Secretary jobs in Urbana, IL

University of Illinois Urbana-Champaign This position supports the administrative operations of Community and Government Relations (CGR) in the Office of the Chancellor and performs essential tasks related to departmental workflows. It provides high-level executive support to the CGR Senior Director, requiring independent judgment, discretion, and strong knowledge of university operations, policies, and procedures. The position may represent the Senior Director in meetings and manages confidential documents and information. Duties and Responsibilities - * Administrative: * Provides executive-level support to the CGR Senior Director by coordinating, prioritizing, and managing calendars, appointments, meetings, and related activities. * Maintains an overview of departmental responsibilities, deadlines, and upcoming commitments to ensure priorities are met. * Completes the final copy of communications and documents for executives/administrators, reviewing for spelling, punctuation, grammar, and format; drafts communications as needed. * Manages and controls confidential documents and correspondence, ensuring sensitive information is handled with discretion. * Collaborates closely with Office of the Chancellor administrators and staff, Office of Public Engagement program directors and staff, and campus departments, and serves as a liaison to external constituencies including local and state government officials and their staff by providing information and facilitating effective communication. * Provides administrative support to Chancellor's Office senior administrators, as assigned. * Travel & Financial Processing: * Oversees and coordinates travel planning for the CGR Senior Director, ensuring university-compliant arrangements, preparing itineraries, obtaining approvals, and processing reimbursements via Emburse Enterprise. * Coordinates and purchases logistical arrangements for travel, conferences, and meetings for the CGR Senior Director. * Prepares necessary event and meeting materials. * Completes expense reimbursements and reconciles travel expenses in Emburse Enterprise for designated administrators in a timely manner, in accordance with university policy. * Assists with tracking unit expenditures, maintaining budget documentation, and reconciling T-Card/P-Card transactions in close collaboration with the Finance Manager. * Events: * Coordinates logistics for internal CGR meetings (e.g., Swanlund-based meetings), including scheduling, materials preparation, room and technology set up, catering and on-site support. * Assists the Events Coordinator with planning and executing large-scale or external CGR events, providing support before, during, and after events. * Supports Chancellor's Office meetings, events, and projects by preparing materials, participating in planning meetings, completing assigned tasks, and providing logistical support during events. * Serves as an administrative liaison with campus departments, community partners, and government offices to coordinate event-related activities, building or maintaining ongoing relationships with government officials and stakeholders. * Administrative Support Backup: * Supports the Office of the Chancellor by providing administrative and coordination assistance, facilitating communication, and ensuring professional engagement with visitors and stakeholders. * Maintains a working knowledge of administrators' responsibilities and university units to effectively redirect calls and correspondence. * Serves as backup to other administrative staff by supporting senior leadership with calendar coordination, correspondence management, mail distribution, and facilities-related needs. * Performs other related duties as assigned to support the operations and mission of the Office of the Chancellor. * Data Management: * Maintains and secures confidential records, reports, contact information, and communications, ensuring accuracy and controlled access. * Monitors legislative updates and policy changes relevant to CGR priorities, preparing summaries or briefings as needed. * Updates, organizes, and archives operational databases and files to ensure information is current and easily accessible. Additional Physical Demands The duties associated with this position are varied and complex, requiring the ability to manage multiple priorities and resolve issues quickly in a fast-paced environment. The role demands strong problem-solving skills and the ability to adapt to changing circumstances while maintaining accuracy and professionalism. This position requires patience, tact, and the ability to work effectively with a wide range of people, including university personnel, community partners, and government representatives. While there are no unusual physical requirements, discretion, diplomacy, and careful regard for confidentiality are essential to success in this role. Minimum Qualifications * High school graduation or equivalent * Any one or any combination totaling five (5) years (60 months) from the following categories: * college course work in business, finance, accounting or a related field: * 60 semester hours or an Associate's degree equals one (1) year (12 months) * 90 semester hours equals two (2) years (24 months) * 120 semester hours or a Bachelor's degree equals three (3) years (36 months) * Master's degree or higher equals four (4) years (48 months) * progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles Preferred Qualifications - * Demonstrated experience providing support in government relations or similar professional office. Knowledge, Skills and Abilities - * The position requires extensive knowledge of university and community operations, policies, and services, as well as the ability to build and maintain constructive relationships with a wide variety of stakeholders, including academic and administrative staff, students, government officials, city administrators, and the general public. * Strong human relations skills are essential for resolving complex issues and ensuring harmonious communication in a fast-paced environment. * Excellent written and verbal communication skills, including professional telephone etiquette. * Proficiency with Microsoft Word, Excel, Outlook, and Emburse Enterprise (formerly Chrome River) for travel and expense processing. * Strong organizational skills, with the ability to manage complex and diverse tasks, set priorities, and meet deadlines despite interruptions or competing demands. * Maturity, sound judgment, initiative, and evidence of independent decision-making. * Strong writing and editing skills to prepare and finalize professional correspondence and reports. * General knowledge of campus-wide personnel, administrative structures, and evolving institutional priorities, with the ability to adapt to changing duties and needs. * Basic understanding of government operations, legislative processes, or public policy. Appointment Information This is a 100% full-time Civil Service 0058 - Administrative Aide position. The expected start date is as soon as possible after the close of the search. The budgeted salary for this position is $65,000 - $72,000/annually. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Sponsorship for work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on December 16, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Laura Williams at *******************. For questions regarding the application process, please contact ************. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1034021 Job Category: Professional and Administrative Apply at: *************************

Min USD $24.04/Hr. Max USD $37.26/Hr. As a Physical Therapist Assistant, you will be responsible for providing physical therapy treatment to patients of all ages under the direction and supervision of physical therapist. All procedures are carried out in accordance with established standards, policies, protocols and guidelines. This position requires a two year approved schooling for Certified Physical Therapist Assistant. Licensed or license pending in the State of Illinois and without previous disciplinary action in Illinois or another state. Opportunity to train and specialize in Pelvic Floor, if desired. Schedule Part-Time, Days Contact me if interested at ********************* or schedule a call with me to discuss at ***************************************** Education and/or Other Requirements Two years degree for approved Physical Therapy Assistant. Licensed or license pending in the State of Illinois and without previous disciplinary action in Illinois or another State. Current CPR card. Essential Functions and Job Duties * Under the direction of the Physical Therapist, follows treatment program for patients of all ages. * Maintains appointment schedules. * Instructs patients and families in home program. * Communicates and collaborates with evaluating therapist and others providing service. * Implements treatment plan or care based on patient specific goals. * Advances treatment plan of care in collaboration with evaluating Physical Therapist. * Meets departmental standards and insurance guidelines for documentation of care. * Daily notes * Communicates with doctors * Recertifications * Billing * Outcome measures. * Endeavors to attain patient goals; progresses patient to appropriate level of independence. * Maintains current professional knowledge. * Attends all mandatory educational programs. * Seeks additional education that will enhance patient rehab program. * Shares knowledge with others in the department. * Seeks continuing education requirements to meet State and National licensing guidelines. * Maintains fiscal responsibility of the Department and the Hospital. * Compliant and accurate implementation of billing process. * Actively looks for ways to reduce costs. * Maintains patient/family confidentiality to comply with HIPPA regulations. * May assist in the supervision of Physical Therapy Assistant students. * Performs other duties as assigned by Director, Manager, Team Leader, and Evaluating Physical Therapist. * Serves on committees as requested. Qualifications Education and/or Other Requirements Two years degree for approved Physical Therapy Assistant. Licensed or license pending in the State of Illinois and without previous disciplinary action in Illinois or another State. Current CPR card. Environmental Factors This position is performed within an environment of occasional exposure to environmental variations, above-normal noise-level, and/or unpleasant substances and limited exposure to hazardous or potentially injurious elements or conditions. Physical Demands The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. * While performing the duties of this job the employee is frequently required to walk, stand, bend and reach. * The employee will frequently be required to lift, push and pull weight of at least 5 to 50 pounds. Mental Demands * Ability to work under stress and adapt to changing conditions. Responsibilities Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. * Good knowledge of the standard practices, equipment and rules relating to word processing, written and oral communications. * Working knowledge and application of the basic rules of grammar, punctuation, spelling, paragraphing, etc., required for clear oral and written communication. * Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. * Understands written sentences and paragraphs in work related documents. * Actively looks for ways to help people. * Instructing - Teaching others how to do something. * Ability to communicate with clear and concise written and verbal skills to physicians, consultants, and Rehabilitation team members. * Ability to combine pieces of information to form general rules or conclusions. * Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules. * Ability to see details at close range (within a few feet of the observer). * Ability to listen to and understand information and ideas presented through spoken words and sentences. * Ability to apply general rules to specific problems to produce answers that make sense. * Gives full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. * Good knowledge of Human anatomy, physiology, and pathology.

Assistant Office Assistant Location: Champaign, IL, 61820 Job Description: We are seeking a detail-oriented and organized Assistant Office Assistant to join our team in Champaign, IL. The ideal candidate will provide administrative support to ensure efficient operation of the office. The Assistant Office Assistant will assist in daily office tasks such as answering phones, filing, data entry, and other general office duties. Responsibilities: Answer and direct phone calls in a professional manner Assist in organizing and maintaining office files and records Perform data entry and update spreadsheets as needed Assist in scheduling appointments and meetings Provide general administrative support to office staff Requirements: High school diploma or equivalent Prior experience in an office setting is preferred Proficient in Microsoft Office Suite Excellent communication and interpersonal skills Ability to prioritize tasks and manage time effectively

Administrative Specialist I - Health Department Starting Salary Range: $17.60-$19.37/hr Position Status: Full-Time Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Some evenings may be required. Essential Duties and Responsibilities * Answers incoming calls, directing callers, as appropriate, or takes or refers messages; greets visitors and customers at a counter or reception desk, and refers or directs, as appropriate; provides customer service explaining documents and requirements; answers procedural inquiries; calculates fees and assessments; takes and receipts monies or property, and balances related reports, as assigned. * Establishes, maintains, and/or retrieves computerized and manual documents. * Schedules appointments, meetings, and conference rooms; assists with meeting arrangements. * Performs related work, as assigned. Knowledge, Skills and Abilities * Knowledge of English composition, spelling, and grammar. * Proficient knowledge of computers, applicable software programs, and other standard office equipment related to the duties of the position. * Ability to learn new software * Some knowledge of accounting practices and principles, as required by the position. * Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone. * Ability to effectively resolve conflict and diffuse difficult situations. * Ability to understand and follow oral and written instructions. * Ability to communicate effectively, both orally and in writing. * Ability to learn rules and procedures and to apply them correctly in varying circumstances. * Ability to work with and maintain confidential information. * Ability to establish and maintain effective working relationships with co-workers, officials, various external contacts, and the general public. Required Qualifications * High school graduation or possession of a GED certificate * Some general clerical or customer service work * Skill in data entry Preferred Qualifications * Proficient in Microsoft Office Word and Excel * Proficient in Microsoft Outlook * Bilingual (e.g., Spanish, French) Physical Attributes/Demands Work requires sufficient physical strength, agility, endurance, dexterity and hand-eye-foot coordination to perform all essential duties. Work requires sitting and/or standing for extended periods of time; walking; bending and reaching; stooping; lifting and carrying objects; and operating standard office equipment. Work Environment The work is primarily performed indoors in an office environment and involves exposure to normal risks typical to an office setting. As a member of the Health Department, may be required to assist with off-site clinics or emergency preparedness responses. Specific task is assessed and assigned by the Emergency Preparedness Coordinator in conjunction with the immediate supervisor. The Health Departments offers a variety of programs to serve McLean County residents: WIC, Environmental Health, Vital Records, Communicable Disease, Immunizations, etc. Benefits Package McLean County offers a comprehensive benefits package including: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $17.6028-$27.2844 (upper range reflects long term career with McLean County) About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** How to Apply Click "Apply" at the bottom of this post. * If applying through a third party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : FT Employee Department : Health Department Location : DEFAULT

Job Description This position will serve as the lead specialist for the Illinois Trainers Network and ITN Trainers. Staff in this position will assess, plan, and implement a variety of duties to ensure identified quality assurance measures are met for both trainers and trainings. In addition, this position will coordinate Training of Trainers and work with statewide entities and Illinois High Schools to promote and participate in the ECE Credential Level 1 curriculum ESSENTIAL DUTIES AND RESPONSIBILITIES: Illinois Trainers Network and ITN Trainers Serve as first contact for ITN trainer phone call inquiries Review, revise, and recommend policy changes as appropriate Review and update trainer resources and policy & procedures Review trainer applications for final approval Identify Training of Trainer event needs based on trainer capacity and local delivery needs ITN trainer recruitment, application process, and renewals Identify Skill Builder training needs Review and update of website materials for trainers Maintain distribution lists for Appraisals and ITN ITN Appraisal Program Review Appraisal Program effectiveness Determine underserved regions and recruit needed appraisers Review, update, and maintain the Appraisers' Handbook, Orientation webinar, forms, and paperwork Schedule and communicate ITN Appraisals with trainers and CCR&R staff Coordinate and track appraisal data for reporting purposes Maintain in-house operations manual regarding the ITN Appraisal Program Authorized Entity Facilitate communication with statewide entities regarding approval as an Authorized Entity and ensuring identified quality assurance measures are met Review, revised, and recommend policy changes as appropriate Review Authorized Entity applications for final approval Review training activity of participating AEs Provided technical assistance to AE's and potential AE's on program and best practices Maintain operations manual ECE Credential Level 1 High School Program Manage the ECE Credential Level 1 High School Program Promote the use of the ECE Credential Level 1 by attending high school Career and Technical Education conferences when appropriate Work with the Illinois State Board of Education Principal Consultant for Family and Consumer to Sciences to ensure the ECE Credential Level 1 curriculum is being used in the manner in which it is intended, aligns with standards, and to identify underserved areas in the state in regard to offering the ECE Credential Level 1 training Communicate with participating schools/teachers regarding the submission of required paper work to set up the ECE Credential Level 1 training, including the ordering of materials (manuals) Maintain high school teacher online learning site that includes additional resources for use in presenting the curriculum (power point presentations, paperwork, quizzes, etc.) Communicate with participating schools/teachers regarding the procedures for closing out ECE Credential Level 1 courses including the submission of student credential applications Review, revise, and recommend policy changes as appropriate Assist with review of curriculum to ensure best practices are followed and current licensing standards are included Review of surveys for program feedback Maintain in-house operations manual regarding the ECE Credential Level 1 High School Program Lead coordinator for Training of Teachers Other Duties as Assigned may include but are not limited to: Assist Training Administration Manager with project management Review and maintain internal procedures manual Attend conferences as required to promote the Registry and assist members in receiving professional development credit. EDUCATION and/or EXPERIENCE Bachelor's Degree from a four-year college or university is preferred, or an equivalent combination of education and experience. Strong written and verbal communication skills Strong customer service skills and technical assistance skills Strong capacity to accurately enter large volumes of data Strong knowledge with ECE Credential Level 1 curriculum Detail oriented with the ability to manage several projects Strong knowledge of DTP and how quality assurance pieces are linked to data entry Strong knowledge of Microsoft Office SUPERVISORY DUTIES This position has no supervisory duties. SUPERVISION RECEIVED Work is accomplished with moderate supervision. Follows established and detailed directions. Work is reviewed for accuracy and overall adequacy. EQUIPMENT/SOFTWARE REQUIRED Use of computer, phone, printer and basic office equipment. Operating systems include/but not limited to: Outlook, email, SLACK, Zoom, Microsoft Teams, Google Docs etc; Microsoft Office software; Specific training provided on INCCRRA's Data Tracking Program. LANGUAGE SKILLS Must be able to speak, read and write English fluently. Any additional language skills are a plus. PHYSICAL DEMANDS The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. The employee will work a telework (hybrid) schedule and will work a set number of days in a designated physical office. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment has moderate temperature and noise levels. About INCCRRA: The Illinois Network of Child Care Resource & Referral Agencies (INCCRRA) is a statewide organization which - in partnership with its 16 local Child Care Resource and Referral (CCR&R) Agencies - is a recognized leader for making high-quality, affordable early care available for children and families in Illinois. **We are actively recruiting for this role and will not wait for the closing date of this posting before interviewing or identifying a candidate in which to make an offer to. Therefore, the posting may close prior to the date listed.

can be found here. . Salary/Benefits The compensation begins at $22.21/hour depending on years of applicable experience. Benefits information can be found here. This position is part of the Office and Technical Employee employee group. Additional Notes We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Athletic/activity coaching opportunities are listed here. Link to District/Third Party Online Application Web Page ************************************************************ School District ****************** Position Website ************************************************************ ILearn Link ILearn Report Card Link District Report Card Job Posting Date 12/8/2025 Start Date 8/3/2026

Administrative Assistant IV (12 months) JobID: 2598 Office & Technical Employees/Administrative Assistant Date Available: 08/01/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technial Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $22.21/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

Shine on as an admin assistant In special education and alternative education settings nationwide, the team members of Specialized Education Services, Inc. (SESI) shine a positive light on students who need academic, emotional, social, and behavioral support and uncover the unique learner within. Have a profound impact, grow, learn, and thrive as part of our team. Overview What you can expect to do. Advance student potential-and your own-as you collaborate with the teacher to work with small groups of students in delivering individualized services and support. Realize the joy of possibility as you monitor student behavior, track educational progress, communicate with parents, and reinforce learning and skills through our proven model. Responsibilities * Understands and implements SESI's philosophy, policy and procedures relating to conduct, discipline, educational and attendance outcomes for students, staff and parents. * Orders and maintains adequate school and office supplies and within designated budget requirements. Ensures proper delivery and reviews charges for accuracy. Notifies vendor if there are any discrepancies and ensures corrections are made. * Operates a variety of office equipment, including phone systems, printers, faxes, copies and different computer application. * Maintains confidentiality and privacy of personnel, business and other confidential, sensitive, electronic proprietary information of Specialized Education Services and their current and past employees and current and past students. * Ensures state, municipal and federal compliance in the areas of upholding and enforcing maintenance of school records. * Distribution of school mail. Uses discretion in disseminating information. Is highly guarded with confidential information. * Receptionist duties as required- Answers phones and greets visitors and treats them in a professional manner. Directs call to appropriate person or screens calls as directed. Use judgment in interacting with employees and outside parties. * Monitor employee compliance around COVID-19 regulations and training completion * Enter data around enrollment, attendance, behavioral incidents, test scores as needed * Exhibits professional conduct with school colleagues, students and their parents in accordance with Camelot Education policies, procedures and work rules. * Performs other duties as assigned and to be determined based upon SESI needs and business requirements. Qualifications * High School Diploma or equivalent required- advanced education preferred * Ability to operate office equipment including, phone systems, printers, faxes, copies computers * Understanding of Microsoft office applications including word, excel and power point * Experience working in school setting preferred Posted Salary Range Starting from USD $39,000.00/Yr. Physical Requirements * Ability to run short distances and move swiftly in response to student needs, including bending, kneeling, and crouching. * Ability to lift and assist students with mobility challenges, often requiring the handling of up to 50 pounds or more. * Skill in managing fine motor tasks, such as helping students with writing, manipulating small objects, or using adaptive devices. * Ability to operate a computer or tablet for up to 8 hours daily. * Capacity to notice and respond to non-verbal cues from students * Capacity to remain calm and composed during physically and emotional demanding situations, ensuring student safety and well-being Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

To serve the specific clerical and administrative support needs of the Division, including the Deans, Faculty, and Staff members.

C-U Under Construction and Trade Services is looking for the next piece to our puzzle. Do you fit? We want to make sure we fit with your future as well. Come join a team who truly puts their employees and families above all else. An environment that will have you excited to come and work every day. Benefits: · COMPETATIVE WAGES · COMPANY HEALTH INSURANCE PACKAGE · PAID VACATION · PAID HOLIDAYS · 401K · LIFE INSURANCE · DISABILITY INSURANCE (AT EMPLOYEES EXPENSE) · COMPANY VEHICLE (QUALIFYING POSITIONS ONLY) · COMPANY PROVIDED TOOLS · COMMISSION OPPORTUNITIES AVAILABLE Job description: Receive incoming calls Evaluate calls and transfer to appropriate department Schedule incoming estimate appointments for construction and trades Provide clerical and administrative support to management and department heads as requested Additional administrative tasks as requested

For more information. Visit: ************************* com/wp-content/uploads/2025/06/Trust-Administration-Associate. pdf

Job Description Position: Front Office Assistant (Full Time) Community Health Partnership of Illinois is a is a non-profit organization that provides primary health care to migrant farmworkers and other medically underserved populations throughout northern and central Illinois that specializes in primary preventative medical, dental, and behavioral health service. Our focus is delivering quality, culturally responsive health care services to our patients, caregivers, and partners in the communities we serve. We are seeking a friendly and organized Front Office Assistant to join our team. The Front Office Assistant will be responsible for providing excellent customer service to all guests and visitors that come to our office. The ideal candidate will have strong communication skills, be able to multitask effectively, and have a professional demeanor. Key responsibilities: - Greet and assist guests and visitors as they arrive at the office- Answer and direct phone calls in a professional and courteous manner- Maintain a clean and organized front desk area- Schedule appointments and manage the office calendar- Assist with administrative tasks as needed, such as filing, data entry, and photocopying- Handle incoming and outgoing mail- Stock and maintain office supplies- Ensure all visitors sign in and out of the office- Assist with special projects and events as needed Qualifications: - High school diploma or equivalent - Previous experience in a customer service or administrative role preferred - Strong communication and interpersonal skills - Proficient in Microsoft Office applications - Ability to multitask and prioritize tasks effectively - Professional and friendly demeanor -Bilingual Spanish/English required Licenses & Certifications: Valid Driver's license and automobile insurance. CPR certification within 90 days of employment and current certification thereafter. Annual OSHA/HIPPA training in accordance with the CHP OSHA/HIPPA manual. Annual TB test in accordance with CHP TB policy and procedures. Hepatitis B vaccination/waiver in accordance with CHP Hepatitis B vaccination/waiver protocol. If you are a motivated and detail-oriented individual with a passion for customer service, we would love to hear from you. Please submit your resume and a cover letter detailing why you would be a great fit for the Front Office Assistant position.

Min USD $24.04/Hr. Max USD $37.26/Hr. As a Physical Therapist Assistant, you will be responsible for providing physical therapy treatment to patients of all ages under the direction and supervision of physical therapist. All procedures are carried out in accordance with established standards, policies, protocols and guidelines. This position requires a two year approved schooling for Certified Physical Therapist Assistant. Licensed or license pending in the State of Illinois and without previous disciplinary action in Illinois or another state. Opportunity to train and specialize in Pelvic Floor, if desired. Schedule Part-Time, Days Contact me if interested at ...@mhsil.com or schedule a call with me to discuss at Education and/or Other Requirements Two years degree for approved Physical Therapy Assistant. Licensed or license pending in the State of Illinois and without previous disciplinary action in Illinois or another State. Current CPR card. Essential Functions and Job Duties Under the direction of the Physical Therapist, follows treatment program for patients of all ages. Maintains appointment schedules. Instructs patients and families in home program. Communicates and collaborates with evaluating therapist and others providing service. Implements treatment plan or care based on patient specific goals. Advances treatment plan of care in collaboration with evaluating Physical Therapist. Meets departmental standards and insurance guidelines for documentation of care. Daily notes Communicates with doctors Recertifications Billing Outcome measures. Endeavors to attain patient goals; progresses patient to appropriate level of independence. Maintains current professional knowledge. Attends all mandatory educational programs. Seeks additional education that will enhance patient rehab program. Shares knowledge with others in the department. Seeks continuing education requirements to meet State and National licensing guidelines. Maintains fiscal responsibility of the Department and the Hospital. Compliant and accurate implementation of billing process. Actively looks for ways to reduce costs. Maintains patient/family confidentiality to comply with HIPPA regulations. May assist in the supervision of Physical Therapy Assistant students. Performs other duties as assigned by Director, Manager, Team Leader, and Evaluating Physical Therapist. Serves on committees as requested. Qualifications Education and/or Other Requirements Two years degree for approved Physical Therapy Assistant. Licensed or license pending in the State of Illinois and without previous disciplinary action in Illinois or another State. Current CPR card. Environmental Factors This position is performed within an environment of occasional exposure to environmental variations, above-normal noise-level, and/or unpleasant substances and limited exposure to hazardous or potentially injurious elements or conditions. Physical Demands The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is frequently required to walk, stand, bend and reach. The employee will frequently be required to lift, push and pull weight of at least 5 to 50 pounds. Mental Demands Ability to work under stress and adapt to changing conditions. Responsibilities Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Good knowledge of the standard practices, equipment and rules relating to word processing, written and oral communications. Working knowledge and application of the basic rules of grammar, punctuation, spelling, paragraphing, etc., required for clear oral and written communication. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Understands written sentences and paragraphs in work related documents. Actively looks for ways to help people. Instructing - Teaching others how to do something. Ability to communicate with clear and concise written and verbal skills to physicians, consultants, and Rehabilitation team members. Ability to combine pieces of information to form general rules or conclusions. Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules. Ability to see details at close range (within a few feet of the observer). Ability to listen to and understand information and ideas presented through spoken words and sentences. Ability to apply general rules to specific problems to produce answers that make sense. Gives full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Good knowledge of Human anatomy, physiology, and pathology.

Administrative Office Assistant The Administrative Office Assistant provides essential support to ensure efficient operation of the office. This role is responsible for handling a variety of administrative and clerical tasks, including managing correspondence, scheduling appointments, maintaining organized records, and assisting staff and visitors. The ideal candidate is detail-oriented, proactive, professional, and able to multitask in a fast-paced environment. Under the assigned supervisor, this position manages office operations and administrative activities in Champaign, IL. Required Qualifications: High school diploma or equivalent; associate degree or administrative certification preferred. Minimum 1-2 years of administrative or office support experience. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software. Strong organizational and time-management skills with attention to detail. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion and confidentiality. Professional demeanor with strong interpersonal skills and customer service orientation. Ability to multitask, prioritize, and work independently or as part of a team. Essential Duties and Responsibilities Greet and assist visitors, clients, and staff in a professional and friendly manner. Answer, screen, and direct phone calls; respond to inquiries and relay accurate information. Prepare, format, and distribute correspondence, reports, memos, and forms. Schedule meetings, appointments, and conference rooms; maintain office calendars. Maintain and organize electronic and physical filing systems, ensuring confidentiality and easy retrieval. Assist with onboarding new employees, including preparing paperwork and office setup. Coordinate office supplies, place orders, and maintain inventory levels. Support staff with administrative tasks such as data entry, scanning, copying, and mailing. Assist with organizing meetings, trainings, and company events, including logistics and materials. Process incoming and outgoing mail and deliveries. Maintain a clean, organized, and professional office environment. Perform other related duties as assigned to support office operations. We Invest in You! Tuition assistance up to $2500 per year Up to 4 weeks paid Vacation Days, up to 6 paid Personal Days, and up to 5 paid Sick days annually Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options Agency paid life up to $50K based on salary Voluntary Supplemental Life for Employee, Spouse, and Child(ren) Voluntary Legal Plans Agency paid long term after 1 year of employment Career ladders, professional development, and promotion opportunities Free LCSW and LCPC Supervision hours available in some locations A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us? 800+ talented professionals strong, serving 10,000 children and families in Illinois and Florida Fiscally stable, $70 Million agency-- strong since 1895 Energetic leadership and a rich community of support One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. OHU participates in eVerify. In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a COVID-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.

College of Liberal Arts & Sciences University of Illinois at Urbana-Champaign The School of Literatures, Cultures & Linguistics is searching for an Office Support Specialist who will be responsible for support functions in the Facilities Office (50%) and the World Language Teacher Education Program (50%) at the School of Literatures, Cultures and Linguistics (SLCL). Duties & Responsibilities Facilities Support * Order SLCL equipment for departments. Keep records of ordered equipment. Send SLCL Facilities Coordinator required information for equipment purchased for inventory. Distribute Equipment Loan forms and Appliance Request Forms as needed. Submit ATLAS tickets for equipment as needed. * Maintain school key inventory and distribute keys to faculty/staff as instructed by facilities operations coordinator. Report any key issues to SLCL Facilities Coordinator. * Monitor SLCL Facilities email and reply as needed if pertaining to office support duties. Submit ATLAS ticket as needed for conference rooms and classroom IT support. Monitor Literatures, Cultures and Linguistics Building (LCLB) atrium tables and tables on each floor of LCLB including giveaway bookshelf. * Designated contact for copier operations. Maintain copiers, schedule maintenance/repair, and order copier supplies. Generate departmental charges for supplies and submits to business office. * Prepare office nametags and mailbox labels as needed. Assist the SLCL Facilities Operations Coordinator in preparing offices for new faculty, staff, and teaching assistants. * Assist with being Floor Coordinator for Building Emergency Access Plan (BEAP). During emergencies helps with coordination of evacuation of building, as requested. * Other duties as assigned by Facilities Operations Coordinator. World Language Teacher Education Program Support * Primary office support for World Language Teacher Education Program (WLTE): receptionist, answer phone calls, respond to electronic messages and general inquiries, receive, respond, and route mail appropriately. Monitor and update master calendar. Assist the Director with communications with various external entities. Regularly communicate with each of the various departments in SLCL to make sure that students are in the correct path to receive their teaching certification. * Maintain the unit's confidential records and files: generate, collect, and maintain documents and evaluations critical to ongoing operations for the WLTE program. Prepare, submit, and maintain periodic forms. This includes frequent follow up and communication with units outside of the university. * Maintain the WLTE database for record keeping: collaborate with the Council on Teacher Education (CoTE)office to update and input data for the CoTE Intranet website. Retrieve reports from this database to assist the Director in monitoring candidate progress through all State of Illinois requirements for teacher certification. * Organize meetings of the World Language Area Committee. Assist the Director in taking minutes and distributing materials for the meetings. * Maintain the Director's calendar and prepare materials accordingly. Coordinate logistical arrangements relating to conferences, meetings, and travel for the Director. Sign documents for the Director, as requested. * Update and maintain the WLTE website and social media channels. * Complete day-to-day financial processes such as collecting, reviewing, and preparing travel reimbursements, purchases, and event planning for the Director and other WLTE staff. * Maintain display area, schedule and monitor certification exams for WLTE candidates. * Other duties as assigned by the WLTE Director. Required Qualifications PER SUCSS Class Specification High school diploma or equivalent. Any one or combination totaling two (2) years (24 months) from the categories below: College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) Work experience performing office/clerical activities, including the use of computer systems. One (1) year (12 months) of work experience comparable to the second level of this series. Successful Candidates Will Have * Ability to communicate effectively with others * Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents * Commitment to creating an inclusive environment * Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines * Ability to easily and quickly pivot from one task to another and stay organized * Effective time management skills * Ability to maintain confidentiality in all business matters * Working knowledge of grammar, spelling, and punctuation * Ability to use Microsoft Office Suite, including Word and Excel Appointment Information This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $42,872.70. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Hybrid work options may be available for this position after an initial on-site training period, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University's Workplace Flexibility policy. Sponsorship for work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on Wednesday, December 17th, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact *****************************. For questions regarding the application process, please contact ************. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1033978 Job Category: Administrative Support Apply at: *************************

can be found here. with an anticipated start date of August 2026. Salary/Benefits The compensation begins at $16.72/hour depending on years of applicable experience. Benefits information can be found here. This position is part of the Office and Technical Employee employee group. Additional Notes We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Athletic/activity coaching opportunities are listed here. Link to District/Third Party Online Application Web Page **************************************************************************************************** School District ****************** ILearn Link ILearn Report Card Link District Report Card Job Posting Date 11/14/2025 Start Date 8/10/2026

Administrative Assistant I (9 months) JobID: 2592 Office & Technical Employees/Administrative Assistant Date Available: August 2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technial Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $16.72/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. Compensation and benefits are subject to change prior to August 2026; updated information will be provided as it becomes available. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

Min USD $16.77/Hr. Max USD $25.99/Hr. Hours: 6:45am - 7:15pm Weekends only Serves as the primary communication and information "hub" for the unit, answering telephones and patient call lights and ensuring that appropriate parties receive information in an expeditious manner. Enters patient orders into the electronic medical record in a timely manner with a high degree of accuracy. Performs complex secretarial and receptionist functions including ordering and stocking needed supplies and equipment, filing, copying, and printing patient data reports for the department. Patient care tasks may be performed in accordance with established policies, procedures, and guidelines. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values. Qualifications Education: * High school graduate or GED required, associates or bachelor's degree preferred. Licensure/Certification/Registry: * Experience: * Two (2) years secretarial or comparable clerical experience required. * Medical Office Assistant certificate or one (1) year of business or other related college coursework may be considered in lieu of clerical experience. Other Knowledge/Skills/Abilities: * Demonstrates excellent interpersonal and customer service skills. * Knowledge of medical terminology is strongly preferred. * Proficient with personal computers and software (including Microsoft Excel, Word, Outlook, and PowerPoint). * Demonstrates initiative, self-direction, motivation, and a proven ability to work successfully with a variety of people and disciplines. Responsibilities 1. Communication * Promptly and courteously greets others in a friendly manner. * Receives and directs others by using AIDET and Greet & Feet. * Within scope of , responds to questions and provides direction. * Facilitates telephone, verbal, written, and electronic communication with nursing staff, physicians, patients, and visitors promptly, accurately, and professionally. * Consistently uses the Physician Profile to ascertain the correct method/number to page physicians. * Updates and maintains call light system assignments accurately and efficiently during each shift. * Appropriately utilizes the Patient Tracking system in communicating with the Patient Placement Office. Information Processing * Prioritizes stat orders and immediate needs. * Processes orders accurately. * Accurately inputs data into the electronic medical record and maintains accurate paper records for those items that are not computerized. * Refers patient/visitor concerns to nursing and/or customer service staff. * Refers news media to nursing or public relations staff. * Demonstrates safe, accurate, and effective use of office equipment. * Writes legibly and clearly. Medical Records Maintenance * Assembles chart forms. * Puts patient identifier on all chart forms. * Thins charts when needed and forwards documents to Medical Records. * Files patient data after review by nurse. * Sends discharge patient record to Medical Records. * Gathers and copies appropriate paperwork from the RN for patient transfers to other units and facilities. * Manages large amounts of sensitive and confidential information concerning patient and family information in medical documents. Service Requisitions * In partnership with the Nursing Material Specialists, assures adequate supplies are available. * Reviews receipts of new supplies and equipment upon arrival; validates accuracy and places supplies in assigned location. * Sends service requisitions to interdisciplinary departments. * Promptly and accurately enters data and maintains unit activity sheets as directed. * Maintains equipment logs and facilitate maintenance of equipment with Biomed or appropriate department. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values: * SAFETY: Prevent Harm - I put safety first in everything I do. I take action to ensure the safety of others. * COURTESY: Serve Others - I treat others with dignity and respect. I project a professional image and positive attitude. * QUALITY: Improve Outcomes - I continually advance my knowledge, skills and performance. I work with others to achieve superior results. * EFFICIENCY: Reduce Waste - I use time and resources wisely. I prevent defects and delays. Unit Operations * Utilizes time and resources effectively and efficiently. * Assists in maintaining safe environment and reports unsafe conditions. * Completes assigned tasks accurately and timely. * Completes basic patient care tasks as directed by registered nurse. * Freshens drinking water. * Serves/collects food trays. * Responds to call lights and bed/chair alarms. * Provides 1:1 direct and constant patient observation as delegated. * Expedites timely admission, discharge, and transfer of patients to facilitate patient flow. * Participates in QI activities; maintaining logs, statistical records, and data collection. * Acts as a preceptor as needed. * Handles medications delivered from pharmacy directly or through the pneumatic tube system. Relocates these medications, in original containers, to designated secure storage locations or delivers directly to appropriate licensed staff. * May serve as the second person to witness the wasted amount of a controlled substance in the Pyxis. * Assists with stocking unit supply stations. Accountability * Complies with established policies, procedures, standards, and guidelines. * Follows the chain of command. * Consistently utilizes time and resources effectively and efficiently. * Maintains cleanliness of unit, service area, and equipment. * Cooperates with all members of the healthcare team. * Enthusiastically supports and participates in planned changes. * Accepts responsibility for accurate and timely completion of tasks as assigned. * Upholds the mission and vision of MHS. Performs other related work as required or requested. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

Position: Front Office Assistant (Full Time) Community Health Partnership of Illinois is a is a non-profit organization that provides primary health care to migrant farmworkers and other medically underserved populations throughout northern and central Illinois that specializes in primary preventative medical, dental, and behavioral health service. Our focus is delivering quality, culturally responsive health care services to our patients, caregivers, and partners in the communities we serve. We are seeking a friendly and organized Front Office Assistant to join our team. The Front Office Assistant will be responsible for providing excellent customer service to all guests and visitors that come to our office. The ideal candidate will have strong communication skills, be able to multitask effectively, and have a professional demeanor. Key responsibilities: - Greet and assist guests and visitors as they arrive at the office- Answer and direct phone calls in a professional and courteous manner- Maintain a clean and organized front desk area- Schedule appointments and manage the office calendar- Assist with administrative tasks as needed, such as filing, data entry, and photocopying- Handle incoming and outgoing mail- Stock and maintain office supplies- Ensure all visitors sign in and out of the office- Assist with special projects and events as needed Qualifications: - High school diploma or equivalent - Previous experience in a customer service or administrative role preferred - Strong communication and interpersonal skills - Proficient in Microsoft Office applications - Ability to multitask and prioritize tasks effectively - Professional and friendly demeanor -Bilingual Spanish/English required Licenses & Certifications: Valid Driver's license and automobile insurance. CPR certification within 90 days of employment and current certification thereafter. Annual OSHA/HIPPA training in accordance with the CHP OSHA/HIPPA manual. Annual TB test in accordance with CHP TB policy and procedures. Hepatitis B vaccination/waiver in accordance with CHP Hepatitis B vaccination/waiver protocol. If you are a motivated and detail-oriented individual with a passion for customer service, we would love to hear from you. Please submit your resume and a cover letter detailing why you would be a great fit for the Front Office Assistant position.