Administrative professional vs administrator secretary

The differences between administrative professionals and administrator secretaries can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative professional and an administrator secretary. Additionally, an administrative professional has an average salary of $39,486, which is higher than the $34,336 average annual salary of an administrator secretary.

The top three skills for an administrative professional include customer service, powerpoint and data entry. The most important skills for an administrator secretary are patients, routine correspondence, and customer service.

Administrative professional vs administrator secretary overview

	Administrative Professional	Administrator Secretary
Yearly salary	$39,486	$34,336
Hourly rate	$18.98	$16.51
Growth rate	-8%	-8%
Number of jobs	87,372	99,520
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 55%	Bachelor's Degree, 37%
Average age	50	50
Years of experience	2	2

What does an administrative professional do?

An administrative professional specializes in performing administrative support and clerical tasks in a company or office, ensuring accuracy and smooth workflow. Their responsibilities typically revolve around managing schedules, arranging appointments and meetings, producing progress reports and presentations, delegating tasks, and attending meetings on behalf of executives or staff. There are also instances when an administrative assistant must answer calls and correspondence, respond to inquiries and concerns, welcome guests, relay messages, and provide staff with any support tasks or documents.

What does an administrator secretary do?

Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

Administrative professional vs administrator secretary salary

Administrative professionals and administrator secretaries have different pay scales, as shown below.

	Administrative Professional	Administrator Secretary
Average salary	$39,486	$34,336
Salary range	Between $23,000 And $65,000	Between $25,000 And $46,000
Highest paying City	San Francisco, CA	Urban Honolulu, HI
Highest paying state	Connecticut	Hawaii
Best paying company	HomeOwners Advantage	Deloitte
Best paying industry	-	Manufacturing

Differences between administrative professional and administrator secretary education

There are a few differences between an administrative professional and an administrator secretary in terms of educational background:

	Administrative Professional	Administrator Secretary
Most common degree	Bachelor's Degree, 55%	Bachelor's Degree, 37%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative professional vs administrator secretary demographics

Here are the differences between administrative professionals' and administrator secretaries' demographics:

	Administrative Professional	Administrator Secretary
Average age	50	50
Gender ratio	Male, 17.4% Female, 82.6%	Male, 5.8% Female, 94.2%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 15.9% Asian, 3.8% White, 66.6% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative professional and administrator secretary duties and responsibilities

Administrative professional example responsibilities.

Manage documentation, folder structures and user permissions in SharePoint.
Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Keep vendors accounts up to date, process payroll, collect on accounts receivable, keep accounts payable up to date.
Create document libraries for several hospital initiatives in SharePoint.
Receive and distribute payroll garnishment/bankruptcy notification letters to employees.
Develop and maintain relevant organizational charts, facilitating retrieval of staff data in PowerPoint format.

Administrator secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Maintain internal and external SharePoint team sites.
Proofread material for accuracy, correct punctuation, spelling and grammar.
Draft, proofread, and distribute correspondence, reports, and presentations.
Develop written and graphical reports to DoD personnel
Develop and recommend policy for implementation by the DoD.

Administrative professional vs administrator secretary skills

Common administrative professional skills

Customer Service, 16%
PowerPoint, 12%
Data Entry, 11%
Travel Arrangements, 7%
Administrative Tasks, 3%
Office Equipment, 3%

Common administrator secretary skills

Patients, 10%
Routine Correspondence, 9%
Customer Service, 8%
Telephone Calls, 6%
Payroll, 6%
Office Procedures, 5%

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Office and Administrative Industry
Administrative Professional
Administrative Professional vs Administrator Secretary

Updated January 8, 2025

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