, including but not limited to: Relevant prior work experience Education and certifications Specific skills and competencies Federal Government contract labor categories and wage rates Geographic location While salary ranges may be provided for a position, these ranges are not a guarantee of final compensation, which may vary based on individual qualifications and the specific requirements of the contract. Benefits: In addition to competitive compensation, Linchpin Solutions offers a variety of benefits, including: Health, dental, and vision insurance 401(k) plan with company matching Flexible Spending Accounts (FSA) Company-funded disability and life insurance Paid time off (PTO) and company-paid holidays Employee Assistance Program (EAP) Educational assistance and parental leave Please note that the specific benefits and compensation details may vary depending on the employee's position, date of hire, and contract terms. Cyber Security Message Linchpin Solutions follows a specific recruiting practice to protect all candidates. We will never request any financial information immediately. Do not reveal confidential or sensitive information without ensuring the request is coming from Linchpin Solutions directly. Please do not hesitate to contact us at ************** if you suspect any type of social engineering attacks such as phishing, spear phishing, baiting or any other suspicious activity. Equal Opportunity Employment Statement We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Salary Description $42,687.00-$75,965.00

Title: Administrative & Fiscal Support Specialist 0097550 Hiring Unit: Hawaii Community College Band: A Salary: salary schedules and placement information Monthly Type: 11 Month Full Time/Part Time: Full Time Temporary/Permanent: Permanent Other Conditions: General funded position. Appointment may begin approximately February 2026, pending availability of funds and actual staffing requirements. Duties and Responsibilities: * Provides comprehensive administrative support to the Dean of Liberal Arts and Sciences (DLAS), including confidential communications, coordination with internal/external stakeholders, and oversight of office operations and record systems. * Assists the DLAS in meeting financial management and personnel responsibilities by serving as a liaison between the office, other support offices, and the different central offices. * Assists with financial and procurement operations for the DLAS Office and division, including budget tracking, purchasing, compliance with fiscal regulations, and vendor coordination. * Coordinates for DLAS and supports LAS programs with travel logistics and documentation for division personnel, including requests, reports, and compliance with institutional procedures. * Monitors existing service contracts and assists the LAS departments to ensure contracts are updated, renewed, or re-solicited on time. * Prepares and analyzes reports using institutional data systems to support planning, compliance, and program evaluation. * Reviews reports and documentation for external and state-funded programs to be sure they comply with the appropriate College and University policies. * Advises DLAS in identifying and assessing planning needs, division priorities, and initiatives. Identifies, researches, and analyzes critical issues; collaborates with relevant teams to develop solutions and ensures timely and effective resolutions. * Reviews and coordinates administrative actions memos for division requests and advises the DLAS accordingly. Ensures appropriateness and propriety, identifies problem areas, and resolves discrepancies. * Develops, reviews, and edits presentations and documentation, independently researches and analyzes associate issues, and/or compiles materials needed for presentation and/or decision-making purposes. * Facilitates and supports Program Advisory Council meetings, ensuring membership records are up to date, while coordinating meetings by preparing agendas, recording minutes, and providing follow-up with analyses and recommendations. * Monitors, anticipates, and prepares for upcoming deadlines and events that require action by the DLAS to ensure timely response and effective coordination. * Coordinates events sponsored by the DLAS Office by managing scheduling, planning, and overseeing logistical arrangements for activities, including but not limited to accreditation visits, retreats, and other college-related functions. * Fosters effective working relationships with the campus community. Proposes and implements, as necessary, effective and timely means of information dissemination utilizing technology. * Manages daily LAS Division operations, including overseeing personnel, establishing office and division procedures, scheduling, preparing documents, maintaining records, and overseeing facility and equipment needs. * Maintains and monitors LAS academic websites and collaborates with the webmaster to ensure Hawaii CC academic programs and activities are accurate and current. * Monitors the recruitment for the positions within the purview of LAS. * Manages and maintains Division records related to student complaints, grievances, and other concerns. This includes tracking, organizing, and ensuring compliance with retention policies. * Designs and maintains digital forms using workflow automation platforms (e.g. Kuali Build) to streamline data collection and generate reports that support the evaluation of program effectiveness and operational efficiency. * Participates in department, college, and community services, including but not limited to outreach activities as appropriate. * Duties may include working outside of normally scheduled hours, including nights and weekends. * Other duties as assigned. Minimum Qualifications: * Possession of a baccalaureate degree in Education, Business Administration, Liberal Arts, Social Sciences, Science, Humanities, Information Technology, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for higher education or public administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Functional knowledge of principles, practices and techniques in the area of higher education and/or public administration demonstrated by knowledge, understanding and ability to apply concepts, terminology. * Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with higher education and/or public administration. * Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of higher education and/or public administration. * Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. * Demonstrated ability to operate a personal computer, apply word processing software, and use advanced features of Microsoft Office applications, including Excel, Word, and PowerPoint, as well as Google Workspace applications. Desirable Qualification: * Experience in a higher education institution. * Experience working at a community college. * Functional knowledge of the University of Hawai'i processes and systems, including Banner, STAR, Kuali Financial System (KFS), and eTravel. * Demonstrated ability to manage budgets from multiple sources of funding (e.g., general funds, grants, UH Foundation). * Demonstrated leadership in supervising personnel, overseeing project and workload management, and maintaining effective employee relations. * Proven organizational skills with the flexibility to handle shifting priorities, frequent interruptions, and concurrent assignments under tight deadlines. * Demonstrated commitment and/or experience supporting the success of students. Application Submission: Click on the "Apply" button to complete an application and attach the following required documents (REDACT social security number and date of birth on all uploaded documents). * Cover letter outlining how you meet minimum and desirable qualifications; * Names and contact information of three (3) professional references; * Resume. * A Copy of your academic transcript(s) appropriate to the position MUST be attached in order to verify all courses completed and/or degree conferred(unofficial transcripts are acceptable; copies of diplomas will NOT be accepted). * If transcript(s) are not provided, the candidate's degree(s) or coursework will not be considered. * Official transcripts are required at the time of hire. * Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant; NOTE: * All minimum qualifications must be met by the closing date. * Letters of recommendation are welcome. * The application will be considered incomplete if material is unreadable, or required documents are not submitted by the closing date. Incomplete applications will not be considered. * All documents/information submitted become the property of Hawaii Community College and will not be returned. * If multiple applications are submitted, only the last application received will be considered. * If you have not applied for a position before using NEOGOV, you will need to create an account Inquiries: ************ EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Full-time Description As a Quality Administrative Coordinator for Waiakea Inc., you will provide administrative, scheduling, and data management support to the Quality Department. The Quality Administrative Coordinator will also ensure accurate and organized documentation across QA and QC functions, facilitating smooth audit readiness and communication. The ideal candidate will possess excellent communication skills, organization skills, and the ability to thrive in a dynamic manufacturing environment. This position is located in Hilo, Hawaii. Schedule: Full-time. Monday-Friday, 7:00am-3:30pm Benefits: Waiakea Hawaiian Volcanic Water offers competitive pay that is direct-deposited, sick, personal and vacation leave, paid volunteer hours, health/vision/prescription/dental insurance, FSA & Dependent Care FSA with $500 employer contribution, discounted gym memberships, company water discount, and more including up to $300 monthly child care reimbursement and a 401k with up to a 5% employer match. Essential Job Functions: Maintain document version control and filing systems (Trainual/QT9/G-Drive). Schedule and track internal/external audits, calibration, and training. Compile and distribute meeting minutes, reports, and audit action summaries. Manage departmental communication, travel, and purchasing requests. Track certifications, training renewals, and lab inventory. Assist with onboarding, HR coordination, and inter-departmental paperwork. Requirements Core Values: The ideal candidate will align with our company core values: It's a Kakou Thing- Works together with team members to find solutions. Live Aloha- Be positive, love unconditionally. Kulia i ka nuu- Constant improvement; Strive to reach the summit. Be Pono- To have integrity and find harmony within yourself, the Aina, your community and work. Ho'okuleana- An action or mindset “to take responsibility.” It is our individual and collective responsibility to: participate rather than ignore, prevent rather than react and preserve rather than degrade. Additional Requirements: Excellent verbal and written communication skills Excellent organizational skills and attention to detail Team player, works well independently and as a team Proficient in Microsoft Office, Gsuite, Microsoft Teams, Wrike or related software Excellent organizational skills and attention to detail Basic understanding of clerical procedures and systems such as recordkeeping and filing Ability to work independently with effective time management skills Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 20 lbs Education and Experience: Associate's degree or equivalent experience. 2+ years of administrative or QA support experience in a regulated environment. Highly organized with strong attention to detail. Proficiency in G-Suite, Excel, and document management tools. Other Duties: Reports directly to Director of Quality & Compliance Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Equal Employment Opportunity: Waiakea Inc. is an equal employment opportunity employer providing equal employment opportunities to individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Waiakea Inc. will provide reasonable accommodations for qualified individuals when appropriate. Salary Description $20

Job Description Department: Hilo Corps Administrative Assistant Reports to: Program Director FLSA Status: Non- Exempt General Statement: The Salvation Army (TSA) is a branch of the Christian Church, and the ultimate goal of all programs is a spiritual regeneration of all people. Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination. Job Summary: The Salvation Army is seeking: An administrative assistant that provides administrative support to the unit leadership team and case management team. This position is the first point of contact for administrative needs for the day-to-day operations of the Hilo Corps Shelter/Tiny Homes. This position will liaise and maintain strong, effective communication with clients and internal and external members with various organizations/funding sources/stakeholders. Duties and Responsibilities: Able to maintain workflow of the shelter by processing invoices/reporting procedures to keep data on WellSky and Homeless Management Information System (HMIS), as needed and appropriate. Coordinating and preparing data reports. Maintaining hardcopy/softcopy filing for Shelter/Tiny Homes. Open, sort, and distribute incoming correspondence. Prepare/modify documents related to shelter. Perform general office duties, such as ordering supplies, answering phone calls, maintaining records, managing database systems, and performing basic bookkeeping work. Complete the following training: The Salvation Army Driver Training, The Salvation Army's Protecting the Mission Training, The Salvation Army Pathway of Hope Training, Health Insurance Portability and Accountability Act (HIPPA) Compliance Training, HMIS and Wellsky databases. Qualification and Education Requirements Required: A bachelor's degree or equivalent combination of education and experience Strong PC skills i.e. Microsoft suite. Strong database skills i.e. WellSky and HMIS Detail oriented and quick to respond. Excellent interpersonal, written, and oral communication skills. Able to prioritize workflow. High standards of ethics and confidentiality to handle sensitive information. Knowledge and skill in trauma informed care. Additional Knowledge, Skills, and Abilities Required: Excellent communication skills both written and verbal, ability to make public presentations, ability to manage databases, administer complex systems, and follow program policies. Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift to 25 pounds. Ability to access and produce information from the computer. Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR. Software-related skills: Microsoft Word and Excel, and email required. Working knowledge of integrated database applications and ability to use new software programs with basic training. Mental Demands: Work well under stressful conditions Able to Interact with others with courtesy, respect, and tact Work in an organized and efficient manner to complete projects on schedule Able to perform job functions with attention to detail, speed, and accuracy Able to respond to crisis situations in a calm and an effective manner Able to exercise good judgement and suggest means or methods to accomplish tasks with greater efficiency or cost savings Able to maintain confidentiality Communication Demands: This position requires the ability to interact with co-workers and the public in a positive, professional manner in conformity with TSA's mission statement. The position also requires the ability to work with people of diverse backgrounds and circumstances. The position requires written communication to and from co-workers, clients, vendors, contractors; talking on the telephone; requires responding to written or verbal requests of co-workers, clients, vendors, and contractors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires communication via the latest technologies. Physical Requirements: Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift to 25 pounds. Ability to access and produce information from the computer. Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship. Equipment Familiarity: This position requires the use office equipment such as computers, photocopiers, scanners, calculators, etc. Description of Work Environment: Most of the work will be indoors at Hilo Shelter/Tiny Homes unit. Attendance at trainings in Hawaii may be required. Certification & Licenses: Valid Hawaii drivers' license, preferred. The Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Acknowledgement of Religious Purposes of The Salvation Army: I have been informed and understand The Salvation Army's religious purpose and status as a church. In my employ, I will not undermine the religious mission or religious purposes of the organization, nor will my professional conduct conflict with, interfere with, or undermine its religious programs or religious purposes. Statement of Confidentiality: The Shelter Administrative Assistant occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of the Hilo Shelter/Tiny Homes and the Hawai'ian and Pacific Islands Division in all job-related matters. Employment at Will: Employees of The Salvation Army are considered employees at will. This means that the employment arrangement between the employee and The Salvation Army may be terminated by the employee or by The Salvation Army at any time with or without cause. No Salvation Army representative may change the at will employment relationship through oral or written promises.

Job Description Administrative Assistant (Seasonal) Kamuela Office Verity CPAs is seeking a highly organized and motivated individual to join our team as an Administrative Assistant. As an Administrative Assistant (Seasonal) in our CPA firm, you will support the daily operations of our office while gaining hands-on experience in a professional environment. This role provides the opportunity to learn about office administration and the accounting industry while contributing to the success of our clients and the firm. Essential Duties: • Provide general administrative support to partners, managers, and staff, including scheduling appointments, coordinating meetings, and assisting with calendars. • Answer and direct incoming phone calls and manage basic office correspondence. • Assist in preparing, formatting, and proofreading documents, reports, and presentations. • Help maintain client information in the firm's database with accuracy and confidentiality. • Support client onboarding by gathering required documents and organizing files. • Assist with travel arrangements and expense reporting for team members as needed. • Provide support with billing, invoicing, and other administrative tasks. • Provide administrative support for marketing campaigns, including planning and preparing social media content. • Monitor and restock office supplies as necessary. • Assist with special projects and other office duties as assigned. Qualifications: • Current college student or recent graduate; focus in business, accounting, or related field is a plus. • Previous office or customer service experience is helpful but not required. • Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Strong organizational and time management skills, with ability to handle multiple tasks. • Detail-oriented with a commitment to accuracy. • Clear and professional communication skills, both verbal and written. • Ability to work with confidential information responsibly. • Positive attitude, willingness to learn, and ability to work independently or in a team.

Kapi'olani Medical Center for Women & Children is Hawai'i's only maternity, newborn and pediatric specialty hospital. It is well recognized as Hawai'i's leader in the care of women, infants and children. With 253 beds, the not-for-profit hospital delivers 6,000 babies a year, and is also a medical teaching and research facility. Specialty services for patients throughout Hawai'i and the Pacific Region include intensive care for infants and children, 24-hour emergency pediatric and adult care, critical care air transport and high-risk perinatal care. Over 1,400 employees and more than 700 physicians provide specialty care at Kapi'olani. The hospital is home to the Kapi'olani Women's Center and the Women's Cancer Center, and offers numerous community programs and services, such as specialty pediatric clinics, the Kapi'olani Child Protection Center and the Sex Abuse Treatment Center. The OB/GYN department offers complete obstetrical and gynecological care for women and is one of the most comprehensive centers for women's health in Hawai'i. Services include obstetrical care, pre-pregnancy counseling, medical, dietary and social service counseling, pregnancy testing, prenatal and high-risk prenatal care, counseling and postpartum follow-up care, referral services, infertility diagnostics and treatment, family planning, annual physical exams and pap smears, testing and treatment for sexually transmitted diseases, birth control methods, routine gynecological exams, evaluation for and scheduling of gynecologic surgeries, cyst biopsy and removal, nutrition counseling, and endocrine and teen clinics, among others. If you are reliable, organized and proactive, you may be the ideal candidate for our Administrative Secretary position. The Administrative Secretary is often the right-hand person that facilitates and delegates everyday operational and administrative tasks, helping to execute our leadership's vision and providing overall administrative support for the department. We are looking for someone who is comfortable working with multiple priorities and projects in a fast-paced environment, has excellent customer service and communication skills, pays strong attention to detail and is committed to helping our organization deliver the highest quality health care to Hawai'i's people. Location: Kapiolani Medical Center for Women and Children Work Schedule: Day - 8 Hours Work Type: Full Time Regular FTE: 1.000000 Bargaining Unit: Non-Bargaining Exempt: No Req ID 30724 Pay Range: 21.76 - 27.20 USD per hour Category: Administrative Minimum Qualifications: Associate's Degree in Business or related field, or an equivalent combination of education, training, and/or related experience. Two (2) years clerical or secretarial experience. Preferred Qualifications: Bachelor's Degree in business or related field. EOE/AA/Disabled/Vets Hawai'i Pacific Health offers a comprehensive and competitive total rewards package that includes pay and benefits. Rate of pay for selected candidates will be determined by various factors including knowledge, skills, abilities, relevant experience and training, as well as internal peer equity. Please be advised the Hawai'i Teamsters & Allied Workers, Local 996 (Teamsters) at Kapi'olani Medical Center for Women & Children is conducting a strike beginning Friday, October 17, 2025.

We're not just a workplace - we're a Great Place to Work certified employer! Proudly certified as a Great Place to Work, we are dedicated to creating a supportive and inclusive environment. At Sonic Healthcare USA, we emphasize teamwork and innovation. Check out our job openings and advance your career with a company that values its team members! Quality is in our DNA -- is it in yours? You are a superhero when it comes to administrative support for pathologists. You have problem-solving instincts, a passion for patient care, and the drive to keep things running smoothly. You're also looking for great benefits, the support of an all-star team, and an opportunity to grow your career. Join our front line of #HealthcareHeroes! Our mission is to advance the health and well-being of our communities as a leader in clinical laboratory solutions. Location: Honolulu, HI Days: Monday - Friday Hours: Day shift may vary Base hourly pay: $20.89 to $22.68, based on experience In this role, you will: * Performs administrative support such as answering phone calls and requests from physicians, clients, and patients; processes correspondence and files and distributes mail as required. * Prepares graphics for presentations. * Review and correct information on pathology reports for demographics, micros, and grosses, and ensure timely report distribution. * Tracks film development for pathologists and verifies invoices/services rendered. * Assists pathologists in arranging the review of slides for outside consultations, internal reviews, tumor boards, patient's families, etc. * Saves/uploads final pathology reports and corrects final report data in a laboratory information system. * Creates and maintains a filing system of pathology reports, SATC reports, correspondence, etc. * Tracks stats: frozen sections, uterus weights, consultations, breast QA stats, etc. * Types and distributes autopsy reports as needed. * Schedules meetings and travel arrangements for pathologists. * Checks inventory and orders Pathology Dept. supplies as needed. * Develops and maintains an understanding of laboratory information system functions. * Transcribes in the laboratory information system as required. * Files slides as necessary. * Enters demographics and coding for billing. * Adheres to confidentiality, safety, compliance, and legal requirements. * Maintain consistent and reliable attendance and comply with company guidelines. * Performs other duties as assigned. All you need is: * A minimum one year of previous medical reception experience is required. * Ability to professionally interact with patients, physicians, clients, and Company visitors. * Previous computer and phone experience preferred. * High school diploma or GED required. We'll give you: * Appreciation for your work * A feeling of satisfaction that you've helped people * Opportunity to grow in your profession * Free lab services for you and your dependents * Work-life balance, including Paid Time Off and Paid Holidays * Competitive benefits including medical, dental, and vision insurance * Help saving for retirement with a 401(k) plus a company match * A sense of belonging - we're a community! We also want you to know: This role will provide routine access to protected health information (PHI). Employees will be trained on reasonable safeguards, maintain strict confidentiality, and abide by all applicable privacy and security standards. They are expected only to access PHI when required to fulfill job duties. Scheduled Weekly Hours: 40 Work Shift: Job Category: Administration Company: Pan Pacific Pathologists, LLC Sonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Pacific Skin Institute is in search of a motivated candidate with a team-centered attitude! We are looking for a Medical Receptionist that has a passion for medicine and helping people obtain the services they need and making sure patients feel comfortable when seeing a doctor. Major Responsibilities/Tasks: Front Office: Provide a warm greeting and excellent customer service to every patient Schedule patient appointments and procedures according to established policies and procedures. Check-in/Check-out: Obtain accurate information from patients and ensure all registration forms are complete. Collect patient and insurance payments and reconcile charges on a daily basis. Explains financial requirements to the patients or responsible parties and collects copays as required. Utilizing EPIC, file records (insurance cards, registration form, ID, referral, etc) in appropriate sections of patient charts and keeps patient charts in proper order. Medical record requests. Copy patient information and forward to requesting party after receiving appropriate consent to release medical records. (HIPAA) Maintain files and records in a confidential manner. Maintain patient confidentiality. Ensure the reception area and patient bathroom is adequately stocked and clean during business hours. Ensure office supplies excluding medical supplies are sufficient and stocked. Perform other related duties as directed or assigned. Back Office: Prepare patients for examinations, tests, or treatments Process all the paperwork in the Provider's outbox. Follow up with patients regarding lab results. Call patients to schedule follow-up appointments as directed by the Provider Clean and sanitize patient rooms between appointments, and sterilize equipment Specimen collections and processing Send medication refills as directed by the Provider Stock assigned patient rooms daily and as needed to maintain proper inventory Coordinate referral of services to and from other Health Care Providers Performs vital signs accurately Acting as the liaison between a provider and his/her patients and another medical office Benefits Health Insurance Paid Time Off Dental Insurance Vision Insurance 401(k) 401(k) Matching Free Parking Parental Leave

Job Description PATCH is seeking an individual to be responsible for providing clerical support, coordinating , identifying and attending outreach opportunities/events and build new partnerships with community based organizations for the Preschool Open Doors Program. Duties Essential Duties: Date and log all incoming mail and applications and then distributes all applications and mail to the correct Case Workers. Send requested applications to customers. Assists Case Workers in processing applications. Answer telephone, emails, and general inquiries of the POD Program. Responsible for photocopying, filing and distributing Preschool Open Doors materials. Maintains Microsoft Excel databases. Prepares reports and/or data to Program Manager on timely basis. Scans documents using DHS Encapture program and classifies scanned documents into the ECF (Electronic Case File) program. Prepares mail-merge for mass mailings All clerical and administrative support as necessary to effectively run the program. Increase program awareness, engage in community support and conducts outreach events. Keep complete record of outreach events, activities, and contacts along with the people reached Any other duties as required by the Program Manager. Requirements Working Conditions: Usually indoors in an office setting. Work Hours: 7:30 a.m. to 4:30 p.m.; Monday - Friday: duties may require overtime and weekend hours. Equipment Use: Computer and standard office equipment. Mental, Physical and Communication Demands: While performing the duties of this job, the employee is regularly required to sit. While doing outreach and training, the employee is regularly required to stand and must occasionally lift and/or move more than 50 pounds. Must have good organizational skills. Requires relating to people in a friendly and professional manner with excellent oral and written communication skills to prepare clear and concise reports and to communicate effectively with staff, funders, partners, consultants and representatives from similar programs and other community agencies. Ability to effectively supervise multi-cultural staff and interact in a multi-cultural community. Must be able to analyze problems and develop effective solutions. Demonstrate the ability to work independently and also closely in a team. Must be organized and be able to pay close attention to detail. Must be able to supervise and support employees, while working under minimal supervision. Must possess a valid Hawaii drivers license with access to an insured vehicle. The employee is required to use their personal vehicle and must be willing to travel to various locations, including off-island, for meetings. Minimum Qualification Requirements: Skills and Knowledge: Knowledge of the Preschool Open Doors Program. Knowledge of parenting and community child care and early childhood education issues and resources. Knowledge of the State's child care licensing and subsidy requirements is preferred. Excellent computer skills, proficiency in Microsoft Applications. Possess excellent oral and written communication skills. Possess excellent managerial and supervisory skills. Valid Car insurance Education and Experience: Bachelor's degree in Early Childhood Education or related field. Two years of experience in a related field may equal one year of college level education. At least two (2) years of experience in early child care or related field. At least two (2) years experience supervising people and projects. Possess a valid Hawaii driver's license, clean driving record, no-fault insurance, and access to an insured automobile. The employee is required to use their personal vehicle and must be willing to travel to various locations, including neighbor islands, to perform the above mentioned duties.

How you will change lives As a Unit Clerk at US Renal Care, you will be an integral part of a cross-functional team, providing operational support to maintain clinic operations and provide the best customer care for patients living with kidney disease. What you will be doing Customer Care. You will be a critical member of the clinic team, creating a welcoming and professional atmosphere by greeting patients and visitors, answering phones, answering patient questions, and assisting patients with transportation arrangements, as needed. Operational Support. You will maintain clinic operations effectively by updating and maintaining medical records, preparing patient records and charts for treatments, and assisting in auditing records for ongoing compliance. You will support financial operations by entering charges and preparing billing and patient attendance logs. You will also complete forms and reports as required by governmental agencies. You will ensure adequate supplies and inventory and reordering when required. In addition, you will help process lab work by preparing lab slips and tubes and directing labs to the appropriate laboratory.

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Valley of The Temples in Kaneohe, HI. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) Operate a telephone system handling a large call volume Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications 1+ years of administrative support experience Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) Ability to work well in a team-based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Valid driver's license High School Diploma or equivalent Compensation $16.00-$22.00/hr. Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Job DescriptionDescription: We are looking for a dedicated and detail-oriented Administrative Assistant to join our Land Division. This role is key to ensuring efficient operations and supporting project initiatives. The ideal candidate will thrive in a dynamic environment, demonstrating professionalism and proactive problem-solving skills. Key Responsibilities: Maintain project files and electronic databases Conduct research and manage document workflows Draft correspondence and prepare GIS maps/exhibits Schedule and coordinate meetings (including Zoom) Assist with project-based tasks and meeting preparation Represent the company professionally in person and by phone Qualifications: Strong organizational and communication skills Proficiency in Microsoft Office; GIS experience a plus Ability to work independently in a fast-paced environment Attention to detail and confidentiality Why Join Us? Be part of a team that values growth, collaboration, and innovation. If you're organized, proactive, and eager to contribute to our success, apply today! Requirements: An associate's degree in business administration, office technology, or a related field preferred; Five or more years in executive level support experience required; Five or more years' experience in property management or real estate required;

Administrative Assistant Industry: Mechanical Insulation & Firestopping Salary Range: $40,000 - $50,000 per year About the Company: * Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. * The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. * Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. * Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Position Summary: The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities: * Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). * Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: * Five to ten years of administrative or other work experience. * Familiarity with the mechanical insulation or construction industry, in general, a plus. * Strong communication skills (verbal and written). * Ability to organize and prioritize in a fast-paced environment. * Strong problem-solving skills and attention to detail. * Proficiency in MS Word, Excel, and Outlook. * Knowledge of QuickBooks and Timberline preferred. * Work location: In person. Education/Training: * High school diploma or equivalent preferred. * Microsoft Office skills (Word and Excel). Benefits: * ESOP, 401k & matching, medical, dental, flex spending, group life insurance, holidays, vacation. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.

PROJECT ASSISTANT The Project Assistant is a key support role in the project management team that helps ensure projects run smoothly. They work closely with the project team to support them with the administrative tasks and act as a liaison between the project, estimating, and warehouse teams. Project assistants can be involved in all phases of a project and may perform a variety of tasks but not limited to: Energetic, self-motivated, well organized, detail oriented. Communication: strong communication and interpersonal skills with team and customers. Must be professional and maintain the ability to communicate in verbal and written form. Organization: assisting project team in placing, tracking, and coordinating deliveries. Documentation: Filing documentation and maintaining up-to-date information and records. Putting submittal packages together. Tracking progress of lighting and apparatus packages. Thrive in a dynamic work environment, adapting to changing priorities. Flexibility and adaptability to the dynamic needs of the business. On-going learning in electrical materials by assisting counter or taking provided on-line classes. Requirements and Qualifications Relevant professional experience (at least 3 years) Project management experience a plus Organizational, time management, and communication skills Computer proficiency, particularly with spreadsheet programs such as Microsoft Excel and Google Sheets